hosting an event at the petit palais · why host an event at the petit palais 4 reinforce your...

HOSTING AN EVENT AT THE PETIT PALAIS

2CONTENTS

Venues and prices

Additional costs

File and procedure

Useful information

Contact information

Museum map

3 Introduction4 Why host an event at the Petit Palais

5 South Gallery and Pavilion6 Private tours of the 2nd floor’s permanent collections7 Private tours of the temporary exhibitions8 Organize your guided tour9 Inner garden10 Café - Restaurant « Le jardin du Petit Palais »11 Auditorium12 Corporate event packages

13 Technician-electrician13 Security-safety14 Cleaning service

15 Compile your file16 Administrative process

19 1st floor map (street level)20 2nd floor map (garden level)

3

Ideally located between the Invalides and the Champs-Élysées, the Petit Palais, legacy of Paris 1900’s Universal Exhibition, hosts the City of Paris’ Museum of Fine Arts, at the top of important painting, sculpture and fine art object collections from the Antiquity up to the beginning of the 20th century. Simultaneously and for more than a century, the Petit Palais has been a hot spot for great Parisian exhibitions, alternating retrospectives on historic painters or 19th century artists, and historical overviews, such as recently, Paris 1900, The City of Entertainment.

The museum was entirely renovated and constitutes an example of perfect balance between modernity and 1900’s style. The Petit Palais is an exceptional typical Parisian venue, which can host top of the range events with great breadth in its South Gallery and Pavilion or more intimate ones in its beautiful inner garden and peristyle.

The Petit Palais has a permanent authorization from the Police Department to organize corporate events, except fashion shows and dances.

INTRODUCTION

To get a detailed quotation for your event, contact

or Sophie ADELLE00 33 1 53 43 40 15

[email protected]

Fanny HONORE00 33 1 53 43 40 23

[email protected]

WE DO NOT ACCEPT PRIVATE EVENTS FOR INDIVIDUALS, ONLY CORPORATE EVENTS

4WHY HOST AN EVENT AT THE PETIT PALAIS

REINFORCE YOUR IMAGE by connecting with a prestigious artistic institution, at the heart of French cultural offer.

DEVELOP YOUR INTERNAL AND EXTERNAL COMMUNICATION by choosing a specific thematic or angle for your private tour of the collections or temporary exhibitions.

IMPROVE YOUR STAFF PERFORMANCE through seminars and privilege cultural activities.

ORGANIZE MEMORABLE MARKETING OPERATIONS dedicated to your different clients, partners, share-holders... in a prestigious setting, combining cultural discoveries and an exceptional venue.

product launchcorporate anniversarygala diner during an international fair

© Paris Musées/Benjamin Soligny

5VENUES AND PRICES South Gallery and Pavilion

Spread on 774m² (L. 35,18m x W. 12,80m), the South Gallery and Pavilion can hold up to 300 people sitting and 600 standing. This space, with its large windows facing the Grand Palais, the river Seine or the inner garden, is an ideal setting for prestigious receptions.

Prices per hour, ex-tax : 4 500 € 1 650 € for setting and striking

We also offer a Gallery-Garden package :6 000 € per hour, ex-tax 1 650 € for setting and striking

Have an exclusive use of our spaces for your corporate events of all kind :- cocktail- diner- product presentation- speach With or without a private tour of our temporary exhibitions or permanent collections.

Size :South Gallery 484m² South Pavilion 290m²

CAPACITY FOR CORPORATE EVENTS

In the South Gallery and Pavilion :

300 sitting, diner or theater set up

600 standing, cocktail set up

Indicated prices are given for information purposes only. This document has no legal value.

6

The museum’s collections cover a wide range of subjects and artistic disciplines. During your private tours, you can discover the entire 2nd floor.

The North Gallery and Parisian Decorative Arts in 1900The North Gallery is beautifully decorated with busts and painted ceillings, describing the history of Paris from its roman days to French revolution. The richness of decorative arts in 1900 is brought up through sculptures, monumental vases and fine glasswork, representative of Art Nouveau.

