How to Access the SHAREDRIVE (P:) from your personal computer.

Table of Contents

WINDOWS ......................................................................................................................................... 2

Determine the version, build, and bit-version of windows you are running. ........................................... 2

Determine if your device has encryption enabled. ................................................................................... 2

Installing the VPN ...................................................................................................................................... 6

Mapping the shardrive to your computer .............................................................................................. 11

MAC ......................................................................................................................................................... 17

Download the AnyConnect software ...................................................................................................... 17

Open the package file ............................................................................................................................. 20

Open the AnyConnect client ................................................................................................................... 24

Enter your gatorlink ................................................................................................................................ 26

Enabling FileVault (encryption) ............................................................................................................... 35

How to Access the SHAREDRIVE from your personal

laptop or computer.

For years, NICAP interns have longed for access to the sharedrive from computers that

were not hardwired into the QI office.

Today you can. The following is a stepwise protocol for making your life easier as a

NICAP intern!

For those who use Macs, the protocol will be a little different, but still straight forward.

WINDOWS A. Determine the version, build, and bit-version of windows you are running.

a. Navigate to the START and click it open.

b. Open up Windows Explorer (aka, File Explorer)

c. Go to My Computer (aka This PC)

d. Right-Click My Computer and select properties. The following window

should appear

In this example, I am running Windows 10 Education. This is a 64-bit version of

Windows.

B. Determine if your device has encryption enabled. Devices that are running

WINDOWS 10 PRO, WINDOWS 10 EDUCATION, or WINDOWS 10

ENTERPRISE have BitLocker already installed and/or enabled in the computer.

If you are running WINDOWS 10 HOME or WINDOWS 10 S or any other

version, you will not have BitLocker enabled.

a. To determine if you have bitlocker enabled, Go to Start. Search

“BitLocker”. “Manage BitLocker” option should come up. You need to

select it. The corresponding window should open, titled ‘BitLocker Drive

Encryption’.

b. If it says ‘BitLocker is On’, then there is nothing else you need to do in

terms of drive encryption. If it does not say bit locker is on, then you will

have to turn it on when you are not using your computer for time sensitive

projects. (turn it on and let it encrypt your drive at night, it will take a few

hours and you wont be able to use you computer as efficiently)

c. I DON’T HAVE WINDOWS 10 PRO, ENTERPRISE, EDUCATION. WHAT

SHOULD I DO?

i. You will need to download a product key from the UF webstore for

Windows 10 Education.

1. Open your web browser an type in the following address:

https://portal.helpdesk.ufl.edu

2. You will be prompted to login using GatorLink.

3. A page will appear that will show your eligibility for certain

software licenses. This page is sometimes not accurate. All

UF students have access to Windows 10 Education.

4. Scroll down to ‘ Eligible, take me to OnTheHub’. Click on this

link and this will take you to the portal where you will access

the new key

5. Select Windows 10 link

6. Select add to cart. And then you should select the product

key download link that is provided to you. Be advised, each

student is only allowed ONE key. You will also have to put in

your customer number and name as the signature. That

information is under the fill-in fields.

7. Once you have the key, click get started and it will tell you

how to change your product key depending on your version

of Windows.

C. Installing the VPN

a. You need to download Cisco AnyConnect VPN application. Navigate to

https://ufhealth.org/vpn

b. Select “UF Anyconnect Client [PC,MAC]” on the right hand side of the

webpage.

c. If you are running Windows, select the download links under “7/8/8.1/10+”.

If you are running MAC, select the download link under “Mac OSX”.

d. For Windows users, you must run the files in order. First download the

anyconnect-win-4.6.01103-vpn-predeploy-k9.msi. Run this file. Then

download the anyconnect-win-4.6.01103-vpn-predeploy-k9.msi. Run

this file second.

e. After the installer is finished, You need to run the AnyConnect application.

Go to Start → search Anyconnect → select the “Cisco AnyConnecer

Secure Client”.

f. You will have a dialogue box (VPN Ready to Connect) where you need to

put in the following address

i. vpn.health.ufl.edu

g. Click “Connect”

h. Another dialogue should show up that askes you for a username and

password. Enter your gatorlink username and password.

In the lower right hand corner, you should see the AnyConnect app symbol change to a

Lock. Your network icon may or may not change as well. You are now connected to

UFHealth network.

D. Mapping the shardrive to your computer

a. You need to have your computer know where to look for on the UFHealth

netwrok for the shardrive. First open up File Explorer.

b. Hover over “This PC” and right click. Select “Map network drive”

The following dialogue box should appear:

You can set a custom drive letter for the network drive, but I wouldn’t change this.

c. Type in, or copy and paste, the following address to the shardrive in the

field “Folder”: \\AHCDFS.AHC.UFL.EDU\FILES\NSGY\GROUP

i. Make sure you include the first two backslashes [ \\ ]

d. Make sure to check all boxes and Select “Finish”

The following dialogue should appear.

e. Type your gatorlink username using this format in the “User name” field:

ufad\”gatorlink username”.

f. Type your gatorlink password in the “Password” feild. You can also select

“Remember credentials”

g. Click “Ok”. It should open up the sharedrive.

You can access and edit files as if you were in the QI office. Be careful not to delete any

files. In addition, be careful not to have other files or folders on your computer open

while you are using the shardrive. Accedental uploads can happen and there is no

safegaurd to prevent this in place at this time. Be mindful.

h. When you have finished using the shardrive, please disconnect the VPN

connection by opening up the AnyConnect client and clicking

“Disconnect”. This will ensure that there is no more access to the

sharedrive, until the next time you need it.

MAC A. Download the AnyConnect software from https://ufhealth.org/vpn:

B. Open the package file and run it.

C. Follow the instructions and complete the installation of the AnyConnect

Client.

D. Open the AnyConnect client, by using Launchpad and searching “cisco”

E. Type in the following vpn address: vpn.health.ufl.edu in the Field provided.

Then click “Connect”

F. Enter your gatorlink username and password

G. Go to Finder → Go → Connect to server (Command K)

H. A dialogue will show asking for the server address. Type in the following in the

field:

smb://ufad\gatorlinkusername@AHCDFS.AHC.UFL.EDU/FILES/NSGY/GROUP

Make sure to type in your gatorlink username where it it says

gatorlinkusername

When entering the address, make sure to TYPE it in.

I. It will then ask you for login. Login with you Gatorlink password. You shouldn’t

have to type in your username.

J. To disconnect from the sharedrive, you can go to the AnyConnect client icon

in the top of the screen → click → disconnect.

K. When you disconnect from cisco, please eject the sharedrive from your

computer, else you’ll get the Pinwheel

L. To access the shardrive folder from your computer, navigate to Finder → Go→

Computer. There should be a drive that says GROUP. This is the shard rive.

E. Enabling FileVault (encryption)

a. Go to System Preferences → Security and Privacy → FileVault tab. By

default, this is disabled. You need to enable this in order to protect PHI.

b. BE ADVISED, enabling FileVault will slow your computer down as it

encrypts your entire hard drive (depending on the type and size of Hard

drive. For reference, a 1 Terabyte 5400 rpm drive takes around 4 hours,

when left alone.) . I suggest enabling it when you go to sleep so your

computer can work through the night.

c. After your drive is encrypted, you will be able to use your computer as

normal.