homelessness committee agenda · 2020-07-10 · homelessness committee agenda wednesday, june 17,...

HOMELESSNESS COMMITTEE AGENDA

Wednesday, July 15, 2020 10:00 am

Pursuant to Governor Newsom’s Executive Order N-29-20,

the Homelessness Committee Meeting will only be conducted via video/teleconferencing.

HOW TO PARTICIPATE There are 3 ways to participate in this meeting:

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Members of the public are encouraged to submit comments related to this meeting via email to [email protected] by 5:00 pm on the day before the meeting. Comments intended to be read into

the record should be no more than 300 characters in length.

THIS MEETING IS HANDICAPPED ACCESSIBLE. ACTION MAY RESULT ON ANY ITEM ON THIS AGENDA.

1. CALL TO ORDER – Chair Christy Holstege, Mayor Pro Tem, Palm Springs

2. ROLL CALL A. Member Roster

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3. PUBLIC COMMENTS ON AGENDA ITEMS Any person wishing to address the Committee on items appearing ON this agenda may do so at this time. At the discretion of the Chair, public comment may be taken at the time items are presented. Please limit comments to 3 minutes.

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4. COMMITTEE MEMBER / DIRECTOR COMMENTS

5. CONSENT CALENDAR A. Approve May 20, 2020 Committee Meeting Minutes

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6. DISCUSSION / ACTION A. Update on CV Housing First and CV100 Homeless Outreach Initiative – Tom

Cox Recommendation: Information Only

B. COVID19/Summer Update – Greg Rodriquez Recommendation: Information Only

C. Update on CV Homelessness Collaborative – Tom Kirk

Recommendation: Authorize Executive Director to negotiate and execute Amendment #1 to the Memorandum of Understanding Between CVAG and Riverside County for Strategic Planning and Implementation of the Coachella Valley Homelessness Collaborative, extending the term through June 30, 2021 for an additional $90,000

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7. INFORMATION A. Attendance Record

B. Ex Officio Updates

C. Homeless Program Financial Report Through June 30, 2020

D. Streamlined Per Diem Process

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8. PUBLIC COMMENT ON NON-AGENDA ITEMS Any member of the public wishing to address the Committee on items of general interest within the purview of this Committee may do so at this time. Please limit comments to 2 minutes.

9. ANNOUNCEMENTS Upcoming CVAG Meetings via Zoom:

• Executive Committee – Monday, September 28 at 4:30 pm

• Homeless Committee – Monday, September 16, at 10 am

10. ADJOURN

Item 2A

VOTING MEMBERS

City of Blythe Councilmember Johnny Rodriquez

City of Cathedral City Councilmember Mark Carnevale

City of Coachella Councilmember Josie Gonzalez

City of Desert Hot Springs Councilmember Jan Pye

City of Indian Wells Councilmember Kimberly Muzik

City of Indio Councilmember Waymond Fermon

City of La Quinta Councilmember John Peña – Vice Chair City of Palm Desert Councilmember Sabby Jonathan City of Palm Springs Mayor Pro Tem Christy Holstege – Chair City of Rancho Mirage Councilmember Charles Townsend

Riverside County – District 4 Supervisor V. Manuel Perez

Desert Healthcare District Director Carole Rogers, RN Agua Caliente Band of Cahuilla Indians Unassigned

Cabazon Band of Mission Indians Unassigned

Ex-Officio / Non-Voting Members Alice Salinas, Executive Director, Coachella Valley Housing Coalition

Darla Burkett, Executive Director, Coachella Valley Rescue Mission

Julie Reay, Executive Director, HomeAid Inland Empire

Linda Barrack, Executive Director, Martha’s Village and Kitchen

Kristina Starkey, Donor Relations Director, The Salvation Army

Angelina Coe, Executive Director, Shelter from the Storm

Additional Support Staff Casey Jackson, Path of Life Ministries Dr. Conrado Bàrzaga, CEO, Desert Healthcare District

Tanya Torno, Principal Development Specialist, Housing, Homelessness Prevention and Workforce Solutions

Carrie Harmon, Assistant Director Housing, Homelessness Prevention and Workforce Solutions

Marcus Cannon, Behavioral Health Services Supervisor, Riverside University Health System-Behavioral Health

Staff Tom Kirk, Executive Director

Greg Rodriguez

Tom Cox

Libby Carlson

Updated 07-15-2020

Item 5A

Homelessness Committee

Meeting Minutes May 20, 2020

Audio for this meeting can be found online at: http://www.cvag.org/audio.htm

1. CALL TO ORDER - The meeting was called to order by Chair Holstege at 10:00am on Zoom. 2. ROLL CALL - Roll call was taken and it was determined that a quorum was present.

Members Present City of Cathedral City Councilmember Mark Carnevale City of Coachella Councilmember Josie Gonzalez City of Desert Hot Springs Councilmember Jan Pye City of Indian Wells Councilmember Kimberly Muzik City of Indio Councilmember Waymond Fermon City of La Quinta Mayor Pro Tem John Peña, Vice Chair City of Palm Desert Councilmember Sabby Jonathan City of Palm Springs Mayor Pro Tem Christy Holstege, Chair City of Rancho Mirage Councilmember Charles Townsend Riverside County District 4 Natalie Komuro Desert Healthcare District Carol Rogers, RN

Ex Officio Members Present

Coachella Valley Rescue Mission Darla Burkett Martha’s Village & Kitchen Rosa Verduzco Shelter from the Storm Angelina Coe

Members & Ex-Officios Not Present

City of Blythe Coachella Valley Housing Coalition Home Aid Inland Empire The Salvation Army

Councilmember Johnny Rodriguez Julie Bornstein Julie Reay Kristina Starkey

Others Present

CVAG/Riverside County Greg Rodriguez CVAG Tom Kirk Tom Cox Libby Carlson Erica Felci City of Coachella City of La Quinta Desert Healthcare District

Councilmember Megan Beaman Jacinto Mayor Linda Evans Donna Craig

Dr. Conrado Barzaga Jewish Family Services Molina Healthcare National Core

Becky Ruiz Jacqueline Portilla Tony Mize

Path of Life Ministries Casey Jackson Riverside County Natalie Komuro Riverside County Housing Authority Tanya Torno

RUHS-Behavioral Health Marcus Cannon Riverside County Probation Department Shelley Vedrode

Cristine Castro Street Life Project Christian Jelmberg

3. PUBLIC COMMENTS ON AGENDA ITEMS – None.

4. CHAIR / EXECUTIVE DIRECTOR COMMENTS • Councilmember Jonathan reported that the City of Palm Desert is applying for a grant

funding that would support two full-time contracted County employees and a bridge housing unit. City is also funding an emergency rental assistance program.