The Tuck GalleryIn 1930, two amerians made a major donation to the museum which named after them these rooms devoted to eighteenth-century art. PortraitsArt during Louis XV’s reignArt during Louis XVI’s reign

Dawn of the 20th centuryThe two last rooms, facing the Champs-Elysées garden, present painters who revolutionized landscape painting and announced altogether the beginning of modern art. Monet and landscape painting Cézanne and modernity

VENUES AND PRICES Private tours of the permanent collections

PRICES (guides and surveillance staff not included)

4 200 €7 500 € 4 000 €

2 100 €Up to 50

51 to 200 More than 200

For 2 hours, ex-tax Extra hour, ex-taxParticipants2 000 € 1 200 €


7

Private tours of the temporary exhibitionsVENUES AND PRICES

Tour of the 2nd floor temporary exhibitions

PRICES (guides and surveillance staff not included)

2nd floor temporaryexhibition

4200 €6000 €8500 €

3500 €2500 €

4500 €

Up to 50from 51 to 100

from 101 to 200

Location For 2 hours ex-tax Extra hour ex-taxParticipants

Tour of the 1st floortemporary exhibitions

In 2013 and 2014, the Petit Palais hosted the exhibitions GOD(S), A User’s guide ; Dalou, the Republic’s sulptor ; Jordaens (1593-1678), the pride of Antwerp ; Paris 1900, the City of entertainment and Baccarat, crystal legend.

In 2013 and 2014, the Petit Palais hosted the exhibitions Félix Ziem, paintings and watercolors from the Petit Palais and Carl Larsson, Sweden’s most beloved painter.

2500 €1500 €

Location

1st floor temporary exhibition

For 2 hours ex-tax

2500 €4200 €

ParticipantsUp to 50

From 51 to 100

PRICES (guides and surveillance staff not included)Extra hour ex-tax

More than 200

2500 € 1500 €

Up to 200

1500 € 900 €

© Paris Musées/Pierre-Antoine

Hailed by the press and TV, the Petit Palais’ temporary exhibitions are honored for their settings, conceived to highlight master pieces borrowed from all over the world. Accessing these exhibitions for a private tour allow your guests to appreciate them in exceptional conditions.

To read more about our current exhibitions, visit our website www.petitpalais.paris.fr

© Paris Musées/Pierre-Antoine


8

FIND A GUIDE THROUGH A CULTURAL NON-PROFIT

Pont des Arts43, rue Marx Dormoy75018 Pariscontact : Hendrikje Ter Vehn0033 1 40 36 20 [email protected]

Point Parole 11, rue Saint Bernard 75011 Paris contact : Jacques Le Roux 0033 1 43 22 19 [email protected]

VENUES AND PRICES Organize your guided tour

Promenons-nous dans les artsArt historians 21bis, rue des Taillandiers75011 PARIS 0033 1 43 57 08 [email protected]

Make the most of our guides’ knowledge.

Price for a regular visit in English : around 200 €.

Sylvia GAGIN00 33 6 24 91 25 57

[email protected]

Corinne MAGNE00 33 6 81 14 63 22

[email protected]

Charlotte de PERCIN-SERMET00 33 6 20 72 45 83

cdepercinsermetgmail.com


9

Inner garden VENUES AND PRICES

The inner garden and its three beautiful pools create a singular, peaceful atmosphere, in the heart of Paris. The peristyle provides an alternative venue in case of rain (included in the fare).

Prices per hour, ex-tax : 3 000 € 1 650 € for setting and striking


10

Café-Restaurant “Le jardin du Petit Palais” VENUES AND PRICES

The Café - Restaurant “Le Jardin du Petit Palais” offers a modern and warm setting for your events, leading into the garden. In the summer, enjoy the café’s terrace, sheltered by the peristyle and its rich mosaics and painted ceilings.

The café can’t be privatized alone.

Contacts

Sales department of the Café “Le jardin du Petit Palais”

0033 6 68 89 25 [email protected]

Lionel Azoulay (Café manager) [email protected]

0033 1 40 07 11 41

© Dominique Milherou

11

Auditorium VENUES AND PRICES

The auditorium of the Petit Palais was designed during the museum’s renovation. Entirely equipped (3,50m x 4,50m screen, video projector, CD player, sound system, adjustable lighting, translation booths), it has 182 chairs plus 5 spaces for people with physical disabilities.

