homeless yya advisory group 12/8/2015 | 9-11am| 2100...

Homeless YYA Advisory Group 12/8/2015 | 9-11am| 2100 Building

Welcome and Introductions

Welcome new members! • Sylvia (AYR) • Hayden (SPL)

Comprehensive Plan Updates

Comprehensive Plan Updates • Milestones

• Overview of implementation activities on a quarterly basis

• Leadership Dashboard • What does this data tell us about performance related to the

Comprehensive Plan benchmarks?

• What action should be taken based on this data? What next steps do you see?

Coordinated Entry

YHC Transition Team Updates

- CSEC Policy Proposal

- Assessment Tool– Next Step Tool

AH, CoS, and HHP Experts CE Subpopulation Groups DCHS Departments Leads

RECOMMENDER

CEA / HMIS Transition Leadership AH Funder Alignment Committee

APPROVER

All Home Stakeholder Meetings Consumer Advisory

INFORMER

CEA Roles and Responsibilities

All Home Coordinating Board Executive Committee

DECIDER

CEA Coordinating

Team COORDINATOR

2016 2015

Nov Dec Jan Feb Mar Apr

HMIS / CEA Timeline

BitFocus GO LIVE date

CEA Design CEA Community Meeting HMIS Partners Meeting Coordinating Board Decisions: - Approves KC as System Manager

HMIS Project

Plan

HMIS Test Site

Up

HMIS Security

Plan

Program Rules Assessment Tool

HMIS/Assessment Training Continued CEA Design (incl Mobile Assessment and Outreach)

KC Council HMIS Contract Approval

Exec. Comm/Funder Decisions: - Overall HUB

Vision - Assessment Tool - Screening Criteria - Prioritization and

Matching

Connect with Housing and

Services

Prioritization and Referral

Regional HUBs to

Divert and Assess

Regional HUBs Stiches existing programs

together into a system, connecting people

experiencing homelessness to the best resources for

them.

HUB Provide: Diversion

RRH Housing Stability and Locator Services

Navigation Support CEA Assessment

Employment Behavioral Health Legal Assistance

Financial Services

Outreach Existing provider staff conduct housing

assessments in region and refer for diversion or needed housing eligibility

services

Mobile Assessors address regional /

subpopulation access gaps (HUB staff)

CEA Regional HUBs

2

3 4

5

6

7

8

CEA HUBs Regions

1 1. North Seattle / North King County

2. East King County 3., 4., and 5. Seattle

~ White Center, Downtown, South Seattle

6. Kent 7. Auburn/Federal Way 8. South East King County

Racial Disproportionality

Goal: “We want equitable outcomes for YYA by providing safe and welcoming housing and services for all.” Participants:

Providers: Auburn Youth Resources, Friends of Youth, New Horizons, Northwest Network, Therapeutic Health Services, YMCA, YouthCare All Home City of Seattle Building Changes Mockingbird Society

What we covered:

The case for addressing racial disproportionality Tools for organizations to advance racial equity Changes to make at system and organizational level

Recap- Racial Disproportionality Conversation November 3, 2015

Recap- Racial Disproportionality Conversation November 3, 2015

Organizational commitments: Staff trainings Increase board and staff diversity Conduct organizational self-assessments Allocate money in budget for racial equity work

System commitments: More people of color at decision-making and leadership tables Improve data gathering

Assess disproportionality in service gaps What isn’t data showing?

Standing racial equity discussion at Advisory Group meetings Next steps:

Resource sharing 1:1 phone calls to explore future work together Racial Disproportionality workgroup to continue meeting

SWAP Discussion

SWAP: Background • What is SWAP?

• The National Alliance to End Homelessness System Wide Analytics and Projection (SWAP) is a suite of tools that model program and population changes to assist communities to project improvements to system outcomes.

• Allows for the use of local data to understand what our

current system is accomplishing in reducing homelessness, and to model what happens when system and program changes are made

• Analysis uses program-level budget data, HMIS data

and the Housing Inventory Count (HIC)

How Does SWAP Align with the All Home Strategic Plan? • The All Home Strategic Plan calls for a continuation and

improvement of efforts to measure our progress and adapt practices based on data.

• All Home, in partnership with United Way, the City of Seattle,

and King County, will utilize these tools to assist our community in using our local data to realign our funding and programming and project what policy changes will make the most impact.

The SWAP tool will allow us to: • Quantify our community’s investments in programs to serve

individuals experiencing homelessness • Understand the cost of specific programs and models and link

costs and outcomes

SWAP Project Timeline • August 2015: Focus Strategies submitted final Scope of Work to United

Way, City of Seattle, King County and All Home

• August 28th, 2015: Three agencies (CCS, DESC, and YMCA) participated in first round of budget submission to test the data collection process

• September 1st, 2015: Community Meeting with Focus Strategies held in Bellevue to explain the SWAP tool to stakeholders and clarify the role of service providers in gathering the data needed to complete the SWAP.

• September 15th, 2015: Budget request with detailed instructions and excel worksheets sent to homeless/housing agencies

• September 15th- November 30th, 2015: All Home staff reviewed program budget information and followed up with agencies individually to clarify budgets and seek corrections.

