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HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING
JUNE 12, 2018
HOUSTON HOUSING AUTHORITY CENTRAL OFFICE
2640 FOUNTAIN VIEW DRIVE HOUSTON, TEXAS 77057
Transforming Lives & Communities
BOARD OF COMMISSIONERS MEETING
Tuesday, June 12, 2018
TABLE OF CONTENTS
AGENDA 3
May 15, 2018 BOARD MEETING MINUTES 5
COMMENTS AND RESPONSES
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NEW BUSINESS
Resolution 2973
Authorize a $150,000 increase in not to exceep cap for Housing Insurance Group Issued Insurance Policies to Accommodate Completion of Buildings at Independence Heights
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Resolution No. 2974
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Increase of $315,000 in Hurricane Harvey
Public Assistance Disaster Recovery Program Services
Resolution No. 2975
Submission of Choice Neighborhood Planning Gran for Cuney Homes 19
Resolution No. 2976
23 Choice Neighborhood Planning Grant Coordinator (Camiros)
Resolution No. 2977
28 Sweetwater Pointe Apartments Limited Partner Interest
Resolution No. 2978
Mansions at Turkey Creek Limited Partner Interest 31
Resolution No. 2979
Villas at Winkler General Partner Interest 34
BOARD REPORT 36
FINANCE REPORT 50
2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO
Board of Commissioners: LaRence Snowden, Chair |Phillis Wilson, Vice Chair | Shondra E. Wygal | Tim Horan | David Enrique Ruiz | Kristy Kirkendoll
HHA CALENDAR OF EVENTS 52
AGEN DA
AGENDA I. Call to Order
II. Roll Call
III. Approval of the May 15, 2018 Houston Housing Authority Board Meeting Minutes
IV. President’s Report
V. Public Comments
VI. New Business
a. Authorize a $150,000 Increase in not to exceed cap for Housing Insurance Group Issued Insurance Policies to Accommodate Completion of Buildings at Independence Heights (Resolution No. 2973)
b. Increase of $315,000 in Hurricane Harvey Public Assistance Disaster Recovery Program Services (Resolution No. 2974)
c. Submission of Choice Neighborhood Planning Grant Application for Cuney Homes
(Resolution No. 2975)
d. Choice Neighborhood Planning Grant Coordinator (Camiros) (Resolution No. 2976)
e. Sweetwater Point Apartments Limited Partner Interest (Resolution No. 2977)
f. Mansions at Turkey Creek Limited Partner Interest (Resolution No. 2978)
g. Villas at Winkler General Partner Interest (Resolution No. 2979)
BOARD OF COMMISSIONERS’ MEETING
TUESDAY, JUNE 12, 2018 AT 3:00 P.M.
HOUSTON HOUSING AUTHORITY
CENTRAL OFFICE
2640 FOUNTAIN VIEW DRIVE, HOUSTON, TEXAS
77057
2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO
Board of Commissioners: LaRence Snowden, Chair |Phillis Wilson, Vice Chair | Tim Horan | Shondra E. Wygal |David Enrique Ruiz | Kristy Kirkendoll
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VII. Executive Session Convene an Executive Session to discuss:
a. Personnel matters in accordance with Section 551.074 of the Texas Government Code b. Legal issues in accordance with Section 551.071 of the Texas Government Code c. Real estate matters in accordance with Section 551.072 of the Texas Government Code
VIII. Reconvene Public Session
IX. Adjournment
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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com
MINUTES OF THE HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING
TUESDAY, MAY 15, 2018
A meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, May 15, 2018, at Bellerive, 7225 Bellerive, Houston, Texas 77036. Chair Snowden called the meeting to order at 3:05 p.m. and offered the use of an interpreter or translator to any in attendance. Secretary Gunsolley called roll and declared a quorum present. Present: LaRence Snowden, Chair Phillis Wilson, Vice Chair Tim Horan, Commissioner Shondra E. Wygal, Commissioner
David Enrique Ruiz, Commissioner Tory Gunsolley, Secretary
Absent: Kristy Kirkendoll, Commissioner APPROVAL OF MINUTES Chair Snowden called for discussion or approval of the April 17, 2018, Board of Commissioners meeting minutes. Commissioner Horan moved to adopt the April 17, 2018, Board of Commissioners meeting minutes. Vice Chair Wilson seconded the motion. The minutes passed unanimously. PRESIDENT’S REPORT Secretary Gunsolley shared that on Saturday, he was invited to a press conference with Congresswoman Sheila Jackson- Lee at Cuney Homes to talk about a plan she is introducing to invest $70 million into Public Housing. This is something that a number of U.S. House of Representative Democrats are referring to as “A Better Deal.” He and Congresswoman Jackson-Lee also used this opportunity to talk about Secretary Ben Carson’s rent proposal and if you haven’t seen the news, Secretary Carson has proposed a set of changes that will increase the minimum amount of rent from $50 to $150 and increase the rent calculation from 30% of adjusted gross income to 35% of adjusted gross income. It also changes the definition of elderly for rent calculation from 62 years old to 65 years old. They do include provisions to try to hold people “harmless” and say that this isn’t going to hurt anyone. But at the end of the day, it’s a huge cost shifting where HUD will be forcing the housing authority to collect higher rents and then, they will be giving the housing authority less money. So to be clear, if this proposal goes forward, people’s rent will go up, but the housing authority wouldn’t see the benefit because we would be investing that money into the property. That money simply would go back into treasury because they would be reducing the amount of operating subsidy that housing authorities get. So, we spoke about this at the press conference as well. Secretary Gunsolley also shared that he attended the Public Housing Authorities Directors Association (PHADA) conference in New Orleans, LA and spent half the day with the Director of the New Orleans Housing Authority touring one
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of the Choice Neighborhood Grants and Developments called Iberville and it’s two blocks from the French Quarter. HANO has done magnificent things with the neighborhood and the biggest shock is it was one of the very first Choice Neighborhood Grant Awardees which is almost 10 years ago. So neighborhood change doesn’t happen quickly and it doesn’t happen overnight. It requires a huge infusion of cash and the Grant is about $30 million and HANO had to find another $65 million of gap funding, in addition to eventual financing and the normal leverage that you would do. So the tour was very informative and very interesting. He stated if the HHA decides to pursue a Choice Neighborhood Grant, it would be worthwhile for the Commissioners to spend some time in New Orleans and see what they have done with it and see the long rode that’s ahead, but also the transformation that can occur with this type of investment in a neighborhood. Secretary Gunsolley stated that shortly after the last Board meeting, Mark Thiele, Robin Wall and he went to Austin for the final interview for the grant opportunity related to the Synergy between healthcare and housing and funding a staff member at the HHA who could nurture those relationships and formalize those relationships between the healthcare and housing systems. He added that as soon as HHA hears, he will let the Commissioners know whether or not we were successful in winning this grant. Lastly, Secretary Gunsolley stated that he participated in a call with HUD on Section 3. HUD has taken a hard look a Section 3 and is considering rewriting some of the regulations around Section 3 and possibly proposing legislation and they wanted to talk to a number of folks in the industry. So, he was asked to participate in a call with them about Section 3 and discuss what works and what doesn’t work and what sort of changes might make it better. It was a fruitful conversation and it’s unclear what HUD ultimately wants to do. He said one of his main points to HUD was just having the Section 3 Rule without any funding doesn’t change much. And when you look at something like the JOBS Plus Program, we are able to make a lot more progress when we have dollars supporting staff and dollars supporting training programs rather than just a requirement on contractors to hire people. Because the people who want to get hired in public housing, already have jobs and he thinks it ties back into the rent reform and the work requirement idea from the administration. There is a fundamental misconception that people in Public Housing do not want to work and in our occasion report, you will see large numbers of people who aren’t elderly or disabled work. Looking at the Public Housing numbers, there are only fifteen (15) families who claim zero income out of the entire Public Housing Portfolio. And he thinks like Rent Reform, in terms of Section 3, that there is this great pool of people who are unemployed and working the system and just need to be given an opportunity, but that’s simply not the case. Many people in Public Housing are working, but they need better jobs and better jobs require training and require programs or they require fundamental changes in the way that our economy works. So, those were some of the comments that he was encouraging HUD to consider if they really wanted to make Section 3 effective on a nationwide basis and to put some dollars into it so that we could actually get people better jobs and create real opportunities. Secretary Gunsolley stated that this concludes his President’s Report. Chair Snowden asked for any questions, concerns or comments regarding the President’s Report. Secretary Gunsolley remarked that he also wants to mention the golf tournament. He indicated the golf tournament is on June 7th and any Commissioner who would like to play or write a check to see Donna Dixon, HHA’s Special Assistant to the President & CEO. And if you would like to show up for the luncheon and meet some of the kids who are receiving scholarships, this is always a good opportunity to see some of the work that we do. PUBLIC COMMENTS Ms. LeVonda Wilkerson, 7225 Lyerly, apartment #810, addressed the Board and thanked the Property Management Company (PMC) for the improvements that they have made at Bellerive. Ms. Wilkerson said that the changes have been a positive improvement. She added that she knows the PMC is trying to make improvements for the residents at Bellerive and so, she wants to thank them for the work and services that they are doing. Chair Snowden thanked Ms. Wilkerson for her comments. Mr. Olalekan Adigun, 7225 Lyerly, apartment #204, addressed the Board with concerns about water getting into his unit. Mr. Adigun said when it rains, the water gets into his unit through the window with the air conditioner. He indicated that this happened to him last year for three (3) nights before maintenance came and sealed the window. Mr. Adigun asked if
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Bellerive is ready if there is another heavy rain/flood this year. He also asked if his window is properly taken care of so that no water can come into his unit when it rains. Chair Snowden thanked Mr. Adigun for his remarks. NEW BUSINESS Resolution No. 2964 – First Amendment to the Interlocal Agreement between Galveston Housing Authority and Houston Housing Authority Secretary Gunsolley stated this is an existing Interlocal Agreement between the two housing authorities for each of us to do inspections and rent reasonableness when the other party requests it. There are often circumstances where it’s required that an independent party performs the inspection and rent reasonableness. This allows HHA to do it for Galveston Housing Authority and Galveston Housing Authority to do it for us. So, this is just an extension. Chair Snowden inquired if this Agreement has been productive for HHA income- wise. Secretary Gunsolley replied that this Agreement is not a “revenue-maker” or a “revenue-taker.” So, when Galveston Housing Authority needs us to do an inspection because they own the property, they’ll ask HHA to do the inspection and it covers our cost. And when we needs Galveston Housing Authority to do one of our inspections because it’s our property, they’ll do it and we will cover their costs. Chair Snowden asked if the cost was equal. Secretary Gunsolley responded the cost is equal for either parties. Commissioner Horan asked what circumstances require that we have to use another housing authority to inspect our properties. Secretary Gunsolley replied, when HHA owns the unit. He explained that we own Section 8 properties. Commissioner Horan asked, so we cannot inspect our own properties. Secretary Gunsolley replied that HHA cannot inspect our properties. Commissioner Horan remarked that this makes sense. Chair Snowden asked if staff is able to tell him how many inspections HHA conducted compared to how many inspections Galveston Housing Authority conducted for HHA with regards to this Agreement since being put in place or since the last time we’ve negotiated it. Secretary Gunsolley asked Mark Thiele, HHA’s VP of the Housing Choice Voucher Program, if he knows this answer. Mr. Thiele, of HHA, responded that he would have to double-check, but he believes it’s under one-hundred (100) units. He indicated that it’s not a very large number. Chair Snowden asked if it’s 100 units that HHA has done or if it’s 100 units Galveston Housing Authority has done. Mr. Thiele responded that in the case of Galveston Housing Authority, we have done inspections for them, but they haven’t done any inspections for us. Commissioner Wygal asked, so who have we been getting to do inspections. Secretary Gunsolley responded, Harris County Housing Authority, which is the next resolution.
