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ADDRESS: c/o Castletown & Gosport Road Wynberg

TEL: 021 761 2158 FAX: 086 525 5146 EMAIL: school@shiloahhouse.co.za

2019 PROSPECTUS/SCHOOL POLICY BOOK

FOR PARENTS, LEARNERS & STAFF

PURPOSE: The purpose of this policy book is to make clear to the entire school community

the position that is held with regard to the vision and mission of Shiloah Christian School and

the values guiding the principles & procedures of the school.

OUR MISSION/ MOTIVATION: COMMITTED TO MAKING A DIFFERENCE

OUR METHOD/ MANNER: EDUCATION

OUR MESSAGE: THE FEAR OF THE LORD IS THE BEGINNING OF

KNOWLEDGE – PROV.1:7

OUR ACADEMIC MOTTO: “EXCELLENCE IS NOT AN ACT, IT’S A HABIT “

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GENERAL SCHOOL POLICY

INTRODUCTION & OVERVIEW BACKGROUND & CONTEXT Shiloah Christian School is a co-educational, combined (Primary & High) independent school. The school is situated in Wynberg and accommodates between 100-150 learners. We have a staff compliment of approximately 20 members including full and part-time educators, support staff & administrators. Shiloah was birthed in April 1998 and started as a daycare and aftercare centre. The primary school began with two educators and five learners. The school received its official registration as a Primary school in the year 2000. In September 2001, we occupied the previously renowned “Battswood Teachers Training College building in the Cape Town suburb of Wynberg and have continued to grow there since. The high school was added in 2002 with our first grade eight class. One high school grade was added successfully to the high school each year over a period of five years, completing our first matric year in 2006. Twenty years later, we have hosted thirtreen matric classes successfully.

MISSION STATEMENT

Shiloah was birthed from a desire to provide a school that strives to enable and empower our children, especially those from previously disadvantaged communities, to excel beyond their highest expectation in an accessible, stimulating, Christian environment

We the school community of Shiloah Christian School, are committed to providing our learners with an environment in which they are given an opportunity for learning :

The rewards of Intellectual development

Spiritual nurture & accountability

Social harmony & respect

The rewards of strong spiritual and moral courage

Exemplary discipline

Leadership skills

Cultural enrichment & diversity

Physical well-being & human dignity

The desire to strive toward Academic Excellence

We aim to achieve this by:

Preparing our learners to become well rounded, responsible citizens. Society today proves that the average child is unprotected and overly exposed to unwanted dangers such as depression, peer pressure, drug and alcohol abuse, unwanted teenage pregnancies, suicide, gangsterism, etc. We instill the principles of faith, hope, love, forgiveness and perseverance in our learners. They learn that faith is the courage to face reality with hope.

Giving our learners development opportunities. At Shiloah we are passionate about helping young people achieve their full potential. We assist them in achieving their highest potential as they grow to become confident, competent, caring individuals. Children today need nourishment, care and attention. We believe that teaching children to develop and master a good self-esteem, a high level of confidence and a good self worth will enable them to pursue their dreams, persevere and live out their full potential. This is achieved through our academic, spiritual & extra curricular programs.

Placing the best interest of the child during teaching and learning first. The special character of a school is determined by the relationship between its learners and educators. This is a characteristic that has formed the very foundation of Shiloah Christian School. Personal attention secures good and trusting relationships between educator and learner, therefore ensuring a happier and contented child. Supportive, committed staff strive daily to make a positive difference in the lives of our children.

At Shiloah we strive to create a cohesive environment where everyone works hard, has team spirit and everyone is respected and everyone can succeed. Learner needs are identified and everyone works together to provide the necessary interventions to meet their needs. We have a very supportive team that values education and strives to instill hard work in our learners. It is a positive environment where learners know they can succeed if they choose to work hard. We believe that all children can succeed no matter what economic background they come from. We will provide the necessary support to any of our learners who are committed to work hard and desire to be successful.

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VISION At Shiloah Christian School our core value is CARE. We care about:

The wellbeing & development of our learners.

Teaching children the coping skills they need in order to overcome the negative influences in their lives , robbing

them of a successful future.

Promoting full participation in society and the economy through equitable and meaningful access to a quality

Christian academic and social education.

AIMS / OBJECTIVES /GOALS Our vision is aimed at the perspective of educating our youth as future leaders, to be stable and well rounded

members of society whilst providing the necessary motivation for Higher Education. We choose therefore, to

assist our children, by motivating them, the successors to a new generation.

It is the aim of the School to produce young men and women who are:

independent thinkers with strong spiritual and moral courage;

who are articulate, well mannered and tolerant;

educated in the widest sense of the word;

sensitive to the needs of others;

and dedicated to the service of God, their fellow man and their community as a whole.

We envisage learners who are technologically skilled and able to cope in a diverse society in order to promote

sound, tolerant and responsible citizens of South Africa.

Our stance: “Excellence is not one single act, it’s a HABIT”. Practice makes progress and progress produces the

motivation to strive for excellence. This is what we believe and this is what we train our learners to believe. “Do

not allow your circumstances to dictate your future – You can rise above your circumstances”.

Children need to belong, therefore small classes create a non-threatening environment that secures personal attention and trusting relationships between our educators and learners, assisting to recognize and develop the unique potential of each individual child, training them to think and work independently.

Being passionate about our calling as a Christian educational institution.

SCHOOL CREED / LEARNER PLEDGE

I pledge to uphold and honor the rules of my school and the Biblical values on which it is founded.

I will consider, honor and respect my parents, teachers and all members of my school community.

I will strive daily, to keep my mind, body and speech pure and endeavor to walk in a way that is pleasing to

God my Heavenly Father.

As a school body, we will strive towards

being a people of:

Courage

Character

love

Discipline

Excellence

Compassion

Honesty

Encouragement

Generosity

Prayer

Wisdom

Hope

Vision AND Faith

SCHOOL SONG This is our school

Our place Shiloah

Our place of peace and harmony

This is our school

Our place Shiloah

Our place of praise and worship

CHORUS

So here we stand in our Shiloah

Proudly to be called Shiloah

So let us raise our hands in worship

For blessing us Jehovah.

We proudly stand in our Shiloah

United as one hope, one team

We’re proud of those who’ve gone before us

Their memories will never cease

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ADMISSIONS POLICY Completing an application does not ensure acceptance or enrolment at

Shiloah. Applicants that are successful after short listing, will be invited to an interview. Thereafter a parent will

receive notification of acceptance or decline in writing from the school . Honesty and integrity during the

interview is crucial. A learner enrolled under false pretense will be de-registered from the school with

immediate effect.

Admission requirements

Learners should be 4 years turning 5 in grade 00.

A learner must be 5 years turning 6 in the grade R year and must be 6 years turning 7 in the grade 1 year.

Learners will be placed according to their age and can be no more than one year older for a grade.

An average cognitive ability is a minimum requirement for application . Shiloah does not accept learners who has

cognitive, emotional or behavioural challenges which might seriously inhibit their progress or compromise the

learning of others in the class. Shiloah is not a remedial school and does not offer a remedial curriculum to learners

with special academic or emotional needs.

Preference is given to learners who are living with parents or legal guardians that takes the duty of discipline and

parental responsibility very seriously.

Additional consideration may be given to learners who already have a sibling in the school, however, it will not

guarantee acceptance. Behaviour patterns, work ethic, discipline, compliance, payment record, co-operation,

etc. from current families will be taken into consideration when making the decision to enroll siblings.

The school retains the right to deny admission to: learners with a history of substance abuse, aggression,

psychological or emotional displacement issues, learners with severe intellectual, physical or behavioral barriers,

learners who have been suspended or expelled at a previous institution, learners with a poor academic or

character reference and report card.

Interviews are granted only to applicants who have been short listed according to the following criteria: consistent

academic proficiency, affordability for parents, good behavior , character and a positive work ethic, desire for

Christian education, disciplined family environment, all supporting documents required on application

Parents must agree to ensure that grade 12 learners attend school every Saturday from 9h00-12h00, attend school

the middle 3 days of each week during the March and June school holiday (9h00-14h00), the entire week during

the September holiday (9h00- 14h00) and attend all revision classes set out by the school during October and

November of the matric year .

Grade 7-11 learners who do not maintain an average percentage of 60% in all formal and informal math & math

literacy tests and exams throughout the year, must attend compulsory Saturday school math practice classes every

alternate Saturday.

Parents should be mindful of Saturday school and parent meetings that are held on Saturdays at Shiloah before

choosing to enroll. No concessions will be made for Saturday absences after enrolment and parents will be

expected to comply. Agreement to attend all parent meetings and Saturday school classes are a prerequisite for

acceptance, enrolment and re-registration

Parents who enroll at Shiloah must ensure they understand the Christian ethos of the school and the importance of

Biblical teaching & Christian values in our school. No learner will be excused from our morning worship and ministry

assemblies. As a Christian school we value the religious autonomy afforded to us as an independent Christian

School and no other religious teachings will be practiced in place of our Christian observances. It is not the

intention of the school to offend the religious viewpoints of others and therefore we respectfully request that parents

who do not agree with the Christian education policy of our school, not apply for enrolment at Shiloah, but rather

seek placement at a school of their preference. The school retains the right to its religious autonomy.

Enrolment can only be considered if parents are employed. Shiloah is NOT A NO-FEE PAYING school. The school

has a compulsory fee structure that must be strictly adhered to. The school is not able to alter the fee payment

structure according to personal preference. The only monthly payment option available for tuition is a stop order

system.

Application from non-South Africans must be accompanied by the necessary legal documentation from home

affairs permitting the learner to legally reside and study in South Africa. All immigrant learners will be placed in a

grade according to the age cohort for the South African school system.

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Agreement to pay the monthly tuition payments in advance is a prerequisite for acceptance, enrolment and re-

registration.

A learner is registered at Shiloah for a period of 1 year only. During this time, the school assesses the work ethic ,

character, behavior, academic progress of the learner, conduct of school fee account, general co-operation from

the parents and the learner as suitability for re-registration the following year. All learners must be re-registered

annually for the following academic year during the month of October. Parents are informed in writing by the

school if a learner has been invited to re-register for the following academic year. Available places may be

limited and parents who do not comply with the due dates for the re-registration process, risk losing the child’s

space to new applicants.

Agreement with regard to all school policies is a prerequisite for acceptance and re-registration. All parents are

expected to thoroughly peruse the current school policy handbook before signing the enrolment contract.

As a small school with limited places, we carefully consider the suitability of each applicant when making a

decision as to whether we can offer a space and therefor the School retains the right to set its own enrolment

criteria and deny admission to unsuccessful candidates.

RE-REGISTRATION POLICY

Shiloah has an annual re-registration policy requiring learners to re-register for each academic year. The annual re-

registration process takes place during the month of October and close on 31October annually. Parents are informed in

writing when they may re-register for the following year.

No additional fees are charged to re-register a learner, however, parents are expected to pay their annual levies for the

following academic year in advance by 31 October as part of the re-registration process and as indicated on the annually

updated fees structure schedule.

All learner enrolments at Shiloah are only valid for a period of 12 months (the equivalent of one academic year).

Criteria for re-registration depends on compliance with the following school policies:

School fee payments

Discipline and behaviour

Christian education

Academic performance

Saturday school

Attendance & Punctuality

Parental support

School communication (D6 school communicator, checking of emails and D6 notices. )

If the annual re-registration invitation has not been completed by the parent and returned to school by the required due

dates, the space will automatically be given to a new applicant for the following academic year.

No assumption should be made that the school will re-register a current learner after the registration process has been

closed. The school expects Parents to comply with all the relevant registration due dates. Parents who do not comply with

the re-registration process will have to re-apply as a new applicant and pay a new enrolment fee should the application be

considered.

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LANGUAGE POLICY

The Language of learning and teaching offered at Shiloah is English Home Language as the medium of instruction.

Afrikaans first Additional language is the only language offered at an additional language level at Shiloah.

The South African national curriculum requires 2 languages to be offered for the National Senior Certificate exam.

Applications from foreign learners for exemption from offering Afrikaans as a language must be approved by the Western

Cape Education Department. An approved alternate subject may only be offered after school between 15h00 and 16h00

from Mondays to Thursdays. Currently the school only offers Computer applications Technology for grade 10-12 learners as

alternate subject.

Learners entering the school should be able to speak, read and write English. A foreign learner who is not able to speak,

read or write the English language, will need to spend a minimum of two years in the grade when starting at Shiloah. We

would require the learner to spend the first year just focusing on acquiring and learning the verbal language skill. The

second year will focus on the written language and mastering reading and comprehension skills.

AFTERCARE CENTRA

Cost : Cost per learner: R600 per month – To be paid 3 months in advance. Parents will be invoiced separately and not on school fee statements.

Aftercare is not available during the school holiday however, the full amount is payable each month throughout the year because the annual aftercare fee has already been adjusted by reducing the monthly payment from R800 to R600.

Snacks provided : Fruit, Yoghurt, Juice, Biscuits – MEALS ARE NOT PROVIDED – Parents need to provide

an additional packed lunch for aftercare daily.

Daily aftercare structure : Indoor & outdoor play, children’s movies, structured homework time (aftercare Staff do not assist with homework, we only provide supervision.

GRADE R (13HOO-18H00) GRADE 1-3 (14H30- 18H00) GRADE 4-7 (15HOO-18H00)

PARENTS MUST COMPLETE AN APPLICATION FORM ANNUALLY AND READ THE TERMS AND CONDITIONS OF THE AFTERCARE

CONTRACT.

THE AFTERCARE CENTRE IS ON THE PREMISES OF SHILOAH CHRISTIAN SCHOOL AND RUN BY OUR SUPPORT STAFF.

GRADE R-11 LEARNERS ARE NOT ALLOWED TO BE ON THE SCHOOL PREMISES AFTER DISMISSAL HOURS, UNLESS THEY ARE

PARTICIPATING IN AN EXTRA CURRICULAR CLASS OR ACTIVITY. PARENTS MUST ARRANGE FOR LEARNERS TO BE COLLECTED ON TIME

OR ENROL THE LEARNER FOR AFTERCARE.

PARENTS MAY ONLY BUZZ AND ENTER AT THE SCHOOL GATE ON CASTLETOWN RD. WHEN COLLECTING AFTERCARE LEARNERS.

PARENTS ARE EXPECTED TO COLLECT LEARNERS FROM THE AFTERCARE BEFORE OR BY 18H00. LEARNERS WILL BE RE-ENROLED IN THE

AFTERCARE PROGRAM IF THIS REQUIREMENT IS DISREGARDED.

