Brock Environmental Center Classroom

REQUEST FOR PROPOSAL

GENERAL CONTRACTING SERVICES

REQUEST FOR PROPOSALS

Issue Date: October 25, 2019

Location of Work:

The Chesapeake Bay Foundation, Inc.

The Brock Environmental Center at Pleasure House Point, Virginia Beach, VA

All inquiries for information should be directed to Micheal Schnekser; Tymoff + Moss Architecture: Michael@tmarchitects.com

PROPOSALS (INCLUDING SEPARATE DOCUMENTS FOR THE TECHNICAL AND COST QUALIFICATIONS) SHOULD BE EMAILED TO:

To: Micheal Schnekser, Michael@tmarchitects.com CC: Nicole Dunn, ndunn@cbf.org

Proposals for furnishing the services described herein will be received until 5:00 p.m. local time on November 25, 2019. Proposals must reach the above address by the deadline stated.In compliance with this Request For Proposals, (RFP) which includes the attached Table of Contents and all provisions and appendices attached and referenced therein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described in the RFP cited above and submit the signed Proposal submittal response which includes this completed and signed page, and other data as required by the RFP. It is understood that this Proposal and the scope of services may be modified, by mutual written agreement in subsequent negotiations.Name and Address of Proposer:_______________________ Name _______________________ Date_______________________ Signature _______________________ Title_______________________ Address ______________________Telephone

_______________________ ______________________ Email

PRE-PROPOSAL SUBMITTAL CONFERENCE: A pre-submittal Proposal conference will be held, attendance is not required.

Monday, November 4, 2019 @ 11:00am o CBF’s Brock Environmental Center

3663 Marlin Bay Drive, Virginia Beach VA

Table of ContentsPage

Section I: Project Information 1

Section II: Scope of GC Services 2

Section III: Pre-Construction Fee and Guaranteed Maximum Price 14

Section IV: Qualification Submission Requirements 16

Section V: Evaluation and Award 19

Attachments:

1) Lump Sum General Conditions Items (1 page)

2) Cost Qualification Form (2 pages)

3) Project Cost Elements (7 pages)

4) Progress pricing drawings (online link) https://www.dropbox.com/sh/lgd1ejyszf1oxrv/AAANVmUgFHa-rxYJEFA9JapMa?dl=0

5) Preliminary Project Manual (online link) https://www.dropbox.com/sh/lgd1ejyszf1oxrv/AAANVmUgFHa-rxYJEFA9JapMa?dl=0

I. Project InformationA. Purpose

The purpose of this Request for Proposal is to procure the services of a General Contractor (GC) who will team with the Owner, Owner’s Representative, and Project Designer (A/E) to successfully design and construct the proposed Chesapeake Bay Foundation’s Brock Environmental Center Classroom project to consist of an approximately 1,600 SF facility located at the current Brock Environmental Center 3663 Marlin Bay Drive in Virginia Beach. It is the intent of the Owner to design and construct the facility such that it will be certified as LEED 4.0 Platinum. The GC will provide the services listed in Section II Part B of this RFP during completion of the design phase. At a time designated by the Owner, the GC will be asked to develop a Guaranteed Maximum Price (GMP) which, once agreed to by the Owner, will form the basis of a written construction contract between the Owner and GC for the completion of the project.

The team of Tymoff & Moss Associates (TMA) has been selected as the A/E team for the project and will be the Architect of Record. The General Contractor will contract with the Chesapeake Bay Foundation. WPL will continue to serve as Land Surveyors, Landscape Architects, and Civil Engineers for the project.

B. Project Schedule (subject to change)1. Procurement of General Contractor (GC)

a) Issue Requests for Proposal – October 25, 2019b) Pre-proposal meeting – November 4, 2019 c) Receive GC Proposals – November 25, 2019d) Interview final selected GC firm(s) – December 4, 2019 e) Intended select GC/Notify by – December 11, 2019

2. Design Schedulea) Design Development through 95% Construction

Documents (June 2019 – October 2019) b) Design refinement with General Contractor 5%

(December 2019)

3. General Contracting Services

a) Pre-Construction Services (December 2019)b) Prepare and Negotiate GMP when construction

drawings are at 30% complete, 60% complete, and 90% complete.

c) Award Contract (December 2019)d) Construction Services (January – July 2020)

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e) Occupancy (August 2020)f) Warranty Period Services (1 year following occupancy)

II. Scope of GC ServicesA. General Requirements

1. GC Team Description

a) In general, the GC shall be part of the leadership team and partner with the owner. GC will provide project leadership and partner with the Owner, Owner’s Representative and the A/E to work collaboratively during the design, construction and warranty periods to serve the needs of the project.

b) The GC shall provide and maintain an experienced, professional team of individuals that are tailored to the size and complexity of this project, and who are capable of successfully managing the scope of services defined in this RFP. Having LEED 4.0 Certified individual(s) would be a plus.

c) The GC for this project will be selected, in part, based on the individuals the GC has proposed for key roles during the preconstruction and construction phases. Upon selection, the GC shall agree to not reassign any of those individuals to other projects without written approval from the Owner. Requests by the GC to substitute any key personnel must be received by the Owner in writing and shall include the reason for substitution and background information on the proposed personnel consistent with the requirements set forth in Section IV of this RFP. Owner has the right to request removal of any GC/Subcontractor staff for unprofessional conduct.

d) Sustainability is the critical component of this project. The GC staff is expected to understand and carry out sustainable practices throughout.

e) What is your approach and execution of sustainability on the project?