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Chair Snowden inquired, so these are HHA’s staff members conducting these inspections. Secretary Gunsolley responded in the affirmative. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 2964. Chair Snowden asked for a motion to approve Resolution No. 2964. Commissioner Wygal moved to approve Resolution No. 2964. Vice Chair Wilson seconded the motion. Resolution No. 2964 passed unanimously. Resolution No. 2965 – First Amendment to the Interlocal Agreement between Harris County Housing Authority and Houston Housing Authority Secretary Gunsolley stated that this is the same situation just with the Harris County Housing Authority (HCHA) rather than Galveston Housing Authority. Chair Snowden asked Mr. Thiele if he could provide the Board with the number of inspections conducted and if not available now, if he could get those numbers to the Board so that they will know how many inspections HHA has done for Harris County Housing Authority and how many Harris County Housing Authority has done for HHA. Mr. Thiele replied, absolutely. Chair Snowden asked for any other questions, concerns or comments regarding Resolution No. 2965. Chair Snowden asked for a motion to approve Resolution No. 2965 Commissioner Wygal moved to approve Resolution No. 2965. Commissioner Horan seconded the motion. Resolution No. 2965 passed unanimously. Resolution No. 2966 – Closing of the Public Housing Online Electronic Waiting List Secretary Gunsolley stated first of all, in the resolution itself, we need to add the words “Waiting List” to the second line so that it reads… close the Public Housing Waiting List, except for Sweetwater Point and Independence Heights. The situation is that HHA went online with the Public Housing Waiting List and we closed the paper process. We still have over 16,000 applicants from the paper system, while the online system has been up and running. And, it started shortly before Hurricane Harvey so, it’s hard to tell how much of the volume of applicants were related to Hurricane Harvey and how much was related to just the ease of application. As of the date of this board memorandum, there were over 75,000 applicants on the Electronic Waiting List alone. Today, the total between the two (2) Waiting Lists is over 100,000 applicants. In a normal year, we place about 830 applicants from the waiting lists. So, at this point in time, taking any more applications is simply “false hope.” We don’t have the resources to offer apartments within any reasonable time and if someone applies today, it could be twenty (20) to thirty (30) years before they get to the top of the list. So, it makes sense for HHA to close the waiting list, except for Sweetwater Point and Independence Heights, which still are not leased-up and are site-based waiting lists. However, staff will continue to evaluate the status of the waiting list as we work through it and when it might make sense to re-open it. The online system should be easier to keep updated because we have phone numbers and email addresses from the applicants, so we are able to send everyone emails and ask if they are still interested and if they still need help. So, it’s a more efficient way of managing things, but at this point in time, it’s the staff’s recommendation and his recommendation to close the waiting list. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 2966. Commissioner Horan remarked if you have 100,000 people on the waiting list and it goes back a long time, some of those applicants could be stale. He continued that it has to be several people who no longer need or want to be on the waiting list. He asked if HHA has a system to call the waiting list.
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Secretary Gunsolley replied that 75,000 people applied from August 2017 to May 2018 so those applicants are not stale. A year or two from now, we have a system in place to check in on people to see if they still need housing and do they still want to be on the waiting list. We expect that the number will shrink over time as people don’t respond and with the online system, it’s abele to be automated as oppose to the paper system where we mailed out letters all of the time. Chair Snowden asked if the 16,000 people who are a part of the paper system in front of the 75,000 online applicants. Secretary Gunsolley responded in the affirmative. He stated these applicants are at the top of the list. Chair Snowden also asked if HHA is calling through those to see who has fallen off. Secretary Gunsolley replied, yes. He stated that HHA has done an updated about a year ago to prepare to start the online system. He said the Board might recall that we closed the waiting lists for a short period of time so that staff could go through that process and prepare to convert to the online system. So, those 16,000 people are fairly new applicants as well, but clearly, applicants do fall off the waiting list. Given the volume of applicants that we have right now, HHA has more than enough applicants in the foreseeable future. Commissioner Horan asked, how do we take care of people who don’t have ability to apply online, either they don’t have computers or are not computer literate. Secretary Gunsolley replied the HHA partner with social services agencies so they can help people apply for housing through the online system. HHA has also done advertising to let people know they can apply online and we didn’t see this being an issue when we went to online only with the Section 8 Program about seven (7) years ago. And we’ve consistently seen with the Section 8 Waiting List, 60,000, 80,000 to 100,000 people applying. We believe that there are enough computers out there that people are able to apply without a paper system. Commissioner Horan further asked, so if people don’t have their own computer, they can access one through a social service. Secretary Gunsolley responded in the affirmative. Chair Snowden asked for any further questions, concerns or comments regarding Resolution No. 2966. Chair Snowden asked for a motion to approve Resolution No. 2966, as amended. Commissioner Ruiz moved to approve Resolution No. 2966, as amended. Commissioner Wygal seconded the motion. Resolution No. 2966 passed unanimously. Resolution No. 2967 – Memorandum of Understanding Related to Anna Dupree Terrace Secretary Gunsolley asked if the Commissioners could table this resolution. Chair Snowden asked for a motion to table Resolution No. 2967. Vice Chair Wilson moved to table Resolution No. 2967. Commissioner Wygal seconded the motion. Resolution No. 2967 was tabled. EXECUTIVE SESSION Chair Snowden suspended the Public session on May 15, 2018, at 3:29 p.m. to convene into Executive Session to discuss personnel, legal and real estate issues in accordance with Sections 551.074, 551.071 and 551.072 respectively, of the Texas Government Code.
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Chair Snowden thanked Bellerive residents for coming and being a part of today’s meeting. He remarked that he also appreciates the Property Management Companies (PMC) and HHA staff who are also in attendance. Chair Snowden thanked staff for the work that they do. PUBLIC SESSION RECONVENED Chair Snowden reconvened Public Session at 5:47 p.m. NEW BUSINESS continued… Resolution No. 2968 – Memorandum of Understanding with Amtex Group – Katy Development Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 2968. Chair Snowden asked for a motion to approve Resolution No. 2968. Vice Chair Wilson moved to approve Resolution No. 2968. Commissioner Wygal seconded the motion. Resolution No. 2968 passed unanimously. Resolution No. 2969 – Memorandum of Understanding with Amtex Group – Green Oaks Apartments Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 2969. Chair Snowden asked for a motion to approve Resolution No. 2969. Commissioner Horan moved to approve Resolution No. 2969. Commissioner Wygal seconded the motion. Resolution No. 2969 passed 3-2, with Commissioners Snowden and Wilson opposing. Resolution No. 2970 – Memorandum of Understanding with Ojala Partners Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 2970. Chair Snowden asked for a motion to approve Resolution No. 2970. Commissioner Horan moved to approve Resolution No. 2970. Vice Chair Wilson seconded the motion. Resolution No. 2970 passed unanimously. Resolution No. 2971 – Memorandum of Understanding with The NRP Group Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 2971. Secretary Gunsolley indicated that Resolution No. 2971 is amended to state… the President & CEO is authorized to negotiate and execute, pending the approval of the City of Houston, one or more Memorandums of Understanding. Chair Snowden asked for a motion to approve Resolution No. 2971, as amended. Commissioner Ruiz moved to approve Resolution No. 2971, as amended. Vice Chair Wilson seconded the motion. Resolution No. 2971 passed unanimously. Resolution No. 2972 – Authorization/Ratification of Independence Heights II Acquisition. Chair Snowden stated that Resolution No. 2972 will be amended to change the title to “Authorization to Acquire Independence Heights II.” Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 2972.
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Chair Snowden asked for a motion to approve Resolution No. 2972, as amended. Vice Chair Wilson moved to approve Resolution No. 2972, as amended. Commissioner Wygal seconded the motion. Resolution No. 2972 passed unanimously. ADJOURNMENT Chair Snowden asked for a motion to adjourn the meeting. Commissioner Ruiz moved to adjourn. Vice Chair Wilson seconded. The meeting adjourned at 5:54 p.m.
