ACADEMIC LEARNING CENTERMICROSOFT OFFICE HELP

CentreTech Campus, C109Lowry Campus, West Quad, 106

HOW DO I PRINT A MICROSOFT POWERPOINT DOCUMENT?

1. To print a document, click on File.

2. Next you will see the Backstage View. Choose “Print”.

3. This screen shows your printing options. You can choose a printer but, when printing in the Academic Learning Centers, please use the default printer.

4. You can choose what pages you would like to print. The default setting is Print All Slides but, by clicking on the button, you can see additional choices.

a. You can select text in the document and print just that by choosing Print Selection.

b. You can print only the page you are working on by choosing Print Current Slide.

c. You can print specific slides, or ranges of slides by choosing Custom Range.

5. PowerPoint gives many options for printing out a presentation. Keep in mind that many presentations have a large number of pages. By printing multiple slides on each sheet, you save space and keep your printing costs low.

6. You can select how you would like your document to print. The default in the Academic Learning Center is Print Both Sides but you can choose to Print One Sided. If you are printing on both sides, you can also choose to flip pages along the long edge (the most common choice; books are printed this way) or to flip pages on the short edge (like a tablet).

7. In the Academic Learning Center, please use the defaults for collating and stapling. At home, of course, choose what your printer is capable of.

8. Finally, you can choose color printing options. Since many presentations have color backgrounds and are costly to print, we recommend that you print in Grayscale if printing in color is not necessary.