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B. Pre-Construction Services

1. Project Review and Consultation

a) Upon selection, the GC will meet with the Owner, Owner’s Representative and A/E to fully understand the Program, scope, design documents and all other pertinent aspects of the project.

b) The GC shall attend regularly scheduled meetings with the Owner, Owner’s Representative and/or A/E throughout the refinement the design phase in December. During these meetings, the GC will provide appropriate representation to advise the Owner, Owner’s Representative and A/E on matters relating to site use and improvements, selection of materials, building methods, construction details, building systems & equipment, construction phasing and sequencing.

2. LEED Platinum 4.0a) This project is designed to earn LEED

BD+C:NC v4/v4.1 Platinum certification.

b) The GC shall actively participate as a member of the project team to reach the goals of LEED Platinum 4.0 Certification throughout the design phase of the project. A LEED 4.0 certified GC project staff member is a plus.

3. Value Analysis and Cost Estimate

a) The GC shall provide value analysis services and offer cost savings suggestions and best value recommendations to the Owner, Owner’s Representative and A/E. Value analysis shall include life cycle cost analyses as well as “first time” cost savings. This information shall be provided in a report to the Owner, Owner’s Representative and A/E which will be due within 30 days from the initial project review meeting.

b) The GC shall meet with the Owner, Owner’s Representative, and A/E to resolve any issues with the GC’s cost estimate. All Proposed materials need to meet or exceed the standard set of formerly vetted materials at the Brock Center set by Living Building Challenge. The Owner or Owner’s Representative will facilitate this meeting.

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c) Follow-up estimates, and reconciliation meetings will take place throughout the pre-construction services Phase.

4. Review of Design Documentation

a) The GC shall thoroughly and continuously review the design documentation for clarity, completeness, constructability, and coordination.

b) The reviews shall be interdisciplinary and include both the construction drawings and specifications.

c) The GC shall maintain a running log of all issues noted during the pre-construction process.

d) Issues identified during the review process shall be conveyed to the A/E in writing and copied to the Owner and Owner’s Representative.

5. Maintaining Project Schedule

a) During the pre-construction services phase the GC shall maintain the schedule and alert the Owner and the Owners rep of potential impacts or changes to the project schedule.

6. Subcontractor Prequalification

a) The GC shall pre-qualify all major subcontractors. The GC shall provide the Owner with criteria used to pre-qualify subcontractor for review and approval.

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b) It is the intent of the Owner that all subcontractors meeting the pre-qualification criteria be allowed to bid on this project.

c) The GC shall provide to the Owner and Owner’s Representative a report which substantiates and justifies the GC’s recommendation to include or exclude each subcontractor who responds to the GC’s Request for Qualifications.

7. Prepare Guaranteed Maximum Price (GMP)

a) Beginning with the conceptual estimate the GC shall continually update and refine the project estimate.

b) The GC will alert the owners and the owners rep for any changes to the project estimate.

c) At a time designated by the Owner, the GC shall prepare a Guaranteed Maximum Price (GMP) to construct the project.

d) Should the GMP exceed the Owner’s budget for Construction as defined in the Construction Contract, at no additional cost to the Owner, the GC shall work jointly with the Owner, Owner’s Representative and A/E to redesign the project as needed to meet the Construction budget while maximizing the project Program. The GC shall revise and resubmit the GMP for review.

e) The Owner reserves the right to accept or reject any GMP submitted by the GC at the Owner’s sole discretion. Should the Owner accept the GMP, the Owner will initiate and produce construction contract for GC review, negotiation and mutual approval.

f) For the basis of the cost Proposal, the GC should assume the GMP will be established based on the final Construction Documents design submission.

C. Construction Services1. Procurement of Trades Contracts

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a) Bids shall be accepted only from trades contractors who were pre-qualified in accordance with Section II.B.6 of this RFP.

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b) Prior to establishing the best qualified bidder for each trades contract, the GC shall meet with and thoroughly review the bid materials submitted by each apparent low bidder to ensure that the scope of work is fully understood, and the bid amount is all-inclusive for the specified scope.

c) All bid and contract documentation between the GC and trades contractors shall always be made available for review by the Owner and Owner’s Representative.