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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com
A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator at 713-260-0353, TTY 713-260-0547 or [email protected]
RESPONSES TO COMMENTS RECEIVED AT THE TUESDAY, MAY 15, 2018 BOARD OF COMMISSIONER MEETING
A Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, May 15, 2018, at Bellerive, 7225 Bellerive, Houston, Texas 77036. The Board received comments during the public comment period; HHA’s responses to each comment are detailed below: C = Comments Received R= HHA Response
PUBLIC COMMENTS C: Ms. LeVonda Wilkerson, 7225 Lyerly, apartment #810, addressed the Board and thanked the Property Management Company (PMC) for the improvements that they have made at Bellerive. Ms. Wilkerson said that the changes have been a positive improvement. She added that she knows the PMC is trying to make improvements for the residents at Bellerive and so, she wants to thank them for the work and services that they are doing. R: No response needed. C: Mr. Olalekan Adigun, 7225 Bellerive, apartment #204, addressed the Board with concerns about water getting into his unit. Mr. Adigun said when it rains, the water gets into his unit through the window with the air conditioner. He indicated that this happened to him last year for three (3) nights before maintenance came and sealed the window. Mr. Adigun asked if Bellerive is ready if there is another heavy rain/flood this year. He also asked if his window is properly taken care of so that no water can come into his unit when it rains. R: J-Allen Management (JAMC) has processed numerous work order requests from Mr. Adigun regarding water leaks in his unit. No evidence of water leaking has been found in neither the windows nor around the air condition unit. During each of the visits, maintenance caulked all of the windows. JAMC will continue monitoring this matter.
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Resolution No. 2973
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item
Authorize a $150,000 Increase in not to exceed cap for Housing Authority Insurance Group Issued Insurance Policies to Accommodate Completion of Buildings at Independence Heights
2. Date of Board Meeting: June 12, 2018 3. Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes a $150,000 increase in not to exceed cap for Housing Authority Insurance Group issued Insurance policies to accommodate completion of buildings at Independence Heights, pursuant to the memorandum dated May 29, 2018 from Michael Rogers, Vice President of Fiscal and Business Operations to Tory Gunsolley, President & CEO.
4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:
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Resolution No. 2973
Transforming Lives & Communities
MEMORANDUM
TO: TORY GUNSOLLEY, PRESIDENT & CEO FROM: MICHAEL ROGERS SUBJECT: AUTHORIZE A $150,000 INCREASE IN NOT TO EXCEED CAP FOR HOUSING AUTHORITY
INSURANCE GROUP ISSUED INSURANCE POLICIES TO ACCOMMODATE COMPLETION OF BUILDINGS AT INDEPENDENCE HEIGHTS
DATE: MAY 29, 2018
This memorandum recommends that the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to obtain insurance policies and to further execute documentation necessary to facilitate the placement of insurance policies via Housing Authority Insurance Group on the various buildings located at the Independence Heights development for the 2018 – 2019 policy year.
BACKGROUND:
The Housing Authority Insurance Group (HAIG) is a member-owned company that serves public housing authorities, 501(c)(3) nonprofits, affordable housing providers, low income housing and multifamily apartment owners under the low income housing tax credit programs with special, niche insurance programs. HHA is a member/owner and is eligible to receive dividends from HAIG when such distributions are made. The Housing Authority Insurance Group also has a bid waiver from the US Department of Housing and Urban Development (HUD). Existing properties covered under the HAIG policies include those properties owned by limited partnerships affiliated with HHA and contain a mixture of public housing units along with tax credit and market rate units on certain properties. Properties included on these policies are as follows:
Victory 100 Victory, LP 100 Units Fulton Fulton Village Apartments, LP 108 Units Heatherbrook Houston Heatherbrook, LP 176 Units Lincoln Lincoln Park Apartments, LP 250 Units Oxford Oxford Community, LP 250 Units Historic Oaks of Allen Parkway Village
APV Historical Community 222 Units
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Resolution No. 2973
Also covered in conjunction with the 222 units owned by the tax credit limited partnership are the 278 public housing units of Allen Parkway Village. The Independence Heights property is currently under development. There are 154 units being constructed at Independence Heights. Periodically, as buildings are completed and receive their Certificate of Occupancy there is a need to convert the insurance coverage from the contractors Builders Risk to the more conventional property insurance similar in nature to what is in place on the other HHA related mixed finance properties. Via Resolution 2889, approved at the March 2017 Board meeting, authorization was granted to renew existing property coverage for the 2017-2018 and the 2018-2019 policy years with annual expenditures not to exceed $750,000. The most recent renewal was completed in March 2018 at a cost of $719,849. There is now a need to increase this not to exceed amount for the 2018-2019 policy year to accommodate the buildings at Independence Heights whenever they are completed. There are a total of 8 residential buildings, one clubhouse and one maintenance building located on the property. We have been unable to obtain a quote for the entire property as the estimated completion dates for each building stretch too far into the future. This is especially true for the windstorm component. As such we have estimated that the total premium for the property will approximate $150,000 based on quotes received for building 2 & 3 so far. As a result it is recommended that the not to exceed limit be increased by $150,000 to accommodate conversion of the Independence Heights property to property insurance from the contractors Builders Risk policy. RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes a $150,000 increase in not to exceed cap for Housing Authority Insurance Group issued Insurance policies to accommodate completion of buildings at Independence Heights, pursuant to the memorandum dated May 29, 2018 from Michael Rogers, Vice President of Fiscal and Business Operations to Tory Gunsolley, President & CEO.
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Resolution No. 2974
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item
Increase of $315,000 in Hurricane Harvey Public Assistance Disaster Recovery Program Services
2. Date of Board Meeting: June 12, 2018 3. Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to increase the funding amount to $315,000 for Adjusters International (AI) to provide continued FEMA Hurricane Harvey Public Assistance Disaster Recovery Program Services, pursuant to the memorandum dated May 29, 2018, from Peter Clark, Vice President REID, to Tory Gunsolley, President & CEO.
4. All Backup attached? x Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:
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Resolution No. 2974
Transforming Lives & Communities
MEMORANDUM
TO: TORY GUNSOLLEY, PRESIDENT & CEO FROM: PETER CLARK, VICE PRESIDENT, REID SUBJECT: INCREASE OF $315,000.00 IN FEMA HURRICANE HARVEY DISASTER RECOVERY PROGRAM SERVICES DATE: MAY 29, 2018 This memorandum recommends that the Houston Housing Authority Board of Commissioners authorizes the President & CEO to increase contract by $315,000 for Adjusters International (AI) to provide continued FEMA Hurricane Harvey Public Assistance Disaster Recovery Program Services. BACKGROUND Adjusters International (AI) was procured through Choice Partners Co-op as Program Manager for the emergency FEMA Category B phase September 21-2017. AI has an MBE subcontractor, MPACT, participating at 25%. The initial $90,000 contract scope of work addressed oversight and documentation of FEMA emergency Category B Items including: 1. Safety inspections 2. Environmental inspections 3. Cleaning of units 4. Emergency repairs such as installation of roof tarps 5. Identifying damages incurred during Hurricane Harvey 6. Uploading documentation to the FEMA portal The increased amount of $650,000 is to be for Program Manager for FEMA Category A-G and document the build back phase which includes: 1. Procurement of architectural services to produce scopes of work (SOW) and cost estimates for the Build back Phase. 2. Bidding of the SOWs and contractor selection. 3. Monitoring the construction process 4. Documenting the construction close out process 5. Preparation of an expedited FEMA Project Worksheet (PW) 6. Uploading documents to the FEMA Portal 7. Negotiating FEMA PWs on the behalf of HHA 8. Hazard Mitigation Grant and other FEMA grants 9. Insurance Claims The original AI contract was $90,000 for emergency Hurricane Harvey services (safety Inspections, environmental inspections, and administration). The contract was increased to $650,000.00 for the FEMA Hurricane Harvey Public Assistance Program (PA).
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Resolution No. 2944
Currently, after eight (8) months and we are approximately 60% complete. Unforeseen circumstances caused AI to increase hours of operation. These circumstances were:
1. FEMA’s new electronic process for Hurricane Harvey, which changed from showing damages per facility to showing damages per building, then back to damages per facility caused additional work for AI.
2. FEMA changed the Point of Contact (POC) three (3) times and the Field Manager four (4) times. Each change brought new FEMA Staff with different processes that caused AI to redo work, which caused additional work for AI.
HHA anticipates that it will take an additional six (6) months, at a reduced AI rate, to complete the PA Program. The AI rate was reduced due to the decrease in AI staffing, because the majority of data collection for Hurricane Harvey Damages has been completed. Work remaining to complete:
1. Provide FEMA/TDEM (Texas Division of Emergency Management) with proof of payment on all projects for re-imbursement.
2. Support Cost estimates submitted to FEMA. 3. Negotiate agreements on 4 projects for the FEMA 428 Grant Program. 4. Document cost on a per building basis 5. Close-out (Final Audit) on all projects.
All AI fees are eligible for reimbursement by FEMA. RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to increase the funding amount to $315,000 for Adjusters International (AI) to provide continued FEMA Hurricane Harvey Public Assistance Disaster Recovery Program Services, pursuant to the memorandum dated May 29, 2018, from Peter Clark, Vice President REID, to Tory Gunsolley, President & CEO.
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Resolution No. 2975
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item Submission of Choice Neighborhoods Planning Grant Application for Cuney Homes 2. Date of Board Meeting: June 12, 2018 3. Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to execute required certifications to and agreements with the Department of Housing and Urban Development (HUD) required in connection with the Choice Neighborhoods Planning Grants application and implementation, submit required materials for a complete application, and authorizes the President & CEO to correct any errors and omissions, pursuant to the memorandum dated May 31, 2018 from Brian Gage, Senior Policy Advisor, to Tory Gunsolley, President and CEO.