AFTER SCHOOL CARE POLICY

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CHRISTIAN EDUCATION POLICY Parents who consider placement at Shiloah must be aware of the Christian ethos and the importance of teaching Biblical Christian values

in our school before they agree to register a learner. No learner will be exempted from morning worship and ministry assemblies. As a

Christian school we value the religious autonomy afforded to us as an independent Christian School. We ONLY offer Christian Biblical

teachings as part of our religious observances at the school. It is not the intention of the school to offend the religious viewpoints of others

and therefore we respectfully request that parents who do not agree with the Christian education policy of our school, not apply for

enrolment at Shiloah, but rather seek placement at a school with religious intention of their preference. The school retains the right to its

religious autonomy as Christian School.

We are an educational institution first and foremost providing good quality academic education that feeds the mind and also good quality

Christian education that is good for the soul while feeding the Spirit. We are not a Church and is not funded by any denomination.

Shiloah is a legally, registered entity that operates on sound business principles. The reputation as an outstanding academic institution is

very important to the integrity of our Christian School.

We engage in the pursuit of Biblical truth and the acquisition of Biblical knowledge, striving to produce young people with

good character.

Herewith follow our:

a) Statement of faith.

b) Summary of some of our ministry practices at our school Statement of faith

At Shiloah:

We believe in the scriptures of the Old and New Testaments in their original writing as fully inspired of God and accept them as the

supreme and final authority for faith and life.

We believe in the one true God, eternally existing in three persons – Father, Son and Holy Spirit.

We believe that God created man in his own image, that man sinned and thereby incurred the penalty of death, physical and

spiritual: that all human beings inherit a sinful nature causing actual transgression involving personal guilt.

We believe that Jesus Christ was begotten by the Holy Ghost born of the Virgin Mary and became man to reconcile man to the

Father.

We believe that the Lord Jesus Christ died for our sins, a substitutionary sacrifice, according to the scriptures, and that all who

believe in Him are justified on the grounds of His shed blood.

We believe in the bodily resurrection of the Lord Jesus, His ascension into heaven, and His present life as our High Priest and

advocate.

We believe in the personal return of the Lord Jesus Christ.

We believe that all who receive the Lord Jesus Christ by faith are born again of the Holy Spirit and thereby become children of

God.

We believe in the resurrection both of the just and the unjust, the eternal life of the redeemed and the eternal death of those who

have rejected the offer of salvation through Jesus.

We belief that Jesus is the only way to God the Father and eternal life.

The following practices are a part of the Christian education program at Shiloah.

Praise & Worship Our day at Shiloah always start with prayer and worship.

All learners are expected to attend and are encouraged to participate in this vital discipline as it forms part of our

Christian ethos.

Learners are taught how to practice and exercise worship and prayer in their daily lives.

Prayer & Intercession

We believe in the biblical principal of prayer & intercession. Learners at Shiloah, are taught the following: The importance of prayer & intercession.

Prayer should not be a religious act or the duty of those who consider themselves religious, it signifies our relationship

with God.

Prayer is one’s desire to seek God’s will for one’s own life and also allows us to make intercession for others who

need salvation, hope, healing, deliverance, strength, etc.

Annointing with oil At the end of each term, we anoint our learners with oil appealing for God’s Blessing and protection over their lives

during the holiday period.

Regular olive oil is used and we do not teach that a specific oil is required for God’s blessing, healing or protection.

Biblical Worldview The school day starts with ministry- bible education. prayer & worship.

Our aim is to help learners develop a biblical worldview i.e. making sense of the world through sound Biblical

teaching.

We teach that Jesus Christ is the only truth and way to God the Father and to everlasting llife (John 14:6).

Our Christian educational teachings has a sound Biblical foundation and approach. We are not affiliated to any

denomination, neither do we follow any denominational practices. We conform to the written Word of God as the

only basis of truth.

We are teaching a Biblical worldview that says: God is the creator of man and universe and He is sovereign.

Our statement of faith indicated above broadly informs and guides our Christian curriculum.

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MORAL ISSUES

Society has ridiculed time honoured, Biblical values, and called it enlightenment. The Word of God says:

“Woe unto those who call evil good” Therefore Biblical truth informs our view on the following issues:

Abstinence:

We cannot neglect teaching our children the difference between right and wrong. We define abstinence as the active choice to refrain from a sinful act

This can be translated into different contexts, one very prevalent context to be pre-marital sexual activity.

We believe abstinence to be the biblical view by understanding the right place for the act of intimacy to be within

a marriage between a man and woman only.

Abstinence is not anti-sex and it is not primarily about self-deprivation but rather a celebration of intimacy within a

specific context, namely heterosexual marriage.

We believe that it is possible for a young man or woman to remain pure until marriage( Psalm 119: 9) and will not

encourage or offer our learners access to contraceptive options in our school.

Society has polluted our world with profanity, pornography & abominable acts of self -gratification and called it

freedom of expression. We affirm the biblical view that:

Heterosexual gender is a divine creation

Heterosexual marriage is a divine institution and

Heterosexual loyalty/faithfulness is the divine intention.

Any same-sex partnership is a breach of all three divine purposes and as such is not endorsed according to the

Word of God (Bible).

Abortion , Euthanasia & Suicide

We cannot kill the unborn and call it freedom of choice! We believe that abortion , suicide and euthanasia reflect the rejection of understanding:

The sanctity of human life.

All human life from the point of conception is sacred and has dignity.

The sovereignty of God who is the only creator and sustainer of life and divinely holds the right to the number of

our days on earth.

We do not have a perfect school with perfect children however, we provide a teaching and learning

environment that teaches our children to honor God as their Creator, Saviour, Redeemer, Provider, Healer,

Protector, Messiah, the everlasting King and God above all other gods. We endeavor to please God our

Heavenly Father and seek His will for our school and our lives. We look to Him ALONE for guidance, help,

provision, protection as the All Knowing, All Powerful, Sovereign God.

Education is the vehicle that allows us to teach a new generation of young people whose hearts are hardened

towards God, do not feel the need to depend on God, honour God, love God, have a relationship with God

and Follow the will of God for their lives.

As a Christian school we will not compromise our Biblical worldview and Biblical values to be socially accepted

in a secular or humanistic society, however we do endeavor to teach our learners to be kind, compassionate &

tolerant towards all of mankind, whether we agree with their viewpoints or not.

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FINANCE POLICY Shiloah Christian School is NOT a NO-FEE school. Parents agree to meet their financial obligation regarding the payment of all school fee

requirements with the school, by the allocated due dates as stipulated through terms and conditions of the registration contract that is signed. This is

one of the main criteria for registration at the school.

Shiloah can only offer its services to financially compliant clients and parents should never assume that non-payment can be accommodated. The school policy is final and cannot be changed to suit the personal needs of any parent.

1. The annual school fee amount for Gr.R - 11, is paid in 12 monthly installments allocated by the school on the School Fee Structure document. A monthly school fee payment plan requires that fees be paid in advance from 01 December of the previous year to 01 November of the new academic year. A learner who is not enrolled during the previous academic year will be invoiced for a double payment during the first month of enrolment to ensure that the advance status for the school fee account remains compliant.

2. A learner will receive an immediate de-registration notice if the school fee account is not compliant. Parents are responsible for notifying the school IMMEDIATELY when they can no longer meet the financial requirements of the school fee payments so that a speedy and smooth transition to a more affordable school can be arranged without unnecessary delay. We would like to avoid any unpleasant disputes about unpaid finances and insist on immediate transparency and co-operation from all parents and therefore Parents are cautioned not to register a child at this institution if they are not able to commit to the payment plan agreed upon in the registration contract.

3. Gr.12 learners have an 8 month payment plan, starting 1 December of the gr.11 academic year to 1 July of the gr.12 academic year. The matric policy in

this policy book stipulates that all gr.12 payment requirements and dates should strictly be adhered to. Gr.11 parents should ensure that they read the

grade 12 policy in order to plan well in advance for the financial requirements of grade 12.

4. School fees must be paid via stop order only . Parents should make the necessary arrangements with their banking institutions.

5. All school correspondence MUST be received by the parent who is the primary signatory on the registration documents. The school does not communicate

with sponsors, employers, parents not living in the same household as the child, trust organizations etc. It is the responsibility of the parent, who is the

primary signatory on the enrolment documents to forward all relevant school communication to the additional members of the family entitled to the

information. All financial arrangements made between parents who do not live in the same household, should be arranged internally and cannot involve

any arrangement made with the school. The school does not get involved in financial disputes between parents or employers. Parents should ensure that

the lines of communication is clear with third parties contributing to personal financial arrangements set up by themselves. The full tuition fee amount

must be paid into the school account from one banking account. We do not accept part payments into the school account from 2 or more parties. Our

school administration wishes to eliminate all possible forms of confusion or misunderstanding with this policy.

The school does not have a bursar or finance office on the school premises and No cash fee payments will be received at the school. The Shiloah Finance department is outsourced to an independent accounting service provider. Parents are not able to meet with the principal or the school administration to make payment arrangements. The accounting service provider has been appointed and mandated by the school to act on behalf of the school and in the best interest of the school’s financial wellbeing. Parents will receive monthly statements from finance@shiloahhouse.co.za (as this email has been designated to the accounting service provider) who will be updating payments on behalf of the school. Only queries pertaining to statements can be sent by parents to the above email.

6. The school reserves the right to deny admission to a learner, withhold its current services, or request that the fees are paid in advance for year if the

school fee account has been poorly managed by the parent. This includes late or no school fee payments. A monthly payment plan is reserved for those

parents who manage their school fee accounts as contractually agreed upon. Parents who are not compliant with our stop order system will be in breach

of the enrolment agreement with the school and will render the registration of the learner invalid.

7. Only monthly stop order fee payments and annual levies may be paid into the FNB school banking account. All other payments or purchases such as excursion costs, special meals, etc. should be paid in cash at the administration office by the parent or learner. These monies are paid immediately to the various service providers or suppliers and is not entered into our school account. Learners will be receipted separately for these and it will not be reflected on school fee statements. Parents should ensure that they always receive receipts for such payments.

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9. Parents are levied with an amount of R1000 per family for the annual fundraising levy. This fundraising levy is due in advance by 01 October every year for the following academic year. This entitles learners and parents to receive complimentary entrance tickets to school events. Any collection lists or raffles sent home by the school allows the parent to retrieve the fundraising levy that they have paid.

DISCOUNTS:

Parents who settle the full annual tuition fee for the next academic year in advance, by 31 November of the previous academic year, will receive a 10%

discount on the tuition fee only.

A 5% discount on the tuition fee is applicable if the full annual tuition fee is settled by 31 January of the current academic year.

The discounted rate for siblings of the same family, is 5% per learner on the annual tuition fee. Kindly note that this discount does not apply to any other

family members other than siblings of the same parent.

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SCHOOL FEE STRUCTURE 2019 Registration processes for New Enrolments Re- registration processes for Current Enrolments

Primary Tuition Fee - (Grades R - 6)- R 3020 pm x 12 months Senior Tuition Fee - (Grades 7 - 11)- R 3 320 pm x 12 months Matric enrolment is not available to a new applicant Tuition fees for grades R-11 is paid over 12 months from 01 December 2018 to 01 November 2019 & grade 12 over 8 months. The January tuition fee for 2019 is due in advance on 01 December 2018 and the January school fee for 2020 is due in advance on 01 December 2019.

Primary Tuition Fee - (Grades R - 6)- R 3020 pm x 12 months Senior Tuition Fee - (Grades 7 - 11) R 3 320 pm x 12 months Matric Tuition Fee - (Grade 12)- R 4 920 pm x 8 months Tuition fees for grades R-11 is paid over 12 months from 01 December 2018 to 01 November 2019& grade 12 over 8 months. The January tuition fee for 2019 is due in advance on 01 December 2018 and the January school fee for 2020 is due in advance on 01 December 2019.

ADDITIONAL COSTS ADDITIONAL COMPULSORY COSTS New Enrolment Administration Fee: R500

Annual Levies are due between: 30 September and 30 November annually: Annual levies are compulsory & paid in advance for 2019:

Annual communication Levy : R200

Annual Learning Material Levy: R 550 – includes all printing costs, materials for projects, practical’s, textbooks, dictionaries, etc.

Annual Stationery Levy for use of all school & classroom stationery supplies, learner writing books -includes compulsory class tribe t-shirt: R 650

Annual Fundraising levy for 2 compulsory fundraisers in 2019: R1000 Annual Study guides to be purchased from the shelf at PNA, CNA, or Bargain Books by a parent , cost approx.: Gr.1-3 R250 Gr.4-6 R500 Gr.7-9 R700 Gr.10-12 R1200 purchaused NON-COMPULSORY ADDITIONAL COSTS Aftercare Facility until 18h00 daily ( R600 per month) over 12 months Shiloah book bags, tog bags, school bags, chair bags, lunch bags, peak caps, winter caps & scarfs, rain jackets, etc. will be available for purchase at the administration office on request. ANNUAL RE-REGISTRATION Every learner at this institution is registered for a 12 month period ONLY, thereafter re-registration is done annually on invitation by the school during October. The school will issue an official letter of invitation for re-registration annually to parents who qualify to re-register for the following academic year. A 10% discount is applicable when the annual tuition fee is paid in full for 2019 by 30 November 2018 and 5% if the annual tuition fee is paid in full on 31 January 2019. A 5% family discount is given per sibling. All registrations for 2019 and beyond is subject to proof of stop order for the payment of tuition and aftercare fees. Registration will only be processed with proof of stop order. Kindly be advised that all payment amounts allocated on this fee structure is subject to an annual increase in 2020. Any amounts paid with registration is not refundable in the event of cancellation

ADDITIONAL COSTS ADDITIONAL COMPULSORY COSTS Annual Levies are due between: 30 September and 30 November annually: Annual levies are compulsory & paid in advance for 2019:

Annual communication Levy: R200

Annual Learning Material Levy: R 550 – includes all printing costs, materials for projects, practical’s, textbooks, dictionaries,etc.

Annual Stationery Levy for use of all school & classroom stationery supplies, learner writing books- includes compulsory class tribe t-shirt: R 650

Annual Fundraising levy for 2 compulsory fundraisers in 2019: R1000 Annual Study guides to be purchased from the shelf at PNA, CNA, or Bargain Books by a parent , cost approx.: Gr.1-3 R250 Gr.4-6 R500 Gr.7-9 R700 Gr.10-12 R1200 NON-COMPULSORY ADDITIONAL COSTS Aftercare Facility until 18h00 daily ( R600 per month) over 12 months Shiloah book bags, tog bags, school bags, chair bags, lunch bags, peak caps, winter caps & scarfs, rain jackets, etc. will be available for purchase at the administration office on request. ANNUAL RE-REGISTRATION Every learner at this institution is registered for a 12 month period ONLY, thereafter re-registration is done annually on invitation by the school during October. The school will issue an official letter of invitation for re-registration annually to parents who qualify to re-register for the following academic year. A 10% discount is applicable when the annual tuition fee is paid in full for 2019 by 30 November 2018 and 5% if the annual tuition fee is paid in full on 31 January 2019. A 5% family discount is given per sibling. All registrations for 2019 and beyond is subject to proof of stop order for the payment of tuition and aftercare fees. Registration will only be processed with proof of stop order. Kindly be advised that all payment amounts allocated on this fee structure is subject to an annual increase in 2020. Any amounts paid with registration is not refundable in the event of cancellation

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Shiloah’s monthly tuition payment plan starts on 01 December of the current year and ends 01 November of the following year.