2. Construction Schedule

a) The construction phase schedule requirements will be defined in the Construction Contract.

b) The General contractor shall carry out all required meetings.

c) The Monthly Project Reports submitted with each pay request shall consist of the approved construction schedule (or latest approved revision) that has been updated to indicate actual progress at the time of the submittal. The “as of” date (data date) for the update shall be no earlier than one week before the pay request meeting. If there are construction activities whose actual progress is less than what is projected on the approved schedule, a narrative report must also be submitted which lists the delayed activities and, where necessary, indicates how these activities will be expedited to avoid delaying the overall substantial completion date. An electronic copy of the updated schedule and, if required, the narrative report must be submitted with each pay request. The Monthly Project Report shall also include an update on progress with LEED submittal requirements. Review and approval of the Monthly Project Report is a prerequisite to the review and approval of the monthly pay request. Once approved, electronic record copies of the Monthly Project Report shall be provided to the Owner.

d) All (Critical Path Management) CPM schedule activities shall be coded to allow for sorting by Phase, Trade and Building Location. The construction schedule shall include, but not necessarily be limited to, the following Schedule Activities as they apply to this project:

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1. Submittal and approval of required shop and coordination drawings

2. Ordering, fabrication and delivery of major materials and equipment

3. Pre-installation meetings4. Construction tasks (maximum duration for any

activity is 20 days)5. Milestone start/completion dates for Owner

activities that are NIC.6. Check-out start up and test/balance of major

equipment7. Milestones related to commissioning activities8. Submittal and approval of O&M Manuals9. Clean up and punch list10.Interim (i.e. pre-ceiling installation), Substantial

Completion and Final Completion inspections11.Owner occupancy

3. Project Management & Control

a) The GC shall maintain at the site an adequate and competent staff approved by the Owner. Deletions and/or substitutions to the approved staff must be submitted in writing by the GC and approved in writing by the Owner. The GC staff shall manage the work of the trades contractors and coordinate the work with the activities and responsibilities of the Owner, Owner’s Representative, A/E and GC to complete the project in accordance with the Owner’s objectives for quality, cost and time.

b) The GC shall work jointly with the A/E to establish procedures that provide for the efficient and timely processing of Submittals, Requests for Information (RFIs) and Change Proposals. The GC shall develop and maintain status logs for all Submittals, RFIs and Change Proposals which shall be made available for review at all times by the Owner, Owner’s Representative and A/E.

c) The GC shall develop, implement and maintain programs to ensure project Safety and Quality. The programs shall be available for Owner and Owner’s Representative review and input. The GC shall designate on site staff members responsible for ongoing safety and quality control inspections.

4. Meetings

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a) The GC shall conduct all pre-construction meetings. The GC shall prepare and distribute the meeting agenda at least three days prior to the meeting. Within five days following the meeting, the GC shall prepare and distribute meeting minutes to all attendees.

b) The GC shall conduct weekly (or more frequently when appropriate) Progress Meetings with all trade contractors. The meeting agenda shall include, but not necessarily be limited to, construction progress relative to the approved construction schedule, upcoming construction activities, the status of pertinent submittals, RFIs and Change Qualifications and the results of construction safety and quality inspections performed by the GC, A/E and/or Owner or Owner’s Representative. The progress meetings shall be open to A/E, Owner and Owner’s Representative attendance. Within three days following each meeting, the GC shall prepare and distribute meeting minutes to the attendees, the A/E and designated Owner Representative(s).

c) The GC shall conduct Weekly Owner’s Meetings, one of which can also serve as the Pay Meeting. Meeting attendees shall include appropriate representation from the Owner, Owner’s Representative, A/E, GC and trades contractors. Meeting agenda items shall include, but not necessarily be limited to, construction progress relative to the approved construction schedule, upcoming construction activities and pre-installation meetings, the status of pertinent Submittals, RFIs and Change Qualifications, status and review of outstanding issues and recommended resolutions and the results of construction safety and quality inspections by the GC, A/E and/or Owner or Owner’s Representative. Within three days following each Owner Meeting the GC shall prepare and distribute meeting minutes via email to all attendees and any team members who may have been absent.

d) The GC shall conduct Pre-Installation Meetings prior to commencing construction activities that involve multiple trades contractors and/or involve the installation of building systems (roof, stone veneer, fire alarm, etc.). Within thirty (30) days after award of the contract, the GC shall prepare a complete list of all required pre-installation meetings and review with the A/E, Owner’s Rep, and Owner. The listing and schedule for upcoming meetings will be reviewed at each progress meeting. The pre-installation meeting shall include representation from the GC, applicable trades

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contractors, the Owner’s Representative and inspection personnel, and when specifically requested by the owner, the A/E. The agenda for each pre-construction meeting shall include, but not necessarily be limited to, a discussion of the requirements of the contract documents, status of applicable submittals and shop drawings, manufacturer’s installation requirements, mock-ups, construction schedule constraints, weather constraints and follow up inspection procedures for quality assurance. Within three (3) days following each meeting, the GC shall prepare and distribute meeting minutes via email to the attendees, A/E, and designated Owner Representatives.

e) The GC shall attend along with mechanical, electrical, and building automation trades contractors, periodic Owner commissioning meetings during and after construction.