4. All Backup attached? X Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available X Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:
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Resolution No. 2975
Transforming Lives & Communities
MEMORANDUM
TO: TORY GUNSOLLEY, PRESIDENT & CEO FROM: BRIAN GAGE, SENIOR POLICY ADVISOR SUBJECT: SUBMISSION OF CHOICE NEIGHBORHOOD PLANNING GRANT APPLICATION FOR CUNEY HOMES DATE: MAY 31, 2018 This memorandum recommends that the Houston Housing Authority Board of Commissioners authorizes the President & CEO and the Chairman of The Board to execute the Choice Neighborhood Application Certifications and to submit the Choice Neighborhoods planning application for Cuney Homes. CHOICE NEIGHBORHOODS APPLICATION CERTIFICATIONS – PLANNING GRANTS The following are certifications to and agreements with the Department of Housing and Urban Development (HUD) required in connection with the Choice Neighborhoods Planning Grants application and implementation. 1. The public or assisted housing project targeted in this Choice Neighborhoods grant application meets the definition of severe distress in accordance with Section 24(j)(2) of the United States Housing Act of 1937 ("1937Act"). 2. The Lead Applicant and Co-Applicant (if any) have not received assistance from the Federal government, State, or unit of local government, or any agency or instrumentality, for the specific activities for which funding is requested in the Choice Neighborhoods application. 3. The Lead Applicant and Co-Applicant (if any) do not have any litigation pending which would preclude timely startup of activities. 4. The Lead Applicant and Co-Applicant (if any) are in full compliance with any desegregation or other court order related to Fair Housing (e.g., Title VI of the Civil Rights Act of 1964, the Fair Housing Act, and Section 504 of the Rehabilitation Act of 1973) that affects the Lead Applicant’s and Co-Applicant’s (if any) public or assisted housing program and that is in effect on the date of application submission. 5. The Lead Applicant and Co-Applicant (if any) have returned any excess advances received during development or modernization, or amounts determined by HUD to constitute excess financing based on a HUD-approved Actual Development Cost Certificate (ADCC) or Actual Modernization Cost Certificate (AMCC), or other HUD contracts, or that HUD has approved a pay-back plan. 6. There are no environmental factors, such as sewer moratoriums, precluding development in the requested locality.
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7. In accordance with the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001-4128), the property targeted for acquisition or construction (including rehabilitation) is not located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, unless:
(a) The community in which the area is situated is participating in the National Flood Insurance program (see 44 CFR parts 59 through 79), or less than one year has passed since FEMA notification regarding such hazards; and
(b) Where the community is participating in the National Flood Insurance Program, flood insurance is obtained as a condition of execution of a Grant Agreement and approval of any subsequent demolition or disposition application. 8. The application does not target properties in the Coastal Barrier Resources System, in accordance with the Coastal Barrier Resources Act (16 U.S.C. 3501). If selected for Choice Neighborhoods funding: 9. The Lead Applicant and Co-Applicant (if any) will ensure compliance with all policies, procedures, and requirements, including the Program Requirements provided in the NOFA Section III.C.3, prescribed by HUD for the Choice Neighborhoods Program. 10. The Lead Applicant and Co-Applicant (of any), will ensure that Choice Neighborhoods grant activities are implemented in a timely, efficient, and economical manner. The Lead Applicant and Co-Applicant (of any), will ensure that all Choice Neighborhoods grant funds are expended by the statutory deadline in accordance with 31 U.S.C. § 1552. Any funds that are not expended by that date will be cancelled and recaptured by the Treasury, and thereafter will not be available for obligation or expenditure for any purpose. 11. The Lead Applicant and Co-Applicant (if any) will ensure assistance from the Federal government, State, or unit of local government, or any agency or instrumentality is not received for the specific activities funded by the Choice Neighborhoods grant. The Lead Applicant and Co-Applicant (if any) has established controls to ensure that any activity funded by the Choice Neighborhoods grant is not also funded by any other HUD program, thereby preventing duplicate funding of any activity. 12. The Lead Applicant and Co-Applicant (if any) will ensure that more assistance is not provided to any housing site or neighborhood under the Choice Neighborhoods grant than is necessary to provide for the planning of affordable housing and neighborhood transformation after taking into account other governmental assistance provided. 13. The Lead Applicant and Co-Applicant (if any) will ensure that the aggregate amount of the Choice Neighborhoods grant is supplemented with funds from sources other than Choice Neighborhoods in an amount not less than 5 percent of the amount of the Choice Neighborhoods grant in accordance with section 24(c)(1)(A) of the 1937 Act (42 U.S.C. 1437v(c)(1)(A)) and as incorporated in Section III.B of the NOFA. 14. The Lead Applicant and Co-Applicant (if any) will ensure compliance with:
(a) The Fair Housing Act (42 U.S.C. 3601-19) and regulations at 24 CFR part 100; (b) The prohibitions against discrimination on the basis of disability under Section 504 of
the Rehabilitation Act of 1973 (29 U.S.C. 794) and regulations at 24 CFR part 8); (c) Title II of the Americans with Disabilities Act (42 U.S.C 12101 et seq.) and its
implementing regulations at 28 CFR part 36; (d) The Architectural Barriers Act of 1968, as amended (42 U.S.C. 4151) and regulations
at 24 CFR part 40). 15. The Lead Applicant and Co-Applicant (if any) will ensure compliance with all Choice Neighborhoods requirements for reporting, providing access to records, and evaluation.
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Resolution No. 2975
RECOMMENDATION Accordingly, I recommend that the Board adopts this resolution, which states:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to execute required certifications to and agreements with the Department of Housing and Urban Development (HUD) required in connection with the Choice Neighborhoods Planning Grants application and implementation, submit required materials for a complete application, and authorizes the President & CEO to correct any errors and omissions, pursuant to the memorandum dated May 31, 2018 from Brian Gage, Senior Policy Advisor, to Tory Gunsolley, President and CEO.
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Resolution No. 2976
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item Choice Neighborhood Planning Grant Coordinator (Camiros) 2. Date of Board Meeting: June 12, 2018 3. Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to enter into a Memorandum of Understanding with Camiros for the HHA Choice Neighborhoods Planning Grant for Cuney Homes and to enter into a contract upon award of Grant funds by HUD to HHA and make any necessary changes or corrections pursuant to the Memorandum from Brian Gage, Senior Policy Advisor to Tory Gunsolley, President and CEO dated May 31, 2018.
4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:
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Resolution No. 2976
Transforming Lives & Communities
MEMORANDUM
TO: TORY GUNSOLLEY, PRESIDENT & CEO FROM: BRIAN GAGE, SENIOR POLICY ADVISOR SUBJECT: CHOICE NEIGHBORHOOD PLANNING GRANT COORDINATOR (CAMIROS) DATE: MAY 31, 2018
This memorandum recommends that the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to enter into a Memorandum of Understanding with Camiros that would commit to use Camiros as the Planning Coordinator for Cuney Homes if the Department of Housing and Urban Development make a Choice Neighborhoods Initiative (CNI) Planning Grant to HHA.
BACKGROUND
A Planning Coordinator is a person or entity separate from the Lead Applicant (HHA) or Co-Applicant (proposed to be the City of Houston) procured to help the grantee coordinate the planning process. In April HUD issued a Choice Neighborhoods Planning Grants Program NOFA FR-6200-N-38 with an Application Due Date of June 12, 2018. Subsequently HHA issued REQUEST FOR PROPOSAL 18-09 with the intent to establish a contract to manage and complete the HHA Choice Neighborhood Planning Process, in accordance with the requirements and terms and conditions of the HUD NOFA and grant agreement Proposers were instructed to submit the required documents 4 P.M., Central Daylight Time (CDT) May 21, 2018. TERMS OF THE AGREEMENT HHA is seeking a planning coordinator to lead the development of a comprehensive neighborhood revitalization plan in partnership with other participating parties (including governmental agencies and key community stakeholders, such as businesses and civic organization representatives, and especially the residents of the target housing and neighborhood) and held these parties accountable for implementation and sustained commitments. The Target Community includes HHA’s Cuney Homes in the Third Ward of the City of Houston. The Choice Neighborhoods Planning Coordinator agreement is focused on three core goals: Housing: Replace distressed public and assisted housing with high-quality mixed income housing that is well-managed and responsive to the needs of the surrounding neighborhood. People: Improve outcomes of households living in the target housing related to employment and income, health, and children’s education.
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Resolution No. 2976
Neighborhood: Create the conditions necessary for public and private reinvestment in distressed neighborhoods to offer the kinds of amenities and assets, including safety, good schools, and commercial activity, that are important to families’ choices about their community. To achieve these core goals, The Planning Coordinator will lead development and implementation of a comprehensive neighborhood revitalization strategy, or Transformation Plan. This Transformation Plan will become the guiding document for the revitalization of the public housing units at Cuney Homes, while simultaneously directing the transformation of the surrounding neighborhood and positive outcomes for families Experience shows that to successfully develop and implement the Transformation Plan, broad civic engagement will be needed. The Planning Coordinator will need to work with public and private agencies, organizations (including philanthropic and civic organizations), and individuals to gather and leverage the financial and human capital resources needed to support the sustainability of the plan. These efforts should build community support for and involvement in the development and implementation of the plan. Camiros Responsibilities The Choice Planning Coordinator shall be required to provide all the necessary labor, personnel, transportation, materials, supplies, equipment, insurance, subject-matter expertise, and any other item(s) or resource(s) needed to perform the following services, which includes, but is not limited to:
1. Coordinating all the necessary research, and manage and complete the HHA Choice Neighborhood planning process. This includes coordinating activities to develop a Choice Neighborhoods Initiative Transformation Plan for HUD’s approval.
2. Working with HHA staff and consultants, as well as other Houston agencies and community stakeholders.
3. Being familiar with CNI application, and responsibilities of a planning coordinator included in the HUD Choice Neighborhood Planning Grant Notice of Funding Availability.
4. Raising and resolving any issues, concerns or questions with regard to the application and/or the planning approach or program.
5. Bringing ideas, suggestions and innovations to improve the approach proposed in the application, based on Coordinator’s experience and/or knowledge of national best practices.
6. Developing a specific timeline and milestones for the entire Choice planning process, in conformance with the HUD Grant Agreement and other HUD documents.
7. Monitoring the progress of the planning process to assure adherence with schedule and milestones.
8. Managing the data compilation, analysis and evaluation process. 9. Preparing and maintaining agendas, sign in sheets and minutes of meetings with
outside groups. 10. Organizing a committee structure, involving community resident leadership, anchor
institutions, governmental agencies, etc. and oversee work of those committees. 11. Participating in monthly HUD calls and/or any other HUD meetings, calls,
conferences as requested by DCHA. 12. Reviewing and monitoring the planning budget. 13. Assisting in the preparation of HUD reports and communications such as the HUD
Quarterly Report.