• Chair Holstege reported that the City of Palm Springs is finalizing the grant agreement with the State. Chair Holstege also reported on efforts to renew the DHCD matching program for CV Housing First, and reiterated the request for each city to add the annual program contribution as a standing line item in its budget.

• Natalie Komuro, Deputy County Executive Officer Homelessness Solutions, reported that that County and the Continuum of Care has funding for rental assistance and additional diversion and prevention interventions starting July 1.

5. CONSENT CALENDAR IT WAS MOVED BY COUNCILMEMBER TOWNSEND AND SECONDED BY MAYOR PRO TEM PENA TO APPROVE THE CONSENT CALENDAR ITEMS: A. Approve the February 19, 2020 Homeless Committee Meeting Minutes B. Authorize the Executive Director to Negotiate and Execute Amendment #4 to Grant

Agreement with Riverside County for CV Housing First extending Term Through June 30, 2021 for an Additional $359,711. THE MOTION CARRIED WITH 9 AYES AND 1 ABSENT.

Councilmember Johnny Rodriguez Councilmember Mark Carnevale

ABSENT AYE

Councilmember Josie Gonzalez AYE Councilmember Jan Pye AYE Councilmember Kimberly Muzik AYE Councilmember Waymond Fermon AYE Mayor Pro Tem John Peña AYE Councilmember Sabby Jonathan AYE Mayor Pro Tem Christy Holstege AYE Councilmember Charles Townsend AYE Director Carol Rogers AYE Natalie Komuro AYE

6. DISCUSSION / ACTION A. Update on CV Housing First, The CV100 Homeless Outreach Initiative, and plans for

2020 Summer Response – Tom Cox and Greg Rodriquez provided an informational update on the program and plans for summer response.

B. Regional Funding Advocacy Related to COVID19 – Erica Felci provided an overview of the advocacy request.

IT WAS MOVED BY DIRECTOR ROGERS AND SECONDED BY COUNCILMEMBER TOWNSEND TO AUTHORIZE THE EXECUTIVE DIRECTOR TO: (1) ADVOCATE FOR THE COACHELLA VALLEY’S FAIR SHARE IN ANY STATE OR FEDERAL LEGISLATION DEVELOPED IN RESPONSE TO COVID-19 ECONOMIC REBOUND AND TO SEEK FUNDING REIMBURSEMENT OPPORTUNITIES, AS THEY DEVELOP, TO OFFSET COSTS INCURRED BY REGIONAL PROGRAMS; AND (2) CIRCULATE A LETTER TO CITIES ASKING THE RIVERSIDE COUNTY BOARD OF SUPERVISORS TO REQUEST THE SUB-REGIONAL FLEXIBILITY BE INCLUDED IN THE GOVERNOR’S COVID POLICY MAKING AND SUGGESTING REOPENING ORDERS TO BE TAILORED ACCORDINGLY. THE MOTION CARRIED WITH 9 AYES AND 1 ABSTENTION AND 1 ABSENT.

Councilmember Johnny Rodriquez Councilmember Mark Carnevale

ABSENT AYE

Councilmember Josie Gonzalez ABSTAIN Councilmember Jan Pye AYE Councilmember Kimberly Muzik AYE Councilmember Waymond Fermon AYE Mayor Pro Tem John Peña AYE Councilmember Sabby Jonathan AYE Mayor Pro Tem Christy Holstege AYE Councilmember Charles Townsend AYE Director Carol Rogers AYE Natalie Komuro AYE

C. 2020 PIT Count Results - Greg Rodriquez provided an informational update on the findings

from the 2020 PIT Count.

D. Update on CV Homelessness Collaborative - Greg Rodriquez gave an overview of the options presented to the collaborative subcommittee and the subcommittee’s recommendation. IT WAS MOVED BY COUNCILMEMBER JOHNATHAN AND SECONDED BY DIRECTOR ROGERS TO SUPPORT SUBCOMMITTEE RECOMMENDED OPTION AND AUTHORIZE EXECUTIVE DIRECTOR TO TRANSMIT REQUEST TO RIVERSIDE COUNTY. THE MOTION CARRIED UNANIMOUSLY.

Councilmember Johnny Rodriguez Councilmember Mark Carnevale

ABSENT AYE

Councilmember Josie Gonzalez AYE Councilmember Jan Pye AYE Councilmember Kimberly Muzik AYE Councilmember Waymond Fermon AYE Mayor Pro Tem John Peña AYE Councilmember Sabby Jonathan AYE Mayor Pro Tem Christy Holstege AYE Councilmember Charles Townsend AYE Director Carol Rogers AYE Natalie Komuro AYE

7. INFORMATION – The following items were provided for information only: A. Attendance Record B. Ex Officio Updates

• Natalie Komuro, Deputy County Executive Officer Homelessness Solutions, provided an update on HHAP and Project Room Key.

• Julie Bornstein, Coachella Valley Housing Coalition, provided an update on uncollected rents, unemployment, and new housing projects in the Coachella Valley.

• Angelina Coe, Shelter from the Storm, reported that the shelter is open with modified services and has seen an increase of those requesting Domestic Violence services.

• Chair Holstege reported that Greg Rodriquez, the County, and Congressman Ruiz are working on a hotel program for victims of domestic violence. A Palm Springs City Order designated services to victims of domestic violence as essential.

• Marcus Cannon, Riverside County Behavioral Health, provided an update on efforts to repurpose the facility that formerly housed Roy’s Desert Resource Center.

• Tanya Torno, Riverside County Housing Authority, thanked all involved with the Project Room Key.

8. PUBLIC COMMENTS ON NON-AGENDA ITEMS

• Christian Jelmberg, Street Life Project, addressed the Committee regarding tiny homes, shelter, and COVID-19.