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5. Reports

a) The GC shall prepare and submit electronic Daily Reports, at least twice per week, to the Owner’s Representative which include, but are not necessarily limited to, the following information:

1) Weather conditions2) Construction Activities3) GC and Trade Contractor manpower and

equipment onsite4) Visitors to the site5) Tests/Inspections6) Project issues (include photographs where applicable)

b) The GC shall provide a Bi- Monthly Progress Status Report to the A/E, Owner and Owner’s Representative that details actual construction progress versus planned progress. The report shall include labeled photographs which reflect the construction status.

c) The GC shall provide a Monthly Project Status Report to the A/E, Owner and Owner’s Representative concurrent with the request for payment. The Monthly Project Status Report shall include the schedule information as well as the following:

1) Summary of the overall project status relative to the major schedule milestones

2) Activity Logs providing the status of all Submittals required by the contract documents

3) Activity Logs providing the status of all GC Requests for Information and Change Qualifications

4) Summary of GC Safety and Quality Assurance inspections performed during the prior month

5) Log of Project Issues which could have a delaying impact on the construction schedule or cost impact to the GMP

6) Log of installation deviations from the Contract documents that have been noted on the GC’s as-built documents

d) The GC shall maintain a deficiency log of any work items noted by the GC, Owner, Owner’s Representative or A/E as not meeting contract requirements. The log will include item number, description, action taken/current

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status/resolution, and open/closed. The log is to be reviewed at each progress meeting.

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6. Building Operations

a) Operations and Maintenance (O&M) Manuals

1. At least one month prior to the demonstration of equipment, the GC shall obtain and submit Operations and Maintenance manuals to the A/E for review and approval.

2. Two (2) complete sets of O&M manuals in digital form shall be provided:

a) Division 1-13 Architectural may need info on site as well

b) Division 15 Heating, Ventilating, Cooling

c) Division 15 Plumbingd) Division 15 Building Automation

Systeme) Division 16 Electrical

3. Manual binders shall be all digital.

5. As appropriate, each manual shall include:

a) Names, addresses and Customer Service numbers, responsibilities of all subcontractors, manufacturers, and suppliers who participated in the construction or who furnished materials and equipment.

b) Complete maintenance instructions from the manufacturer’s local representative for each item of operable equipment as well as the name, address, and telephone number of the installing subcontractor.

c) Catalog data on all items submitted and other pertinent data such as wood type, roofing, finishes, and color selections for all finished materials and fabrics.

d) Catalog data on all plumbing fixtures, valves, water heaters, heating equipment, temperature controls, fans, electrical panels, service entrance equipment, light fixtures, similar equipment and systems. Manufacturer’s advertising or promotional literature is not acceptable.

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e) Manufacturer’s name, model number, serial number, service manual, spare parts lists, and descriptive literature for all components.

f) Preventive maintenance instructions and schedules for all major equipment.

g) List of most frequently encountered breakdowns and repairs.

h) Instructions for starting and operating the actual system as installed.

i) Detailed one-line, color-coded wiring diagrams.

6. At least one (1) month prior to Substantial Completion, the GC shall submit a listing by specification section of required O&M training (type and duration), spare parts/attic stock, and extended warranty requirements to facilitate a smooth transition. The GC, A/E, Owner and Owner’s Representative will meet to discuss the list and coordinate a schedule for the training. The GC will prepare a written agenda for each training session.

a. Following O&M manual approval and within two (2) weeks of Substantial Completion, the GC, A/E, and Owner shall meet with the building occupants and maintenance personnel to turn over the O&M manuals, review the project punch list, and turn over any ancillary items (paper towel dispenser keys, etc.).

b. Commissioning

1. The Owner will hire at their cost a third-party,independent Commissioning Agent (CxA) to provide commissioning services during the design, construction and occupancy phases of the project.

IF HIRED:

2. The CxA will provide review of design documents and submit comments during the design phase. CxA review comments will be incorporated by the Design and Construction Teams, as appropriate and agreed to by the Owner. The GC will be expected to respond to,implement and/or address CxA review comments, as appropriate.

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3. The CxA will develop “Commissioning Specifications” which shall become a part of the project contract documents. These commissioning specifications will include definition of the responsibilities of all parties during the construction phase related to commissioning of the project. These specifications will define the required role and participation of the GC firm in support of commissioning activities.

4. During the submittal process, the CxA will identify which submittals will be required for review and information. The GC will provide required copies of these identified submittals to the CxA. The GC will respond to submittal review comments from the CxA.

5. The CxA will develop and provide to the GC, installation verification checklists (IVC’s) and/or equipment startup checklists (ESC’s) The GC and subcontractors will be required to complete the IVC and ESC forms prior to commencing functional performance testing of systems.

6. The CxA will also develop Functional Performance Test Procedures (FTP’s) for use in the testing and verification of proper functionality and sequences of covered equipment and systems. The GC and subcontractors will provide the necessary technician labor, equipment, tools, ladders, instrumentation and access to facilitate the CxA in performing the Functional Performance Testing. The GC and subcontractors will be expected to review the proposed FTP’s to verify compliance with actual systems and sequences as installed.

7. The GC is to provide the CxA with copies of all applicable RFI’s, sketches, field directives and change order Qualifications as they related to commissioning activities.

