EDI in HORECA

The companyIn 2002, when the innovative “fresh casual dining“ concept was introduced with the opening of the first VAPIANO restaurant in Hamburg, a new category of chain restaurants was introduced. The successful concept quickly spread around the world. Today, a total of 216 VAPIANO restaurants exist in 33 coun-tries and 5 continents and the company continues to grow. In Austria, VAPIANO currently has 15 res-taurants, seven of which are in Vienna, which makes it the city with the highest number of VAPIANO restaurants.

HOTEL, RESTAURANT &CATERING

EDITEL Austria GmbH, T +43 / 1 / 505 86 02 – 850E sales@editel.at, www.editel.eu

The initial situationQuality, freshness and transparency are the basis of the highly successful “fresh casual dining“ VAPIANO concept. Many VAPIANO restaurants even produce their own pasta, pizza dough, sauces, dressings and sweets using only fresh ingredients.

Making sure that these ingredients are available when nee-ded and in sufficient quantities translates into high adminis-trative and organizational effort in the purchase of goods process. Given the rapid growth of the company, it soon became evident that the involved effort needed for paper-based orders increased constantly. The need for time-sa-ving automated communication processes increased accordingly.

EDI as a secret weaponThe introduction of a new ERP and cash register system by the ERP software provider Delegate in 2017 was an excellent opportunity for VAPIANO to change its previous approach to the procurement of goods. The EDI platform eXite by EDITEL was the perfect solution for VAPIANO because it has an integrated EDI interface to the Delegate ERP system.

This allows VAPIANO to connect all business partners via a single connection. In addition, all business information can be processed automatically in the Delegate system. This was the starting point for Electronic Data Interchange (EDI) at VAPIANO. Orders (ORDERS), despatch advices (DESADV) and article master data (PRICAT) can now be exchanged easily, efficiently and in real time. After an initial pilot phase in 2017, EDI is now successfully being used at 55 VAPIANO restaurants in Germany and in five restaurants in Austria.

Unlimited optionsThe EDI platform eXite can be used for many different pur-poses, especially in the highly demanding F&B industry. In addition to standardized message types, customized solu-tions can also be implemented. One example is the electro-nic “delivery plan” that was recently created for VAPIANO Austria. It gives specific restaurants detailed information about delivery times. Connecting new suppliers and busi-ness partners to the system is intuitive and swift. EDITEL supports VAPIANO with dedicated roll-out management services and customized assistance as needed. Additional restaurants will be added gradually.

Thanks to EDI, order processes and synchronization of main data are now fully automated, which has made the procurement of goods at VAPIANO much easier. By reducing manual entries, we also save considerable

amounts of time at our restaurants.

Yann GourdinIT Junior Expert Applications &

Processes

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Benefits of EDI for VAPIANO Standardized, easy and efficient order processes

Correct and updated article main data

Current inventory information thanks to electronic despatch advices

Easy connection of business partners both natio-nal and international

Implementation of customized solutions to match VAPIANO’s needs

Support and assistance for business partners before, during and after the roll-out by EDITEL

Services provided byEDITEL to VAPIANO EDI Communication via eXite

Implemented processes: ORDERS (Orders)

DESADV (Despatch advices)

PRICAT (Article master data)

Integrated EDI interface to