How it begins…How it begins…

It’s 0630, Monday morning…You’re the CO It’s 0630, Monday morning…You’re the CO of the CGC ASSATEAGUE (WPB), your finalizing of the CGC ASSATEAGUE (WPB), your finalizing your two week trip, starting on Friday…and your your two week trip, starting on Friday…and your Second Class FS has just broken her ankle at Second Class FS has just broken her ankle at PT...Well you could have the BM1 try to make PT...Well you could have the BM1 try to make some sort of his “Famous BBQ”. some sort of his “Famous BBQ”.

Then you realize that having half the crew Then you realize that having half the crew sick and the other half on watch is always a sick and the other half on watch is always a negative for unit morale…You need a TDY FS and negative for unit morale…You need a TDY FS and Fast. Do you know what to do???Fast. Do you know what to do???

Help I need a Cook…Help I need a Cook…

How the FS TDY afloat How the FS TDY afloat system works and how we system works and how we

are working to improve are working to improve it…it…

Short Term Personnel Support Short Term Personnel Support for Operational Unitsfor Operational Units

Due to FS personnel shortages, support & Due to FS personnel shortages, support & operational units will, on operational units will, on occasionoccasion require require

personnel augmentation in order to complete personnel augmentation in order to complete their missions…their missions…

With the continuing shortness of FS With the continuing shortness of FS personnel, The use of TDY FS is personnel, The use of TDY FS is

growing everyday…growing everyday…

In this brief, we are going to explain:In this brief, we are going to explain:

How the TDY system worksHow the TDY system works

Some idea’s to help improve the system at the ISC Some idea’s to help improve the system at the ISC levellevel

The New TDY FS Billets at some ISC’sThe New TDY FS Billets at some ISC’s

Real time FS TDYReal time FS TDY

request counterrequest counter

Well…How does the TDY request Well…How does the TDY request system work???system work???

These short term FS needs are These short term FS needs are usually met by local Integrated usually met by local Integrated

Support Commands (ISC)Support Commands (ISC).. But can be filled by FS from any unit local unit, or But can be filled by FS from any unit local unit, or

even reservist…even reservist…

First we have to classify the needFirst we have to classify the need……

Critical NeedCritical Need

Personnel Personnel shortfall, that if shortfall, that if

left unfilled, left unfilled, preventsprevents the unit the unit from from completingcompleting

its primary its primary missionmission..

Non-Critical NeedNon-Critical Need

Personnel shortfall Personnel shortfall that allows the unit that allows the unit

to execute it’s to execute it’s primary mission primary mission

with only a minor with only a minor degradation in degradation in

capabilities.capabilities.

Now…who pays to get them to Now…who pays to get them to our unit?our unit?

FundingFunding

Critical Need: Funding for critical need Critical Need: Funding for critical need personnel support will be provided by the personnel support will be provided by the

Area or DistrictArea or District on an annual basis. on an annual basis.

Funding ofFunding of

Non-Critical Needs:Non-Critical Needs:

The The requesting unitrequesting unit will fund any non- will fund any non-critical personnel support.critical personnel support.

That means it comes out of the ships budget…and now you know why non-That means it comes out of the ships budget…and now you know why non-critical fills are less common on the message board.critical fills are less common on the message board.

Who is responsible for requesting the Who is responsible for requesting the help…help…

The main responsibility falls on the The main responsibility falls on the Commanding Commanding OfficersOfficers of each unit… of each unit…

So some good things to keep in mind…So some good things to keep in mind…

The solicitation & coordination process normally The solicitation & coordination process normally takes about takes about FOUR weeksFOUR weeks……

Quick response, short term, urgent personnel Quick response, short term, urgent personnel support requires appropriate documentation…support requires appropriate documentation…

That means Prove it!That means Prove it!

But wait…The ISC’s have a But wait…The ISC’s have a responsibility too.responsibility too.

They need to:They need to:Coordinate volunteer solicitations in theirCoordinate volunteer solicitations in their

Area Of Responsibility. If no local volunteers are found, they need to notify Area Of Responsibility. If no local volunteers are found, they need to notify

their MLCtheir MLC

Force Optimization and Training BranchForce Optimization and Training Branch (pf).(pf).