The advance monthly tuition payment structure can be paid on one of the following 2 DATES ONLY

TERM 1 payments due 01/12/18 OR 15/11/18 for January 2019 01/01/19 OR 15/12/18 for February 2019 01/02/19 OR 15/01/19 for March 2019 TERM 2 payments due 01/03/19 OR 15/02/19 for April 2019 01/04/19 OR 15/03/19 for May 2019 01/05/19 OR 15/04/19 for June 2019 TERM 3 payments due 01/06/19 OR 15/05/19 for July 2019 01/07/19 OR 15/06/19 for August 2019 01/08/19 OR 15/07/19 for September 2019 TERM 4 payments due 01/09/19 OR 15/08/19 for October 2019 01/10/19 OR 15/09/19 for November 2019 01/11/19 OR 15/10/19 for December 2019

The first tuition payment for the 2019 academic year is due EITHER 15/11/18 OR 01/12/18 according to the payment plan you have selected on your stop order. The final tuition payment for the 2019 academic year is due EITHER 15/10/19 OR 01/11/19 according to the payment plan you have selected on your registration contract for your stop order. October is re-registration month annually. The above payment date structure will apply to each academic year.

Kindly be advised that all registrations are subject to proof of stop order for the payment of tuition. Registrations cannot be processed without proof of stop order.

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MATRIC POLICY

POLICY FOR DAILY EXTENDED HOURS

The new matric class will RESUME their daily extended after school program at the start of term 4 of the

gr.11 year. They dismiss at 16h00 Mondays to Thursdays and at 15h30 on a Friday. Shiloah matriculants

spend much of their time at school including Saturdays and school holidays. Compulsory final revision

classes are scheduled after valedictory during October/November providing a supervised study and

revision program that will allow learners to access educators for assistance until the end of the final

exam. This policy is not negotiable for matriculants at Shiloah. A parent who registers a leaner at

Shiloah for gr.12 should consider this before doing so. If parents are not in agreement with our gr.12

extended program, seeking alternate placement at another school is probably the best option.

UNIFORM POLICY

- Matric blazers are compulsory. All matric blazers must have the gold piping around the collar and

sleeves. This is done during the 3rd term in the gr.11 year and parents will carry the cost and receive an

invoice for the alteration. The cost will also include a matric 2019 badge.

The matric jackets are provisionally ordered by the school. Cost and Production of matric jackets are

always dependent on quantity and payment requirements. Matric blazers should be worn every

Monday during formal assemblies and to all school excursions.

MATRIC FINAL EXAM POLICY

- All matriculants must have a valid Identity document or (Passports for immigrant learners) daily on their

person in the final exam room for monitoring by the WCED. Learners should apply for their ID documents

in the gr.11 year already. Matric learners who do not have an ID document in gr.12 yet, should apply at

the beginning of term 1of the gr.12 year. Matrics must wear their school uniform when writing their final

matric exams in October/November 2019. All school policies must strictly be adhered to for the duration

of the final matric exam. No ear rings, nose rings, visible piercings or tattoos to be displayed when on

the school premises during the final exams. A matric learner can be asked to leave the school premises

when refusing to abide by school rules or school policy during a matric exam. They are expected to

arrive at 8h00 every morning and must remain in the exam room for the full duration of the exam.

HOLIDAY SCHOOL POLICY

The grade 12 holiday school roster will be uploaded on the D6. Holiday school is compulsory for all matrics.

During the March/April and June/July school holiday, matrics attend every Tuesday, Wednesday & Thursday of

the holiday. They are not expected to attend on a Monday or Friday. This allows them to have an extended

weekend each week. Parents should not schedule holiday trips away or allow learners to have weekend or

holiday casual jobs during the matric year. We ask that parents take cognizance of the fact that gr.12 learners

only have a 10 month school year. Tests for learner licenses or drivers licenses should be scheduled well in

advance during the March or June school holiday, on Mondays or Fridays when gr.12 learners have their break.

It is not advisable that gr.12 learners focus on car licenses after August. The trial exam is scheduled for the

month of September and the finals for October/November. All matrics must attend holiday school every day

during the September school holiday & therefore we expect that no drivers license tests be scheduled during

the September holiday.

MATRIC EVENTS

The Matric camp. Accommodation and transport is booked in advance for the total number of grade 12

learners. Parents are held liable for the full camp costs whether a learner decides to attend or not as the

number of learners have a significant effect on the overall cost.

The Matric Ball: The venue and caterers are booked in advance for grade 12 learners plus additional

partners. Parents are held liable for TWO matric ball ticket costs whether a learner decides to attend or

not as the number of learners have a significant effect on the overall cost.

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The school reserves the right to establish an acceptable criteria for the matric ball dress code for both

the matriculant and partner. We do not endorse matric ball outfits that are inappropriate and will refuse

entry at the event if a matriculant or partner chooses to disregard this policy. Parents are responsible to

ensure that their children and partners do not wear anything that reveals inappropriateness.

We do not serve alcohol at this event or at any other school event and learners are not allowed to bring

alcohol or smoke on the premises.

The school reserves the right of admission at any school event. Matriculants are respectfully requested

not to invite ex-Shiloah learners or any of our current gr.8-11 learners as matric ball partners. This request

is non-negotiable. It is important to ensure that the current Shiloah learners wait their turn to enjoy their

own matric ball.

- Parents are expected to caution their children with regard to the danger of matric after parties where

reckless action can endanger their lives or the lives of others. The school has no control over the

choices that learners make after the official matric ball event has ended and cannot ensure that

learners arrive home safely after a matric ball. This is the responsibility of the parent.

The Matric Valedictory is always scheduled for the first Friday in term 4. This is a very important day in

the life of every gr.12 learner. It is the official send off by the entire school body as they exit their high

school career. It is expected that parents will make every effort to attend. Matric learners are not

allowed to disrupt school in any way before or during the valedictory week. The matric class will be

responsible for planning and hosting the gr.11 blazer ceremony that will take place the day before

valedictory. They are allowed to wear a white school shirt during their valedictory week and allow peers

to write on the shirts during intervals only.

matric learners should be very cautious about the number of extra murals they choose to participate in

during the matric year and should consider their academic progress as priority above this.

Matric Tuition Fee Structure

Matric tuition fees are payable over an eight month period. Monthly payment plans are reserved for parents

who have managed their school fee accounts without default. Parents who do not qualify for a monthly

payment plan will only be offered an annual payment plan. Monthly school fees must be paid one month in

advance via stop order only.

Monthly tuition payment plan: R4 920.00 pm x 8 months

first payment for 2019 is made on 01 December 2018 and the final payment should be completed by the 1 July

2019.

Annual payment plan:

The complete annual tuition fee is paid by 01 January 2019.

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Matric Fee Structure - Important events and payment due dates for 2019

1. Matric Blazer Braiding & Matric Badge [Gr.11]

Payment due date: 30 September 2018

Cost: R200 (R175 for braiding and R25 for badge)

2. Matric Jacket

Payment due date: 1 March 2019

Cost: approximately R600 for Jacket

3. Matric Ball

Date: 26 April 2019

Venue: TBC

Ticket Cost: R600 pp x 2 compulsory tickets – payable even if learner chooses to attend alone

Payment due date: – 31 March 2019

4. Matric Camp

Date: 10-12 July 2019

Payment due date – 1 June 2019

Venue: Goudini Spa

Cost: R1000 pp

One non -perishable item from the grocery list is required from each grade 12 learner.

5. Matric Valedictory Service

Venue: Shiloah High School Hall The valedictory service will be held over two days as follows:

Thursday 3 October 2019 – matrics present the gr11 induction & blazer ceremony

Friday 4 October 2019 – The Final valedictory service for gr.12 parents to attend

6. Final school fee Payment for parents with monthly payment plans - Due date:1 July 2019

7. Annual Study guides are purchased from the shelf at PNA, CNA, or Bargain Books by the parent, the cost

for grade 12 study guides can amount up to R1200.

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ACADEMIC POLICY

CURRICULUM

The Academic program offered at Shiloah is the National Curriculum (CAPS) from gr.R-12.

Shiloah is registered with the Western Cape Education Department and provisionally with Umalusi as an

independent school.

Our gr.12 learners have been writing the South African National Senior Certificate Exam for the past 13 years and

receive the National Senior Certificate from Umalusi as the official gr.12 school leaving qualification.

Shiloah learners are able to apply for Higher Education Programmes at any South African University of their

choice.

Learners are able to transfer to or from Shiloah into a public school without any difficulty.

ACADEMIC PROGRAM Shiloah’s teaching methodology involves a team teaching approach. We approach most of our subject teaching as teams in order to meet all the specific requirements within the subject matter. Duee to our small class sizes we are able to do subject team teaching from grade R-12. GRADES R-3

Gr. R & 1 is a multi-grade class with subject teaching.

Gr. 2 & 3 is a multi-grade class with subject teaching.

Subject teaching is administered in the following manner: Mathematics and life skills is taught by one specific

educator to all gr.R-3 learners

English and Afrikaans is taught by one specific educator to all gr.R-3 learners

GRADES 4-12 Complete Subject teaching takes place in all gr.4-12 classes

Gr. 4 is a single grade class

Gr. 5 & 6 is a multi-grade class

Grade 7 is a single grade class

Gr.8 & 9 are multi-grade classes where learners are combined to work in ability groups.

Our Math team consists of 3-4 educators that are allocated to the teaching of mathematics in the school across

grades 4-12

Our English team consist of 5 educators teaching across gr.4-12.

Languages are divided into the following sub divisions for teaching:

Creative writing & Orals Language study Literature study

Our teaching methodology is based on a combination of teaching styles that include multi grade lecture periods, single

grade class teaching and independent application

B Ed Student teachers assist educators with teaching in the classroom throughout the year as part of their practical

teacher training .

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General Work Ethic for Learners

1. It is expected of every learner to complete all classwork and homework tasks.

2. Meet deadlines and due dates at all times .

3. Learners who continue poor work ethic and refuse to change negative academic behaviour will run the risk of not being

allowed to Re-register for the following year.

4. Work independently as far as possible and strive toward becoming an independent thinker and worker.

5. Take pride in your work.

6. All Research Projects or Formal Assessment Tasks must be appropriately typed and securely bound (book style) with

secure stapling – no fancy binding is necessary . A cover page, Index page and Bibliography is a compulsory

requirement for all research projects. Golden Rule: Ask if you don’t know how.

7. Classwork, homework and all formal assessments must be presented neatly at all times .

8. It is a requirement of the school and also in the interest of every gr.4-12 learner to have daily access to a personal

computer with access to the internet at home. Our school utilizes an electronic communications system called the D6

communicator for all learner and parent communications.

This technology is used for homework reminders, additional notes, study resources, year planners, study rosters, daily

class & exam time tables, news messages, emails, sms messages, etc.

“Excellence is not one single act, it is a habit “ Come prepared to class daily with the required books, writing pens & pencils, homework, research etc.

Keep all note books neat and up-to-date.

Come prepared with a positive attitude toward learning, show interest in your own education.

Self-discipline, self-motivation and perseverance are crucial for success at school.

Attend school every day, be punctual, committed and faithful in every academic or non-academic school activity

you engage in.

Exta Saturday Tutorial Classes Compulsory extra tutorial mathematics classes are scheduled on Saturdays between 9h00-12h00 for grades 7-12. It is

compulsory for all gr.12 learners to attend Saturday school every Saturday. Gr. 7,8,9,10 & 11 attend school every second

Saturday. Our Saturday school roster is uploaded on the D6. Gr.7-11 learners should be mindful that these classes are only

optional for learners who are able to produce a consistent average of 60% in all math subjects per term. Learners who

achieve more than a 60% average at the end of a term are encouraged to keep attending the classes in order to improve

their grades as well. Regular Saturday attendance receives additional recognition during the re-registration process.

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HOMEWORK POLICY

Homework is a purposeful activity and not simply work to keep the child busy.

Properly organized homework will develop long - term work habits which are conducive to your child’s overall educational development.

Get to know the school’s homework policy and the reasoning for it – don’t fight the policy- it will have long term rewards.

A quarterly homework planner is uploaded on

the D6 under resources at the beginning of each school term.

Learrners are given one week to complete homework activities allocated.

Learners are expected to research, do pre- and post -reading as preparation for specific class activities or content and should not wait for an educator to request it.

WHAT IS THE ROLE OF THE PARENT IN THE HOMEWORK PROGRAMME

The following process should be followed from grades R to 12

Create a work area that is comfortable, neat and conducive to work.

If the correct routine is instilled in primary school, the learner should have no problem following independently later during high school. Assist your child to plan what should be done first and then record homework that must be done later in the week. Help your child to set time-targets in order to complete the homework tasks set for the week. It may have been a long day and the concentration may be poor, never the less, Keep your child focused without excuse .Perseverance is the answer to success.

HOMEWORK TIPS

Do the more difficult or time consuming homework assignments first.

Find a suitable homework helper if you need one. This can be a relative, classmate or parent. Remember, your puppy cannot be a homework helper.

Asking your teacher for help means that you have to do this while you are still at school. Make an appointment to meet with your teacher to discuss difficulty with a homework assignment. Desperately telephoning the teacher at midnight is NOT a good idea. Neither is not completing homework as an excuse for not understanding.

There will be consequences for not doing homework. It will be recorded by your teacher on an orange slip, and this will reflect on your school record.

Daily time tables, Study rosters, formal

assessment task and exam rosters uploaded on the D6 should be printed and displayed in the home.

All homework must be completed. It is not an

acceptable excuse for learners to say that they did not understand the work when they do not submit their homework when due. The educator can only correct what the learner submits and cannot help a learner with corrections if the work has not been attempted.

Homework may be given from study guides, text

books, or exercises, notes or power points may be uploaded on the D6 as homework.

Learners may be given a daily reading assignment for homework. Reading material will be accompanied by a reading log in the primary school that must be signed daily by the parent.

All gr.R-6 learners receive weekly lists of spelling

words to study and write a weekly phonics/spelling test on a Friday. The weekly mathematics test is done on a Monday.

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Tests/Exams Ensure note books are always up-to-date for studying. Additional Study material is available the study guides that

learners purchase annually and the study booklets that the school provides.

The school uploads an editable daily study timetable on the school communicator for learners to access.

Prepare thoroughly and adequately in advance for all tests and exams.

Learners must ensure that they make adequate time for studying and revision.

Learners are not allowed to use the school photocopiers during exam week to get note books up to date. Note

books need to be updated regularly during a term.