9. ANNOUNCEMENTS - Upcoming CVAG meetings via Zoom:

• Executive Committee – Monday, June 1 at 4:30 pm • Homelessness Committee – Wednesday, June 17 at 10 am

10. ADJOURN - The meeting was adjourned at 11:54am.

Respectfully submitted, Tom Cox

Item 6A

Staff Report Subject: CV Housing First Program Update Contact: Tom Cox ([email protected])

Recommendation: Information only Background: At the beginning of 2020, the program design for CV Housing First was updated to an integrated model that includes strategic coordinated outreach with public safety (The CV100), intake and services coordinated through homeless access centers, and emergency housing. The CV100 - Strategic Coordinated Outreach Strengthening coordination between homeless services and public safety is a key priority for 2020. This is being done through The CV100 Initiative, a concerted effort was introduced in January with the support of the Public Safety Committee.

Working together to strategically engage people with whom officers most frequently come into

contact will reduce strain on law enforcement throughout Coachella valley while also helping

some of our most chronically homeless and shelter-resistant people living on our streets. Through

communication and progressive engagement, these people have the option to access services

like health care, mental health care, and substance abuse help. They may also be linked with

emergency housing and other interventions depending on each individual’s specific needs.

There are currently 13 officers in 5 cities participating in this ongoing effort, along with deputies from 2 Sheriff Stations that have begun outreach in 4 contracted cities plus unincorporated areas. Since March, 21 unsheltered homeless people have been helped off the streets through

The CV100.

Homeless Access Centers The first Coachella Valley Homeless Access Center opened in Palm Springs on February 3. The Access Center is fully staffed Monday through Friday, where homeless individuals receive help from Path of Life, other service providers, and public safety officers. Street outreach staff are also now based out of the Access Center making a more seamless connection between their work in the field with law enforcement engaging homeless people with the help and services offered at the Access Center. Additionally, the case managers and landlord navigators that place and work with clients in crisis stabilization units operate out of the Access Center. This navigation center prototype will ideally yield lessons learned that will inform satellite locations in Coachella Valley as opportunities arise.

A total of 514 unduplicated unsheltered homeless people have received help via the Access Center from February through May.


Item 6A

Crisis Stabilization / Emergency Bridge Housing Homeless Access Centers Homeless Access Centers Homeless Access Centers Crisis Stabilization Housing

Cathedral City: 50

Coachella: 41

DHS: 99

Indian Wells: 0

Indio: 122

La Quinta: 11

Palm Desert: 51

Palm Springs: 225

Rancho Mirage: 3

Unicorporated Areas: 51

TOTAL PERSONS SERVED BY CITY FEBRUARY-MAY 2020

Cathedral City

Coachella

Desert HotSpringsIndian Wells

Indio

La Quinta

Palm Desert

Palm Springs

Rancho Mirage

Unincorporated

0-17 Years: 4

18-24 Years: 17

25-54 Years: 296

55-74 Years: 144

75+ Years: 16

Age Not Collected: 37NUMBER OF PEOPLE HELPED BY AGE

FEBRUARY-MAY 2020

0-17

18-24

25-54

55-74

75+

Age Not Collected

Item 6A

Crisis Stabilization Housing Both coordinated outreach and the Access Center are vital to connecting with unsheltered homeless people that would benefit from placement in emergency housing. Hotel closures due to coronavirus emergency orders gave CVAG and Path of Life an opportunity to by rapidly increase the of number of crisis stabilization units in the program, thereby increasing our capacity to help more people. This also helped hotel owners and managers in cities across the region by repurposing empty rooms. Clients placed in these emergency units are regularly visited by the case managers who are helping them make progress on individual action plans to exit homelessness for good. There are currently 25 emergency units (16 apartment rentals and 9 hotel rooms) that are helping a total of 56 clients from 25 households. CV Housing First Program Impact To-date, 25 unsheltered homeless individuals (21 who were engaged through The CV100) have been placed in emergency housing. Thanks to the program’s integrated model, the turnaround for moving people from the street to intake at access center and then into transitional housing in generally on the same day.

Individual Stories of Success

Path of Life’s outreach team encountered Mr. G at the Homeless Access Center in Palm Springs and he was placed into one of the crisis stabilization housing units. In less than 20 days, Mr. G obtained two jobs as security guard (one full time, the other part time). He is doing very well and reaching many of the goals he established with his program case manager. Once Mr. G’s housing is located, Rapid Resolution funding will help cover a portion of his move in costs. Mr. V was in a wheelchair and homeless in Palm Springs for over for 20 years. Palm Springs Police Officer Vasquez was able to connect Mr. V with the Path of Life outreach team and service referrals from the Palm Springs Access Center. Through weekly case management support, Mr. V was able to process his challenges and emotions during his time in a crisis stabilization housing unit. Mr. V was then successfully transitioned into his own housing. Rapid Resolution assistance helped cover a portion of his move-in costs. Originally from Washington state, Ms. B ended up homeless in Cathedral City. The Path of Life outreach team successfully engaged her and was able to reunite her with her family in Washington by purchasing a train ticket back home to her father. Homeless in Cathedral City, Ms. V was referred to the program by Cathedral City PD. She had been homeless for a short period after she was forced to vacate her prior apartment. While in crisis stabilization housing, she was able to reconnect with her primary care physician and behavioral health doctor. Ms. V has been approved for IHSS services, as well as her own housing unit. Rapid Resolution assistance will help cover a portion of her move-in costs.

Item 6A

Homeless in Cathedral City, Ms. V was referred to the program by Cathedral City PD. She had been homeless for a short period after she was forced to vacate her prior apartment. While in crisis stabilization housing, she was able to reconnect with her primary care physician and behavioral health doctor. Ms. V has been approved for IHSS services, as well as her own housing unit. Rapid Resolution assistance will help cover a portion of her move-in costs.

Family M had been homeless off and on for nearly 5 years, most recently in Palm Springs where they now had a two-week-old baby and nowhere safe to stay. Family M called the Homeless Access Center Hotline, through which they were approved for crisis stabilization housing. They were was also provided with much-needed baby supplies. Family M’s, Housing Navigator worked with them to obtain necessary verification of chronic homelessness and disability. With this documentation, Family M was successfully prioritized for permanent supportive housing. Family M. will soon be housed in their first stable home/apartment, together as a family.

Fiscal Analysis: No additional cost. These services are included in the 2020 CV Housing First

scope of work.

INVENTORY OF CALIFORNIA AFFORDABLE HOUSING AND HOMELESSNESS FUNDING SOURCES FOR 2020

SUMMARY OF CALIFORNIA FUNDING SOURCES FOR 2020

FUNDING SOURCE/APPLICANTS

FUNDS TIMELINE DETAILS

No Place Like Home Program Eligible Applicant: County

Competitive Funding ($400 million) Non-Competitive Funding

Round 3 Mid-2020 Deadline is February 15, 2021.