This space is appropriate for presentations and conferences, making the most of the Petit Palais’ location and setting.

Prices per hour, ex-tax : 400 € (without technique related costs)

In 2014, the auditorium has hosted conferences (Comité

d’Histoire, Maison des Écrivains et de la Littérature...), concerts through a partnership with the non profit “Jeunes Talents” etc.

Possibility to rent a Steinway

concert grand piano (1897)

from Jeunes Talents.

Starting from 500 €

[email protected]


12 VENUES AND PRICES

The cost depends on the number of guests, the length of the private tour, the number of hours needed for setting and striking... The indicated prices don’t include catering, decoration, guiding staff etc.

A detailed quotation will be provided for each event.

Package n°1

8am-10am Breakfast at the café and private tour of a

temporary exhibition

Maximum 200 people Estimated cost : 8 000 to 10 000 € ex-tax

Package n°2

6.30pm-10.30pm Private tour of a temporary exhibition followed by

a cocktail at the café and its terrace


Package n°3

Private tour of a temporary exhibition followed by a diner in the South Gallery


Package n°4

Private tour of a temporary exhibition followed by a cocktail in the South Gallery


©Dominique Milherou

Corporate event packages


13ADDITIONAL COSTS Technician-electrician

For each event hosted at the Petit Palais, the presence of a technician-eletrician is required from the beginning of setting until the end of striking.

A complete meal tray will have to be provided for the technician on duty.

Contact

FACEO VINCI FACILITIESSébastien GENS

Security-safety

The fire safety and personal assistance service, as well as the museum’s surveilllance, are necessarily taken care of by the Petit Palais’ staff. They are the only ones empowered to control the goods lift.

A complete meal tray will have to be provided for each staff member present between noon and 2pm and after 8pm.After midnight, taxi bills will have to be taken care of for any staff member who would require it.

Working days from 8am to 6pm

Workings days from 7am to 8am and from 6pm to 10pm (+25%)

Saturdaysfrom 7am to 10pm (+25 %)

Monday to Saturday from 10pm to 7am and on Sundays

(+100%)

53 € 79 € 79 € 106 €

PRICES PER HOUR, EX-TAX :

PRICES PER HOUR, EX-TAX :

Museum staff From 7am to midnight From midnight to 7am

Price per hour, payroll taxes included, VAT excluded 50.25 €32.91 €


14 ADDITIONAL COSTS Cleaning service

Indicative cleaning flat-fee for supplies

A precise quotation will be edited for each event, depending on its particularities.

A complete meal tray will have to be provided for each staff member present after 8pm.

You can request additional specific services, such as a particular cleaning operation before an event.

Main entrance + South Gallery and Pavilion

Visit alone of an exhibition or the collections

75 €

Event from 50 to 150 people 192 €



Less than 100 people 75 €

Main entrance + Museum’s Café / Garden / Auditorium

100 to 200 people 150 €

Post event extra-cleaning 420 €

Up to 9pm From 9pm to midnight After midnight

25 € 50 € HT Calculated per event depending on its particularities

PRICES FOR SUPPLIES, EX-TAX

STAFF : PRICES PER HOUR, EX-TAX


15 FILE AND PROCEDURE Compile your file

Essential elements

A detailed briefing of your event containing : the type of event, program of the event with a complete timetable detailing the necessary time for setting and striking, wanted dates, venues

Number of people attended : guests + staff (internal, hosting organization, different providers) A detailed list of all companies working on site : agency, caterer, decorator, florist etc.

A list of VIPs invited (politicians, show business representatives, arts and culture figures etc.)

A layout plan showing the precise localization and use of energy of all installations and furniture (kitchen, tables, chairs, screens, lights…) as well as the paths used in need of evacuation A proof of fire reaction rating for all material used

Before sending any save-the-date or invitation, these documents will have to be examined and approved by the Petit Palais’ communication staff. These documents will have to show the complete title : “Petit Palais, musée des Beaux-Arts de la Ville de Paris” or in English : “Petit Palais, city of Paris’ museum of fine arts”. The following pictogram and sentence will also have to appear on the invitation : “The Petit Palais, including its garden, is non smoking”.