All gr.10,11 & 12 learners must have their own Cassio FX-82ZA PLUS calculator for all

mathematics and mathematical literacy classes, tests, tuts and exams from Mondays to Saturdays. This

specific calculator is the only calculator with a function key needed for financial math in both subjects. The learner

will not be able to complete an exam without this particular function. Please ensure that the calculator is labelled

appropriately. The school does not facilitate re-writes for absent learners during a test or an exam. A medical certificate is required

for any gr.4-12 learner as the only acceptable reason for absence. If tests or exams are missed and a medical

certificate is not submitted to the administration office, the learner will receive a zero (O) for the test. A learner with

a medical certificate may receive a personal average at the end of the year based on the learner’s overall

performance.

Late comers to an exam room will forfeit the time lost during an exam unless it is the result of public transport strikes

or unrest whereby many learners are affected.

Learners are not allowed to have a cell phone on their person in a test or exam room. Learners should ensure that

cell phones are switched off and placed in school bags in the front of the classroom when writing a test or exam .

Learners who continue to disregard our cell phone policy will have the cell phone confiscated on a no return basis.

A learner will be given one warning only for a cell phone violation. Thereafter the phone will be confiscated until

the end of the academic school year.

CLASS REQUIREMENTS: Parents are required to advise their children to prepare their schoolbags at night for the following day and check that all

books and pens needed for the following day has been packed.

Learners are expected to have the necessary note books, pencils &pens for all their classes. Experience has taught us that

learners who come to school without the necessary books or pens are often a source of disruption in class. Learners should

be responsible for their own books and pens and not leave things lying around to disappear in the classrooms.

Learners are expected to take responsibility for the safe keeping of all personal belongings such as writing tools,

uniforms, school bags, note books etc. Parents are expected to ensure that all personal belongings are labeled.

Items cannot disappear from school bags, classrooms or the school grounds if a leaner is conscientious and acts

responsibly with their belongings. Personal items found cannot be returned to its rightful owners if not labeled.

Lockers are available for rental annually by all gr.4-12 learners. Each of the learners must provide their own locks

and ensure that the school admin office has a second copy of the keys. A combination lock can also be used.

Every learner must have his/her own pens, pencils & calculator for class daily. Pens, pencils & calculators are NOT

provided by the school as part of the stationery provided for class work.

STATIONERY AND LEARNING MATERIAL LEVIES (GR. R – 12)

The annual stationery levy (R650) and the annual learning materials levy (R550) provides for all your child’s

stationery & learning material needs in the classroom, and does not include pens, pencils & calculators.

The learners do not receive stationary packs to take home . The school provides stationery for learners to use in

the classroom ONLY, so that Learning can happen in class on a daily basis without excuse.

All learners in gr.1-12 must bring their own writing tools (pens and pencils ) & (calculator for gr.10-12) from

home daily. The school does not supply pens, pencils or calculators to any of the learners. Learners must

provide their own pencil cases for the organization and safe keeping of their writing tools & calculator at school.

Every classroom has a variety of text books and other learning materials for use in the classroom.

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Learners will receive all their writing books from school and new books will be issued when a learner can show

that their writing books are full. The parent will have to provide a new writing book if the learner is found guilty

of the following:

Learners have torn out or removed pages from writing books, wasted pages unnecessarily, have drawn

images or used the book to write anything other than what the book was meant for, etc.

Every learner should have his/her own personal stationery items at home for homework & study

purposes. Personal stationery items, other than a calculator for use at home, , should remain at home.

Every learner in gr.10-12 must own a personal scientific calculator to do their mathematics, math

literacy tests/examinations, homework at home and bring it to class on Saturdays for math tuts. We

suggest the following Cassio FX-82ZA PLUS-no other scientific calculator has the function

needed for doing financial math and mathlit. This calculator can be purchased in gr.10 and used until

the learner finishes school. This is also the calculator of choice should the learner choose to continue in

the science field at university.

STATIONERY ITEMS PROVIDED BY THE SCHOOL FOR USE IN CLASS INCLUDE THE FOLLOWING:

Rulers, erasers, colour pencils, wax crayons, pritt, scissors, koki pens, etc.

BOOKS INCLUDE:

All writing books and writing paper for all formal assessment tasks.

EDUCATIONAL RESOURCES:

Puzzles, play dough, math sets, paints, etc.

Resources for technology, physical science, life science & natural science, practical assessment tasks,

extra curricular resources.

Only Basic craft supplies such as craft paint, craft glue, basic paint brushes, etc.is included in the

stationery fee.

The art department recovers visual art supply expenses from the visual art exhibition sale at the

end of the year by allowing learners the opportunity to purchase their art pieces.

LEARNING MATERIAL LEVIES INCLUDE THE FOLLOWING:

class readers, class text books, dictionaries, Bibles and all other school

printed learning materials for use in class and at home.

REQUIREMENTS FOR PRACTICAL SUBJECTS

VISUAL ART

Visual art is not a performing art. All learners between gr.7-12 have the option of selecting visual art as subject.

Every ART learner must produce a specific amount of visual art pieces per term unlike dance or drama which

are performance based. Visual art requires a number of art supplies that must be used to create these visual

art pieces. Visual Art materials are generally expensive and the school provides only the basic supplies . A list

of basic art supplies such as basic brushes, paints, glue, paper, clay etc. are provided to all visual art learners

Specific individual art supplies that do not form part of the basic art supply list required specifically by a learner

will be the responsibility of the parent.

ALL gr.10-12 visual art learners must purchase the following personal art supplies.

A set of individually graded pencils

A set of artist colour pencils– not regular pencil crayons

A set of fine liner pens

These items will be the personal property and responsibility of the learner and art learners need to get the

specific requirements for the above from the art department.

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All gr.7-12 visual art works will be available for sale to the parent at the end of each year.

It is compulsory for each gr.11 learner to select one of their art pieces to remain at school for their gr.12

art exhibition and this art piece will not form part of the gr.11 exhibition sale but may be purchased at

the end of gr.12.

Artworks that are not purchased by the parent at the end of the year will remain the property of the

school to sell to interested parties.

Learners will not be allowed to produce any artwork that may be offensive with regard to the Christian ethos of

the school or the Biblical values we represent. Learners are expected to abide by our school policy .

We do not permit our learners to use the school arena as an opportunity to display imagery depicting sexual,

blasphemous, derogatory, disrespectful, occult orientated, or anything that could be viewed as offensive to

the Christian community .

The school should not be used as a platform for personal rebellion, it is not the appropriate platform for

controversy. Strong personal viewpoints are better left for after the matric year. We expect that learners focus

on their academic performance and development while still at school.

DRAMATIC ARTS

A learner who chooses dramatic arts as and dance as a subject in gr. 7-12 will have to audition for suitability.

All dance and drama learners must purchase the prescribed dance and drama attire needed for practices

and performances. These items can be purchased at school. The school reserves the right to select suitable

learners for dramatic arts and dance.

COMPUTER APPLICATIONS TECHNOLOGY (CAT)

All Cat learners must have access to a computer at home and always be in possession of a personal flash drive

to save and store their own data. Parents should ensure that learner computers at home does have an

effective anti-virus program. A learner found guilty of, or suspected of inserting infected flash drives, eating &

drinking at a school computer station, or attaching additional devices to a computer at school will be charged

and will have to replace the damaged goods.

PRESCRIBED EDUCATIONAL EXCURSIONS FOR PRACTICAL SUBJECTS:

It is compulsory for learners doing visual art and dramatic arts in grades 10,11 and 12 to attend live

performances & exhibitions during the year. Entry tickets to events at a theatre or gallery can be very

expensive and parents are informed to consider this before allowing the learner to choose a subject stream

that includes the arts.

CAPS COMPLIANT SUBJECTS OFFERED Grades R-3 (Foundation Phase)

English Home Language

Afrikaans First Additional Language

Mathematics

Life Skills

Grades 4-6 (Intermediate Phase)

English Home Language

Afrikaans First Additional Language

Mathematics

Life Skills: Creative Arts, Physical Education, Personal and Social Well being

Social Science: History and Geography

Natural Science and Technology

Grades 7-9 (Senior phase)

Home Language (English),

First Additional Language (Afrikaans),

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Mathematics,

Social Sciences (History & Geography),

Natural Sciences,

Economic Management sciences (Digital technology may be offered soon as replacement)

Life orientation, Technology

CREATIVE ARTS -Learners must choose TWO of the creative art disciplines offered: Dance, Drama, Art

Grades 10 – 12 (FET)

Learners must offer a minimum of 7 subjects to qualify for the National Senior Certificate, of which the following

4 is compulsory:

Mathematics OR Mathematical Literacy

Life orientation

English Home Language

Afrikaans First Additional Language

Shiloah offers the following subject ELECTIVES. Learners must choose 1 elective from each of the 3 subject

stream combinations.

STREAM 1: Life Science / Business Studies / Dramatic Arts / (Design is outsourced)

STREAM 2: Visual Arts / Computer Applications Technology / Geography

STREAM 3: History / Physical Science/Tourism

At Shiloah the learners in grades 10-12 benefit from having a mixed stream of subjects that may include pure

academic subjects with practical subjects.

REQUIREMENTS FOR ENTRY INTO HIGHER EDUCATIONAL INSTITUTIONS:

A Matric learner will pass with one of the following 3 levels on the matric certificate:

1. Higher certificate

2. Diploma

3. Bachelors ( previously known as a matric exemption).

Here are the pass requirements for each of these levels:

Higher certificate pass requirements

Must obtain 40% in your Home Language.

Must obtain at least 40% in two other subjects.

Must obtain at least 30% for three other subjects.

It is important to note that one of your languages must either be English or Afrikaans to qualify for a Higher Certificate.

Diploma pass requirements

Must obtain at least 40% for your Home Language.

Must obtain at least 40% for four other High Credit subjects.

Must obtain at least 30% for two other subjects.

Bachelors pass requirements

Must obtain at least 40% for your Home Language.

Must obtain at least 50% for four other High Credit subjects.

Must obtain at least 30% for two other subjects.

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NB! ALL SUBJECTS AT SCHOOL LEVEL ARE NOW DESIGNATED FOR UNIVERSITY APPLICATION.

Information for grade 9 Learners and Parents

A grade 9 learner’s selection of subjects for grade 10 depends on the learner’s final individual subject grade averages at the end of grade

9 year.

It is advised that learners follow their strengths in a particular subject when making choices.

The school gives ALL gr.9 learners the opportunity to select subjects for grade 10 provisionally , however mathematics and sciences

require a stable average of 50%. The school will review the progress of its math and science learners in grade 10 in order to advise

parents whether a learner is showing capability for continuing the subject to grade 12.

THE FOLLOWING NOTICE IS IMPORTANT:

Learners aiming to study in the science, medical, commerce or engineering faculties at University are required to take Pure

Mathematics as a subject and not Mathematical Literacy. These should generally be learners who obtain a consistent average above

50% in mathematics and natural science each term of the gr.9 year. The parent can determine this from the quarterly report card.

Learner who show a keen interest in mathematics in gr.8 or 9 and is keen to practice math daily at home is most likely to suited to Study in one of the above fields.

Immigrant learners that have been in the South African school system for 5 years or more must take Afrikaans First

Additional Language as a subject at Shiloah. They will not be eligible for an exemption from this subject.

SUBJECTS

THREE COMPULSORY SUBJECTS

ENGLISH HOME LANGUAGE

AFRIKAANS FIRST ADDITIONAL LANGUAGE

LIFE ORIENTATION

STREAM 1

STREAM 2 STREAM 3 STREAM 4

CHOOSE EITHER MATH OR MATH LIT

MATHEMATICS

MATHEMATICAL LITERACY

3 ELECTIVES A learner may choose any 3 electives as long as mathematical literacy is NOT paired with blue streamed subjects only. Learners who choose math may select subjects from both the pink & blue streams. Learners will be auditioned forutbatyi@gmail.com Dramatic Arts Life Science Business Studies Dramatic

Arts Design (offered at Peter Clarke art school)

Geography Computer Applications Technology

Visual Arts

Physical Science History Tourism

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ASSESSMENT POLICY

A: PREAMBLE: The policy provides guidance to learners, parents and educators on the procedure for School based assessment tasks (SBA)

which includes tests and examinations. Assessment is a process of collecting, analysing and interpreting learner information to assist teachers and other stakeholders in making decisions about the progress of learners. Assessment should provide an indication of learner achievement. The assessment procedure must ensure that the results obtained are a fair and true reflection of the ability of the learner. The policy wishes to ensure that all parts of the school community, parents, learners and educators play an active role in the academic progress of the learner.

B. PURPOSE OF THE POLICY

1. To promote sound academic progress. It is important that learners know what knowledge and skills are being assessed and feedback should be provided to learners after assessment to enhance the learning experience.

2. To ensure that assessments are conducted in a fair manner for the learners to achieve best results. 3. To ensure the integrity of the assessment process. 4. To ensure that all classes follow the same procedure with regards SBA , ensuring that the system is fair and transparent. 5. To identify barriers to learning timeously, which will then inform the intervention strategies proposed to assist the learner.

C. INTERVENTION

1. Feedback is given by educators to learners (e.g. comment on the learner’s work in the notebook, test or exam scripts, doing revision on test & exam papers to rectify errors by doing corrections.

2. The school communicates academic concerns to parents: a. At scheduled Parent appointments with the Principal or members of the School Management Team .

b. Daily intervention forms submitted by educators for learners to be addressed by the principal or a member of the management

team.

3. Parents are given the opportunity to schedule meetings with the principal about the academic progress of the child as often as possible.

D. INFORMAL AND FORMAL ASSESSMENT TEST PROCEDURES

1. Informal class tests are undertaken as part of the informal assessment. 2. Formal assessment tests are reflected on the controlled test roster available to learners and parents on the school communicator. 3. The learners must be given at least two days notice before an informal class test. The content for both the class test and controlled test must

be clearly set out for the learner. 4. Formal assessment tests are printed and secured by the school administration in the school safe. 5. The formal assessment test is marked by the subject educator within the time frames allocated on the marking roster issued by the

administration department. 6. Learner marks for SBA are recorded and submitted by the subject educator to the administration office on the allocated due date. 7. No informal tests may be scheduled on a Formal assessment test date.

E. CLASSROOM PROCEDURE FOR FORMAL ASSESSMENT TESTS

1. Learners are seated according to a seating plan provided by the school administration. 2. All cell phones and electronic devices must be off and stored in the learners school bags until the exam is completed. 3. Learner bags are placed neatly in rows away from learner desks at the front / back or to the side of the classroom. 4. The question papers, answer booklets and stationery for the test & exam is delivered in a sealed bag to the invigilator for distributing 10min.

before the test begins. 5. Test & exam rules are recorded on the cover page of the answer booklet and read aloud before the exam begins by the invigilator. 6. The learners are given 10 min. reading time to read through the question paper before the starting time. The invigilator writes the start and

finish time on the writing board and calls the time left for the exam out loud every 30min. 7. Invigilators allow the learners to start when the announcement to commence the exam is made on the intercom. 8. Learners are not allowed to leave the exam room until the end of the test & must remain quietly until then. 9. All test & answer scripts are collected individually and personally by the invigilator at the end of the test only. The learner signs the

attendance register when handing over the answer script to the invigilator who will seal the script bag, attach the seating plan & complete the exam control sheet attached before handing it in at the administration office to the designated officer, immediately when the bell rings for the signal that the exam is over.