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Resolution No. 2976 14. Bringing to the attention of Choice team any concerns, questions and/or ideas that
arise during the planning process. 15. Drafting the Transformation Plan Outline, the Outline with Content, the full Draft
Plan and the Final Plan. 16. Assuming a leadership role in all aspects of the preparation of the Transformation
Plan, bringing together various parties, continuing the work already completed by others and assuring a comprehensive, inclusionary, transparent and effective planning process resulting in a written Transformation Plan that meets HUD requirements, HHA, and community expectations. HHA's Responsibilities HHA, in cooperation with and through the support of its co-applicant, shall perform the following actions and assume the following responsibilities: 1. Serve as the lead agency, contract administrator, and fiscal agent, and perform such duties as may be necessary to carry out the administrative and financial management of the Choice Neighborhoods Initiative Planning Grant, if awarded, in accordance with applicable laws and regulations; 2. Participate in leading the planning process with Camiros, particularly including the needs assessments, resident and community engagement, and educational opportunities planning; 3. Share information and data that will enable Camiros to better conduct planning activities in the Rosewood neighborhood; 4. Track outcomes, measure performance, and prepare evaluations; 5. Identify funding sources to support long-term transformation of the community; 6. Meet regularly with Camiros to address issues related to the planning process. ADVERTISEMENT In Early May of 2018, HHA’S Procurement Department posted RFP 18-09 on its website, and placed a legal notice advertising the solicitation in the newspaper. HHA’s Procurement Department developed a Bidders’ List via the Bidders provided by from other successful Choice Neighborhoods Grantees, as well as other planners and planning teams that have developed successful plans in the City of Houston and Third Ward. SELECTION Potential respondents submitted written questions on the RFP in May and HHA staff published responses shortly thereafter. Responses were due to HHA on May 21, 2018. HHA received two (2) responsive proposals to the RFP. It was discovered that some respondents chose not to apply due to the fact that HUD restricts the quantity of applications which may be submitted by a planning coordinator to a maximum of two. The Evaluation Committee consisted of diverse panel of HHA staff with experience and knowledge of the public housing and/or RAD programs including Brain Gage (Executive Office), Cheryl Rivers (Public Housing Operations), and Katherine Jakubcin (Executive Office). The Evaluation Committee reviewed the proposals individually, and subsequently met to obtain a consensus score based on the following published criteria:
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Resolution No. 2976
Criteria Maximum Points Knowledge and Experience working with a Housing Authority
10
Experience with Hope VI and CNI 10 Experience in Planning 40 Service Approach 20 Proposed Fees 10 Section 3 Participation 5 MWBE Utilization 5 Total Points 100
HHA received the following responses:
Firm SBE, MBE, WBE Business Concern
Final Score
Camiros N/A 94 Urban Strategies Subcontractor 74
DESCRIPTION OF CAMIROS Camiros is a nationally recognized urban planning firm that provides a full range of services in the areas of neighborhood and community planning, land use regulation, economic development, landscape architecture and urban design. Camiros uses creative and innovative techniques to analyze existing conditions, engage the public and local officials in meaningful participation, and find feasible solutions to the complex problems of growth and renewal. Camiros is currently serving as Planning Coordinator for the Housing Authority of the City of Brownsville,TX (2015 grantee) and the Housing Authority of Cook County, IL (2017/2018 grantee). Camiros has recently completed successful Choice Neighborhood Plans for the Rockford, IL Housing Authority (2011 grantee) the Housing Authority of the City of Austin, TX (2012 grantee), the Mobile, AL Housing Board (2014 grantee) and the City of Flint, MI (2014 grantee). Their CNI grant for Shreveport, LA recently received $1 million in action funding from HUD for physical neighborhood improvements. They are thoroughly aware and experienced in working with the HUD Choice Neighborhoods program Prior to joining Camiros, Adam Rosa, Principal, led the development of Livable Centers Plans for Houston’s Northside and Upper Kirby neighborhoods for the Houston-Galveston Area Council (H-GAC). RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:
Resolution: That the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to enter into a Memorandum of Understanding with Camiros for the HHA Choice Neighborhoods Planning Grant for Cuney Homes and to enter into a contract upon award of Grant funds by HUD to HHA and make any necessary changes or corrections pursuant to the Memorandum from Brian Gage, Senior Policy Advisor to Tory Gunsolley, President and CEO dated May 31, 2018.
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Resolution No. 2977
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item Sweetwater Point Apartments Limited Partner Interest 2. Date of Board Meeting: June 12, 2018 3. Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President and CEO to take the following actions with regard to the Sweetwater Point Apartments (the “Project”): (A) Facilitate the refinance of the project; (B) Facilitate the acquisition of the Limited Partner Interests in Sweetwater Pointe Limited Partnership (The “Partnership”); (C) Grant up to $2,260,000 to APV Development Corporation for the purpose of acquiring the Limited Partner Interests in the Partnership; and (D) such other actions necessary or convenient to carry out this resolution and make any necessary changes or corrections.
4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:
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1 4826-5667-0055.v1
RESOLUTION NO. 2977 RESOLUTION AUTHORIZING THE HOUSTON HOUSING AUTHORITY TO TAKE THE FOLLOWING ACTIONS WITH REGARD TO THE SWEETWATER POINT APARTMENTS (THE “PROJECT”): (A) FACILITATE THE REFINANCE OF THE PROJECT; (B) FACILIATE THE ACQUISITION OF THE LIMITED PARTNER INTERESTS IN SWEETWATER POINT LIMITED PARTNERSHIP (THE “PARTNERSHIP”); (C) GRANT UP TO $2,260,000 TO APV REDEVELOPMENT CORPORATION FOR THE PURPOSE OF ACQUIRING THE LIMITED PARTNER INTERESTS IN THE PARTNERSHIP; AND (D) SUCH OTHER ACTIONS NECESSARY OR CONVENIENT TO CARRY OUT THIS RESOLUTION. WHEREAS, APV Redevelopment Corporation (“APV”) serves as an affiliate of the Houston Housing Authority (“HHA”); WHEREAS, APV is the sole member of APV GP Sweetwater LLC (the “General Partner”), and General Partner is the general partner of the Partnership; WHEREAS, the Partnership desires to enter into a mortgage loan with Citibank, N.A. ("Lender") whereby the Partnership will borrow a sum not to exceed $14,330,000.00 (the "Loan") as permanent financing for the Project; WHEREAS, the Loan will be made pursuant to a promissory note (the “Note”) to be secured, inter alia, by a leasehold deed of trust (together with the Note, a loan agreement and all other security agreements, UCC financing statements, certificates, affidavits, directions, amendments, indemnifications, notices, requests, demands, waivers, further assurances or other instruments or communications in the name of and on behalf of the Partnership or otherwise, as may be deemed to be necessary or advisable in order to carry into effect or to comply with the requirements of the instruments approved or authorized by these resolutions in connection with the Loan, all of such loan and security documents are hereinafter collectively referred to as the "Loan Documents"); WHEREAS, APV desires to acquire the partnership interests of Centerline Housing Partnership III LP, a Delaware limited partnership, RCHP SLP III L.P., a Delaware limited partnership, and Picerne Sweetwater Point, LLC, a Texas limited liability company (collectively, the “Limited Partners”) pursuant to that certain Purchase and Sale Agreement among APV, the General Partner and the Limited Partners; WHEREAS, HHA has agreed to provide financing to APV of an amount up to $2,260,000 for use in the acquisition of the partnership interests of the Limited Partners; NOW, THEREFORE, the Board of Commissioners of HHA hereby authorizes its President and CEO to do the following: 1. Grant to APV up to the sum of $2,260,000.00 to acquire the partnership interests of the Limited Partners.
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2 4826-5667-0055.v1
2. Review, execute and approve all other documents necessary to effectuate the foregoing transactions, all on such terms and containing such provisions as the President and CEO shall deem appropriate, and the approval of the terms of each such instrument herein described by the President and CEO shall be conclusively evidenced by his execution and delivery thereof; and to take such other action in the consummation of the transactions herein contemplated as the President and CEO acting shall deem to be necessary or advisable. 3. To the extent any of the actions authorized by these resolutions have already been taken on behalf of HHA toward completion of the transactions contemplated by these resolutions, such actions are hereby ratified and confirmed as the valid actions of HHA, effective as of the date such actions were taken. This resolution shall be in full force and effect from and upon its adoption. PASSED this ____ day of June, 2018. ____________________________ CHAIR ATTEST: Secretary
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Resolution No. 2978
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item
Mansions at Turkey Creek Limited Partner Interest 2. Date of Board Meeting: June 12, 2018 3. Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President and CEO to take the following actions with regard to the Mansions at Turkey Creek Apartments (the “Project”): (A) Facilitate the acquisition of the Limited Partner Interests in Mansions at Turkey Creek, LP (The “Partnership”); (B) such other actions necessary or convenient to carry out this resolution and make any necessary changes or corrections.