Third Round Competitive Application – 2020-21 Governor’s Budget includes $400,000,000.

Legislation requires that $1,800,000,000 be awarded in at least 4 competitive rounds.

A 5th competitive round will be released if funds left unawarded.

Multifamily Housing Program Eligible Applicant: Local public entities, for-profit and nonprofit corporations, limited equity housing cooperatives, individuals, Indian reservations and Rancherias, and limited partnerships in which an eligible applicant or an affiliate of an applicant is a general partner. Applicants or their principals must have successfully developed at least one affordable housing project.

Competitive Funding ($297 million) Competitive Funding ($175 million)

HCD released a NOFA on January 2, 2020 and applications are due March 2, 2020. Awards are anticipated in June 2020. HCD will release NOFA in July 2020 and applications will be due in September 2020. Awards are anticipated in December 2020.

Funds are allocated as permanent financing for affordable multifamily rental and transitional new construction, acquisition, rehabilitation, and conversion housing developments.

Funds will be allocated as permanent financing for affordable multifamily rental and transitional new construction, acquisition, rehabilitation, and conversion housing developments.

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Supportive Housing Multifamily Housing Program Eligible Applicant/Sponsor: Any individual, joint venture, partnership, limited partnership, trust, corporation, limited liability corporation, local public entity, duly constituted governing body of an Indian reservation or Rancheria, or other legal entity or any combination thereof, and shall be organized on a for-profit, including limited profit, or nonprofit basis. Sponsor shall have at least 24-months experience in the ownership or operation of at least one rental housing development with five or more units that includes units reserved for the disabled or other special needs group, pursuant to §7343.

Competitive Funding (included in Multifamily Housing Program funding)

HCD will not release another set aside for the SHMHP. However, applications including PSH projects may be submitted during the next round of funding for the Multifamily Housing Program (MHP) in July 2020.

The SHMHP program provides funds for permanent financing only, and may be used for new construction or rehabilitation of a multifamily rental housing development, or conversion of a nonresidential structure to a multifamily rental housing development. Eligible use of funds may include, but are not limited to, real property acquisition, refinancing to retain affordable rents, necessary on-site and off-site improvements, reasonable fees and consulting costs, capitalized reserves, facilities for childcare, after-school care, and social service facilities integrally linked to the restricted supportive housing units.

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Permanent Local Housing Allocation (PLHA) Program (SB 2) Eligible Applicant: County

Non-Competitive Funding ($179 million)

NOFA was released in February Applications submitted over-the-counter between April 27 and July 27

Eligible Activities: The predevelopment, development, acquisition,

rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, low-, or moderate-income households, including necessary operating subsidies

The predevelopment, development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120-percent of AMI, or 150-percent of AMI in high-cost areas. ADUs shall be available for occupancy for a term of no less than 30 days.

Matching portions of funds placed into Local or Regional Housing Trust Funds.

Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of HSC Section 34176.

Capitalized Reserves for Services connected to the preservation and creation of new permanent supportive housing.

Assisting persons who are experiencing or at risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and

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emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

Housing for a Healthy California Program Eligible Applicant: County

Competitive Funding In FY 2018, a portion of moneys collected and deposited into SB 2 the Building Homes and Jobs Trust Fund were allocated for the Housing for a Healthy California Program. A 2020 NOFA will note any SB 2 funds for 2020 competition.

Article II NOFA has not yet been scheduled in 2020.

Existing legislation created the Housing for a Healthy California Program in order to provide grants to counties for permanent supportive housing for individuals who are recipients of or eligible for health care provided through the California Department of Health Care Services, Medi-Cal program.

Article II. Building Homes and Jobs Trust Fund Allocation. This section includes Program definitions and requirements pursuant to the Senate Bill2 (SB 2) Building Homes and Jobs Act. The Department may utilize a portion of monies collected in calendar year 2020 and deposited into the Building Homes and Jobs Trust Fund for the HHC program.

If SB 2 Building Homes and Jobs Trust Fund funds are allocated these funds will be allocated competitively to counties for acquisition, new construction, reconstruction, rehabilitation, administrative costs, capitalized operating subsidy reserves (COSR), and rental subsidies and rental assistance for existing and new supportive housing opportunities to assist the HHC program’s Target Population.

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National Housing Trust Fund (NHTF) allocation for Housing for a Healthy California Eligible Applicant: Organization, agency, or other entity (including a public housing agency, a for-profit entity, or a nonprofit entity) that is an Owner or Developer as defined by 24 CFR 93.2

Competitive Funding (approximately $43.5 million in National Housing Trust Fund (NHTF) Allocation funds for the Housing for a Healthy California (HHC) program)

Article I applications due June 25 2020. Awards will be in October 2020

Article I. National Housing Trust Fund Allocation. This section includes Program definitions and requirements pursuant to the federal National Housing Trust Fund (NHTF) allocations. The Department will allocate these NHTF funds competitively to developers for operating reserve grants and capital loans.

National Housing Trust Fund allocation will be allocated competitively to developers for operating reserve grants and capital loans.

Eligible uses:

Loans for acquisition and/or new construction.

Rehabilitation is not an eligible activity under this

NOFA.

Grants for project-based operating assistance in

the form of a Capitalized Operating Subsidy

Reserve (COSR).

Homeless Housing, Assistance, and Prevention Program (HHAP) Eligible Applicant: Grant funds will be provided to • Continuums of Care; • Counties;

Non-Competitive Funding ($650 million) • 44 Continuum of Care

allocation of $190 million

• 58 County allocation

of $175 million

Applications were due February 15, 2020 April 1, 2020: awards will be made on a rolling basis; all awards were made by this date.

Eligible activities: • (1) Rental assistance and rapid rehousing. • (2) Operating subsidies in new and existing

affordable or supportive housing units, emergency shelters, and navigation centers. Operating subsidies may include operating reserves.

• (3) Incentives to landlords, including, but not limited to, security deposits and holding fees.

• (4) Outreach and coordination, which may include access to job programs, to assist vulnerable

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• Cities with a total population of 300,000 persons or more

• Large city (over 300,000 population): allocation of $275 million

Awardees will receive a standard agreement within 30 days of award.

populations in accessing permanent housing and to promote housing stability in supportive housing.