F. EMERGENCIES

1. Learners are discouraged from going to the bathroom during a test or examination. They are expected to arrive at school by 7H50 and utilize the 10min before school starts to use the bathroom. Learners with a medical condition will need to submit medical proof to the school administration to accommodate this specific condition.

2. If an emergency evacuation commences during the test, all staff and learners must follow the policy as set out for emergency evacuation without fail.

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G. IRREGULARATIES

1. When a learner is suspected of cheating: a. The invigilator does not remove the answer sheet but calls from the classroom telephone for the assistance of a management team member immediately. The management will ask the learner to step outside the classroom .

2. The evidence in question is reviewed by management outside the classroom with the learner, while the invigilator continues with the rest of the exam.

3. The evidence in question and the learner answer script will be removed by a management team member. A new answer book is issued to the learner to start over. The management member should record the new starting time in writing on the learner script.

4. The incident is recorded in the irregularities register and the parent is notified to meet with the Principal to discuss the matter.

H. DUE DATES FOR FORMAL ASSESSMENT TASKS & TESTS

1. All formal assessment task due dates are scheduled by the school management on a formal assessment roster and is final. 2. Changes or extensions cannot be negotiated between learner and educator. If due dates are not honored the learner will receive a zero. 3. A Medical certificate is required if a learner does not submit a formal assessment tasks on the required due date. 4. The school does not facilitate re-writes for absent learners during a test or an exam. A medical certificate is required for a child in gr.4-12 as

a valid reason for absence. If tests or exams are missed and a medical certificate is not submitted to the administration office, the learner will receive zero (O) for the test. A learner with a medical certificate may receive an average mark at the end of the year based on the the learner’s overall performance.

5. Learners may not submit emailed assignments. The final draft of any assignment must be a completed hard copy of the assignment, neatly bound with a detailed cover page to be handed in by the due date to the subject educator.

J. ORIGINALITY OF LEARNER’S WORK

1. Copying work directly from others or the internet does not contribute to a learner’s development of skills and competence. 2. Plagiarism in any form is a serious offence and will not be tolerated. No marks can be awarded for work that has been copied. 3. All sources used in formal assessment tasks have to be acknowledged in a properly constructed bibliography or reference list.

FORMAL PROMOTION REQUIREMENTS

1. Gr. 1-3

Promotion in the foundation phase requires the learner to meet the following pass percentage standards by demonstrating the relevant competencies during formal assessment.. Following are the minimum requirements:

Home Language Level 4 (50%) plus

First Additional Language Level 3 (40%) plus

Mathematics Level 3 (40%)

2. Gr.4-6

Promotion in the intermediate phase requires the learner to meet the following pass percentage standards by demonstrating the relevant competencies during formal assessment.. Following are the minimum requirements:

Home Language Level 4 (50%) plus

First Additional Language Level 3 (40%) plus

Mathematics Level 3 (40%)

Any TWO (2) other subjects Level 3 (40%)

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3. Grade 7-9

Promotion in the senior phase requires the learner to meet the following pass percentage standards by demonstrating the relevant competencies during formal assessment. Following are the minimum requirements:

Promotion requirements Promotion requirements for immigrant learners Home Language Level 4 (50%)

The education department will approve the exemption of the additional language when the school makes application on behalf of the immigrant learner. Only upon written response from the WCED that a learner may be exempted, may an alternate subject be offered to replace the FAL.

Any Official Language on at least First Additional Language level- Level 3 (40%)

Home Language - Level 4 (50%)

First Additional Language Level 3 (40%)

Mathematics Level 3 (40%)

Mathematics Level 3 (40%)

Any three (3) other subjects Level 3 (40%)

Any three (3) other subjects Level 3 (40%)

Any two (2) other subjects Level 2 (30%) Any three (3) other subjects Level 2 (30%)

4. Grade 10-12

Promotion in the FET phase requires the learner to meet the following pass percentage standards by demonstrating the relevant competencies during formal assessment. Following are the minimum requirements:

National Senior Certificate (NSC)

NSC with concessions for learners suffering from a Mathematical disorder

NSC with concessions for immigrants, learners who experience deafness as a barrier, an Aphasic and Dyslectic learners

NSC for learners who experience barriers and want to obtain an Endorsed National Senior Certificate

Home Language 40%

Home Language 40%

Official Language on at least First Additional Language Level

Official Language on at least First Additional Language level, provided it is the language of teaching and learning. 30%

Two other subjects 40%

Two other subjects, Mathematics or Mathematical Literacy excluded 40%

Three other subjects 40%

Four other subjects 30%

Three other subjects 30%

Three other subjects, Mathematics or Mathematical Literacy excluded 30%

Two other subjects 30%

Offer at least seven (7) subjects.

Complete the full continuous assessment component SBA for each of the seven (7) subjects.

Offer a minimum of five (5) subjects.

Pass a minimum of five (5) subjects.

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REPORTING, RECORDING, PROGRESSION, PROMOTION & APPEALS

The school reports once a term to parents on the child’s academic progress and performance in the form of a

quarterly learner report card.

The quarterly learner report card will reflect the marks of formal assessments completed during a term by the

learner and parents will receive it via email.

Parents who request a signed, printed copy of the report card, may request it from the school administration. The

final report card for term 4 will be sent home with the learner during the last week of the school year.

Parents may appeal against a promotion result if it requires a learner to repeat the year.

The appeals process will involve the following:

may appeal in writing to the School Principal by the first Friday after schools re-open in January.

arner’s work and all interventions.

relayed to the Circuit Team Manager.

e parent within 5 working days of receipt of

the appeal.

by the school, he / she may appeal to the District Office directly within 5 working

days.

the appeal within 2 workings days.

appeal to the Assessment Co-ordinator to investigate the appeal.

PARENT MEETINGS

Parents are invited to attend an open house information meeting at the start of each academic year informing them of

school policy, academic and school development plans, school expectations for the new year, etc. The meeting takes the

format of a presentation or workshop and aims at informing parents about the strategy for the new academic year.

Our second and final parent meeting is in July where Parents are invited to view the formal assessment portfolios of each

learner.

Parents who wish to discuss the academic progress of a learner is requested to schedule individual appointments with the

principal and school management during the course of the academic year and not to wait for the final result at the end of

the year. This is the only meeting platform for discussing learner progress.

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DISCIPLINE POLICY

Good discipline is an important feature of an efficient institution. Learners learn best in an orderly and safe environment. The purpose of the

code of conduct is to:

Create a well-organised and safe school environment so that effective learning and teaching can happen

Promote self-discipline.

Encourage good behaviour.

Regulate conduct.

At Shiloah we do not follow discipline such as detention classes, isolating the learner by putting the learner outside the classroom door, etc.

DISCIPLINE is not punishment. It is teaching children to impose limits on their behaviour. In general, discipline is what is done FOR a learner

and not what is done TO him/her.

Our learners are held accountable for and are encouraged to take responsibility for their inappropriate behavior.

The school expects the parent as the primary care giver, to be the primary disciplinarian. S.C.S co-operates with the parent in the area of

discipline, but does not take the place of the parent who should fulfill his/her disciplinary role.

It is not the responsibility of the school to discipline a learner. It is the responsibility of the school to report the negative behavior to the

parent and entrust the responsibility of discipline and correction to the parent. Meetings about academic progress or learner behavior

cannot be conducted telephonically. All parent conferencing must occur during a formal meeting scheduled with the school

management. Details of the meeting is recorded in writing and issued to both the parent and the shool for record keeping .

S.C.S is NOT a corrective institution; consequently we ask that a child not be enrolled with the idea that the school will reform him/her.

The following are false assumptions about discipline :

Many believe that firm control is inhumane and stifling, but at Shiloah we believe, when applied correctly, firm control can be

both humane and liberating. The discipline imposed at S.C.S recognizes the dignity of the child at all times, yet is firm, consistent,

fair and tempered with love, good judgment and understanding.

Discipline not only consists of punitive measures (the negative) but also gives active guidance into what is right (the positive).

Children need clear definitions of acceptable and unacceptable behaviour. They feel more secure when they know the

boundaries of permissible actions.

Why do children need a disciplined environment:

S.C.S operates on the Biblical premise that proper discipline is an expression of love.

(Proverb 3:12, 13:24, 22:15, 23:13 29:15)

A disciplined environment is conducive to learning, however, a disciplined environment is created by the co-operation of all stake holders,

staff, learners and parents. Children who are disciplined at home will display self- discipline at school.

The school does not see a distinction between a child’s behaviour at home and at school. There should, in fact, be consistency in

behavioural standards between the two environments. The school finds the use of swearing in and out of school uniform

unacceptable, necessitating action.

The school community is like an orchestra or band. Every instrument makes an individual sound, however, together they make

harmonious music. The school should always be depicted as “One School making One sound” – If one learner at Shiloah is out

of line it makes all of us at Shiloah look and sound bad .

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CODE OF CONDUCT: (The following are examples ,amongst others,of unacceptable behaviour at SCS)

Misbehaviour

1. Lack of respect towards, educators, peers, people in the community etc.

2. The use of bad language, bad attitude, etc.

3. The use of alcohol and drugs and smoking cigarettes.

3. Maliciously vandalising, stealing, cheating, littering, etc.

4. Fighting, bullying, cyber bullying, name calling or verbal threats etc.

5. Failure to abide by school rules or school policy.

6. Violent threats, acts of violence or continuous outbursts of anger. Expression of verbally abusive or disruptive

behaviour towards staff and/or peers.

7.Failure to do classwork, homework, truancy, lack of co-operation, etc.

CELL PHONE POLICY

The school would prefer that learners do not bring their cell phones to school, however if they choose to have

their cell phones at school, it will be at their own risk. We do expect that cell phones are itched soff during the

school day and should never be operated by a learner at any point in time during school hours without the

permission from the school management. Primary school learners should never bring a cell phone to school.

Learners are not allowed to have a cell phone on their person in a test or exam room. Learners should ensure

that cell phones are switched off and placed in school bags in the front of the classroom when writing a test or

exam .

Learners who continue to disregard our cell phone policy will have the cell phone confiscated for a minimum of

3 months or until the end of the academic school year. A learner will be given one warning only for a cell

phone violation. Thereafter the phone will be confiscated.

Shiloah is pro-active in terms of its discipline policy. The following are preventative steps initiated by the school

to ensure that every learner makes an informed decision before responding to a situation.

Preventative Measures The school ensures that every effort is made through this policy handbook to make clear to all learners and

parents , the position the school holds with regard to negative conduct of a learner. The Code of Conduct is made

available to all learners through this policy handbook and sets out clear and transparent boundaries.

- School rules are consistently re-enforced during our morning assemblies.

- Motivational and inspirational presentations are provided in all our assemblies to encourage learners to make wise

choices and good decisions for their lives.

- Positive conduct is suggested and encouraged through all our classroom and wall posters and displays in and around

the school.

DISCIPLINARY PROCESSES Information gathering and investigation by the school management is the first step of the process

Rumours, with supporting evidence, may be investigated and parents are informed about our suspicions

A corrective intervention process may be initiated for minor misdemeanors of first time offenders only.

More serious first offences or regular offenders will not be given the option of a corrective intervention

process.

If a learner becomes a threat to other learners or disrupts the learning process of others at school, such

learners cannot be allowed to continue without consequence. If the negative behavior persists, the

parent will have to remove the learner from our learning environment.

Corrective intervention processes for minor misdemeanors Corrective Counseling with the learner and parent at school in order to establish a possible resolution.

Recommendations bythe school for the changes required from the learner .

Punitive measures for serious offences The school management may suspend the learner.

The school management can request that the learner be transferred from Shiloah to another institution.

A matter can be refered to the relevant authorities such as the police.

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Statement of Behaviour This is a statement of principles of behaviour for learners of Shiloah Christian School. The purpose of this statement is to reflect the aspirations of management, staff and parents for the children at Shiloah. It is intended to help all learners and school staff to be aware of and understand the extent of their responsibility in respect of discipline.

Principles for learners to consider

Every learner has the right to learn but no child has the right to disrupt the learning of others.

Every learner has a right to be listened to, to be valued, to feel and be safe.

Every learner has the right to be protected from being bullied, abused, harassed, victimised or any other conduct that is demeaning.

The school’s Behaviour and Discipline Policy will ensure that there are measures to encourage good behaviour, self-discipline and respect, and prevent all forms of bullying amongst learners.

Where there are significant concerns over a child’s behaviour, the school cannot intervene beyond our expertise as educators. Our staff is not qualified to correct serious behavioural barriers. Teaching is our expertise and Parents should be mindful of this when enrolling a learner at this institution.

The school seeks to give every child a sense of personal responsibility for his/her own actions through our

teaching and school policy.

GENERAL BEHAVIOUR AND CHARACTER DEFINITION

Shiloah learners are always expected to be:

courteous, respectful towards other people

mindful towards the property of others and the property of the school,

helpful and considerate

neatly and appropriately dressed

conduct themselves in a dignified manner as loyal ambassadors of their school in every situation.

As expressions of this Code of Behaviour, learners should:

- Greet staff, parents, visitors, etc. politely Inside or outside the school, stand aside for them and offer

them help whenever possible.

- Show respect to people within the school community and the general public.

- Show respect for school property and the property of individuals. School property, or anything in the

school which is the property of someone else, may not be stolen, damaged, defaced or polluted.

- Refrain from inappropriate loud behaviour of any kind inside classrooms, the hall, school corridors and

in or outside the school grounds. There are limits to the volume and manner in which speak, laugh or

respond to others.

- Strictly obey all school rules and procedures at school, during excursions, outside the school premises.

- The language and conduct of a learner should display the required moral conduct, discipline or social

well-being of the school ethos – swearing and violent, abusive language is unacceptable.

- Learners may not bully or intimidate or threaten fellow learners.

- Cheating in tests or examinations and the copying of other people's work (PLAGIARISM) and passing it

off as one's own, is unacceptable. Learners are expected to be honest and show integrity.

- Addressing a member of our staff, fellow learner or member of the public in a rude and reprehensible

manner is not acceptable.

- Intimate touching, hugging, holding hands, kissing, between learners on and off the school premises,

whether in or out of school uniform is not permitted . Shiloah learners often greet with a hug, and

learners should know the difference between hugging friends and inappropriate hugging.