4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:
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1 4835-1381-6935.v1
RESOLUTION NO. 2978 RESOLUTION AUTHORIZING THE HOUSTON HOUSING AUTHORITY TO TAKE THE FOLLOWING ACTIONS WITH REGARD TO THE MANSIONS AT TURKEY CREEK APARTMENTS (THE “PROJECT”): (A) FACILITATE THE ACQUISITION OF THE LIMITED PARTNER INTERESTS IN MANSIONS AT TURKEY CREEK, L.P. (THE “PARTNERSHIP”); AND (B) SUCH OTHER ACTIONS NECESSARY OR CONVENIENT TO CARRY OUT THIS RESOLUTION. WHEREAS, APV Redevelopment Corporation (“APV”) serves as an affiliate of the Houston Housing Authority (“HHA”); WHEREAS, APV is the sole member of APV Turkey Creek LLC (the “General Partner”), and General Partner is the general partner of the Partnership; WHEREAS, APV desires to acquire the partnership interests of Centerline Credit Enhanced Partners LP-Series J, a Delaware limited partnership and CharterMac Credit Enhanced SLP LLC-Series J, a Delaware limited liability company (collectively, the “Limited Partners”) pursuant to that certain Purchase and Sale Agreement among APV, the General Partner and the Limited Partners; NOW, THEREFORE, the Board of Commissioners of HHA hereby authorizes its President and CEO to do the following: 1. Review, execute and approve all documents necessary to effectuate the foregoing transactions, all on such terms and containing such provisions as the President and CEO shall deem appropriate, and the approval of the terms of each such instrument herein described by the President and CEO shall be conclusively evidenced by his execution and delivery thereof; and to take such other action in the consummation of the transactions herein contemplated as the President and CEO acting shall deem to be necessary or advisable. 2. To the extent any of the actions authorized by these resolutions have already been taken on behalf of HHA toward completion of the transactions contemplated by these resolutions, such actions are hereby ratified and confirmed as the valid actions of HHA, effective as of the date such actions were taken. This resolution shall be in full force and effect from and upon its adoption. PASSED this ____ day of June, 2018. ____________________________ CHAIR ATTEST: Secretary
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1 4810-6768-5991.v1
RESOLUTION NO. 2979 RESOLUTION AUTHORIZING THE HOUSTON HOUSING AUTHORITY TO TAKE THE FOLLOWING ACTIONS WITH REGARD TO THE VILLAS AT WINKLER APARTMENTS (THE “PROJECT”): (A) FACILITATE THE SALE OF THE GENERAL PARTNER INTEREST IN WINKLER SENIOR HOUSING, LP (THE “PARTNERSHIP”); AND (B) SUCH OTHER ACTIONS NECESSARY OR CONVENIENT TO CARRY OUT THIS RESOLUTION. WHEREAS, APV Redevelopment Corporation (“APV”) serves as an affiliate of the Houston Housing Authority (“HHA”); WHEREAS, APV is the sole member of TX Winkler Housing GP, LLC (the “General Partner”), and General Partner is the general partner of the Partnership; WHEREAS, APV desires to sell the General Partner interest to Alden GP-Winkler, LLC, a Delaware limited liability company and/or its assigns (collectively, the “Buyer”) pursuant to that certain Purchase and Sale Agreement among the General Partner and the Buyer; NOW, THEREFORE, the Board of Commissioners of HHA hereby authorizes its President and CEO to do the following: 1. Review, execute and approve all documents necessary to effectuate the foregoing transactions, all on such terms and containing such provisions as the President and CEO shall deem appropriate, and the approval of the terms of each such instrument herein described by the President and CEO shall be conclusively evidenced by his execution and delivery thereof; and to take such other action in the consummation of the transactions herein contemplated as the President and CEO acting shall deem to be necessary or advisable. 2. To the extent any of the actions authorized by these resolutions have already been taken on behalf of HHA toward completion of the transactions contemplated by these resolutions, such actions are hereby ratified and confirmed as the valid actions of HHA, effective as of the date such actions were taken. This resolution shall be in full force and effect from and upon its adoption. PASSED this ____ day of June, 2018. ____________________________ CHAIR ATTEST: Secretary
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Resolution No. 2979
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item
Villas at Winkler General Partner Interest 2. Date of Board Meeting: June 12, 2018 3. Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President and CEO to take the following actions with regard to the Villas at Winkler Apartments (the “Project”): (A) Facilitate the sale of the General Partner Interests in Winkler Senior Housing LP (The “Partnership”); and (B) such other actions necessary or convenient to carry out this resolution and make any necessary changes or corrections.
4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:
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BOARD REPORT FOR MONTH ENDING MAY 31, 2018
I. Executive Summary …………………………………………..…..................................36
II. Low Income Public Housing .…….…………………………………………………...........37
III. Housing Choice Voucher Program ………………………………………………...........45
IV. Real Estate, Investment and Development …………………………………...........46 V. Addendum: Open Solicitation Log .………….…………….………………..……………47
VI. Addendum: Periodic .……………………………………………………………………………..48
VII. Addendum: Operating Statements …………….…………………………….………….50
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EXECUTIVE SUMMARY
LOW-INCOME PUBLIC HOUSING
The Low-Income Public Housing (LIPH) program had an adjusted vacancy rate of 2.4% on May 31, 2018. As of June 1, 2018, rent collection for May was 99.0% of rents billed on an adjusted cash accounting basis. There are currently 91,576 active applications for the public housing waiting list, which represents an increase of 6.4% in the last month.
Low-Income Public Housing
March April May
Waiting Lists 79,878 86,094 91,576
Vacancy Rate 4.6% 3.8% 2.4%
Rent Collection 100.2% 107.8% 99.0%
Unit Turnaround Time (Days) 78 71 64
Avg. Non-Emergency Work Order Days 1.25 1.52 1.62
HOUSING CHOICE VOUCHER PROGRAM
The HCV staff completed 1,501 annual re-examinations during May. The HCV department also completed 540 interims, 156 change of units (moves), 134 new admissions, and 21 portability move-in transactions. On May 31, 2018, 538 families were enrolled in the Family Self Sufficiency (FSS) program; 246 of the 425 (58%) families eligible for escrow currently have a FSS escrow balance. The PIH Information Center (PIC) reporting rate for the one-month period ending May 31, 2018 was 100.0%.
Voucher Programs (Excluding DHAP)
March April May
Households 18,229 18,257 18,197
ABA Utilization/Unit Utilization 95.1%/99.5% 91.8%/99.3% 91.9%/99.4%
Reporting Rate 100% 100% 100%
Annual Reexaminations Completed 1,499 1,540 1,501
HQS Inspections 2,878 2,582 2,598
Waiting List 27,951 27,951 27,951
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PROPERTY MANAGEMENT SUMMARY
PMC
Rent Collection
March April May
% Grade % Grade % Grade
Orion 99.9 A 109.2 A 98.7 A
Lynd 99.9 A 138.4 A 99.6 A
J. Allen 100.7 A 101.1 A 99.4 A
PHAS Score
Occupancy Rate
Avg. Total Turnaround
Days
Rent Collection
Percentage
Avg. W/O Days
A 98 to 100 1 to 20 98 to 100 ≤24
B 97 to 97.9 21 to 25 96 to 97.9 25 to 30
C 96 to 96.9 26 to 30 94 to 95.9 31 to 40
D 95 to 95.9 31 to 40 92 to 93.9 41 to 50
E 94 to 94.9 41 to 50 90 to 91.9 51 to 60
F ≥93.9 ≥51 ≥89.9 ≥61
PMC
Emergency Work Orders (Completed within 24 hours)
Routine Work Orders
March April May March April May
% Grade % Grade % Grade Days Grade Days Grade Days Grade
Orion 100 A 100 A 100 A 1.5 A 1.5 A 1.5 A
Lynd 100 A 100 A 100 A 0.0 A 0.9 A 5.1 A
J. Allen 100 A 100 A 100 A 1.6 A 1.5 A 1.6 A
PMC
Vacancy Unit Turnaround Time (YTD)
March April May March April May
% Grade % Grade % Grade Days Grade Days Grade Days Grade
Orion 4.5 D 3.8 C 2.3 B 26.3 B 89.9 F 77.7 F
Lynd 2.5 B 3.1 C 3.7 C 42.5 E 42.5 E 57.5 F
J. Allen 5.0 D 3.8 C 2.5 B 45.7 E 47.1 E 46.6 E
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PUBLIC HOUSING MANAGEMENT ASSESSMENT
VACANCY RATE Goal 2.0% Actual 3.8% A 0 to 2 B 2.1 to 3
This indicator examines the vacancy rate, a PHA's progress in reducing vacancies, and unit turnaround time. Implicit in this indicator is the adequacy of the PHA's system to track the duration of vacancies and unit turnaround, including down time, make ready time, and lease up time.
C 3.1 to 4
D 4.1 to 6
E 5.1 to 6
F ≥6.1
RENT COLLECTION (YTD) Goal 98% Actual 107.8% A 98 to 100 B 96 to 97.9
This report examines the housing authority's ability to collect dwelling rent owed by residents in possession of units during the current fiscal year by measuring the balance of dwelling rents uncollected as a percentage of total dwelling rents to be collected.
C 94 to 95.9
D 92 to 93.9
E 90 to 91.9
F ≤89.9
EMERGENCY WORK ORDERS Goal 100% Actual 100% A 99 to 100 B 98 to 98.9
This indicator examines the average number of days that it takes for an emergency work order to be completed. Emergency work orders are to be completed within 24 hours or less and must be tracked.
C 97 to 97.9
D 96 to 96.9
E 95 to 95.9
F ≤94.9
NON-EMERGENCY WORK ORDERS Goal 25 Days Actual 1.52 Days A ≤24 B 25 to 30
This indicator examines the average number of days that it takes for a work order to be completed. Implicit in this indicator is the adequacy of HHA's work order system in terms of how HHA accounts for and controls its work orders and its timeliness in preparing/issuing work orders.
C 31 to 40
D 41 to 50
E 51 to 60
F ≥61
ANNUAL INSPECTIONS Goal 100% Actual 100% A 100 B 97 to 99
This indicator examines the percentage of units that HHA inspects on an annual basis in order to determine the short-term maintenance needs and long-term modernization needs. Implicit in this indicator is the adequacy of HHA's inspection program in terms of the quality of HHA's inspections, and how HHA tracks both inspections and needed repairs.
