hourly sales time entry participant guide€¦ · hourly sales time entry participant guide...

Scotts Miracle-Gro Hourly Sales Time Entry Participant Guide

© 2007 TITAN Technology Partners, Inc., All Rights Reserved of 18

Hourly Sales Time Entry Participant Guide

Objective: Counselor and Merchandiser associate successfully enters daily time, meal breaks, drive time and miles driven.

Overview

Business Rule

Hourly Sales associates will record their time in Employee Self Service (ESS) on a daily basis.

You will track the following time throughout your day:

Regular time

Drive Time

Meal Break

Miles Driven

Then at the end of the day, enter all time activities individually in chronological order and one entry per day for miles driven.

Note

You will need to enter Drive Time and Miles Driven for each day.

Business Rule

Regular Time Guidelines

Each entry for regular time should include and activity and store

Drive Time Guidelines

Personal commute time (home to 1st store, last store to home) is not considered „hours worked‟

Drive time longer than 30 minutes to 1st store or longer than 30 minutes home at the end of the day and all drive time between stores is considered Drive Time and should be recorded

Meal Break Guidelines

All non-exempt associates are required to record meal breaks

Meal breaks must be recorded for compliance reasons

See state reference chart regarding state requirements for lunch/meal and rest periods

Associates are required to track lunch/meal periods (not rest periods)

Meal periods are unpaid

If an associate performs work during meal period, the associate should not report that meal period and it should be paid



Note: For detail on breaks, reference Meal and Rest Periods Policy on MyScotts.com.

Business Rule

The associate will review the timesheet and can correct any errors prior to manager approval.

Once time has been approved, the manager will need to unapprove the timesheet to allow for corrections to any time entry errors.

If the manager makes any corrections to the timesheet in Manager Self Service (MSS), he/she is required to record a reason code.

Business Rule

All overtime pay should be approved by your manager prior to actually working overtime.

Note

If you are not logged into the Garden automatically,

a. In an Internet Explorer window, go to MyScotts.com

b. Fill in User ID and Password as provided by GBIS or your manager

c. Click Logon



Steps

1. Click Associate Center on The Garden home screen

2. Click Time Sheet Entry



Warning/Gotcha

Although the default is the Weekly View tab, all time entry should be done on the Daily View tab.

3. Click

Warning/Gotcha

The Date will default to the first day of the week (Sunday). Be sure to change the date each time!

4. Fill in the Date and click - in this example 2/5/2012



Tip

There are 3 ways to change the date:

a. Type the date directly into the field and then click GO

b. Click the (back) or (forward) arrow to scroll day by day

c. Click on the (calendar pop-up) and click on the desired day and then click GO

Note: The date highlighted in the calendar at the top of the page will show the current date outlined. Click on a date in the calendar at the top to go directly to that day.

Note

Start by entering your first visit of the day.

5. Click the A/AType dropdown



Note

A/AType means Attendance or Absence Type.

All codes are listed in the dropdown. Only use codes applicable to your group. If you choose a code that is not applicable, you will receive and error and not be able to save your time.

Note: Refer to your QRC for a list of valid A/ATypes.

6. Click

Note

You will also need to enter an activity and a store for each entry of Regular Pay.

You cannot enter activity or store for any other type of entry.

7. Click the Activity search icon

Tip

If you know the activity code, you can type it directly into the field.



Tip

If you know the activity code or description, you can enter it directly into the Activity or Description field. If you know part of the activity code or description, you can enter the known information and use the wildcard (*) to find values that contain the information entered. For example, in Description, type Cou* to find any activity that starts with “Cou”.

Press Go to complete the search. Click Go without anything in Activity or Description to list all activity codes.

8. Click



91. Click on the appropriate activity – in this example, click on

20. Click on the Store search icon

Tip

If you know the store code, you can type it directly into the Store field.



Warning/Gotcha

If you click Go without any information entered, there will be a lot of stores listed.

Fill in all or part (with *) of Store, City, State and/or Territory prior to clicking Go.

All stores will start with a code to indicate the type of store. Use the following to assist with searching:

HD* All Home Depot stores

LO* All Lowes stores

OSH* All Orchard Supply stores

M* All Menards stores

WM* All Walmart stores

For State, use the two-letter code.

The more information you enter the shorter your list will be. For example, fill in Store = HD*, City = Latham and Sate = NY to find only Home Deport stores in Latham, New York.

31. Click



42. Click on the store you visited, in this example, Latham or HD1259



53. Click on the Start time field

64. Enter the time you started work at that store

Key Learning Point

You must use Military time.

For example, 8:00 a.m. is entered as 08:00 and 2:00 pm is entered as 14:00. Entering time as military time allows for entries to cross midnight if needed – for example, 6 PM to 2 AM could be entered as 18:00 to 02:00.

For this example, we will use 08:00 (8 AM).

Note: See your Quick Reference Card for military time translation.

Tip

You can enter military time without the colon (:). If you do not enter the colon, the time must be entered as a 4 digit number (e.g. 1200).

The system will format the value once you click Refresh or Review.

15. Click on the End time field

Tip

You can also press the Tab key to move to the next field.

16. Enter the time you finished work at that store (in military time), and before your meal break (if any) – in this example, we will use 1300 (1 PM)

Note

Next enter drive time between the first store and the next store.

17. Click on the A/AType dropdown



18. Click

Note

For Drive Time, you do not enter an activity or store.


20. Enter the time you started your drive to another location (in military time) – in this example, use 13:00




22. Enter the time you finished drive (in military time), and before your meal break (if any) – in this example, use 13:30

23. Continue to enter time before your meal break

Note

This example shows the rest of the morning lasting from 1330 to 13:45 before taking a meal break.

24. Enter a meal break – click from the A/AType dropdown

Warning/Gotcha

You will see the time you enter for a meal break as part of the total hours for the date, however, pay will continue to be based on time worked, excluding meal breaks.


26. Enter the time you started your meal (in military time) – in this example, 13:45


28. Enter the time you finished your meal (in military time) – in this example, 14:15

29. Continue to enter the rest of your day



Note

In this example, we had our meal between 13:45 hours and 14:15 hours. Then we continued to work at the same store for the rest of the day – 14:15 hours to 17:00 hours.

Note

At the end of the entries for a day, enter the total miles driven. Miles driven is entered differently than time. Use the Wage Type field to find the Miles Driven code.

30. Click on the Wage Type search icon on the next line

Tip

You can type 9MIL directly into the field.



Warning/Gotcha

There are many codes that look similar and have similar uses. Only use 9MIL to enter your miles driven for the day. Click Go and then

click the (go to end) button to see 9MIL.

31. Click

32. Click in the Content field



33. In the Content box, enter the total number of miles driven during the day – in this example, 20

Note

You do not need to do multiple miles driven entries for one day. You only need to do one entry per day with the total for that day.

Note

You can enter as many lines as needed for a day

Only 7 rows display initially

If more lines are required, click

Warning/Gotcha

Do not use the Save as Template button. Click Review on this screen to get to the screen where you save this timesheet.

34. Click



35. Click

Note

The column “Cell Content” or “Content” is used for:

Hours: it is the total hours for the activity

Miles Driven: it is the total miles driven for the day



Decision

If you have additional time to enter, click on .

Click on Time Management or Back to return to the main menu.

36. Click

37. Click

Note

You have completed this task.

hourly sales time entry participant guide€¦ · hourly sales time entry participant guide...

Documents