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SUBSTANCE ABUSE

The School community is committed to demonstrating social awareness and personal and social responsibility

regarding substance use. In addition, we commit to adopting practices which will help to secure a safe and

healthy environment for all.

The school, therefore does not permit any of its scolars (minors an over 18 years) :

- the use of illegal or prohibited substances

- the inappropriate use or misuse of legal, prescribed and/or non-prescribed medicinal or any other

mood altering substances, including legal cannabis products.

- the inappropriate use of solvents, inhalants and/or other chemical agents

- the smoking or use of cigarettes, other tobacco products (or other drugs) in any way or form

- to be under the influence of alcohol and/or other mood altering substances or drugs

- to deal drugs, i.e. selling, swopping, exchanging, supplying, distributing , trading, referring, assisting in

the process.

- the possession of any of the above

Parents are expected to be absolutely transparent and declare during the application interview if they see no

harm in the learner making use of any of the above. The school retains the right to make an informed decision

when allocating enrolment places to its learners.

RANDOM DRUG TESTING , BAG AND BODY SEARCHING

With reasonable suspicion , the school will undertake random body and bag searching at school. Parents may

be asked by the school to have a child tested. The only tests that will be acceptable will be a blood test,

administered by a pathology laboratory and provide the school with the results of such tests. PREVENTION AND SUPPORT The School undertakes to:

- encourage a healthy and drug-free lifestyle.

- Safeguard the well-being and welfare of all learners and emphasize the importance of a safe and

drug-free environment.

- make our learners aware of the dangers of drug use.

- Encourage all learners to keep their school drug free by speaking out about such negative learner

behaviour .

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UNIFORM POLICY AND DRESS CODE

Our school uniform forms an integral part of our discipline policy at Shiloah. The ability to submit to this policy by

completely adhering to the exact requirements, shows a learner and parent’s regard and commitment

towards the school as a serious place of learning.

All learners and parents should take cognizance of the fact that only the prescribed uniform and clothing is

authorized by the school for the learner to wear at school and to school related events. All requirements

including the correct school colours must strictly be adhered to.

We have a beautiful school uniform at Shiloah. We do not appreciate it when a learner tries to change, modify

or deface our uniform. We expect that learners wear the correct uniform in the appropriate manner with pride.

A uniform violation is a serious misdemeanor and a learner who receives constant interventions for this, is

clearly indicating that he/she does not wish to be associated with the school. Regular uniform inspections will

be done and parents will be advised by the school that a garment need to be replaced. Parent should not

wait for the school to indicate the necessary uniform changes because they should inspect the size or

condition of the garment on their own.

SCHOOL UNIFORM & APPEARANCE

- Learners are expected to wear the complete prescribed school uniform at all times, both inside and

outside the school grounds, as laid down in the uniform policy. NOTHING may be worn in addition to

what is listed in this policy book. Under no circumstances should the tracksuit jacket be mixed and

matched with formal school uniform. Sport uniform should be worn separately at the allocated time.

- Being properly attired includes amongst others, the proper wearing of a blazer (collar of blazer to be

turned down and not up. Blazers are not to be carried to and from school, but must be worn when

arriving at school and when leaving the school premises. Blazers are compulsory and may only be

removed while inside the school premises

- skirt or dress lengths is not to be shortened, dresses should be accompanied by the dress belt at all

times, golf shirt collar should be turned down and not up.

Only the Shiloah branded prescribed school uniform is allowed. No other version of the school uniform is

acceptable. Learners are not allowed to wear uniform garments that are not branded with the Shiloah emblem.

Parents are not allowed to purchase items from local department stores eg.Pep, Ackermans, Woolworths,

and allow their children to wear those garments. Every item should have the school emblem on it.

Intentional disregard of the uniform policy will be treated as serious misconduct.

No multi-colored clothing is allowed as part of the school uniform including the sneakers worn with sport

uniform.

Only white or black sneakers and laces allowed with tracksuits or sport uniforms. Multi-colored or

brightly colored sneakers and laces are not appropriate with the sport uniform.

official school summer peak caps, winter school beanies, scarfs, rain jackets, fleece jackets, dance, drama, must

be purchased at the school administration office.

It is compulsory for all boys (Gr.R-12) to wear the stone shorts in summer.

Learners are only allowed to wear the sport uniform on the day on which they have a sport period on their time

tables or on a day the school has requested it. Under no circumstance is the formal uniform allowed to be replaced

by the sport uniform on a non- sport day.

STRICT DRESS CODE REGARDING CIVVIES

Every Thursday we have a civvies day at a cost of R5.

No clothing is permitted that excessively exposes parts of the body in an appropriate manner.

No jewelry or piercings are allowed on civvies days.

Although learners pay for the privilege to wear civvies,

it does not give them the right to wear whatever they want to wear.

They need to abide by school policy.

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All Learners are allowed to exercise their right not to wear civvies on a Thursday and this will require them to wear the

complete formal uniform on a civvies day – not sport uniform or part civvies.

Learners must remember that they are at school to learn and not to party. School is not a place for beauty pageants

or modeling competitions.

We should not only be a Christian school by name but also in the way our learners present themselves.

No jewelry, visible facial or body piercings, make- up or loose hair, fancy hair styles, high heels, inappropriate

short or long pants, dresses or skirts that are unacceptably short or revealing.

Learners are not allowed to wear any clothing that contain rude remarks, images and slogans that are offensive,

depicting violence, drugs, alcohol ,Satanic symbolism, gang symbolism, sexual symbolism, or anything in direct

conflict with our morals and values as a Christian School .

ATHLETIC AND SPORT TRAINING

Learners should bring a separate tog bag for all training clothes to school that can be placed in the lockers for safe keeping

Uniform Policy for a rainy day : Learners are expected to plan appropriately for a rainy day and is not expected to show up at school in soaking

wet school uniforms . This creates the perception that it was done deliberately with the expectation that the school

will send them home.

Learners travelling by public transport should always ensure that an extra set of dry school uniforms are placed in a

properly sealed plastic bag In the school bag. They need to arrive at school timeously so that they have a chance

to change into dry uniforms before school starts.

Uniform Policy during community unrest As far as intimidation or violence in the community is concerned, the safety of our learners is of utmost importance. Parents

are expected to go the extra mile and make alternate transport arrangements to ensure that a child arrives at school safely

during a time of community unrest. Learners may come to school in civvies if their safety is being threatened while travelling

by public transport and change into their uniforms when they arrive at school. Parents should be mindful of the risk involved

when children must use public transport, especially on days like 5 November annually (guy faulks day). It is recommended

that parents arrange alternate transport for such instances.

Parents are solely responsible for making the necessary transport arrangements for their children when public

transportation systems are compromised. The school cannot adjust its regular dismissal times and send learners

into an unsafe environment during the course of a school day without the proper safety precautions taken by

the parent. It is much safer for the learners to keep dismissal times stable and request that the parent arranges

for alternate transport.

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COMPULSORY UNIFORM REQUIREMENTS BOYS: FORMAL UNIFORM

SUMMER

stone short pants (compulsory for all grades-R-12)

a plain brown belt is compulsory to hold up

boys pants with loops, however the pants

should be altered for a correct fit in the waist

if there are no loops for a belt. We do not

endorse hanging pants.

stone colour school socks

brown school shoes

school golf shirt

school blazer (compulsory gr.1-12 )

school jersey

school peak

WINTER stone long pants for all grades

a plain brown belt with a plain buckle is

compulsory to hold up boys pants,

alternatively the pants should be altered for a

correct fit in the waist. No hanging pants.

stone colour school socks

brown school shoes

school golf shirt

school blazer (compulsory gr.1-12 )

school jersey

school fleece jacket

school Rain jacket

school scarf and cap

BOYS: SPORT UNIFORM school tracksuit and

matching green shorts

school golf shirt

class tribe t-shirt

Plain white or black sneakers

OFFICIAL SCHOOL UNIFORM SUPPLIER: SCHOOL & LEISURE Rondebosch Main Shopping Centre, Main Rd & Belmont Rd, Rondebosch, Cape Town, 7701 Tel: 021 686 1541 Trading Hours:

Mon-Fri: 08h30 - 17h00 Sat: 08h30 - 13h00 ADDITIONAL UNIFORM ITEMS AVAILABLE FROM SCHOOL ONLY:

Peak cap, scarf & beanie, rain jacket, fleece jacket

GIRLS: FORMAL UNIFORM

SUMMER

green check pleated school skirt

school golf shirt

white ankle sock OR long grey school sock

stockings flesh colour (for high school only)

brown school shoes

school blazer (compulsory gr.1-12 )

school jersey

school peak cap

WINTER stone pleated school skirt

stone long pants

school golf shirt

brown tights for all grades

flesh colour stockings (for high school only)

long grey socks

brown school shoes

school blazer (compulsory gr.1-12 )

school jersey

school fleece jacket

school rain jacket

school scarf and cap

GIRLS: SPORT UNIFORM

school tracksuit and

matching green shorts

school golf shirt

class tribe t-shirt

Plain white or black sneakers

EXTRA LARGE UNIFORM SIZES:

A SPECIAL ORDER MUST BE PLACED WELL IN

ADVANCE AT SCHOOL AND LEISURE FOR

UNIFORMS SIZES THAT EXCEED SIZE 38

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BOYS

Hair to be kept reasonably styled or short

No undesirable or outrageous hairstyles / hair colours

– (mohawks, faders, long, shaved, bleached hair,

streaks, spikes & patterned haircuts) reasonable short

cuts allowed.

No jewelry, earrings, ear stretches, nose rings, tongue

rings, etc. – NO visible body or face piercings

A plain brown belt with plain buckle is compulsory to

hold up pants, alternatively pants must be altered

appropriately to fit the waist. No hanging pants or

pants that is rolled at the bottom.

School pants should sit appropriately around the waist

and not hang inappropriately around or below the

hips.

Top button of shirt to be done up at all times and to

be worn with a tie –only for learners who still own ties.

We no longer sell ties. A shirt is not allowed without a

tie.

Shoes to be kept clean. Brown school shoes only

Blazers to be worn with uniform outside of school

premises at all times.

Jerseys are not to be worn around waist .

No civilian wear (eg. coloured t-shirts or hoodies) may

be visible underneath the shirt, golf shirt, jersey or

blazer.

Only school peak caps and beanies with emblem is

allowed and may only be worn during the appropriate

seasons. Beanies must cover the ears and not form a

tunnel at the top of the head and peak caps should

not be turned back to front or conceal the face in the

classroom.

No takkies or other civilian shoes ,worn with formal

uniform – brown school shoes only

No hooded jackets to be worn underneath blazers.

Learners must dress warmly during winter without

visible trace of civilian clothing. Cover it up with your

uniform. Dress warm from the inside out.

Ensure that the correct school winter outer jacket is

worn over the uniform.

Only white or black sneakers to be worn with tracksuit

or sport uniform.

.

GIRLS

Hair that reaches the shoulders should be

tied up.

Use white, brown or green tie ups only.

White, brown or green clips, hair bands

only.

No undesirable or outrageous hair-styles/ hair

colours- (bleached hair, colour streaks & shaved or

patterned haircuts)

Nails may not be longer than a reasonable half moon

over tips of fingers

No nail varnish, make up or jewelery.

No nose rings, tongue rings ,earrings, ear stretches

etc. visible body and face piercings.

Dress or skirt length should not be shortened

deliberately and should be a reasonable length above

knee- Dress belts to be worn at all times.

Pants must be altered appropriately to around the

waist and not hang inappropriately around or below

the hips or rolled at the bottom.

Jerseys are not to be worn around waist .

No civilian wear (eg. Cycling shorts, coloured t-shirts

or hoodies) may be visible underneath the dress,

shirt, golf shirt, jersey or blazer.

Shoes to be kept clean - brown school shoes only

Blazers to be worn with uniform outside school

premises at all times.

The school does not permit the wearing of head

scarfs.

Only school peak caps and beanies with emblem is

allowed and may only be worn during the appropriate

seasons. Beanies must cover the ears and not form a

tunnel at the top of the head and peak caps should

not be turned back to front or conceal the face in the

classroom.

No takkies or other civilian shoes are allowed with

the uniform – brown school shoes only.

No hooded jackets to be visible underneath blazers.

Learners must dress warmly during winter without

visible trace of civilian clothing. Cover it up with

uniform. Dress warm from the inside out.

Ensure that the correct school winter outer jacket is

worn over the uniform.

Only white or black sneakers to be worn with tracksuit

or sport uniform.

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HOUSE RULES According to Colossians 3:20, Romans 13:7, Proverbs 19:18 and Proverbs 22:15, we are expected to be

disciplined in all areas of our lives.

We ask that parents instill discipline, positive values, morals and attitudes in their children’s lives so

that it will show at school. It is the responsibility of the parent to train the child to be disciplined.

These include amongst many other values: greeting, respect, appropriate behavior, knocking

before entering, proper personal hygiene, cleanliness, punctuality, conscientiousness, self-

discipline, responsibility, accountability, self - motivation, studiousness, kindness, politeness,

friendliness, self-control, wisdom, peacemaking, forgiveness, team spirit, integrity, good

sportsmanship, tolerance etc.

At Shiloah, we would like to think that our learners have learnt how to apply logic to any situation based on ta

good value system. The following is a simple logic based on a good value system:

IF YOU MAKE A MESS – CLEAN IT UP

IF YOU REMOVE SOMETHING – PUT IT BACK

IF YOU BORROW SOMETHING – GIVE IT BACK

IF YOU USE IT – LOOK AFTER IT

IF YOU PROMISE IT – DO IT

IF YOU OPEN SOMETHING – CLOSE IT

IF YOU BREAK SOMETHING – FIX IT

IF YOU CAN’T – ASK FOR HELP

IF YOU SWITCH ON – SWITCH OFF

IF SOMETHING BELONGS TO SOMEONE ELSE – LEAVE IT ALONE

IF YOU HAVE MORE THAN WHAT YOU NEED – SHARE WITH SOMEONE ELSE

IF IT’S NOT YOUR BUSINESS – DON’T BE A BUSY BODY AND INTERFERE

IF YOU CAN’T SAY SOMETHING GOOD ABOUT SOMEONE – DON’T SAY ANYTHING AT ALL

IF SOMEONE IS IN TROUBLE, RUN TO GET HELP AND REPORT IT IMMEDIATELY

IF YOU ARE NOT ABLE TO PERFORM AS WELL AS THE NEXT PERSON – BE HAPPY FOR THE OTHER PERSON

WHO HAS THE ABILITY TO PERFORM WELL AT IT AND DESERVES THE RECONGNITION.

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The school grounds, classrooms and toilets are areas that are frequented by all who are on the premises daily.

Learners are expected to show respect in how they treat their environment.

