how education estates can benefit from better information management

‹#›Making buildings better

How education estates can benefit from better information management

Jo HarrisSustainable Construction Group - BSRIA


“In god we trust. All others must bring data.”

W. Edwards Deming


Contents

• What BIM is and why are we interested

• How BIM relates to FM

• How BIM can make you more efficient

• How BIM and Soft Landings work together

• What you should do next


BIMBuilding Information Modelling

‘…a managed approach to the collection and exploitation of information for projects…and assets

Better Information Management


A report for the UK Government Construction Client Group – Building Information Modelling (BIM) Working Party Strategy Paper

March 2011

Hypothesis“Government as a client can derive significant improvements in cost, value and carbon performance through the use of open sharable asset information”


UK Government Construction Strategy

May 2011

Reduce - cost: construction & WLCReduce - overall time for deliveryReduce - greenhouse gas emissions


Information management

The purpose of information management:

‘…generate a single piece of information which can be used 100 times…’

• A trusted source of information• In the right format• Verified and validated


Information to understand BIM Level 21. BS 1192:2007+A1:2015 (Collaborative production of AEC information)

2. PAS 1192-2:2013 (Information management for projects)

3. PAS 1192-3:2014 (Information management for assets)

4. BS 1192-4:2014 (Information exchange)

5. PAS 1192-5:2015 (Security-minded information management)

6. GSL (Government Soft Landings) and BS 8536-1:2015 (Briefing for design and

construction for FM)

7. BIM Protocol (Contractual amendments)

8. Digital plan of work (Client tool)

9. Classification (Uniclass 2015)

http://bim-level2.org/en/

Technology

Process

People

http://bim-level2.org/en/


HOW BIM RELATES TO FM


What FMs need

• Design criteria• Design strategy• Control strategy• Systems interactions (risks)• Asset lists• Maintenance tasks• Performance metrics• Costs


Relating PAS 1192-2 and 1192-3

PAS 1192-3 Asset

PAS 1192-2Project

ModelsRequirements


Information

Pre-designCorrespondencePlanningFeasibilitySurveysDesignDesign reportsCalculationsSpecificationsDrawingsConstructionSchedule of ratesRFIsProcurementProject planning

OperationOccupancyOperation environmentEquipmentOperating strategyMaintenanceHealth and SafetySecurityO&M manualsMaster planningStrategySpace planningInfrastructureCost managementLegislation

BIM


PAS 55/ISO 55000Standards Compliant

Defined Organisational Information Requirements

Project Supply Information

Service Supply Information

Asset Information Model (AIM)

Enterprise System

Integration

Integrated Information Reporting

Asset information flow

PAS 1192-3


Information to make better decisions


CAN BIM MAKE YOU MORE EFFICIENT?


Uses for BIM• Trusted information source

• Down to supply chain and operations– CAFM tools– Equipment data

• Up to corporate level– Visualisation aiding communication– Master planning and strategy

• Using ‘viewer’ tools

• Accessing the data via mobile devices


Information management• Aim is to capture all data/information about an asset

for use throughout its life

• Types of information– 3D models– Reports– Surveys– 2D Drawings– Specifications– ……..


What's NOT in the Model

• Correspondence• Feasibility studies• Site survey reports• Technical specifications• Contract conditions/forms of contract• Design calculations• Manufacturer’s data• Quotations• Tender documentation

These must all be captured in the wider ‘information model’


Case StudyBIM-FMManchester Town Hall Complex (MTHC)

Research Reportby Ricardo Codinhoto, Arto Kiviniemi, Sergio KemmerUbon Martin Essiet, Vincenzo Donato, Lais Guerle Tonso

November 2013


MTHC Findings - Advantages• Consensus regarding taxonomy• Universal access to online manual and guidance• Reduction in the time used to access information• Space saved from storage of physical documentation • Identification and streamlining of inefficient process• Information for statutory audits and maintenance• Errors reduction in the maintenance of identical rooms • Support to the measurement of KPIs


MTHC Findings - Disadvantages

• Lack of team familiarisation with the IT system• Reliance on a online system• Lack in interoperability between software• Dependency on external expert for production and

update of information


MTHC Barriers and Enablers

• Technical expertise to generate and operate BIM• Lack of organisational buy in• Separation between project team and FM• Model not completed before handover

• IT (software) that allows for the digitalisation and integration of processes

• Increased interoperability• Team spirit• Good will


MTHC Conclusion

• A lesson learnt is that the expected utilisation of BIM from design and construction in FM activities is not a straightforward exercise.

• In general the BIM used for design and construction practice did not contain all, or even a significant part of, the necessary information for FM (soft and hard) practice nor were its assemblies created in a way that would benefit FM.

• For that, a champion that is capable of managing BIM and also an FM expert is necessary.


BIM AND SOFT LANDINGS


Soft Landings Challenges and opportunities

A evolution in the way projects are delivered

1. A small change in the way you do things

2. A big change in the way project teams think, behave and interact

3. An extended handover process is introduced

4. Success judged on operational outcomes (success criteria), not meeting

design specifications

5. Everyone in the project team takes custody of building performance

BIM and Soft Landings


Convergence

• Processes and procedures• Training and technical support• Cost benefits• Contractual requirements• Reporting procedures and risk

management methods• Operational outcomes and

performance requirements• Success criteria measured

Soft Landings

BIM

2005

2012

BIM and Soft Landings


Potential for Estates teams

• FM engaged at start of construction projects• Clear understanding of operational risk• User focus during the project• Success criteria met

https://www.bsria.co.uk/services/design/soft-landings/


Naming conventions

• Entity - a building, a bridge, a tunnel

• Complex (a group of entities) - airports, hospitals, universities

• Space - office, canteen, parking area, lecture theatre

• Product - boiler, door, drain pipe

• Facilities - combines the space with an activity e.g. operating theatre


BIM can….

• Add value by providing:– Input to design– Commissioning and handover– Asset register creation– Tendering and pricing– CAFM system population– Maintenance operations– Refurbish and fit out– Updating drawings– Retendering


What does the information provide?

• Increased transparency• Early decisions• Improve predictability• Manage procurement • Improve aftercare• Improve maintenance efficiency• Better relationships

• Success criteria met


WHAT SHOULD YOU DO NEXT?


Develop a plan

• Your asset management strategy and plan

• Define your Organizational Information Requirements (OIRs)


Work out what information you need…A.3 Specific asset information requirements:

1. Legal 2. Commercial 3. Financial 4. Technical 5. Managerial

From PAS 1192-3, ISO 55000and BS 8587


Summary• BIM is about information management and it improves cost,

time, resources

• FM benefits from the information - Makes us more efficient

• BIM and Soft Landings work together to deliver success

criteria

• Next – Determine what information you need to help you do

what you do?


Thank you

[email protected] 465568

Questions…….

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