how did you do that? putting together a how-to festival @ your library tiffany torres * denice...
TRANSCRIPT
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How Did You Do That?
Putting together a How-To Festival
@ Your Library
Tiffany Torres * Denice Enstine * Emma Pinault
Cumberland County Public Library & Information System
300 Maiden Lane
Fayetteville, NC 28301
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The Committee
Nora Armstrong, Programs & Services Coordinator
Tiffany Torres, Library Awareness Coordinator
Denice Enstine, Information Services Librarian
Emma Pinault, Information Services Librarian
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It all started with an article…
Rosenfield, J. (2012). Barbecue? flamenco dancing? learning gets interactive.
American Libraries, 43(11), 18-19. Retrieved from
http://search.proquest.com/docview/1223377342?accountid=4315
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Planning Phase
Or, “We said yes. Now what?”
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Just the Facts
Know Your Community
Fort Bragg – large military population Veterans 28,262
Senior Population 19,976
Youth Population 19,652
Universities/Colleges
Average Income $44,900
Know Your Library
Eight branches serving just under 300,000 citizens
Over 200 Employees
U. S. Census Bureau. (2014). Profile of selected social characteristics: Fayetteville, N.C. Retrieved October 1, 2015, from http://factfinder.census.gov/faces/nav/jsf/pages/community_facts.xhtml
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Getting Started
1st Meeting Discussion Topics
Date, time, space (booked rooms immediately)
Session types; Session lengths
Louisville Free Public Library—How to have a How-To Festival?
Staff suggestions
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Gathering Talent
Session categories Life, Garden, Kids, Active, DIY, Food, Pet, Craft, Biz, Tech, Family
Making Contact
Divided up the work
Elevator speech -- “What’s a How-To Festival?”
Monthly meeting to update on responses
Community Talent Cold calls
Staff Talent Call for presenters
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Tech Talk, Etc.
Presenter Needs Tech
Copies
Space
Number of Sessions
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The Master List
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Getting the Word Out
PUBLICITY
Describe the event
Newspaper articles
List event in local calendars
Handouts, posters, signage
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Helping Hands
Volunteers Stage managers
Directors
Producers (that’s you!)
Stage Manager’s Worksheet
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Other Considerations
Swag Bags
Door Prize
Street Closure
Food Trucks Friends of the Library
Security
Custodians
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Final Countdown
Confirming with Presenters Reminders
Final Confirmation
Parking Map
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Pre-Event Setup
The Day Before… Posters and Stands
Signage
Furniture Setup
Technology Setup
Swag bag prep
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Execution Phase
This is it!
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Places, everyone!
Arrival Producers – 2 hours prior to event
Presenters – 20 minutes prior to session
Staff Placement Producers – 1 on each floor, 1 floating
Stage Managers – one in each session room
Communication Walkie talkies
Attire Staff wore red (easily identifiable)
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Our “Morning of” To-Do List
Entrance Table Library Resources
Schedule/Map
White Board Schedule Changes
Cancellations
Folders in each station for stage managers Schedule and Attendance
Count
Distribute Swag Bags to stations/rooms
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Nailed it or Failed it?
Sessions The well-attended and the well-intended
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How-To Festival Photos
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How-To Festival Photos
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Evaluation Stage
Our Wish List for How-To Festival 2016
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So, that happened…
Meet the day the event concludes! What worked well?
How was the attendance?
How well did the schedule work?
Plans for next year?
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Ch-Ch-Changes
Improvements for 2016 Branding
New Date/Time
More streamlined printed program
LibGuide for the festival
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Can YOU How-To?
Absolutely!