8. The CxA will develop a running Commissioning Issues Log, consisting of items noted during both the design and construction phases. The GC will provide a response and take appropriate action in response to resolving commissioning issues listed and developed during construction.

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9. The GC will incorporate commissioning schedules and milestones in the overall Project CPM Schedule, such that pre-requisite critical path activities leading to commissioning milestones are recognized and included.

10. The GC is to coordinate scheduling of equipment startup and testing with the CxA, so that observation of tests and startups can be arranged, if desired.

11. The GC is to respond to review comments developed by the CxA upon the commissioning agent’s review of O&M manuals and Owner training agendas and requirements. The GC is to work with the CxA to resolve outstanding issues related to these activities.

12. Satisfactory completion of Functional Performance Testing, along with resolution of all major Commissioning Issue items, will be a condition for Substantial Completion of the project.

13. The GC and subcontractors are to provide O&M, equipment data and other information to the CxA needed to develop Comprehensive Building Systems Manuals.

Post Occupancy Walk-Through

1. In addition to warranty responsibilities required in the project specifications, the GC along with the mechanical and electrical trades contractor(s) will participate in post occupancy building walk through(s) at 6 and 11 months following Substantial Completion with the Owner, Owner’s Representative and A/E. These walk through(s) are in addition to response to normal warranty calls. The GC will provide a list of all warranty calls received/status at the meeting.

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III. Pre-Construction Fee & Guaranteed Maximum Price (GMP)

(For Reference Purposes)A. Pre-Construction Fee

The Pre-Construction fee is separate and apart from all construction related fees and shall reflect the GC’s cost to provide the services outlined in Section II.B of this RFP.

B. Guaranteed Maximum Price (GMP)1. The Guaranteed Maximum Price (GMP) is generally defined as

the sum of the following:

a) Pre-Construction Feeb) Construction Manager’s Feec) The General Conditions costsd) The Cost of the Construction Worke) Construction Management Contingency

2. See Project Cost Elements (Attachment 3) for a breakdown of various project costs.

3. The GMP cannot exceed the Owner’s construction budget as defined in Section I of this RFP.

C. Construction Manager’s FeeThe Construction Manager’s fee is generally defined as the amount included in the total construction cost (GMP) that compensates the GC for home office expenses, overhead, profit and general management of the contract during the construction phase.

D. General Conditions (includes some General Requirements costs)

1. General Conditions costs are generally defined as the total compensation payable to the contractor for onsite supervision, inspections, coordination and managing of the work. The costs include all equipment, utilities, facilities, bonds, insurance and labor, including all mark ups.

2. The final General Conditions cost Qualification shall be a fixed amount and shall be inclusive of the project scope as defined in this RFP. The General Conditions to be provided by the GC in the General Conditions cost Qualification (Attachment 2 of this RFP) are considered limited in scope and not inclusive of all General

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Conditions required for the project. Proposed costs provided by the GC shall be used for evaluation purposes with final General Conditions to be determined after negotiations between Owner and selected GC in establishing the GMP.

3. The final General Conditions Qualification is to be inclusive of both project site and home office costs required to execute the requirements for the project.

4. The final General Conditions Qualification shall clearly identify any exceptions or exclusions to the general conditions’ requirements defined in this RFP, along with any proposed modifications.

5. The final General Conditions Qualification shall include unit rates for all possible line items that would be used as a basis for an increase in the general conditions amount should a major change in the project scope of work take place.

6. The Qualification must delineate each GC team member’s staffing costs. Such staffing costs must be represented as hourly rates reflecting direct salaries plus all burdens minus any markup for overhead and profit. Also, to be included are the durations of assignment anticipated for each member of the team.

E. Cost of the Construction Work1. The cost of the construction work is generally defined as the

direct costs of labor, materials, equipment, and associated costs of the trades/subcontracts which are incorporated into the completion of the project.

2. Once trades bids are received by the GC, any “savings” in the actual Cost of the Work versus the Cost of the Work included in the approved GMP shall revert to the Owner and the GMP may be reduced accordingly. If the actual cost exceeds the amount for this component of the approved GMP, those costs shall be borne by the GC.

F. Construction Management Contingency

1. The Construction Management contingency is held by the owner and used by the GC at the expressed written consent to the owner.

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2. The Construction Management Contingency is generally defined as that portion of the GMP set aside to address costs of the construction work that were reasonably unforeseen at the time the GMP was developed. The contingency may be used for 1) Scope gaps between trade contractors, 2) Contract default by a trades contractor, 3) Unforeseen field conditions (not to include unforeseen unsuitable materials, rock or other obstructions not assumed in estimated quantities included in the cost of the work), 4) Costs of corrective work not provided for elsewhere in the contract documents and 5) Design omissions which a prudent GC should reasonably have detected during the discharge of the GC’s pre-construction services.

3. The Construction Management contingency may be applied to any items within the Cost of the Work without the necessity of a change order, without constituting a change in the Work, and without resulting in any change in the GMP. The GC will notify the Owner in writing of the GC’s intent to apply any part of the Construction Management contingency to any item within the Cost of the Work prior to any such application.