• (5) Systems support for activities necessary to create regional partnerships and maintain a homeless services and housing delivery system, particularly for vulnerable populations including families and homeless youth.

• (6) Delivery of permanent housing and innovative housing solutions such as hotel and motel conversions.

• (7) Prevention and shelter diversion to permanent housing.

• (8) New navigation centers and emergency shelters based on demonstrated need.

Veterans Housing and Homelessness Prevention Program (VHHP) Eligible Applicant/Sponsor: A Sponsor is the applicant for the award, and the borrowing entity that HCD relies upon for experience and capacity, and which controls the project during

Competitive Funding ($75 million in funds. Approximately $300 million in subsequent years funding rounds is anticipated)

Applications were due February 13, 2020 and 16 applications were received. HCD anticipates awarding approximately $300 million in subsequent years funding rounds.

funding provides loans to public or private entities

for the development of affordable multifamily

rental housing containing permanent Supportive

Housing (SH) units, and affordable housing units,

for Veterans and their families.

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development and occupancy. Any public agency or private entity capable of entering into a contract is eligible to apply, provided they meet the threshold requirements in Section 102 of the guidelines.

California Access to Housing Act Eligible Applicant/Sponsor: Regional administrators. The fund will select organizations to serve as Regional Administrators; these organizations will serve a role not unlike a real estate agent serves for a first-time homebuyer: helping identify housing, negotiating with landlords, wrangling paperwork and making rental payments in some cases. The Regional Administrators will go a step further, making small and medium investments in the development of new housing units in return for subsidized

The budget includes $750 million one-time General Fund to establish the California Access to Housing and Services Fund that will be administered by the state’s Department of Social Services. The Fund will flow through performance-based contracts between the state and regional administrators.

Trailer Bill language has not been finalized. Lots of pushback from public and private stakeholders. First year of funding likely to be similar to HHAP guidelines.

The Governor’s January 8th Executive Order

directs the Department of Finance to establish the

California Access to Housing and Services Fund in

the 2020-21 budget proposal, would receive $750

million in state funds to help housing and service

providers bring more affordable housing units

online, provide rent and operating subsidies, and

support board and care facilities.

Regional administrators will provide short-and

long-term rental subsidies, make small and

medium-sized contributions to encourage

development of new units in exchange for a rental

credit, and stabilize board and care facilities by

funding capital projects and/or operating

subsidies.

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rents in the future and connecting people with services like Medi-Cal and food assistance.

Assembly Bill 3300 The bill would require $1,100,000,000 to be distributed to counties and continuums of care, $800,000,000 to be distributed to cities with a population of at least 300,000, and $100,000,000 to nonprofit housing developers for specified purposes relating to the provision of housing.

$2 billion annually beginning with FY 2020-21

Unknown Read first time on 2.24.20 Referred to Com on Housing and Community Development on 3.9.20

One billion one hundred million dollars

($1,100,000,000) shall be distributed to counties

and continuums of care for purposes of promoting

local flexible pools for housing and services.

Counties and continuums of care that receive

funds pursuant to this paragraph shall use the

grant funds to provide rental and housing

assistance, landlord incentives, temporary housing

assistance, including, but not limited to,

emergency shelters, motel vouchers, and

navigation centers, and subsidies and leasing

activities for permanent supportive housing.

Eight hundred million dollars ($800,000,000) shall

be distributed to cities with a population of at

least 300,000. Cities that receive funds pursuant to

this paragraph shall use the funds to subsidize

housing opportunities and expand emergency

shelters, interim housing, permanent supportive

housing, affordable housing, and motel

conversions.

One hundred million dollars ($100,000,000) shall

be distributed to nonprofit housing developers for

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purposes of capital development of affordable

housing, permanent supportive housing, and

motel conversions for affordable or supportive

housing, and for purposes of operating subsidies in

existing or new affordable or supportive housing

projects, in cities and counties not eligible for

funding pursuant to paragraphs (1) and (2).

Senate Bill 89 California’s 13 largest cities, or cities that are also a county, will receive $42,968,750, while the state’s 58 counties will receive $27,343,750 and California’s 44 Continuums of Care will receive $29,687,500.

$100 million Award announcements were sent to jurisdictions during the last week of March

funding is intended for measures to help prevent

and contain COVID-19 and can be used for

medically indicated services and supplies, such as

testing and hand-washing stations. It can also be

used for such things as acquiring new shelters,

supplies and equipment for emergency shelter

operations, increasing shelter capacity, street

outreach, and acquiring locations to place

individuals who need to be isolated because of

COVID-19 illness or exposure.

Senate Bill 89 Funding for the California Department of Social Services for travel trailers, hotels, motels, and other properties for immediate homeless housing to expand capacity in response to the effects of COVID-19 on the

$50 million The state will use the other $50 million to buy

1,309 travel trailers and to lease hotel and motels

rooms to quarantine homeless people who show

symptoms of coronavirus. The first two leases are

for hotels in Alameda County, including 393 rooms

in Oakland.

A list of 950 potential hotel and motel options was

disseminated to counties

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homeless population. This will also provide resources for the wraparound services associates with these placements.

Senate Bill 89 State purchased travel trailers

Submit proposal to state state has secured more than 1,300 travel trailers and have begun distributing to counties and large cities distributed and deployed proportional to the PIT count of those cities

expectation is that counties and cities will work together to prioritize which individuals will go to the trailers

Each trailer will be shipped and include a move in basket

It is the responsibility of local jurisdictions to site the trailers and place individuals in the trailers and provide wraparound services

Some of the $50 million described above may be used to purchase additional trailers for jurisdictions that do not have a Big 13 city

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Project Roomkey Initiative with FEMA

FEMA reimburses state and local governments Up to 75 percent of costs (see details)

Three month initial period with a possible three moth extension

FEMA reimburses 75 percent of the costs of rooms, including wrap-around services such as meals, security and custodial services, for the next three months.

Essential behavioral health and health care services will also be provided by the local governments and community partners, as needed.

Case management is not an eligible cost

Governor’s 100-day Challenge

None – technical assistance is provided to carry out the challenge.

On a selected basis First cohort consisted of five communities

Other cohorts will be selected

Expression of Interest is required, which consists

of

WHY? & WHY NOW?

Please describe why your community is

interested in launching a 100-Day Challenge

on homelessness.