Personal Hygiene:

Learners are expected to manage their own personal hygiene. This is done out of respect for oneself as

well as the people who share the confines of a classroom space, communal bathrooms and school

grounds with you daily. Any learner who disregards the personal hygiene policy, will be addressed on

this issue by the school management. There is NO excuse for untidiness or poor hygiene. Parents are

expected to teach children about the correct use of personal toiletries. Parents should also be mindful

that learners need to wear clean uniforms daily.

Litter:

Our faithful cleaning staff should not be treated with contempt. All learners are expected to assist the

ground maintenance staff in keeping our grounds, toilets and classrooms neat and clean. It is expected

that all litter is placed in the bins made available all around the school grounds.

Vandalism:

This includes: writing on walls, tables, chairs, doors, etc. It also includes rocking on chairs, sitting on

furniture not meant to be climbed on, destroying or touching or removing any pictures, stationery,

textbooks, decorative pieces , books, fire equipment, science equipment, artwork or learner projects

from the walls of the classrooms and other areas of the school. Vandalism is a serious offence and will

be dealt with accordingly.

School Grounds, Passages & Quads

Walk left. Walk quietly. No running, no loud talking or shouting during period changes, after intervals or while

school is in session. No bicycles, skateboards , scooters, rollerblades etc. allowed on school grounds. Playing

with fire crackers, sticks, knives, blades, scissors, sharp objects , toys that could injure another person, is strictly

prohibited. Learners are not allowed to bring any of these to school. The school provides the necessary

stationery for use in the classroom.

Admin Block:

Enter only with permission. Knock before entering. No thoroughfare via the administration block for shortcuts.

Learners in front of office should conduct themselves in a disciplined manner. Learners are not allowed at any

of the administration offices or staff rooms without a permission slip.

Toilets:

Our toilets are as clean as we left them. Flush follows use. No eating in toilets. Boys must use the urinals

appropriately. It is not OK to mess in the toilets. Do not waste water and toilet paper. Wet toilet paper belongs

in the bin, not on the walls, floors and ceilings. Writing on the walls is a serious offence.

Staff Toilets & Staff Room

These are off limits to learner unless they are given permission to use the space.

Playgrounds:

Avoid games that hurt flesh and feelings. Hands off cars that are parked in and around the premises. Respect

the property of others in the grounds as well as that of neighbors on the surrounding borders.

Peer Leaders :

Peer leaders should be respected by all learners. They are appointed by the Principal and School

Management. They provide learner support, so listen, respect and co-operate. You will be there one day.

When you refuse to co-operate with your peer leaders, you are in direct violation of the school’s code of

conduct.

Punctuality:

Children are expected to be at school by 7:55am when the bell rings, in order to collect their thoughts, clock in

electronically by 8h00 and be seated in the hall by 8:10 for daily prayer, worship & Bible study assemblies. The

morning assemblies are not optional, it is the 1st period on the daily time table and all learners are expected to

be present. A learner who arrives late for worship assembly will be charged with truancy.

37

Aftercare:

Primary learners are not allowed to stay on the school premises after the official dismissal times. Our school

does not provide an aftercare service. Learners must be collected at the correct dismissal times. The school

cannot be held liable for problems with learners who remain on the school premises after dismissal time. Parents

may collect a brochure of a suitable aftercare facility close to the school that will collect the child on time.

Parents can then collect their children from the aftercare

Classrooms:

The classroom environment is an academic learning environment. There is NO room for the application of

make – up, lip gloss, lotion, hair products or hairstyling and having picnics during classes.

No learner is allowed outside classes without permission from an educator. Learners should line up orderly

outside classrooms before entering. Classroom rules are visible in the classrooms.

CELL PHONE POLICY

The school would prefer that learners do not bring their cell phones to school, however if they choose to have

their cell phones at school, it will be at their own risk. We do expect that cell phones are off during the school

day and should never be operated by a learner at any point in time during school hours without the permission

from the school management. Primary school learners should never bring a cell phone to school. Learners are

not allowed to have a cell phone on their person in a test or exam room. Learners should ensure that cell

phones are switched off and placed in school bags in the front of the classroom when writing a test or exam .

Learners who continue to disregard our cell phone policy will have the cell phone confiscated on a no return

basis. A learner will be given one warning only for a cell phone violation. Thereafter the phone will be

confiscated until the end of the academic school year.

RIGHTS AND RESPONSIBILITIES It is natural for people to insist on their human rights, without thinking about their responsibility toward each

other. Every right comes with a responsibility. It is our responsibility to listen carefully and then communicate

our thoughts appropriately.

COMMUNICATION: James 1:19 says, “…be quick to listen, slow to speak and slow to become angry.”

Most of us are slow to listen, quick to speak, and quicker to get angry. As parents, learners and teachers, when

we listen, the person we are listening to, feels like we care enough to really tune in. Let’s make a habit of

listening to one another and then communicate our thoughts appropriately. Be careful to choose your words

wisely & address people in an appropriate manner.

TRUTHFULNESS: Most teens argue that rules without relationship, equals rebellion. However, as parents, we

may argue that relationships are built on trust and respect . If lies and dishonesty becomes a problem, you

have no basis for a relationship. Perpetual lies and dishonesty are like a cancer in any relationship. The very

essence of a lie is: “ I can’t trust you with the truth, so I will tell you what I think you want to hear”. As role players

in one another’s lives, we need to learn the importance of truth, the nature of dishonesty and lies, and what

integrity is all about. This should be especially true of the relationships between children and their parents,

however, we should value the relationships with all people around us.

FRIENDSHIPS / RELATIONSHIPS / PEER PRESSURE: Our culture today has bombarded teens with ways to

pursue impure relationships at a young age. You don’t have to look very far to see the results : distraught and

rebellious teens, teenage parents, teen suicide, loss of self-respect, lack of self control, etc.

It is important that we help our teens discover the persons whom God has created them to be, and to help

them to get their identities from Jesus Christ and not from the current culture. The entertainment media is the

dominant form of influence on our young people today. The more they watch, the more they accept and

confirm to the norms of the world.

38

Raising children today is not the same as it was 20 years ago. Our society has changed, pressures have

changed, temptations have changed, peer pressure has changed. Many young people are struggling to find

out who they are and who they are supposed to be.

Take time to ask questions, to listen, to make the relationship with your child valuable, your influence as parent

is an important part of your child’s life.

FAITH, LOVE, HOPE, PRAYER & PERSEVERANCE In our school, learners will learn about the

Christian faith, despite the fact that most teens in our society today does not want to know Jesus . They will

learn how to pray, love, hope and persevere. We believe that love and prayer can change the world.

We often see that look in people’s eyes, as if prayer and faith has nothing to do with a good education or

getting a degree in business or qualify for medical school. Maybe you agree and think, right, children should

rather study their math and science and learn their English and history, and just go QUIETLY about the business

of achieving spiritual ambitions. At Shiloah we ensure that God has his rightful place in our school. Each day at

Shiloah starts with prayer, worship and the Word of God. We dedicate our mornings to ministry and give God

our Father, the highest honour at the start of each new day. Thereafter we commit to giving our educational

priorities the best of ourselves for the remainder of the day. Our integrity as a Christian school validates the

quality of our academic purpose as an educational institution.

At Shiloah, we don’t pray , believe and persevere because it is considered a religious practise – we do it

because we are members of Shiloah Christian School – and here we learn to embrace faith and hope.

Business, medicine, law, these are all noble pursuits, necessary to sustain human life – however, daily life or

success cannot be sustained without prayer, faith, hope, love or perseverance.

To quote from John C. Maxwell’s (The difference that really makes a difference) – “we are not human beings

having a spiritual experience, we are spiritual beings having a human experience – when you believe in

something, then you have something to live for - faith is the courage that you need to face your reality with

hope.”

RIGHTS & RESPONSIBILITIES OF PARENTS: The SA Schools Act of 1996 requires all children between the ages

of 7 and 15 to attend school. Children of this school going age must be registered to go to school. Every child

has the right to a public school education and every parent has the right to choose the type of education that

they will afford their children; Be it a public or private education, secular education or Christian education, Fee

paying education or No fee education. Private Christian education at an independent school is a choice (not

a right) by Parents who are able to afford to pay for this privilege as agreed upon during the enrolment process

with the school.

FOR EVERY RIGHT, THERE IS ALSO A RESPONSIBILITY WHAT ARE YOUR RIGHTS AS A PARENT?

As a parent you have the right to be informed of, or view school policies prior to admission in order to make an informed decision about enrolling your child at this institution.

It is your right to attend quarterly parent meetings to view your child’s formal assessment tasks. It is your right to receive a regular statement reflecting all financial contributions into your child’s school fee

account. You have the right to lodge a complaint or grievance with the school School management/Principal if you are

dissatisfied.

You have the right to request a meeting with relevant staff by making an appointment at the office to discuss matters concerning your child’s academic well being.

You have the right to receive or request a quarterly report card reflecting your child’s academic progress and development at school.

You have the right to inform the school of anything that you think could be harmful to your child or anyone else in the school community.

39

WHAT ARE YOUR RESPONSIBILITIES AS A PARENT?

Meeting all financial commitments according to your contract with the school .

To ensure that your child is compliant with all school policies.

the discipline and work ethic of your child.

to ensure that your child has an adequate lunch at school daily.

ensuring that your child arrives at school punctually on a daily basis and for making the necessary

transport arrangements to collect your child punctually after school daily or whenever your child

participates in an extra-curricular activity after school.

attending all school parent meetings, school functions & fundraising events, ensuring that appointments

are scheduled with the management to discuss your child’s academic progress regularly.

providing the correct school uniform for your child & ensuring that your child is dressed appropriately for

school daily in a clean and neat school uniform.

ensuring that your child attends school faithfully until the last day of every school term without fail.

ensuring safe transport opportunities for your child to and from school daily, especially when public

transport is compromised during periods of unrest.

Ensuring that your child attends all Saturday and holiday school academic programs as requested.

FREQUENT MISUNDERSTANDINGS Before calling the school or emailing your queries please check the following:

1. Have you read the school policy book thoroughly on the matter you want to

query.

2. Have you checked all news messages, sms messages and emails sent by the

school.

3. Have you refreshed your D6 communicator app as required once per term so

that all current messages can be viewed.

4. Have you read your monthly school fee statements to keep updated about the

status of your school fee account.

5. Have you read your child’s report card in order to assess the academic progress

of your child during each term.

Saturday school classes for gr. 7-12 is not negotiable for learners who do not have an average of 60%

each term in all mathematical subjects. All learners must attend during term 1 and then we will assess

who needs to attend in term 2.

We do offer other academic programs on a Saturday during the course of a term and inform parents

and learners of attendance.

Our 12 month school fee payment plan starts 01 December of the and ends 01 November annually –

there is no other option for a monthly payment plan and payment dates are for the 1st of every month

ONLY.

We do not re-structure payment plans to suit the personal requirements of parents.

A learner who misses a formal assessment task, test or exam without producing a medical certificate will

receive a zero. We do not allow re-writes for tests or exams.

We do not endorse absenteeism during the last week of a school term. At Shiloah we continue working

on various aspects of the learner’s education until the very last day of a term. This includes all

interventions before allocating the learner’s final marks. Learners who are not present will be affected.

We teach our learners to be kind, tolerant, empathetic people, however, we will not compromise our

Biblical worldview and values to comply with the acceptance of a secular or humanistic worldview.

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POLICY ON PUNCTUALITY & ATTENDANCE

Parents are expected to inform the school on the day or prior to a child being absent telephonically or via email. The

school prefers the written communiqué such as an email for record keeping. Alternatively a parent may send a medical

certificate or absentee note from their phones on the D6 connect directly to the school.

The school does not facilitate re-writes for absent learners during a test or an exam. A medical certificate is required for a

child in gr.4-12 as a valid reason for absence. If tests or exams are missed and a medical certificate is not submitted to the

administration office, the learner will receive zero (O) for the test. A learner with a medical certificate may receive an

average mark at the end of the year. All formal assessment task, test , practical & exam rosters are uploaded on the

school communicator. Doctor’s appointments should preferably be scheduled by a parent for after school hours if possible

A parent should obtain permission via email from the school administration when a learner needs to leave school early. The

bell rings at 7h55 every morning and school starts at 8h00. It is required of all gr.7-12 learners clock in and out daily on a

biometric attendance system.

Dismissal times vary for different grades.

Grades 00 - R MON-THURS : 13H00 FRIDAY: 13H00

Grades 1-3 MON-THURS : 14H30 FRIDAY: 14H30

Grades 4-6: MON-THURS: 15H00 FRIDAY: 14H30

Grades 7-11: MON- FRID: 15h00 FRIDAY: 14H30

Grades 12: MON-THURS: 16H00 FRIDAY: 15H30

Saturday school classes are offered from 9h00-12h00. The time table for it is uploaded on the D6.

Dismissal times do not change randomly. We need to keep the daily routine as stable as possible. Should dismissal times

change, parents will be notified with a valid reason.

learners are not allowed to remain on the premises after dismissal times. An aftercare is available for gr.00-7.

Learners are not allowed to leave the school premises in the morning after they arrive inside school gates or during the

school day to go to the shop or meet their peers at the station or terminus or for any other reason.

A learner who misses a formal assessment task, test or exam without producing a medical certificate will receive a zero.

We do not allow re-writes for tests or exams

- A learner must attend all extra-mural activities that he/she has committed to for the year. If, for a valid reason,

he/she is unable to attend he/she is expected to excuse him/herself beforehand, via written notice. Transport may

not be used as an excuse. Proper transport arrangements must be made in advance by the parent.

- Learners must arrive punctually for all extra-mural activities such as sport matches, play rehearsals, etc.

- Learners must be collected on time from an activity whether this is on a week day/night or a weekend. Staff

members cannot be expected to wait with learners who are collected late and cannot be held responsible for

their safety. No student meetings or practices allowed to continue past authorized times.

- Parents/guardians/transportation drivers must collect a learner at the office when the learner is ill at school or needs

to go home early.

41

HEALTH & SAFETY POLICY

Action taken by the school

The following policies and practices ensure that we deliver on our commitment to the health and safety of all stakeholders who form part of our school environment:

Fire-fighting equipment is serviced annually.

Safety inspections are done quarterly by our health and safety representatives and their findings recorded and

presented to our health and safety committee.

All main entrance and exit gates are protected by automated locks that are internally controlled from the front office.

All visitors must report to the reception office and sign our visitors register when entering or leaving the school

premises.

Educators inform the front office when a learner is feeling ill. A first aider will complete a basic assessment whilst

reporting the findings to the school administration office so that the parent is informed telephonically to collect the

learner as soon as possible.

The sick or affected learner is removed from the class and treated in the first aid room and waits in the school

reception area for a parent to collect him/her.

Rodent / pest inspection and control of the school premises is managed quarterly by a registered service provider. .

Security cameras are operative in every classroom and around the perimeters of the school building. Monitoring is

visible to the reception staff as well as members of the management team.