This complete file will be submitted for validation to the Director of the Petit Palais or its designated representative as well as to the Building’s Security and Safety Manager.

Contractual documents

The following documents will have to be send in two original copies, with initials on each page, and signed. They should be adressed to : Petit Palais Service locations d’espaces 5 avenue Dutuit 75 008 Paris FRANCE

Contract for the temporary occupation of spaces within the museums of the City of Paris - Paris Musées

Bill of specifications “Cahier des charges de mise à disposition d’espaces”

Insurance certificate covering the event organizer (amounts detailed in the contract)

All quotations signed, including for additional costs (security and safety, venue hire, cleaning service, presence of an electrician, auditorium technique)

16 FILE AND PROCEDUREAdministrative process

Send a precise briefing of the event, ideally 8 weeks in advance

1

Send us back the information sheet completed

3

Confirm the event by email after receiving the quotations

2

Send us back the following documents signed :

-Contract for the occupation of spaces -Bill of specifications=cahier des charges-All quotations including for additional costs (security and safety, cleaning, presence of an electrician, auditorium technique)

4

Technical spotting with all the providers

5

Invitation validation by the museum’s staff

7

Validation of the layout plan and the precise timetable of the event

6

48 h before the event : Complete list of all providers, detailing the time slots they’ll be working at the

museum

8

17USEFUL INFORMATION

Host your event at the Petit Palais :From Tuesday to Sunday before 10am or after 6pm.On Mondays, the museum is closed : events can be hosted allday long, starting at 8am.

Some specific events can be hosted during the museum opening hours, please contact us for more information.

MEMO :• Deliveries access : Cour la Reine. Doors height 2,40 m / Width 2,60 m

• Goods lift : Height : 3,20 m Width : 3,55 m Length : 3,27 m Diagonal : 4,70 m 1,8 tons going up 3,3 tons going down

• South Gallery: 484 m²

Width 12.8 m / Length 35.18 m / Height 14.96 m

• South Pavilion : 287 m²

Width 14 m / Length 20.10 m / Height 15.20 m

• Main entrance : 310 m²

• Cloak room : 600 hangers

CLOSEST PARKINGS

Rond-point des Champs-Elysées 3, avenue Montaigne

Place de la Concorde : at the corner between avenue Gabriel et de la Place de la Concorde

Access : 66, avenue des Champs-Élysées (at the corner with rue de la Boetie)

18 CONTACT INFORMATION

Events team Petit Palais :

Sophie [email protected]

0033 1 53 43 40 15

Fanny [email protected]

0033 1 53 43 40 23

PR manager : Anne LE FLOCH [email protected]

0033 1 53 43 40 21

Building Security and Safety Manager : David TOUITOU

[email protected] 1 53 43 40 39

Technicians-electricians Manager – FACEO VINCI FACILITIESSébastien GENS

Sales Representative at the Café “Le Jardin du Petit Palais”Claire MANY


Gift shop ManagerPatrick HENRY


Non-profit Jeunes Talents www.jeunes-talents.org


19 MUSEUM MAP 1st floor map (street level)

3

54

1

2

6

Hall Girault/ 1st floor temporary exhibition450 m2

Personnel Entrance Avenue Dutuit

Toilets

Auditorium182 chairs + 5 spaces for people with disabilities

Cloak Room600 hangers

1

2

3

4

5

6 Delivery access

1st floor entrance : disabled access

20 MUSEUM MAP 2nd floor map (garden level)

1

2

3

4

9 811

10

67

5

Inner Garden

South Pavilion (290 m2)

South Gallery (484 m2)

11

Permanent collections

67

1 to 5

12

8 to 2nd floor Temporary exhibition10

Café-Restaurant

Main Entrance

12

Avenue Winston Churchill 75008 Paris petitpalais.paris.fr

hosting an event at the petit palais · why host an event at the petit palais 4 reinforce your...

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