Your description should include your community's existing efforts, including participation in national or regional initiatives, to end homelessness. Please highlight what you are learning from these efforts. Also, please explain why you believe the community is ready to embark on a 100-Day Challenge. (suggested 250-word limit)

12




KEY CHALLENGE

The 100-Day Challenge requires System Leaders to narrow in on a specific challenge for the team to work on. What do you anticipate your community’s focus area could be? Please describe how focusing on that challenge would strengthen and enhance existing collaborative efforts in your community. (suggested 250-word limit)

HUMAN RESOURCES

What opportunities or barriers do you foresee in recruiting a team of 12 to 14 frontline staff members and program participants with lived experience to serve on the 100-Day Team. How would you build on opportunities and address the barriers? (suggested 250-word limit)

AND WHAT ELSE?

Please share any additional information about your community that may be helpful for us to consider in making our selections. (suggested 250-word limit) THANK YOU for your interest and for your work with and dedication to young people

13




Local Housing Trust Fund (LHTF) Program Eligible Applicant/Sponsor: A Local or Regional Housing Trust Fund is required to be a public, joint public and private, or charitable nonprofit organization organized under Section 501(c)(3) of the Internal Revenue Code, which was established by legislation, ordinance, resolution (including nonprofit articles of incorporation), or a public-private partnership organized to receive specific public, or public and private, revenue to address local housing needs.

Application Required ($57 million) An application for LHTF funds shall not be considered unless the application contains required documentation of the deposit in the Local Housing Trust Fund of the local Matching Funds, and the identity of the source of Matching Funds, or evidence of a legally-binding commitment to deposit the required Matching Funds, and the identity of the source of Matching Funds.

NOFA is anticipated in Spring 2020 and applications due in June 2020. Awards are scheduled to be made in September 2020.

Providing matching funds to local and regional

housing trust funds dedicated to the creation,

rehabilitation, or preservation of affordable

housing, transitional housing and emergency

shelters.

Matching grants (dollar for dollar) to local

housing trust funds that are funded on an

ongoing basis from both private and public

contributions or public sources. Local funding

sources may not otherwise be restricted in use

under federal or state law or rules for use in

housing programs.

Loans for acquisition, predevelopment expenses

and development of affordable rental housing

projects, transitional housing projects,

emergency shelters and homeownership

projects, including down payment assistance to

qualified first-time homebuyers, and for

rehabilitation of homes owned by income-eligible

homeowners. No more than 20 percent of each

allocation may assist moderate-income

households, and at least 30 percent of each

allocation is required to assist extremely low-

income households.

14




Section 811 Project Rental Assistance (PRA) Program Eligible Applicant/Sponsor: The entity submitting the PRA application to the State pursuant to Section II of the NOFA must be the Project Sponsor. For the purpose of application submission and evaluation, the Project Sponsor is the developer of the project(s) proposed for PRA assistance. As the Eligible Applicant, the Project Sponsor must have the minimum experience set forth in Section XVI.A of the NOFA. The Project Sponsor must also have an ownership interest in the project.

PRA funds are currently available on an over-the-counter basis until all available funds have been awarded.

Up to $2 million in Round 2 rental assistance funds have become available on an over-the counter basis. Units receiving this assistance must be occupied by PRA-eligible tenants by September 30, 2020. Eligible projects must not already restrict more than 25 percent of their units to persons with disabilities or be located in a floodplain.

available for adults with disabilities living in a long-

term care facility who qualify for community-

based services and supports under the Medi-Cal

program but lack affordable housing options.

PRA funds are for rental assistance only within

Eligible Projects as set forth below. PRA rental

assistance will pay the difference between the

monthly Total Tenant Payment of the assisted

household required by HUD, and the Fair Market

Rent (FMR) applicable to a particular unit as

published by HUD for the Section 8 program

An Eligible Applicant may submit more than one

application for PRA funds. An Eligible Applicant

may also request PRA assistance for one or more

properties in a single application.

A PRA Application must request assistance for a

minimum of five units.

15




Prohousing Designation Program: Early Action Planning Eligible Applicant/Sponsor: Cities and counties Council of Governments and other regional entities

The 2019-20 Budget Act provides $250 million for the early Action Planning Grants--$125 million for cities and counties and $125 million for Council of Governments and other regional entities

Local governments no later than July 1, 2020 Regions no later than January 31, 2021 Applications over-the-counter for cities and counties February – June. Applications over-the-counter for Council of Governments and other regional entities March – December 2020. Technical assistance will be available from the release of the NOFA to the application deadlines Prohousing regulations adopted by July 2021.

The Prohousing Designation Program was

authorized by the 2019-20 Budget Act and tasks

HCD to designate jurisdictions as “Prohousing”

when they demonstrate policies and strategies to

accelerate housing production. In turn, Prohousing

jurisdictions will be awarded additional points or

preference in programs, such as the Affordable

Housing and Sustainable Communities,

Transformative Climate Communities, and Infill

Incentive Grant programs.

The 2019-20 Budget Act requires HCD to develop

the Prohousing Designation Program emergency

regulations by no later than July 1,

2021. However, HCD seeks to provide initial

direction to local governments that may elect to

utilize the Local Early Action Planning and Regional

Early Action Planning grants to establish

prohousing policies and eventually earn a

Prohousing Designation.

16




Transit-Oriented Development Housing Program Eligible Applicant/Sponsor: Cities, counties, transit agencies, and developers

Competitive Funding NOFA for approximately $75 million will be released in late April 2020 and applications due June 2020. Awards will be in October 2020. Another NOFA for approximately $75 million is scheduled to be released in April 2021.

It has been seven years since the California

Department of Housing and Community

Development (HCD) had funding available for

the Transit-Oriented Development (TOD)

program.

In 2018, California voters approved Proposition 1,

which authorized $4 billion in general obligation

bonds for state multifamily housing infrastructure

programs, homeownership programs, projects and

housing loans for veterans, and farm housing

programs. The authorized funding includes $150

million to fund the TOD program. HCD anticipates

releasing one Notice of Funding Availability

(NOFA) for approximately $75 million in April

2020, and another $75 million NOFA in April 2021.

Low-interest loans are available as gap financing

for rental housing developments that include

affordable units, and as mortgage assistance for

homeownership developments. In addition, grants

are available to cities, counties, and transit

agencies for infrastructure improvements

necessary for the development of specified

housing developments, or to facilitate connections

between these developments and the transit

station.

