horizons 2014 - enterprise solutions
DESCRIPTION
How Enterprise Solutions Break Silos, Increase Communication and Improve Customer Service Presenters: Cameron Boland Vice President of Operations KeyMark Inc. Victoria Pruitt Vice President of Sales KeyMark Inc. This presentation covers interdepartmental benefits of an enterprise implementation, including costs, communication, transparency, etc. Learn why stakeholder involvement through the buying process is critical to collaboration and a successful solution. You’ll also gain understanding of enterprise licensing, tactics for successful end-user rollout, and effective enterprise support.TRANSCRIPT
ENTERPRISE SOLUTIONS KEYMARK INC. | MAY 22, 2014 | GREENVILLE, SC
ADVANTAGES, OPPORTUNITIES AND
CONSIDERATIONS
Enterprise Advantages
• Uniform representation of data. • Ability to focus workers who used to handle
data entry on organizational improvements using the data available through enterprise ECM.
• Improved reporting and increased visibility across the organization for senior management.
Who benefits company-wide?
• Department managers attain the same benefits you have.
• C-Level executives gain increased visibility and see communication across departments.
• Every end user - It can be underlying with LOB App as the user interface. Or, it can be a common user interface enterprise-wide.
Enterprise Opportunities to Consider
• You have the seats covered now and moving forward.
• From here, you research functionality and only add server modules to expand your capabilities.
• If you have AP, evaluate HR (and vice versa). If you have an LOB solution evaluate Back Office.
LICENSING
Enterprise Licensing – OnBase
• Based on number of employees– Must be auditable
• 10% growth clause• Access, workflow, workview or all/some/one
of the above.
Enterprise Licensing – Capture
• Regardless of your capture product, licensing is based on volume.
WHY TAKE AN ENTERPRISE APPROACH?
• Break down information barriers between departments
• Break down information barriers between departments
• Truly implement document retention policies
• Break down information barriers between departments
• Truly implement document retention policies• Reduce Risk
• For all the reasons you implemented a departmental solution
• For all the reasons you implemented a departmental solution– Process Automation and Optimization– Control– Content Reuse– Information Integrity
• For all the reasons you implemented a departmental solution– Ease of Access– Compliance– Cost Reduction– Customer and Employee Satisfaction
WHY NOW?
• Competitive landscape
• Competitive landscape• Leverage the software and infrastructure
investment you’ve already made
• Competitive landscape• Leverage the software and infrastructure
investment you’ve already made• Leverage the investment in human capital
you’ve already made
HOW DO I GET THERE?
• The three P’s
• The three P’s– Processes
• The three P’s– Processes– People
• The three P’s– Processes– People– Partners
Processes
• Ideally, you already have a clear definition of your business processes – Complexity– Business value– Regulatory and compliance constraints– Impact on people
Processes
• Ideally, you already have a good definition of your business processes
• Realistically, most people have a good idea of what processes exist and a subjective view of value the value of each
Processes
• In order to be effective, you simply need to have a process for identifying and defining processes that are a fit for ECM– The Goldilocks Principle
Processes
• Identify processes that are not too difficult and not too simple
Processes
• Identify processes that are not too difficult and not too simple
• Identify processes where automation can have a significant business impact and quantify it.
Processes
• Identify processes that are not too difficult and not too simple
• Identify processes where automation can have a significant business impact and quantify it.
• Get business buy in from the top down.
Processes
• Measure your success
Processes
• Measure your success• Leverage past successes and move on
People
• Your team is the most important factor in your ability to be successful
People
• Build a team that is capable and self-sufficient
People
• Build a team that is capable and self-sufficient– At least two people to start with, but three or four
would be better
People
• Build a team that is capable and self-sufficient– At least two people to start with, but three or four
would be better– Train them – System Administration, Workflow
Design
People
• Build a team that is capable and self-sufficient– At least two people to start with, but three or four
would be better– Train them – System Administration, Workflow
Design– Train them some more – OnBase API, Supporting
OnBase, Workview
People
• Build a team that is capable and self-sufficient– Add a business analyst to the mix
People
• Build a team that is capable and self-sufficient– Add a business analyst to the mix– Make use of other available assets – OTTC,
TechQuest, Premium Training, Hyland Communities
People
• Build a team that is capable and self-sufficient– Add a business analyst to the mix– Make use of other available assets – OTTC,
TechQuest, Premium Training, Hyland Communities
– User Groups, Networking Opportunities
Partners
• Lean on your partners when needed
Partners
• Lean on your partners when needed– Technology Updates
Partners
• Lean on your partners when needed– Technology Updates– Support Services
Partners
• Lean on your partners when needed– Technology Updates– Support Services– Consulting Services
Partners
• Lean on your partners when needed– Technology Updates– Support Services– Consulting Services– Turnkey Projects
Partners
• Lean on your partners when needed– Staff Augmentation
NEXT STEPS
Free Two-Day Assessment
• BPM Group will come onsite (you pay travel only) and evaluate your potential success with the enterprise model.
• Includes evaluation of department uses and core LOBs.
• Can assist with ROI evaluation.
Contact Your Account Manager• Your account manager is here to help you.• So am I:
– Victoria Pruitt– 864-343-0341– [email protected]
• And Kami!– Kami Turner– 864-343-0320– [email protected]
THANKYOU!