Hospital Management System Hospital Management System

SARA Infotech (P) Ltd.Bombay, India.

Reservation and In-Patient Admission Out_Patient Registration Patient Care Pharmacy Control Operation Theatre Scheduling Medical Record History Patient Billing and Insurance processing Kitchen Management Finance and Administration Purchase Management Payroll Human Resources Management Facilities Management

ModulesModules

Reservation of a Room and Bed Admission of In-Patient Assignment of Room and Bed Transfer of patient from one room and bed

to another room and bed Pending Discharges Discharge of a patient De Reservation of Room and Bed Cleaning of Room and Bed Transfer of Patient Profile to medical history

In Patient RegistrationIn Patient Registration

Registration of Out PatientTreatment of Out PatientTransfer of patient’s visit record to

medical history

Out Patient RegistrationOut Patient Registration

Tests to be performed for a patientResults of test performedSpecial care required/providedMedicines to the patientReactions of various medicines on

patientAllergies on the patient

Patient CarePatient Care

Define various generic drugs and their brand names

Define various interaction of various drugs

Define inventory control policy of various drugs

Purchase requisition for Drugs and other medical supplies

Receipt of drugs and other supply from vendors

Pharmacy ControlPharmacy Control

Inspection of various drugs and supply Issue of drugs and other supplies to patient of various

department Scrap the obsolete drugs and other supplies Stock Taking List of items below reorder level What This Means Operation Theatre Scheduling Operations to be carried out Availability of operation theatre Availability of doctors , anesthirlogist and other

required for operation Operation theatre scheduling

Pharmacy Control (Cont.)Pharmacy Control (Cont.)

Maintain detail patient database including his biological information and parental information

Assign medical history to a patientMaintain medical history of each

patient, for each visit

Medical Record HistoryMedical Record History

Define rates of Room ,Bed, Various tests and other services provided to the patient as per their category.

Automatic Billing for various services , provided to the patients

Doctors/Consultant charges for the patient Insurance of the patient Bifurcation of the bill payable by the

patient And Insurance company separately

Patient Billing and insurance processingPatient Billing and insurance processing

Define various types of meals e.g. low calories, regular, high protein etc.

Calculation of various type of meal to be prepared

Define bill of material for each type of meal.

Procure various eatable items Maintaining stock of different eatables Supply meal as per the requirement of

patient

Kitchen ManagementKitchen Management

Account codes & account groupings Details of Banks of the company Purchase bills Sales invoices Receipts from customers Payments to suppliers Journal vouchers Bank to Bank transactions or Bank to Cash

transactions View / print payments to be made Approve payments

Finance and Administration Finance and Administration

Print payment vouchers Print cheques Hole payment for an invoice or for vendor Compare budgeted expenditure with actual

expenses TDS rates for various types of bills Debit & credit notes Post transactions to General Ledger Perform period end, monthly and yearly

processing

Finance and Administration (Cont.)Finance and Administration (Cont.)

Display / print customers outstandingDisplay / print vendors outstandingPrint day booksPrint General LedgerPrint trial balanceConsolidate account of various

division

Finance and Administration (Cont.)Finance and Administration (Cont.)

Maintain vendor details Purchase agreements with vendors Payment terms for vendors % tolerance for short/excess supply Purchase requisitions Check requisition against budget Approve purchase requisition Reject purchase requisition Maintain price list of vendors Create & maintain purchase orders

Purchase ManagementPurchase Management

Record vendor’s acceptance for purchase orders Hold purchase orders Amendment of purchase orders Cancel purchase orders Close purchase orders Receipt of goods Inspection of goods Return sub-quality goods Reject goods On-line review of Vendor details / status of requisition / purchase order. Print various reports

Purchase ManagementPurchase Management

Employee Data Maintenance Monthly Payslip Generation Attendance & leave Management Overtime Income - Tax Bonus Superannuation Gratuity Loan Administration Provident Fund

PayrollPayroll

ORGANISATION STRUCTURE RECRUITMENT & SELECTION PERFORMANCE APPRAISAL INCREMENTS & PROMOTIONS TRAINING DEPUTATION/TOUR DISCIPLINARY ACTIONS PERKS NOT A PART OF PAYROLL SEPARATION / RETIREMENT

HUMAN RESOURCES DEVELOPMENTHUMAN RESOURCES DEVELOPMENT

Employee Short Name Employee first name Employee last name Employee middle name Employee Title Employee name in local language Employee category Employee grade Employee cost centre

The Employee Data BaseThe Employee Data Base

Employee Department Employee section Employee date of birth,Country,City Employee sex Employee marital status Spouse name Spouse working or not Employee marriage anniversary date Marriage registered or not No of children No of children studying

The Employee Data Base(Cont.)The Employee Data Base(Cont.)

Religion, caste Mother tongue Blood group Employee gross family income Employee Passport Details Employee Date of Joining,Probation Date Confirmation Date Leaving Date Employee Income Tax Number Employee social security No Mode of Payment,Bank Account No Employee salary currency and Paid Currency

The Employee Data Base(Cont.)The Employee Data Base(Cont.)

Basic salary Employee ticket no Type of worker Retirement Date Last Employer Name

The Employee Data Base(Cont.)The Employee Data Base(Cont.)

Pay slips Bank Statement Social Security Overtime Report Diligence Awards Birth Days in next month Income Tax Statement GL entry for Financial Accounting

ReportsReports

Posts,Location,Category,Grade,Reporting To # Post sanctioned,filled,Vacant Skills,Experience Required for a post Requirement of manpower of a particular

skill/experience Availability of manpower of a particular

skill/experience Allocation of manpower to post/project

Organization StructureOrganization Structure

Vacancy to fill a post Advertisement Inform Recruitement Agency Receipt of CV Interview/Test Selection Salary fitment Offer Letter Joining Induction Training

Recruitment & SelectionRecruitment & Selection

KRA Strength,Weakness,Opportunities Training Needs Recommendations for Increments/Promotion

Performance AppraisalPerformance Appraisal

Salary fitment Burden on Company for Promotions/Increments

Increments & PromotionsIncrements & Promotions

Training Needs Training Programs Training Schedules Training Infrastructure Faculty Training Cost Feedback Training Budget/Utilization

TrainingTraining

Plan for Tour Advance Pending Advance Tour Voucher Payment/Refund

Deputation/TourDeputation/Tour

Incidence Enquiry Committee’s Findings Enquiry Committee’s Recommendations Disciplinary Actions Taken

Disciplinary ActionsDisciplinary Actions

Perk for an employee Budget/Actual

Perks not a part of PayrollPerks not a part of Payroll

Retirement Resignation Death Disappear VRS

SeparationSeparation