If no volunteers are found to fill a District unit’s criticalIf no volunteers are found to fill a District unit’s critical

need, identify an appropriate personnel resource from need, identify an appropriate personnel resource from ANYANY District unit, “operational” or “support”.District unit, “operational” or “support”.

The ISC’s are also required to coordinate funding for all The ISC’s are also required to coordinate funding for all criticalcritical needs support of District unitsneeds support of District units

What are the MLC’s What are the MLC’s responsibilities…responsibilities…

Determine if the personnel support Determine if the personnel support requested is requested is

criticalcritical or or non-criticalnon-critical

If no volunteers are found to fill a If no volunteers are found to fill a critical need, they need to identify an critical need, they need to identify an

appropriate personnel resource.appropriate personnel resource.

Then it becomes time toThen it becomes time to

SELECT & DIRECTSELECT & DIRECT

The DreadedThe Dreaded

SELECT & DIRECTSELECT & DIRECT

MLC’s are required to ensure that the select & MLC’s are required to ensure that the select & direct tasking is, to the maximum extent possible, direct tasking is, to the maximum extent possible,

spread equitably throughout their AOR…spread equitably throughout their AOR…

Factors considered in the process include, but are not limited Factors considered in the process include, but are not limited to:to:

Units with more billets in a given rating shall be considered Units with more billets in a given rating shall be considered before units with fewerbefore units with fewer

Units that are at or over authorized strength shall be Units that are at or over authorized strength shall be considered before units that are underconsidered before units that are under

Once the list of sources is narrowed down, the number of days Once the list of sources is narrowed down, the number of days those units have previously provided for support is used in those units have previously provided for support is used in

making the final determination.making the final determination.

But MLC’s also…But MLC’s also…

Coordinate Area or Coast Guard wide Coordinate Area or Coast Guard wide volunteer solicitations when a local volunteer solicitations when a local

volunteer cannot be or is unlikely to be volunteer cannot be or is unlikely to be identified.identified.

Coordinate Coordinate fundingfunding for all critical need for all critical need support of their Area units, including both support of their Area units, including both

personnel & cost information.personnel & cost information.

Let the request begin…Let the request begin…

The first step in the process is to determine The first step in the process is to determine the need…Is this a critical or a non-critical the need…Is this a critical or a non-critical

need?need?

Non-criticalNon-criticalRegular LeaveRegular LeaveTerminal LeaveTerminal Leave

Normal PCSNormal PCSNon required “C” schoolsNon required “C” schools

These are all within the units controlThese are all within the units control

Once you determine what type of Once you determine what type of

request you need, it is time to start request you need, it is time to start the message…the message…

The old days of just asking for a TAD cook are gone. The old days of just asking for a TAD cook are gone. All TAD billets that are filled, are closely All TAD billets that are filled, are closely

monitored by the MLC’s and Headquarters. If you monitored by the MLC’s and Headquarters. If you are not running all your TDY fills thru you local are not running all your TDY fills thru you local FOT, you are hurting yourself as well as your FOT, you are hurting yourself as well as your

galley.galley.

Each Each requestingrequesting unit is required to send a “Request for short unit is required to send a “Request for short term personnel support” message. This gets the “official” term personnel support” message. This gets the “official”

ball rolling.ball rolling.

Well, what goes in the message …Well, what goes in the message …BTBT

UNCLAS//NO1330//UNCLAS//NO1330//

SUBJ: REQUEST FOR TAD SUPPORTSUBJ: REQUEST FOR TAD SUPPORT

1.REQ FOR SUPPORT1.REQ FOR SUPPORT

A.(1) (PERFERED RANK, OR RATE/RATING)A.(1) (PERFERED RANK, OR RATE/RATING)

(2) (PERIOD & LOCATION OF AUGMENTATION)(2) (PERIOD & LOCATION OF AUGMENTATION)

(3) (ANY SPECIAL REQUIREMENTS) [INCLUDE ENLISTED QUALIFICATION CODES](3) (ANY SPECIAL REQUIREMENTS) [INCLUDE ENLISTED QUALIFICATION CODES]

(4) (UNITS TOTAL ALLOWANCE FOR REQUESTED RATING VS. TOTALASSIGNED)(4) (UNITS TOTAL ALLOWANCE FOR REQUESTED RATING VS. TOTALASSIGNED)