C 95 to 96.9
D 93 to 94.9
E 90 to 92.9
F ≥89.9
38
VACANCY RATE AND TURNAROUND DAYS
Low-Income Public Housing Development PMC
ACC Units
Approved Units Offline
Total Available ACC Units
Occupied Units
Vacant Units
Occupancy Percentage Grade
Total Vacant Days
Units Turned YTD
Avg. Total
Turnaround Days YTD Grade
Allen Parkway Village
Orion 278 20 258 254 4 98.4% A 948 18 53 F
Bellerive J. Allen 210 0 210 210 0 100.0% A 292 7 42 E
Clayton Homes J. Allen 296 113 183 173 10 94.5% E 1951 35 51 E
Cuney Homes Orion 553 10 543 530 13 97.6% B 7569 73 104 F
Ewing Orion 40 0 40 40 0 100.0% A 0 0 0 A
Forest Green J. Allen 100 85 15 13 2 86.7% F 78 2 27 C
Fulton Village Lynd 108 0 108 106 2 98.1% A 183 3 61 F
Heatherbrook Lynd 53 0 53 49 4 92.5% F 162 3 54 F
Historic Oaks of APV
Orion 222 0 222 210 12 94.6% E 417 4 99 F
Historic Rental Orion 40 0 40 40 0 100.0% A 337 6 56 F
Irvinton Village J. Allen 318 11 307 300 7 97.7% B 1724 41 42 E
Kelly Village J. Allen 270 2 268 258 10 96.3% C 1338 28 48 E
Kennedy Place Orion 108 0 108 108 0 100.0% A 414 7 59 F
Lincoln Park Orion 200 0 200 198 2 99.0% A 709 13 55 F
Lyerly J. Allen 199 0 199 199 0 100.0% A 249 9 28 C
Oxford Place Orion 230 0 230 222 8 96.5% C 792 17 47 E
Victory Apartments
Orion 100 1 99 98 1 99.0% A 416 10 42 E
Totals 3325 242 3083 3008 75 97.6% B 17579 276 64 F
Section 8 New Construction Development PMC
S8 NC Units
Units Offline
Total Available
S8 NC Units
Occupied Units
Vacant Units
Occupancy Percentage Grade
Total Vacant Days
Units Turned YTD
Avg. Total
Turnaround Days YTD Grade
Long Drive Tarantino 100 0 100 100 0 100.0% A 472 11 43 E
Telephone Road Tarantino 200 0 200 199 1 99.5% A 356 11 32 D
Totals 300 0 300 299 1 99.7% A 828 22 38 D
PHAS Score
Occupancy Rate
Avg. Total Turnaround
Days
A 98 to 100 1 to 20
B 97 to 97.9 21 to 25
C 96 to 96.9 26 to 30
D 95 to 95.9 31 to 40
E 94 to 94.9 41 to 50
F ≥93.9 ≥51
98.398
97.7
95.4
96.2
97.6
92
93
94
95
96
97
98
99
100
December January February March April May
Six Months Trailing Occupancy Rate
39
TAX CREDIT APARTMENT LEASING/OCCUPANCY INFORMATION
Property Property Manager Total Units
Public Housing/Tax Credit Units
Market Units
Vacant Units Occupied (%)
2100 Memorial Lynd 197 0 0 174 13%
Heatherbrook Lynd 176 53 36 3 97%
Mansions at Turkey Creek
Alpha Barnes
252 0 0 81 68%
Peninsula Park Orion 280 0 0 6 98%
Pinnacle at Wilcrest Embrey 250 0 0 5 98%
Sweetwater Point Lynd 260 0 0 15 94%
Uvalde Ranch Hettig-Kahn 244 0 0 79 68%
Villas at Winkler Lynd 234 0 0 4 97%
Willow Park Embrey 260 0 0 4 98%
PH-LIHTC
Fulton Village Lynd 108 108 0 2 98%
HOAPV Orion 222 222 0 9 96%
Lincoln Park Orion 250 200 50 3 94%
Oxford Place Orion 250 230 20 1 100%
Victory Apartments Orion 100 100 0 0 100%
*EXCLUDES PUBLIC HOUSING LIHTC PROPERTIES
88.8%87.6% 87.1%
87.9%87.0% 86.3%
85.0%
88.0%
91.0%
94.0%
97.0%
100.0%
December January February March April May
6 Month Trailing Occupancy Rate
40
RENT COLLECTION Low-Income Public
Housing Development PMC Month Billed
Month Collected
% Collected Grade YTD Billed
YTD Collected
% YTD Collected Grade
Allen Parkway Village Orion $91,388 $105,486 115.4% A $370,328 $383,795 103.6% A
Bellerive J. Allen $49,864 $49,942 100.2% A $198,580 $199,787 100.6% A
Clayton Homes J. Allen $44,153 $43,841 99.3% A $175,178 $170,287 97.2% B
Cuney Homes Orion $94,328 $102,814 109.0% A $382,239 $385,405 100.8% A
Ewing Orion $6,204 $6,088 98.1% A $23,932 $23,578 98.5% A
Forest Green J. Allen $4,348 $4,507 103.7% A $27,767 $28,228 101.7% A
Fulton Village Lynd $33,276 $46,385 139.4% A $123,269 $136,155 110.5% A
Heatherbrook Apts. Lynd $9,480 $12,808 135.1% A $38,336 $40,693 106.1% A
Historic Oaks of APV Orion $56,361 $68,668 121.8% A $225,399 $233,461 103.6% A
Historic Rental Orion $7,677 $8,487 110.6% A $32,625 $33,652 103.1% A
Irvinton Village J. Allen $72,560 $72,190 99.5% A $278,294 $279,439 100.4% A
Kelly Village J. Allen $62,476 $65,357 104.6% A $252,069 $259,930 103.1% A
Kennedy Place Orion $34,006 $32,934 96.8% B $130,090 $130,769 100.5% A
Lincoln Park Orion $40,357 $41,985 104.0% A $151,841 $151,950 100.1% A
Lyerly J. Allen $48,504 $49,077 101.2% A $193,515 $194,234 100.4% A
Oxford Place Orion $42,453 $41,590 98.0% A $158,209 $159,612 100.9% A
Victory Apartments Orion $21,267 $22,253 104.6% A $91,162 $91,328 100.2% A
Totals $718,700 $774,413 107.8% A $2,852,831 $2,902,301 101.7% A
Section 8 New Construction Development
Month Billed
Month Collected
% Collected Grade YTD Billed
YTD Collected
% YTD Collected Grade
Long Drive Tarantino $23,551 $23,536 99.9% A $125,657 $122,599 97.6% B
Telephone Road Tarantino $51,574 $51,095 99.1% A $300,002 $298,790 99.6% A
Totals $75,125 $74,631 99.3% A $425,659 $421,389 99.0% A
PHAS Score
Rent Collection Percentage
A 98 to 100
B 96 to 97.9
C 94 to 95.9
D 92 to 93.9
E 90 to 91.9
F ≥89.9
99.1%100.4%
98.5%100.2%
107.8%
99.0%
85.0%
90.0%
95.0%
100.0%
105.0%
110.0%
December January February March April May
6 Months Trailing Rent Collection Rate
41
EMERGENCY WORK ORDERS
Low-Income Public Housing
Development PMC Emergency Work Orders Generated
Emergency W/O Completed within
24 hours
Percentage Completed
within 24 hours Grade Allen Parkway Village
Orion 4 4 100.0% A
Bellerive J. Allen 0 0 0.0% A
Clayton Homes J. Allen 0 0 100.0% A
Cuney Homes Orion 0 0 0.0% N/A
Ewing Orion 0 0 0.0% N/A
Forest Green J. Allen 0 0 0.0% N/A
Fulton Village Lynd 0 0 0.0% N/A Heatherbrook Apartments
Lynd 0 0 0.0% N/A
Historic Oaks of APV Orion 0 0 0.0% A
Historic Rental Orion 1 1 0.0% N/A
Irvinton Village J. Allen 0 0 0.0% N/A
Kelly Village J. Allen 7 7 100.0% A
Kennedy Place Orion 0 0 0.0% N/A
Lincoln Park Orion 0 0 0.0% N/A
Lyerly J. Allen 0 0 0.0% N/A
Oxford Place Orion 0 0 0.0% N/A
Victory Apartments Orion 0 0 0.0% N/A
Totals 12 12 100.0% A
Section 8 New Construction Development
Emergency Work Orders Generated
Emergency W/O Completed within
24 hours
Percentage Completed
within 24 hours Grade
Long Drive Tarantino 0 0 0.0% N/A
Telephone Road Tarantino 0 0 0.0% N/A
Totals 0 0 0.0% N/A
PHAS Score
Avg. W/O Days
A 99 to 100
B 98 to 98.9
C 97 to 97.9
D 96 to 96.9
E 95 to 95.9
F ≤94.9
42
NON-EMERGENCY WORK ORDERS
Low-Income Public Housing Development PMC
Work Orders Generated
Average Completion Time (Days) Grade
Allen Parkway Village Orion 106 1.19 A
Bellerive J. Allen 323 1.72 A
Clayton Homes J. Allen 208 1.30 A
Cuney Homes Orion 244 1.44 A
Ewing Orion 36 1.04 A
Forest Green J. Allen 31 1.00 A
Fulton Village Lynd 11 6.00 A
Heatherbrook Apartments Lynd 2 0.00 A
Historic Oaks of APV Orion 49 1.10 A
Historic Rental Orion 19 1.08 A
Irvinton Village J. Allen 324 1.99 A
Kelly Village J. Allen 100 1.69 A
Kennedy Place Orion 116 1.15 A
Lincoln Park Orion 63 2.18 A
Lyerly J. Allen 231 1.31 A
Oxford Place Orion 144 2.19 A
Victory Apartments Orion 78 1.16 A
Totals 2085 1.62 A
Section 8 New Construction Development
Work Orders Generated
Average Completion Time (Days) Grade
Long Drive Tarantino 182 1.01 A
Telephone Road Tarantino 67 1.14 A
Totals 249 1.08 A
PHAS Score
Avg. W/O Days
A ≤24
B 25 to 30
C 31 to 40
D 41 to 50
E 51 to 60
F ≥61
1.65 1.94 1.52 1.25 1.52 1.62
0
2
4
6
8
10
December January February March April May
6 Months Trailing Non-Emergency Work Orders
43
ANNUAL INSPECTIONS
Low-Income Public Housing
Development PMC YTD Inspections Due YTD Inspections
Performed Percentage Complete Grade
Bellerive J. Allen 210 75 35.7% F
Clayton Homes J. Allen 296 60 20.3% F
Cuney Homes Orion 553 184 33.3% F
Ewing Orion 40 12 30.0% F
Forest Green J. Allen 16 15 93.8% A
Fulton Village Lynd 108 24 22.2% F
Heatherbrook Apartments
Lynd 176 125 71.0% F
Historic Oaks of APV Orion 500 54 10.8% F
Historic Rental Orion 40 11 27.5% F
Irvinton Village J. Allen 318 295 92.8% F
Kelly Village J. Allen 270 35 13.0% F
Kennedy Place Orion 108 24 22.2% F
Lincoln Park Orion 250 36 14.4% F
Lyerly J. Allen 199 153 76.9% F
Oxford Place Orion 250 0 0.0% N/A
Victory Apartments Orion 100 76 76.0% F
Totals 3,434 1,179 34.3% F
Low-Income Public
Housing Development PMC Inspections Due
Inspections Performed
Percentage Complete Grade
Long Drive Tarantino 200 0 0.0% N/A
Telephone Road Tarantino 100 0 0.0% N/A
Totals 300 0 0.0% N/A
PHAS Score Inspections
Performed YTD
A 100%
B 97 to 99%
C 95 to 96.9%
D 93 to 94.9%
E 90 to 92.9%
F ≥89.9%
44
HOUSING CHOICE VOUCHER HUD-GRADED SEMAP INDICATORS Score Performance
ANNUAL REEXAMINATIONS REPORTING RATE Goal 96% Actual 100% 10 ≥96 5 90 to 95
This Indicator shows whether the Agency completes a re-examination for each participating family at least every twelve (12) months.