Evacuation and fire drills are performed annually.

General responsibilities:

All members of the school community must follow the safety procedures prescribed and displayed in and around the school environment. Any unsafe acts, conditions or “unhealthy” situations should be reported to the school management by all role players within the school community in the interest of the health and safety of all stake holders. All members of the school community are expected to consider the welfare of others and themselves at all times, by behaving in a responsible manner.

- No weapons or materials that can cause bodily harm is allowed on the school premises.(examples: knives, blades, sharp objects, fire arms, fireworks, stunt guns, toys that can inflict bodily harm, etc.)

- A learner may not physically place his/her hands on another person’s body without permission from that person. No-one has the right to place their hands on another with the intention to harm. - A learner may not leave the school grounds without the permission from the school management. - Learners must remain within the prescribed ,designated areas of the school grounds in the morning before school

during the school day and after dismissal until collected by the parent . - Learners or staff may not invite members of the public onto the school grounds, known and unknown ,without the

permission of the school management. - Learners must refrain from interacting at the school fence during school hours with people outside the school

premises. All visitors should comply with our safety policy and report to the reception office during school hours and not roam around the school premises un-announced . - Learners and staff are expected to observe responsible safety measures in the event of an injury. Do not

touch an injured person who is bleeding, without protective gloves . Gloves are available at the first aid

station in the administration office at the primary and high school. Report any injury to the office

immediately so that the proper assistance may be given quickly.

- Parents or transportation drivers need to collect primary learners at the gate at either13h00, 14h30,

15h00 depending on the grade. When it rains, learners should be collected from the classrooms.

Parents must contact the school when a substitute person for the parent or driver will collect a child.

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INDEMNITY POLICY

No learner is allowed on the school premises without a signed indemnity. All parents are required to sign a

single indemnity form annually when they enroll or re-register a learner. The school has the right to refuse

admission to a learner if a parent refuses to sign the annual indemnity form. This indemnity form will be effective

during all school activities and excursions, on or off the school grounds. A permission slip must be signed by a

parent every time a learner goes on a school excursion.

MEDICAL POLICY

Important medical information must be disclosed by the parent in order for a learner to receive the correct

medical assistance during a medical emergency at school. Parents are advised to declare any serious illnesses,

chronic illnesses or any current medical condition that a learner may be experiencing. Accurate information

can mean the difference between life and death in an emergency situation when the parent is not at school.

All chronic medication and all allergies should be declared.

SCHOOL EXCURSION POLICY

When learners attend a day or night school excursion, they must be dressed in their full formal school uniform.

The blazer is compulsory. Learners will be advised in advance when the school tracksuit would be a more

suitable option for a particular type of excursion. Civvies would not be an option unless specified. Learners do

not have the option to stay home on the day of a school excursion or sport event. Parents must notify the

school administration in writing when they are not comfortable sending the learner on a particular excursion.

Such learners will then have a normal day at school. No exceptions will be made. The conduct of every learner

during a school excursion or at a school camp should be of the same standard as expected of them at school.

School camps should be regarded as an extension of our student leadership programs. Other than the annual

matric camp, learners will be selected to attend camps with a specific purpose. Shiloah does not offer annual

grade camps for learners other than our matric class.

The following conduct at a school excursion or camp is not acceptable:

- Swearing and the use of inappropriate or profane language

- Smoking cigarettes or drinking alcohol, the use of any illegal substance such as drugs

- Pairing off as couples away from the rest of the group.

- Sneaking out of dorm rooms after lights out.

- Disregarding rules, vandalizing property or lack of respect for peers or staff members, guests or workers

of the camping facility.

- Deliberately forcing a learner or staff member into a swimming pool , pushing , shoving or forcing

anyone against their will.

An excursion or camp is meant to be an enjoyable experience for all. Please respect the rights of every

individual. A joke is something that we should all be able to laugh about, however, it does not mean we

should have fun at the expense of another person’s self- esteem.

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EXTRA CURRICULAR POLICY Grades 1 to 7

ACTIVITY GRADE DAY & TIME

TERM

Swimming CURRENTLY NOT AVAILABLE DUE TO WATER RESTRICTIONS IN CAPE TOWN – WYNBERG MUNICPAL POOL IS CLOSED CompetitiveSwimming This is NOT swimming lessons. Only Learners who is able to swim will be selected for the team This is NOT learn to swim lessons for beginners

4-6

TUESDAY 9H30-10H30

TERM 1&4

GIRLS BALLET Private tutor Cost per term to be confirmed

1-3

4-6

TBC TERM 1,2,3,4

TBC

GIRLS SPORT Netball, Hockey (alternate weeks) Ball skills: mini tennis handball, indigenous games

4-6

1-3

TUESDAY

15H00-16H00

MONDAY

14H30-15H30

TERM 2,3

School Choir – Learners must audition Practice every second Wednesday morning

4-6 WEDNESDAY

8H00-9H00

TERM 1,2,3,4

CROSS COUNTRY RUNNING

4-6 FRIDAY 14H30-17H30

TERMS 2&3

BOYS SPORT Soccer & Mini cricket (alternate weeks) Ball skills: mini tennis handball, indigenous games

4-6

1-3

THURSDAY 15H15-16H30 MONDAY 14H30-15H30

TERM 2,3

GREENIES (ECO-WATCHERS) 1-3 THURSDAY

14H30 – 15H30

TERMS 2,3

LITTLE SCIENTISTS 4-6 MONDAY

15H00 – 16H00

TERMS 1,2,3,4

DAAR CLUB (DROP ALL AND READ)

4-7

THURSDAYS

15H00-16H00

TERMS 2,3

BOARD GAMES (CHESS, SCRABBLE, SNAKES & LADDERS, ETC)

4-7

THURSDAYS

15H00-16H00

TERMS 2,3

MUSIC LESSONS Private tutor Guitar, Keyboard, drums Learners will be given a roster for their time slot with the tutor during the school day. Lessons will take place during class time. COST: R500 per term for group lessons R800 per term for individual lessons A TOTAL OF 10 LESSONS PER TERM PAYMENTS ARE PAID TO THE MUSIC TUTOR

1-6 WEDNESDAYS

TERMS 1,2,3,4

Shiloah does not offer sport on a competitive platform

1. As a small school we do not have many learners per age group to offer team sport.

2. Our educators are professional teachers and not professional coaches.

3. We do our best to accommodate internal sport activities as part of our curriculum.

A Transport Fee of R20 per learner is payable whenever transport is needed for a cross country, sport matches at other venues, extra murals that are not

offered on the school premises. Parents need to be mindful of this.

Parents need to collect learners who participate in sport matches or events that happen at venues aside from our own school. Learners may only arrive

back at school between 16h00 and 18h00 depending on the distance travelled from school. Parents will be informed per event.

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EXTRA CURRICULAR LIST GRADE 7-12

Shiloah does not offer sport on a competitive platform

1. As a small school we do not have many learners per age group to offer team sport.

2. Our educators are professional teachers and not professional coaches.

3. We do our best to accommodate internal sport activities as part of our curriculum.

ACTIVITY TIME & DAY TERM

ACADEMIC CLUB: SPEAK TO LEAD

Junior City Council (JCC) , United Nations ASSOCIATION (UNASSA)

General knowledge Olympiads, Public speaking & Debating Teams

[focused on public speaking skills and student leadership training]

TUESDAY

15h00-16h00

TERM

2,3

ACADEMIC CLUB: MEDIA MAKERS

Power point presentation skills, Photography, blogging, Audio visual, etc.

[ focused on developing skills for school media]

THURSDAY

15h00-16h00

TERM

2,3

CULTURAL CLUB: SCHOOL CHOIR

Vocalists are selected and must be prepared to audition

Practice every second Wednesday morning [focused on school productions and event performances]

WEDNESDAY

8H00-9H00

TERM

1,2,3,4

CULTURAL CLUB: DANCE & DRAMA TEAM

Dancers are selected after an audition

[focused on school productions and event performances]

MONDAY

15h00-16h00

TERM

1.2.3,4

CULTURAL CLUB:

School band

Practices during second interval

WEDNESDAY

12H40-13H00

TERM

1.2.3,4

GIRLS SPORT CLUB:

Netball, Hockey, Volley Ball, Table Tennis, Chess (combination of these sport codes

will be facilitated)

THURSDAY

15h00-16H00

TERM

2,3

BOYS SPORT CLUB:

Soccer, Cricket, Volley Ball, Table Tennis, Chess (Combination of these sport codes

will be facilitated)

TUESDAY

15h00-16H00

TERM

2,3

MUSIC LESSONS Guitar, Keyboard, drums Learners will be given a roster for their time slot with the tutor during the school day. Lessons will take place during class time. COST: R500 per term for group lessons R800 per term for individual lessons A TOTAL OF 10 LESSONS PER TERM PAYMENTS ARE PAID IN ADVANCE INTO SCHOOL ACCOUNT REFERENCING MUSIC

WEDNESDAYS

TERM

1,2,3,4

A Transport Fee of R20 per learner is payable whenever transport is needed for a cross country, sport matches at other

venues, extra murals that are not offered on the school premises. Parents need to be mindful of this.

Parents need to collect learners who participate in sport matches or events that happen at venues aside from our own

school. Learners may only arrive back at school between 16h00 and 18h00 depending on the distance travelled from

school. Parents will be informed per event.

45

COMMUNICATION POLICY All communication with the school should conform to the following guidelines:

Parents may schedule meetings at the office to discuss learner performance and any other school related

concerns with the principal or management team.

Parents should attend the quarterly scheduled parent meetings to view formal assessment tasks & learner work

books.

Our main source of communication with Parents and learners is the D6 SCHOOL COMMUNICATOR. Parents and

learners can download the app to view news notices, receive messages, view academic resources, the year

planner, et. The system will also automatically send each parent an invitation to register online for the D6 connect with your ID number & learner ID number. :Parents will receive an OTP code confirming activation on the D6 connect and

should enter OTP code to confirm activation. Learners cannot access the D6 connect. Parents are required to have a

password for this. Be advised that electronic D6 viewing rights is given to ONE OR BOTH parents as indicated on

your registration forms submitted to school.

The D6 connect will allow parents to view school fee balances, learner absences, academic performance,

disciplinary intervention, etc. All notices, study resources, homework reminders, school photos, school year plan,

emails, messages, etc. will be uploaded on the system. Parents and learners need to have access to the internet

daily to check the above information. Learners should be downloading all study resources on their computers. The

school expects compliance with regard to internet access and computer daily in order for parents and learners to

receive notices on the D6 school communicator.

A lost cell phone or change in phone number cannot be used as an excuse for not checking D6 notices. It is

therefore advised that the app be downloaded on more than one device, either two separate phones or a

computer and a phone.

The D6 message systems gives the school a limited number of characters to work with when sending messages to

parents, therefore restricting detail per message. Every message is governed by 60 characters per message only

and depending on the length of each message we are not always able to include a good morning, please or

thank you. The aim of every message that is sent is to convey a short, specific news flash as efficiently as possible

and it should never be interpreted as a lack of common courtesy , or having an unfriendly tone.

Our staff and management is expected to be professional in their conduct towards parents at all times. Staff is not

permitted to cross the line of familiarity with parents. The school prefers that parents and staff address each other

on surnames as a sign of professionalism. The school does not endorse informal stoep talk , telephonic

communication or emails between staff and parents about learner progress, school issues, etc. The school cannot

acknowledge any communication between parents and staff outside of a formally scheduled meeting at the

office. The correct procedures must be followed when meeting with parents.

The principal or staff cannot hold telephonic conferencing with a parent to discuss learner progress or behavior.

Parents may be contacted by the school to schedule an appointment or to inform the parent to collect a sick

learner from school. A financial query must always be accompanied by proof of payment. Keeping record of all

school fee deposits made is important. Parents should check their monthly school fee statements diligently to

ensure that fees paid has been captured.

Parents should provide the school with a reliable cell number and personal email address (preferably NOT a work

email.)

The school does not send home printed information with the learners to parents unless we are requiring permission

for an excursion.

A communications fee of R200 is charged annually which allows the school to provide electronic communication

systems to the parent. Compliance with this communication policy is a key criteria for re-registration at Shiloah.

The school uploads all information presented at every parent meeting for parents on the D6, to further assist with

clarity about anything in this policy book. All power point presentations must be read in conjunction with this policy

book for total compliance

46

STUDENT LEADERSHIP POLICY

Learner achievements can be divided into 5 categories namely:

Academic Performance, Sport performance, Cultural performance, Spiritual development and Character development.

Learner achievements are acknowledged at the end of the year during an awards assembly. Academic achievements are

acknowledged when a learner obtains 70% and above in a subject.

Performance and development will include amongst others

a good work or class ethic,

self-motivation

Academic consistency,

diligence,

exemplary behavior,

leadership initiative,

selflessness

good manners, good sportsmanship,

exemplary dress code,

excellent performance,

Our final academic awards assembly is held at the end of the each academic year, whilst non-academic achievements

are acknowledged during our formal school assemblies every Monday.

PEER LEADERSHIP: All learners are given the opportunity to be a student or peer leader by striving for excellence

academically, spiritually, on the sport field, in the cultural department or personally as an individual. “Everybody can be

great because everybody can serve”

Class Captains Student class leaders

Peer mediators Learners who identify & assist with managing conflict amongst peers.

Learner support team/Buddy system Senior learners supporting learners in younger grades

Monitors Teacher helpers

Eco-watchers School environmentalist helpers & custodians

Prayer warriors Intercessory leaders

Team leaders Cultural, sport, media & Academic group leaders

Senior Leaders Matric Senior Class

All student/peer leaders must be available for training after school hours to show their commitment

towards Leadership development.

47

CONCLUSION

The school undertakes to:

Evaluate and review the policies in this handbook annually and adapt it if and when necessary according to changing

circumstances and conditions of the school environment annually.

Parents are required to check the updated version of the parent and learner policy handbook annually when uploaded

under resources on the D6 school communicator.

through the implementation of this policy book we aim to declare publically that its purpose is as follows:

The purpose of this policy book is to make clear and transparent to the entire school community the position that is held with

regard to the vision and mission of Shiloah Christian School, the values guiding its principles,all procedures of the school that

should be adhered to by the parent and learner and the understanding that all agreements signed with the school should

be read in conjunction with the contents of this policy book.

CONTACT DETAILS FOR INFORMATION OR CORRESPONDENCE

CONTACT DETAILS

SCHOOL RECEPTION: 021 761 2158

ADMINISTRATION OFFICE- 021 761 2158 - EX -1

NEW APPLICATIONS – 021 761 2158 EXT – 2

EMAIL ADDRESSES : school@shiloahhouse.co.za

hr@shiloahhouse.co.za

WEBSITE: www.shiloahhouse.co.za

PARENTS MAY ALSO SEND MESSAGES TO SCHOOL VIA THE D6 PRINCIPAL TALK APP