(5) (REASON FOR BILLET VACANCIES; PLUS REASON FOR UNAVAILABILITY OF (5) (REASON FOR BILLET VACANCIES; PLUS REASON FOR UNAVAILABILITY OF ASSIGNED MEMBERS; BE SPECIFIC AS POSSIBLE)ASSIGNED MEMBERS; BE SPECIFIC AS POSSIBLE)

(6) (IMPACT ON THE MISSION)(6) (IMPACT ON THE MISSION)

(7) (THE ABILITY TO ACCOMMODATE FEMALES)(7) (THE ABILITY TO ACCOMMODATE FEMALES)

(8) (ANY AMPLIFYING INFORMATION THAT MIGHT BE HELPFUL IN SOLICITING (8) (ANY AMPLIFYING INFORMATION THAT MIGHT BE HELPFUL IN SOLICITING VOLUNTEERSVOLUNTEERS

B. (SAME AS SUBPARAGRAPH A IF REQUESTING ADDITIONAL SUPPORT)B. (SAME AS SUBPARAGRAPH A IF REQUESTING ADDITIONAL SUPPORT)

2. (UNIT POC AND PHONE NUMBER).2. (UNIT POC AND PHONE NUMBER).

BTBT

NNNNNNNN

So how does it all play out…So how does it all play out…

Unit identifies the need, sends message

ISC or MLC solicits for volunteers

Volunteer Found?

No…Then MLC coordinates CG wide solicitation

Yes…ISC obtains TONO/ACCT Data

Sends message

Volunteer’s UnitIssued Orders…TAD Fill solved

Volunteer Found?

YesMLC or ISC obtains

TONO/ACCT DATASends message

Volunteer’s UnitIssued Orders…TAD Fill solved

NO…SEE NEXT SLIDE

NO VOLUNTEER

FOUND

SELECT & DIRECT

NO

MLC/ISC NOTIFIES UNIT

YESOPERATIONAL COMMANDER

AUTHORIZES SELECT & DIRECT

FOR AREA/MLC UNITSMLC TASKS ONE ISC

WITH IDENTIFYING UNIT

ISC IDENTIFIES UNIT

MLC OBTAINS TONO/ACCT DATASENDS MESSAGE

UNIT CHOSEN ISSUES ORDERS

FOR DISTRICT UNITISC IDENTIFIES UNIT

OBTAINS TONO, ACCT DATA, SENDS MESSAGE

UNIT CHOSEN ISSUES ORDERS

So, what now…So, what now…

Well your Force Manager and Program Manager have been working Well your Force Manager and Program Manager have been working on resolving these issues at their level, but what can you do at on resolving these issues at their level, but what can you do at

your level??? your level???

And it’s not magicAnd it’s not magic

Keys to making the system work…Keys to making the system work…

Get to know the units you support!Get to know the units you support!Meet the commands and the FS staff of the ships at Meet the commands and the FS staff of the ships at

your ISC. Make sure they know a name with a your ISC. Make sure they know a name with a face. Let them know you are there to work with face. Let them know you are there to work with

them and their FS staff.them and their FS staff.

Build a relationship by…Build a relationship by…

Help them in anyway you canHelp them in anyway you can *Let them know you are willing to work with them *Let them know you are willing to work with them

and would like them to work with you…and would like them to work with you…Have them call you to work out any TAD requests before they start Have them call you to work out any TAD requests before they start

the request process.the request process. This gives the requesting unit a good idea of how fast the This gives the requesting unit a good idea of how fast the request will be filled.request will be filled.

If the galley is already short staffed, they can help the requesting unit with information If the galley is already short staffed, they can help the requesting unit with information on what unit might.on what unit might.

*Invite them to share in your training*Invite them to share in your trainingHave them jump in your FS training & give as well.Have them jump in your FS training & give as well.(All FS need that 6 hour Sanitation training)(All FS need that 6 hour Sanitation training)

As anyone who has ever run a galley on board a ship knows, it is always hard to find time As anyone who has ever run a galley on board a ship knows, it is always hard to find time to organize and set up training. So by you having them sit in on yours, they save time to organize and set up training. So by you having them sit in on yours, they save time and become more involved with you and your staff…and become more involved with you and your staff…the start of a good working the start of a good working

relationship.relationship.