4. The balance of any unspent Construction Management contingency at the completion of the project shall be returned to the Owner.

IV. Proposal Submission RequirementsA. General

1. Electronic responses to include separate documents for the Technical Proposals and Cost proposals should be sent to:

TO: Micheal Schnekser: Michael@tmarchitects.com

CC: Nicole Dunn: NDunn@cbf.org

File size is limited to 10 MB. No hardcopies will be accepted.

2. The requirements identified in this section of the RFP shall be considered minimum requirements. Failure to provide any of the requested information may render the Proposal non-responsive and therefore disqualify the proposer from further consideration.

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B. Technical Qualifications1. Proposed Team Members

a) Specify the percentage of time each team member is expected to spend on this project during the pre-construction and construction phases.

b) Provide a list of specific projects that the Project Manager and Superintendent have worked on together and references for those projects.

c) Identify the direct responsibilities of each team member during the pre-construction and construction phases. At a minimum, GC responsibilities shall include those listed in Sections II.B and II.C of this RFP.

d) Provide a statement from the Project Executive committing the proposed team members for the duration of the project.

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2. Project Plan (this section should be 4-5 pages)

a) Provide the Cost Model used on one of the proposer’s completed projects and describe how this model was developed, updated and finalized to obtain the construction cost. Provide the Cost Model to be used on this project if different from the model referenced above.

b) Describe the process by which value analysis is performed to achieve an appropriate balance between costs, aesthetics, sustainable design and function. Provide a sample Value Analysis Report from a previous project.

c) Describe the process by which design documentation is reviewed for clarity, completeness, constructability and coordination. Provide a report of deficiencies/issues resulting from the review of the design documentation.

d) Describe the process by which subcontractors will be pre-qualified. Identify all evaluation criteria used by the GC during the pre-qualification process.

e) Identify the strategies that have been implemented successfully by the GC during the preconstruction and/or construction phases of previous projects to maximize the overall quality of the work. Provide specific examples where these strategies resulted in a higher quality finished product.

f) Describe your firm’s approach and procedures for developing and updating the construction schedule. Identify all parties involved and their levels of involvement. Indicate strategies for securing subcontractor “buy-in” to the schedule submittals.

g) Describe your firm’s approach and procedures for handling project Submittals and Requests for Information in a timely fashion. Provide a sample of the Activity Logs from a previous project that were used to track these items.

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h) Provide a sampling of project reports that have been provided on previous projects to help the Owner and other project teams members stay appraised of the project status and issues.

i) Provide your firm’s approach and procedures for quality control/assurance.

j) Provide your approach for meeting the requirements of LEED 4.0 Platinum certification and provide a detailed plan for how you will meet these goals during the construction phase of the project.

k) Provide any additional information on your firm that you feel makes your firm uniquely qualified to provide GC services on this project.

3. References

a) Provide a list of clients in the Tidewater Region of Virginia that are repeat clients or have completed projects of a similar size and scope. along with current contact information.

C. Cost Submittal (For Information Only)1. The submitter will be required to complete the

attached Cost Proposal Form and submit the form electronically separate from the Technical Proposal when required.

2. The submitter shall provide conceptual schedule of values refer to section 0192100 payment procedures

D. Preliminary project schedule 1. Provide a CPM (Critical Path Management) project

schedule refer to:013200 construction process documentation.

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V. Evaluation and Award A. Selection Criteria

1. The Owner shall consider the following when evaluating the Qualifications:

a) Demonstrated ability to successfully deliver a project of similar size and complexity as defined in Section I of this RFP.

b) Qualifications and experience of the GC’s key personnel assigned to this project.

c) References from Owners who are particularly knowledgeable of the project team members proposed by the GC. Provide list of repeat clients within the Tidewater Region of Virginia.

d) The GC’s proposed Costs and Fees.

e) Demonstrated ability of the GC to successfully perform the preconstruction services as defined in this RFP.

f) Demonstrated ability of the GC to successfully perform the construction services as defined in this RFP.

g) Company’s approach to sustainability?

B. Negotiations Meetings

1. Upon receipt of the submittal, the Owner may schedule follow up meetings with the core team, which includes the Project Manager, Pre-Construction Manager, and Superintendent. At its discretion, the Owner may select one firm for negotiations or may schedule a time with as many respondents as it chooses to meet with the Owner and discuss the respondents’ submittal. If the Owner selects one firm for negotiations, but negotiations are unsuccessful, the Owner reserves the right to negotiate with the 2nd highest ranked firm and so on and so forth. Follow up meetings may involve negotiations of any proposed costs or fees.

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C. Award of Contracts

1. Upon completion of successful negotiations, the Owner shall notify the successful GC in writing and execute a contract with the GC. The Contract will be AIA contract A133-2009SP (Sustainable Project).

