hours of service regulations and how logs are audited ......hours of service regulations and how...
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Company ABC
Presented by | Your Name(s)
Presented by: Safety Management Services Company
800 Main Street Dubuque, IA 52001
563-583-7344
Hours of Service Regulations and How Logs are Audited During a
FMCSA Compliance Review
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Welcome! • Questions will be answered at the end
of the presentation. • Send your questions to “send privately”. • Supporting information for this Webinar
will be emailed out shortly after the presentation.
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Hours of Service • Who Must Comply • Definition of “On-Duty Time” • Hours of Service Limits • Exceptions from the Hours of Service Regulations • Driver’s Daily Log • “New” Hours of Service Regulations • Hours of Service and the FMCSA Compliance Review
– Targeted Drivers – Retention of Logs – Retaining Supporting Documents – Paper Logs – Electronic Logs – Disciplinary/Accountability Program (Documented)
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Who Must Comply
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“On-Duty Time”
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Hours of Service Limits
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Hours of Service Limits
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Hours of Service Limits
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Hours of Service Limits
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Sleeper Berth Option
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Exceptions from the HOS Regulations
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Driver’s Daily Log
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Driver’s Daily Log
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Driver’s Daily Log
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“New” Hours of Service Regulations
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“New” HOS Regulations – Question/Answer
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“New” HOS Regulations – Rest Breaks
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“New” HOS Regulations – Rest Breaks
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“New” HOS Regulations – Restart Provision
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Hours of Service/FMCSA Compliance Review • Targeted Drivers
– Drivers involved in FMCSA reportable crashes (CSA/Compass Portal) in past 24 months
– Drivers having out-of-service HOS violations from roadside inspections
– Driver having multiple non out-of-service HOS violations from roadside inspections
– Top wage earners
– Top mileage “runners”
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Hours of Service/FMCSA Compliance Review • Retention of Drivers’ Logs
– 6 months – Missing logs are a problem – Drivers must return logs to motor carrier within 13 days
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Hours of Service/FMCSA Compliance Review
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Hours of Service/FMCSA Compliance Review • Paper Logs’ Process
– Compliance Officer will choose drivers’ logs to review – All drivers employed within past 6 months are available
for review even if no longer employed – Compliance Officer will review logs for 11/14/60 or 70-
hour rule violations and falsifications
– 10% threshold is utilized meaning if a driver has on average 30 logs for one month, no more than 3 logs can be erroneous in any of the areas noted above.
– Fleets with satellites generally pay 3-5 times more $ in fines
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Hours of Service/FMCSA Compliance Review • Electronic Logs’ Process
– Majority of fleets with E-Logs will receive “Satisfactory” rating – Review is focused on 11/14 and 60-70 hour rule violations as these
violations can still be incurred – No form and manner violations generally discovered – Compare satellite locations to e-logs to look for any CMV movement
and ensure e-log shows “driving” – Another focus is placed on “unassigned driving” and “miles without
hours” • Officer will ask fleet to assign miles as driving and if exceed any
hour rules will hold fleet accountable for these violations
– Personal Conveyance • Cannot be used to improve position • Cannot be laden • If driver takes CMV home and is called by employing carrier for
load, driver would be on-duty from the time they leave home.
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Disciplinary/Accountability Program • Must be documented (in-house HOS
violations and roadside inspection HOS violations)
• Must be followed in all instances (no exceptions)
• Not having a program could be negatively viewed by the compliance officer
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Types of Errors and Violations
Most Common Errors • Not keeping log current to last change of duty • Not keeping track of hours available • Making mathematical errors • Failing to recognize when in violation
Don’t Try to Conceal
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Indicators of Log Falsification
• Information cross-checked with fleet records, fuel purchase, tolls, GPS data, etc.
• Mileage figures always neatly rounded • Exact legal pattern, e.g. off, 11 driving, etc. • Too many miles in a given day • Too short a time distance between two points
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Violation of HOS
• FMCSA may levy civil penalties on drivers and carriers, ranging from $550 to $11,000 per violation
• Carrier’s safety rating can be downgraded for a pattern of violations
• Federal criminal penalties can be brought against carriers who knowingly and willfully allow or require HOS violations
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