0 ≤89
CORRECT TENANT RENT CALCULATIONS Goal 98% Actual 100% 5 98 to 100 0 ≤97
This Indicator shows whether the Agency correctly calculates the family’s share of rent to owner in the Rental Voucher Program.
PRECONTRACT HQS INSPECTIONS Goal 100% Actual 100% 5 98 to 100 0 ≤97
This Indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the Assisted Lease and HAP Contract.
FSS ENROLLMENT Goal 80% Actual 100% 10 ≥80 8 60 to 79
This Indicator shows whether the Agency has enrolled families in the FSS Program as required. To achieve the full points for this Indicator, a housing authority must have 80% or more of its mandatory FSS slots filled. There are currently 512 slots on the FSS Program; 642 families are currently enrolled.
5 ≤59
FSS ESCROW Goal 30% Actual 58% 10 ≥30 5 ≤29
This Indicator shows the extent of the Agency’s progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in the PIC system that have had increases in earned income which resulted in escrow account balances. To achieve the full points for this Indicator, at least 30% of a housing authority’s enrolled families must have an escrow balance. 538 families participate in the FSS program. 246 of the 425 (58%) families eligible for escrow currently have a FSS escrow balance.
45
REAL ESTATE, INVESTMENT, AND DEVELOPMENT
JUNE 2018
REO PROJECTS PUBLIC HOUSING DIFFERED MAINTENANCE AND CAPITAL IMPROVEMENTS
Major Capital Projects
o Long Drive
Roof Replacement, gutter/downspout installation, rise walls repairs and exterior
painting will move forward after we ensure there are no foundation issues that will
jeopardize the integrity of the above ground level work. The sewer cleaning is under
contract waiting on the availability of the plumber to start the task.
o Allen Parkway Village
Three renderings were proposed for external skin with the associated ICE and SOW for
CEO selection to start the rebuild of at building 225. A Task Order has been submitted
to prepare the SOW and ICE for Building 225.
o Fire Damaged Units
REID is currently working on 11 fire damaged units from Kelly Village, HOAPV and Cuney
Homes to restore to rental use ASAP. All are in various stages of the restoration
processes
o Willow Park Roof Replacement
Damaged by hail prior to Harvey, this asset is in its’ 5th report week of total roof
replacement valued at $694k. The project is on schedule.
NEW DEVELOPMENT CROSSTIMBERS & MAIN (INDEPENDENCE HEIGHTS 154 units)
Grand opening was held May 31, 2018.
KELLY II
Smith and Company selected as the Architect and their contract has been executed.
REDEVELOPMENT TELEPHONE ROAD
The Property Conditions Assessment is being completed by PDG.
HURRICANE HARVEY On all the properties where work is complete, we are going through the FEMA reimbursement
process. Currently we have been reimbursed $13,860 for Long Drive. MANSIONS AT TURKEY CREEK
Rebuild underway for insured units.
Bid underway for uninsured units. FOREST GREEN
Asbestos abatement underway in the 66 affected units. UVALDE
Construction began in February and is 80% complete. Insurance proceeds are paying for the work.
46
OP
EN S
OLI
CIT
ATI
ON
LO
G
JUN
E 2
01
8
HH
A’S
PR
OC
UR
EMEN
T D
EPT.
Typ
e So
licit
atio
n #
St
atu
s D
ep
artm
en
t(s)
D
esc
rip
tio
n
Solic
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Dat
es
Co
mm
ents
QB
S 1
8-0
1 O
PEN
A
DM
IN
Dev
elo
pm
ent
Par
tner
s R
FP A
dve
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1-2
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8
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Du
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ate:
6
-13
-18
RFP
1
8-0
5 O
PEN
H
CV
P
Pro
ject
Bas
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Vo
uch
ers
RFP
Ad
vert
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: 4
-8-1
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RFP
Du
e D
ate:
6
-21
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IFB
1
8-0
6 O
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oo
f R
epla
cem
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at
Man
sio
ns
at T
urk
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reek
IF
B A
dve
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8
IFB
Du
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ate:
6
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IFB
1
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R
ehab
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tio
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f A
par
tmen
ts
and
Gar
ages
at
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sio
ns
at
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ey C
reek
IFB
Ad
vert
ised
: 4
-22
-18
IFB
Du
e D
ate:
6
-11
-18
47
AD
DEN
DU
M: P
HO
/HC
V T
UR
NO
VER
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ALY
SIS
New
Ad
mis
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ns
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lioEn
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arti
cip
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n
20
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0,0
57
$1
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49
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e A
vera
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PH
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dem
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par
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PH
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ual
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mp
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on
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20
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and
20
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and
agai
nst
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ates
ave
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s. T
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tab
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o t
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t tr
acks
PH
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r b
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mis
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U
nit
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ou
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r C
ou
nt
Per
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All
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arkw
ay
22
4
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I 3
0
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n
33
1
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ney
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Lyer
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ly
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coln
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To
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sid
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48
AD
DEN
DU
M: P
HO
/HC
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UR
NO
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sid
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ic
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%
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%
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%
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%
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4%
New
A
dm
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Ad
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49
OPERATING STATEMENTS: 4 MONTH ENDING APRIL 30, 2018
Affordable Housing Rental Programs Annual Budget
2018
Year to Date Budget
Year to Date Actual
Favorable (Unfav) Variance
Operating Income
HUD Subsidy - Low Rent Housing 12,507,569 4,169,190 5,237,009 1,067,819
HUD Subsidy - Section 8 New Construction 1,931,628 643,876 667,365 23,489
Tenant Rental Income 12,301,229 4,100,410 3,943,622 (156,788)
Other Income 336,804 112,268 40,139 (72,129)
Total Operating Income 27,077,230 9,025,743 9,888,135 862,392
Operating Expenses
Administrative Expenses 9,205,871 3,068,624 2,706,204 362,420
Tenant Services 485,715 161,905 143,107 18,798
Utilities 3,990,217 1,330,072 1,193,291 136,781
Maintenance 9,570,667 3,190,222 2,873,692 316,530
Protective Services 2,191,004 730,335 642,789 87,546
Insurance Expense 1,518,415 506,138 518,775 (12,637)
Other General Expense 200,000 66,667 206,633 (139,966)
Total Routine Operating Expenses 27,161,889 9,053,963 8,284,491 769,472
Net Income from Operations (84,659) (28,220) 1,603,644 1,631,864
Non Rountine Maintenance 5,375,000 1,791,667 654,935 1,136,732
Debt Service 259,782 86,594 81,325 5,269
Debt Service- ESCO 958,075 319,358 241,821 77,537
Provision/Reimbursement of Replacement Reserve 0 0 0 0
Cash Flow from Operations (6,677,516) (2,225,839) 625,563 2,851,402
Funds From Reserves/CFP 6,677,516 2,225,839 0 (2,225,839)
Cash Flow (Deficit) from Operations 0 0 625,563 625,563
Includes: Public Housing Units and Tax credit/market rate units located on Public Housing sites Section 8 New Construction Rental units
Central Office Annual Budget
2018
Year to Date Budget
Year to Date Actual
Favorable (Unfav) Variance
Operating Income 5,953,031 1,984,344 2,032,864 48,520
HUD Offset Litigation Settlement 0 0 3,491,229 3,491,229
Total Operating Income 5,953,031 1,984,344 5,524,093 3,539,749
Operating Expenses
Salaries and Benefits 3,834,027 1,278,009 1,109,815 168,194
Facilities and Other Administrative Expenses 1,675,454 596,485 578,890 17,595
Total Central Office Expenses 5,509,481 1,874,494 1,830,107 185,789
Surplus/(Use) of Business Activities Funds for COCC 443,550 109,850 3,693,986 3,725,539
50
OPERATING STATEMENTS: 4 MONTH ENDING APRIL 30, 2018
Housing Choice Voucher Program Annual Budget
2018
Year to Date
Budget Year to Date
Actual Favorable (Unfav)
Variance
Administrative Operating Income
Total Operating Income 11,287,706 3,762,569 3,904,042 141,473
Operating Expenses
Salaries and Benefits 6,254,639 2,165,067 2,052,777 112,290
Administrative Expenses 1,900,842 625,681 527,882 97,799
COCC-Management Fees 3,833,330 1,277,777 1,275,116 2,661
IT Initiative 1,200,000 400,000 0 400,000
Total Operating Costs Expenses 13,188,811 4,468,525 3,855,775 612,750
Cash Flow (Deficit) from Operations (1,901,105) (705,956) 48,267 754,223
Beginning Admin Operating Reserves 0.00 0 0 0
Ending Admin Operating Reserves (1,901,105) (705,956) 48,267 754,223
Housing Assistance Payments (HAP)
Housing Assistance Payment Subsidy 140,000,000 46,666,667 47,958,172 1,291,505
Investment Income on HAP Reserves 0 0 0 -
Housing Assistance Payments
140,000,000 46,666,667 46,608,852 57,815
HAP Current Year Excess (Use) 0 0 1,349,320 1,349,320
51
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