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ATTACHMENT 1

Lump Sum General Conditions ItemsThe GC shall include in the general conditions, submittal the following minimum requirements. The general conditions to be provided by the GC in the general condition’s proposal are considered limited in scope and not inclusive of all general conditions required for the project. Proposed costs provided by the GC shall be used for evaluation purposes with final general conditions to be determined at a later date after negotiations between Owner and selected GC.

q Project/Construction management and supervision

q Procurement management and administration

q Project accounting, budgeting, estimating and forecasting

q Scheduling

q Safety engineering, training, management and administration

q Quality engineering, training, management and administration

q Building equipment start up, commissioning and turnover

q Office management including clerical and administrative support

q Personnel relocation and travel expenses

q Mobilization, rental, demobilization of temporary project facilities and offices, including office furnishings

q Office equipment and supplies

q Office computers, networking, internet and software costs

q Telephones, cellular phones, pagers, two-way radios, etc.

q Vehicles and their associated maintenance, repair, fuel and insurance costs

q Storage facilities (on and/or off site)

q Site signage as approved by the Owner

q Site access and safety training

q Project photographs

q Additional items proposed by the GC to ensure a successful project

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ATTACHMENT 2 COST QUALIFICATION FORM General Contracting Services

FOR INFORMATION ONLY

DATE: October 25, 2019

PROJECT: Chesapeake Bay FoundationBrock Environmental Center Classroom

In compliance with and subject to your Request for Proposal and the documents therein specified, all of which are incorporated herein by reference, the undersigned proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this project as prepared by the Chesapeake Bay Foundation, for the consideration of the following amount:

PART A.Lump sum price to provide Pre-Construction Services as described in Sections II.B. and III.A.of the Request for Proposal:

PART A = ______________________________________Dollars ( $ ______________ ).

PART B.Lump sum price for the Construction Manager’s Fee as described in Sections II.C. and III.C. ofthe Request for Qualification:

PART B =_______________________________________Dollars ($ ).

PART C.Lump sum (fixed) price for General Conditions items as described in Sections II.A. and III.D. and Attachment 1 of the Request for Proposal. In addition to providing the lump sum amount below, the Construction Manager (GC) shall attach to this Cost Proposal form a listing of individual cost items including hourly rates, unit costs, durations, etc.:

PART C =_______________________________________Dollars ($_______________).

PART D.Lump sum price for the Construction Management Contingency as described in Section III.F. of the Request for Proposal:

PART D =_______________________________________Dollars ($ ).

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TOTAL AMOUNT (PARTS A + B + C + D):

___________________________________________________DOLLARS ($ ________________).

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Acknowledgment is made of receipt of the following Addenda:

Either the undersigned or one of the following individuals, if any, is authorized to modify this Cost Proposal prior to the deadline for receipt of Proposals by writing the modification and signing his name and emailed to the Owner:

Proposer______________________________________(Name of Firm)

By_________________________________________________ (Signature)(Typed Name)

Title__________________________________________

Business Address:

_______________________________________________

_______________________________________________

Telephone #

____________________________________________

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ATTACHMENT 3 Project Cost Elements

I. CONSTRUCTION MANAGEMENT SERVICES

DESCRIPTION PRECON. FEE BASIC FEE GEN. CONDS A/E COST OWNER COST DIRECT COSTProject Superintendent(s) X Assistant Superintendent's) X Field Engineer X Corporate Executives X Principal in Charge X Project Executive X Legal (Basic Services) X Project Manager X Accounting X Scheduling X X Life-Cycle X Energy Management X Production Engineering X Purchasing X Value Engineering X Systems Development X Estimating X Cost Engineers X Project Coordinator X Project Expeditor X Drafting Detailer X Drawing Checker X Safety Officer X E.E.O. Officer X Secretarial X Quality Control/Manager X Clerk-Typist X Mechanical Coordinator X Electrical Coordinator X Project Engineer X Scheduling Engineer X Time Keeper/Checker X Safety Engineer X Superintendents X Off-Site Staff Travel Costs X Off-Site Staff Transportation X On-Site Project Manager X Engineers Transportation X Project Staff Moving X Project Staff Subsistence X Project Budget Estimating X X Project Phasing X X NOTE: ALL PERSONNEL COSTS SHALL INCLUDE SALARIES AND FRINGE BENEFITS.

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II. SAFETY, SECURITY, AND SERVICES

DESCRIPTION BASIC FEE GEN. CONDS. A/E COSTOWNER

COST DIRECT COSTSafety Equipment X First Aid Supplies X Handrails & Toe Boards XOpening Protection XFire Extinguishers/Fire X Security Guard/Watchman X Weekly Cleanup XFinal Cleanup XTemporary Fencing XCovered Walkways XBarricades XSafety Nets XAmbulance Costs X Debris Hauling/Removal XTraffic Control X2-Way Radio Equipment X Trash Chute & Hoppers XSnow & Ice Removal X

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NOTE: ALL PERSONNEL COSTS SHALL INCLUDE SALARIES AND FRINGE BENEFITS

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III. FACILITIES, EQUIPMENT, AND SERVICES

