how i command my inbox
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How I Command my Inbox
(or at least try to)
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Hi! I’m Bart.
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I work at web agency Netlash.
... and a few other companies:
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I get a fair amount of e-mail.
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average: 300 / day
(without the spam)
I get a fair amount of e-mail.
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300
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actionable items
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a day
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... then I would need 25 hours a day just for e-mail.
If I spend 5 minutes on each mail...
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My inbox is probably filling up as we speak.
Actually...
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Stress!
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This is how I cope.
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(Based on the Inbox Zero strategy of Merlin Mann.
See: http://video.google.com/videoplay?docid=973149761529535925# )
This is how I cope.
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D D A R D D
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Delete
D D A R D D
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Delete
Delegate
D D A R D D
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Delete
Delegate
Archive
D D A R D D
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Delete
Delegate
Archive
Respond
D D A R D D
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Delete
Delegate
Archive
Respond
Do
D D A R D D
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Delete
Delegate
Archive
Respond
Do
Defer
D D A R D D
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1. Delete
2. Delegate
3. Archive
4. Respond
5. Do
6. Defer
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1. Delete
2. Delegate
3. Archive
4. Respond
5. Do
6. Defer
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Lots of mails are just ‘FYI’.
Delete them at once.
Delete
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1. Delete
2. Delegate
3. Archive
4. Respond
5. Do
6. Defer
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Send immediately to the right person.
With a clear ‘call to action’.
Delegate
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You need to be able to trust the other person.
Delegate
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1. Delete
2. Delegate
3. Archive
4. Respond
5. Do
6. Defer
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Don’t use folders.
Use a performant Search.
( *cough*Gmail*cough*)
Archive
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1. Delete
2. Delegate
3. Archive
4. Respond
5. Do
6. Defer
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If you can answer without extra work, do it.
Respond
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1. Delete
2. Delegate
3. Archive
4. Respond
5. Do
6. Defer
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If you can do it immediately, do it immediately.
Do
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1. Delete
2. Delegate
3. Archive
4. Respond
5. Do
6. Defer
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Get it out of your inbox.
Put it on a to-do list.
Plan it!
Defer
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1. Delete
2. Delegate
3. Archive
4. Respond
5. Do
6. Defer
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Handle things once!
Make snap decisions, or defer.
Use technology (filters).
Extra advice
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Command your Inbox
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Don’t keep it open.
Set fix intervals to handle e-mail.
Don’t let your inbox control you
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Remember...
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Your inbox is a to-do list where other people can put items on...
Remember...
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Your inbox is a to-do list where other people can put items on...
Unless you control it.
Remember...
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Good luck!
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