17




Infill Infrastructure Grant Program Eligible Applicant/Sponsor: A city, county, city and county, or public housing authority that has jurisdiction over a Qualifying Infill Area A nonprofit or for-profit Developer of a Qualifying Infill Project applying jointly with a city, county, city and county, or public housing authority that has jurisdiction over a Qualifying Infill Area

Competitive Funding ($279 million) Competitive Funding ($194 million)

Large jurisdictions applications were due March 3, 2020 by 5:00 p.m., and small jurisdictions applications are accepted on an over-the-counter basis beginning 9:00 a.m. on March 3, 2020 until all available funds are exhausted. Another NOFA is scheduled for August 2020 and applications due in October 2020. Awards are anticipated in December 2020.

The purpose of the program is to provide grants

for Capital Improvement Projects in support of

Qualifying Infill Projects or Qualifying Infill Areas.

Rededicated land such as open space (land-

recycling) to bring residents closer to jobs and

community services, using existing infrastructure

and facilities, etc.

IIG is grant assistance, available as gap funding to

infrastructure improvements required for specific

residential or mixed-use infill development. Funds

will be allocated through a competitive process for

Large Jurisdictions, based on the merits of the

individual infill projects and areas. Application

selection criteria includes housing density, project

readiness, access to transit, proximity to

amenities, and housing affordability.

Funds will be allocated through an Over-The-

Counter process for Small Jurisdiction.

To be eligible for funding, a Capital Improvement

Project must be an integral part of, or necessary

for the development of either a Qualifying Infill

Project or housing designated within a Qualifying

Infill Area. Eligible costs include the construction,

rehabilitation, demolition, relocation,

preservation, and acquisition of infrastructure

including housing with affordable units.

18




Emergency Solutions Grants Program Eligible Applicant/Sponsor: The Department of Housing and Community Development (HCD) subgrants its funding to subrecipients in Continuum of Care (CoC) service areas that have at least one jurisdiction that does not receive ESG funds directly from HUD (“Nonentitlement”). In the CoC Allocation, local governmental entities are eligible subrecipients, who in turn select homeless service providers to receive the funds. In the Balance of State Allocation, private nonprofit organizations or units of general purpose local government are eligible subrecipients that receive ESG funds directly from HCD.

Non-Competitive Funding ($11 million) HCD allocates its funding to the State’s CoC service areas using a formula method set forth under Section 8402 of the State ESG Regulations in two allocations—Continuum of care allocation and Balance of State allocation.

Next round of federal Emergency Solutions Grants (ESG) of approximately $6 million for Continuums of Care is now available and applications are due May 28, 2020. Next round of federal Emergency Solutions Grants (ESG) of approximately $5 million for Balance of State allocation is now available and applications are due May 28, 2020.

The federal Emergency Solutions Grant program

(ESG) provides funds for a variety of activities to

address homelessness as authorized under the

federal Homeless Emergency Assistance and Rapid

Transition to Housing (HEARTH) Act of 2009 and

State program requirements. The California

Department of Housing and Community

Development (HCD) administers the ESG program

with funding received from the U.S. Department of

Housing and Urban Development (HUD).

ESG funds may be used for four primary activities:

Street Outreach, Rapid Re-Housing Assistance,

Emergency Shelter, and Homelessness

Prevention. In addition, ESG funds may be used

for associated Homeless Management Information

System (HMIS) costs and administrative activities

for some subrecipients.

19




Coronavirus Aid, Relief, and Economic Security (CARES) Act, Public Law 116-136 Eligible Applicant/Sponsor: City, county, territory, and state Emergency Solutions Grants (ESG) Program recipients

supplemental allocation of ESG funds First allocation totaled $1 billion Second allocation is $2.96 billion.

HUD began distributing award letters on April 3 2020 The CARES Act requires HUD to distribute the second allocation within 90 days of enactment of the Act which was March 27 2020.

ESG-CV funds are to be used to prevent, prepare

for, and respond to the coronavirus pandemic

(COVID-19) among individuals and families who

are homeless or receiving homeless assistance.

The funds can also support additional homeless

assistance and homelessness prevention activities

to mitigate the impacts of COVID-19.

Item 6C

Staff Report Subject: Homelessness Collaborative Implementation Update Contact: Tom Kirk, Executive Director ([email protected]) Recommendation: Authorize Executive Director to negotiate and execute Amendment #1 to the Memorandum of Understanding between CVAG and Riverside County for strategic planning and implementation of the Coachella Valley homelessness collaborative, extending the term through June 30, 2021 for an additional $90,000 Background: A regional homelessness collaborative for Coachella Valley has been conceptually

supported by a broad range of stakeholders since the recommendation was released in early

2019. The collective impact collaborative will create a unifying structure that will help our

homelessness response system work effectively together toward shared goals. It will also give

Coachella Valley a stronger voice when advocating that our region to gets its fair share of

resources. Operationalizing the collaborative concept requires determining a number of practical

details – including where it lives, what form it takes, how will it be funded. In February 2019, the

Homelessness Committee moved to support an offer Supervisor V. Manuel Perez to dedicate

75% of his Government Affairs and Public Policy Advisor’s time to lead strategic planning and

implementation of the collaborative. In April 2019, the Executive Committee approved the

Homelessness Committee and staff recommendation to enter into an agreement for these

services with CVAG’s costs not to exceed $90,000 for one year with an option to renew for a

second year. The Desert Healthcare District also formally expressed support for this approach in

March 2019.

In this capacity, Greg Rodriguez has been working with stakeholders to define the collaborative

structure in practical terms, map out an implementation plan, and lead this effort. Mr. Rodriguez

has also served as the main point person for regional homelessness issues, using established

connections to break through administrative or operational barriers to ensure that Coachella

Valley’s coordinated response continues to grow and thrive. In addition, Mr. Rodriguez has taken

on the role of leading our service providers during the current unplanned pandemic event,

including regularly convening all providers, advocating on our behalf, and pursuing new sources

of funding due to the emergency situation.

Over the course of the past year, Mr. Rodriguez conducted a thorough analysis of models and

best practices for homelessness collaboratives, which he synthesized into a report to the

Homelessness Committee in January. This report presented four potential options for structuring

a collaborative. At the direction of the Committee, Mr. Rodriguez, working closely with CVAG staff,

then convened an ad hoc subcommittee to further explore these options in order to make fully-

informed recommendation for consideration by the Homelessness and Executive Committees.

Mr. Rodriguez and CVAG staff are now working together with the County to advance the


Item 6C

Committee-approved recommendation in support of a regional sub-CoC. This direction has also

been informally supported by staff from the section of the US Department of Housing and Urban

Development that officially designates continuums of care.