DESCRIPTION BASIC FEE GEN. CONDS. A/E COSTOWNER

COST DIRECT COSTGC Office Trailer Rental X Owner Office Trailer Rental X Tool/Utility Trailer Rental X Water/Ice X Temp. Lighting/Wiring XPower Expenses XTemp. Water Services XTemp. Heat Expenses XTemp. Toilets/Sewer Services

XChange/Shower Rooms X Lunch Rooms X Temporary Stairs XTemp. Enclosures/Partitions XProject Signs/Bulletin X Telephone Expenses X Temporary Roads XTrucks X Air Compressors XDewatering Equipment XGenerators XMiscellaneous Equipment XFuel Repairs/Maintenance X

Note: ALL PERSONNEL COSTS SHALL INCLUDE SALARIES AND FRINGE BENEFITS * Site office telephone expenses only, home office is part of fee.

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IV. VERTICAL HOISTING

DESCRIPTION BASIC FEE GEN CONDS A/ECOSTOWNER

COST DIRECT COSTHoist & Tower Rental XSmall Material Hoist Rental XHoist Lings & Fronts XHoist Operators XHoist Safety Inspections X Hoist Material Skips XHoist Material Hoppers XErect & Dismantle Hoists XFuel/Repairs/Maintenance X Hoist Communication X Crane Rental XCrane Operators XCrane Safety Inspections XErect & Dismantle Crane XFuel/Repairs/Maintenance XCrane Raising/Jumping XTemporary Elevator Rental XElevator Operation Cost XElevator Repairs & X Cage Rider @ Elevator XSafety Inspections X Forklift Rental X Forklift Operators X Forklift Safety Inspections X Fuel/Repairs/Maintenance X Elevator Service Costs X

NOTE: ALL PERSONNEL COSTS SHALL INCLUDE SALARIES AND FRINGE BENEFITS

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V. REPRODUCTION AND PRINTING

DESCRIPTION PRECON. FEE BASIC FEE GEN. CONDS A/E COST OWNER COSTDesign Phase

Cost Study Documents X Systems Study Documents X Bid Package Documents X Bidding Instructions X Construction Documents X Postage & Express Costs X As-Built Documents X As-Built Documents X

Construction Phase Accounting Forms X Field Reporting Forms X Contract Agreements X Schedule Report Forms X Estimating Forms X Cost Reporting Forms X Presentation Charts & X Value Analysis Studies X Data Processing (In-House) X Reference Materials X Duplication Expense (misc.) X Shop Drawing Printing X Maintenance Manuals X Operation Manuals X Special Forms X Postage & Delivery Expense X

Note: ALL PERSONNEL COSTS SHALL INCLUDE SALARIES AND FRINGE BENEFITS

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VI. PERMITS AND SPECIAL FEES

DESCRIPTION BASIC FEE GEN. CONDS A/ECOSTOWNER

COST DIRECT COSTStorage Yard Rental X Parking Lot Rentals X Parking Fees X Curb & Gutter Permits X Sign Permits X Staking & Layout Fees/Costs X Sidewalk Permits X Landscape Permits X Street/Curb Design Charge X Building Permits X Plan Check Fees X Water Connection Fee* X Sanity Connection Fee* X Storm Connection Fee* X Gas Service Charge* X Power Service Charge* X Steam Service Charge* X Chiller Water Service Charge* X Special Tap Fees X Contractors Licenses X Royalties X Zoning Fees / Consultants X Use Fees X Construction Equip. Licenses X Construction Equip. Permits X A.G.C. Fees X

NOTE: ALL PERSONNEL COSTS SHALL INCLUDE SALARIES AND FRINGE BENEFITS

* Represent final connection costs, not temporary

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VII. INSURANCE AND BONDS

DESCRIPTION BASIC FEE GEN. CONDS. A/ECOSTOWNER

COST DIRECT COSTBuilders Risk Insurance X Errors & Omissions X General Liability X Completed Operations Liability X Excess Liability Coverage X Workman's Compensation* X FICA Insurance* X Federal Unemployment* X State Unemployment* X Payment Bond X Performance Bond X Off-Site Insurance X Off-Site Staff Taxes X

NOTE: ALL PERSONNEL COSTS SHALL INCLUDE SALARIES AND FRINGE BENEFITS

On-site staff only

VIII. OTHER COSTS

DESCRIPTION BASIC FEE GEN. CONDS. A/ECOSTOWNER

COST DIRECT COSTProject Taxes X

Construction Equipment X

Construction Labor Costs XConstruction Materials X

Cost of Design & Engineering X A/E Cost for Bid Packages X Preliminary Soils Investigations X Title/Development Cost X Land Costs X Financing/Interest Cost X Interim Financing Costs X Owner Change Contingency X Building Operation After Move-in X Building Maint. After Move-in X Moving Coordination X Moving Costs X Corrective Work Extra X

Costs of Emergency Work X

GC General Overhead Cost X GC Profit/Margin X Costs Over GMP X

NOTE: ALL PERSONNEL COSTS SHALL INCLUDE SALARIES AND FRINGE BENEFITS

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