Some more help on the way…Some more help on the way…

Your Your Force ManagerForce Manager and and Program Program ManagerManager have created a newly have created a newly

created “Tabbed” TDY Food service created “Tabbed” TDY Food service billet for E-6…billet for E-6…

The creation of the “TAD FS” The creation of the “TAD FS” billetbillet

The sole purpose of the “TDY FS” billet The sole purpose of the “TDY FS” billet is to provide the afloat forces some is to provide the afloat forces some much need support…much need support…

The BasicsThe Basics

An E-6 “Tabbed” billet has been created for An E-6 “Tabbed” billet has been created for ISC’s with the sole purpose of providing ISC’s with the sole purpose of providing

TAD support for cutters in their AOR.TAD support for cutters in their AOR.

FS that fill this billet will have a “tab” or FS that fill this billet will have a “tab” or identifier on each position. This “tab” will identifier on each position. This “tab” will explain the requirements of the position.explain the requirements of the position.

The requirements of the positionThe requirements of the position

Prior Food Service Officer experiencePrior Food Service Officer experienceBeen the FSO Been the FSO successfullysuccessfully of an AFLOAT unit of an AFLOAT unitProficient in FS paperwork managementProficient in FS paperwork management

We do not want to insert a problem into a problem…This means they We do not want to insert a problem into a problem…This means they can walk into TAD billet and continue and even complete the can walk into TAD billet and continue and even complete the required paperwork, restock food supplies, make menus, and required paperwork, restock food supplies, make menus, and meet all report deadlines…This means take ownership and meet all report deadlines…This means take ownership and

maintain a high level of Food Service performance and not have maintain a high level of Food Service performance and not have an empty fridge and a stack of paperwork. an empty fridge and a stack of paperwork.

Member will be TDY a minimum of 90 daysMember will be TDY a minimum of 90 daysThis means the member accepting the tabbed billet, can be TAD as This means the member accepting the tabbed billet, can be TAD as

much as 180 days as well. After the point of 90 days, their billet much as 180 days as well. After the point of 90 days, their billet selection will rise from an Assignment Priority Upgrade from 5 to selection will rise from an Assignment Priority Upgrade from 5 to

4.4.

Now all our problems are Now all our problems are solved…solved…

Well of course not…But it is a start.Well of course not…But it is a start.HQ is not telling you to change the way you run a HQ is not telling you to change the way you run a

successful program. There are enough unfilled successful program. There are enough unfilled TAD FS request to keep the new “tabbed” billet TAD FS request to keep the new “tabbed” billet busy. This will help give relief for the cutters. With busy. This will help give relief for the cutters. With their busy operating schedules, leave is a luxury their busy operating schedules, leave is a luxury item for underway tours. As you learned about item for underway tours. As you learned about the TDY request system, leave and some schools the TDY request system, leave and some schools are not critical fills, so many FS “C” school class’s are not critical fills, so many FS “C” school class’s go unfulfilled due to unit OPS. go unfulfilled due to unit OPS.

This plan at the minimum creates another type of This plan at the minimum creates another type of billet for E-6, creates a platform for ISC’s to use billet for E-6, creates a platform for ISC’s to use as a base, in their attempt to get another land as a base, in their attempt to get another land

billet (semi) for FS, and helps the support billet (semi) for FS, and helps the support commands get a life ring in the never ending TAD commands get a life ring in the never ending TAD

requests. requests.

As all new ideas, there is room for adaptations as As all new ideas, there is room for adaptations as the change is implemented. Help and work with the change is implemented. Help and work with

your Force Manager to improve our rate.your Force Manager to improve our rate.

ReferencesReferences

OBTAINING PERSONNEL RESOURCES TO MEET SURGE REQUIREMENTS COMDTINST 5400.1

SHORT TERM PERSONNEL SUPPORT WITHIN ATLANTIC AREA

LANTAREAINST 1330.1

SHORT TERM PERSONNEL SUPPORT FOR OPERATIONAL & SUPPORT UNITS WITHIN THE

PACIFIC AREA

PACAREAINST 1330.1CPACAREAINST 1330.1C