The homelessness collaborative is at a critical point in moving from concept to implementation.

Next steps include continuing to work with the County on the request to form a regionalized sub-

CoC for Coachella Valley. In addition to his established relationships, proven ability to get buy in

from a broad range of stakeholders, and role as leader of the homelessness response network

that has emerged through the pandemic, Mr. Rodriguez is now the Chair of Riverside County’s

Continuum of Care. This uniquely positions Mr. Rodriguez to help advance the work in progress

for Coachella Valley. Therefore, staff recommends extending the MOU for his services for a

second year. This option was part of the original motion approved by the Homelessness and

Executive Committees in 2019. A summarized workplan with milestones and timeline for Year 2

is attached.

Fiscal Impact: The additional $90,000 for a second year is available in the CVAG Homelessness Fund. Attachment: Year 2 Workplan, Milestones & Timeline

Item 6C

Coachella Valley Homelessness Collaborative Concept Development and Implementation

Year Two Workplan (September 2020 – September 2021)

GOAL: To implement a collaborative model for a regional collective impact approach to address

homelessness in Coachella Valley, based on the recommended hybrid Regional Continuum of

Care (COC), model.

Phase 1: Structural Development

- Work with Riverside County to formalize structure required for regional approach

- Engage a small group of identified advisors and stakeholders in phase 1 for formation of advisory board.

- Finalize mission, vision, goals extracted from the 2019 report.

- Identify and secure resources needed to support implementation to include County infrastructure resources such as HMIS and CES.

Deliverable: Formalized structure, staff requirements, budget, and benchmarks by end of

FY20/21 Q2 (December)

Phase 2: Implementation

- Establish priorities, performance metrics, and roles for ongoing programming and initiatives

- Structured convening of stakeholders/service providers working to achieve goals using shared data

- Advocate and pursue opportunities for funding, policy and other partnerships

Deliverable: Operational cooperative model for service delivery, advocacy, and performance

measurement by the end of FY20/21 Q3 (March)

Phase 3: Assessment

- Review outcomes and performance

- Develop roadmap for iterative refinements

- Report back to advisory group/stakeholders

Deliverable: Fully operational Regional COC and Performance report by the end of FY21/22

Q1 (September)

Item 7A

Voting Members JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNCity of Blythe ○ ○ ● ○ ○ * ○ * 1 out of 6City of Cathedral City ● ● ● ● ○ * ● * 5 out of 6City of Coachella ● ● ● ○ ● * ● * 5 out of 6City of Desert Hot Springs ● ● ● ● ● * ● * 6 out of 6City of Indian Wells ● ● ● ● ● * ● * 6 out of 6City of Indio ● ● ● ● ○ * ● * 5 out of 6City of La Quinta ● ● ● ● ● * ● * 6 out of 6City of Palm Desert ● ● ● ● ● * ● * 6 out of 6City of Palm Springs ● ● ● ● ● * ● * 6 out of 6City of Rancho Mirage ● ● ● ● ● * ● * 6 out of 6Riverside County ● ● ● ● ● * ● * 6 out of 6Desert Healthcare District ● ○ ● ● ● * ● * 5 out of 6

Total Attendance Per Meeting 11 10 12 10 9 11

Ex Officio / Non-Voting MembersCoachella Valley Housing Coalition ● ○ ● ● ● * ● * 5 out of 6Coachella Valley Rescue Mission ● ● ● ● ● * ○ * 5 out of 6HomeAid Inland Empire ● ○ ○ ○ ● * ○ * 2 out of 6Martha's Village and Kitchen ● ● ○ ○ ● * ○ * 3 out of 6The Salvation Army ○ ○ ○ ○ ○ * ○ * 0 out of 6Shelter From the Storm ● ● ● ● ● * ● * 6 out of 6

Total Attendance Per Meeting 5 3 3 3 5 2

Scheduled Dark MonthNo Meeting *

Present ●Absent ○

ATTENDED

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTSHOMELESSNESS COMMITTEE

ATTENDANCE RECORDFY2019-2020

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS

HOMELESS PROGRAM

UNAUDITED STATEMENT OF REVENUES AND EXPENDITURES

AS AT JUNE 30, 2020

REVENUES

Contributions

Coachella 100,000.00

Desert Hot Springs 100,000.00

La Quinta 100,000.00

County of Riverside 359,711.00

Desert Healthcare Match 400,000.00

Total Contributions 1,059,711.00

Investment Income 0.00

Total Revenues 1,059,711.00

EXPENDITURES

Insurance

Bus 708.90

Service Providers

Path of Life Ministries 890,799.11

Coachella Valley Rescue Mission 200,000.00

Barbara Poppe & Associates 2,643.75

County of Riverside 82,500.00

Susan Larkin 2,501.00

Focus Strategies 9,051.41

Total Service Providers 1,187,495.27

Total Expenditures 1,188,204.17

Net Income (Deficit) (128,493.17)

FUND BALANCE AT THE BEGINNING OF THE YEAR 1,080,198.85

FUND BALANCE AS AT JUNE 30, 2020 951,705.68

Item 7D

Staff Report Subject: Streamlined Per Diem Process Contact: Joanna Steuckle ([email protected]) Recommendation: Information only

Background: On March 16, 2020, most CVAG staff began primarily working remotely from home

in response to the COVID-19 pandemic. Working remotely has made it necessary to convert to

more of an electronic environment, which means not always relying on paper copies of documents

in order to conduct business.

After Governor Newsom’s Executive Order N-29-20 (March 18, 2020), all CVAG public meetings

needed to be conducted via video/teleconferencing. Traditionally, elected officials would sign the

per diem forms at their respective meetings. However, in this new meeting format, that would

require a cumbersome process of mailing the form to each member and then asking the members

to return the forms.

In an effort to simplify the per diem process, while ensuring transparency and accountability for

the audits, staff updated the procedure of certifying elected official meeting attendance. Starting

with the March 19 Executive Committee meeting, staff created a form that is submitted to the

CVAG finance department, certifying which members attended the meeting and allowing for per

diem payments to be made accordingly. A copy of that form is attached to this staff report for

member information.

A similar document will be created for each CVAG committee and submitted following each

meeting. This process will continue even after regular operations/meetings commence again.

Fiscal Analysis: There are no additional costs associated with the streamlined per diem payment

process.


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