• Current Status: King County Evaluation staff is working with Focus Strategies to load local data into SWAP tool and prepare for analysis

SWAP: Advisory Group Modeling Input • What specific system changes would the Advisory Group like to

model? • Examples: What would happen to the population we serve if we:

• Increased the number of population specific Emergency Shelter beds? • Reduced length of stay in Transitional Housing? • Increased exits to Permanent Housing? • Increased investments in Rapid Re-Housing? • Made no system changes? • Served more literally homeless people in existing programs?

Updates and Close • Questions on written updates?

• Announcements?

• Community Meeting- Coordinated Entry for All

• December 16, 9:30-11am, TAF Building, 605 SW 108th St.

• YYA Advisory Group will participated in coordinated All Home meeting schedule in 2016

• YYA AG will meet on 2nd Wednesdays, 2:30-4:30pm, Mercer Island Community Center (next meeting January 13)

• Immediately following Family Homelessness Initiative and Single Adults/ Vets Advisory Groups

YYA Advisory Group—December 2015 Pre-Reads

YYA Evaluation Team Report The November 2015 Evaluation Team discussion focused on initial data from the YYA Comprehensive Plan Refresh priority activities and a system-level Housing Goal Model. The December 2015 meeting will focus on the role of the YYA Evaluation Team and potential sunset of this group.

YHC Transition Team Report Recent YHC Transition Team activities include:

- Housing Placement Meeting: On November 3, YHC staff and the YHC Transition Team held the second “Housing Placement Meeting.” The group reviewed the housing needs of 6 young adults with high vulnerability scores who had been in the placement pool for the longest period of time. The group came up with proposed housing plans for each of these young people; these young people will be referred to these resources as soon as units become available in the relevant programs. The cases discussed at the meeting and additional information discovered after the meeting highlighted system gaps, especially for young people with a sex offense on their records. YHC anticipates holding the next Housing Placement Meeting in early 2016; we are working to identify what type of situations can benefit most from this type of discussion.

- Coordinated Entry for All Update: The YHC Transition Team has been updated on initial timelines and considerations related to the implementation of Coordinated Entry for All Populations, as well as discussion of the Transition Age Youth ViSPDAT (also known as the Next Step tool). The Transition team made recommendations on additional questions to include with the Next Step tool related to program eligibility [e.g. history of foster care] and preferences [e.g. areas of King County where a YA may feel unsafe and would refuse housing.] The final assessment tool – including the inclusion of any additional questions – will be decided on by the All Home Executive Committee.

Racial Disproportionality Discussion On November 3, leaders from 7 YYA provider agencies as well as system leaders participated in a discussion of racial disproportionality. Each participant identified two ways in which they will work to advance racial equity within their agencies and/or across the YYA system. Themes of these actions included aligning funding with goals of advancing equity, strengthening analysis of data to better understand outcomes and experiences of YYA of color, integrating issues of equity in other planning discussions and activities, investing in staff training, and improving representation from communities of color among agency leadership, boards of directors, and staff.

The Racial Disproportionality Workgroup is convening to plan next steps, including ways to support leaders’ efforts to advance racial equity and a process for ongoing check-ins on this work. This topic will be discussed at the December 8 YYA AG meeting.

RRH Proposal in HUD McKinney Application The Seattle-King County Continuum of Care application for McKinney funding was submitted to HUD on November 18, and included a proposed new Rapid Rehousing program to serve young adults. If fully funded ($1.2 million) this program would serve 70 young adults beginning in May 2016, with a focus on young people in South Seattle and South King County and long-term YA shelter stayers. Partners include YouthCare, the YMCA, Therapeutic Health Services and Friends of Youth. The City of Seattle and All Home will convene provides in early

2016 to begin discussing key implementation issues. All Home is also working to identify resources for an evaluation of RRH.

PRO Youth- Next Steps As a result of the way in which HUD scores services only projects, the CoC did not include these projects in this year’s McKinney application, reallocating these dollars to housing programs instead. As a result, McKinney funding for PRO Youth will no longer be available after November 2016. Providers and funders agree that the front line services PRO Youth provides to YYA experiencing homelessness are critical, and have begun discussions to identify key functions and future funding possibilities. YYA providers will also collaborate on national advocacy related to the impacts of HUD’s priorities on young people.

Support for High Needs YA in Housing/ MIDD Concept All Home submitted a MIDD concept paper focused on strengthening support for high needs young people in housing through improved crisis response, development of a housing option with 24/7 clinical staffing, and creation of a mobile care team to serve YA in housing programs (similar to the flexible group care enhancement positions). The concept paper is the first step in identifying investments if the MIDD is renewed; new MIDD funding will not be available in 2017. In the interim, All Home and King County are working to identify funding to implement these strategies earlier.

Count Us In Count Us In will take place on Thursday, January 28, 2016, with overnight sites participating in the One Night Count on the night of Thursday, January 28 into early morning Friday, January 29. Along with Count Us In, the United Way of King County is coordinating a Youth Community Resource Exchange, which will take place at New Horizons on January 28 from 4-7pm.

Raikes Foundation/ Capacity Building Five providers (YouthCare, YMCA, New Horizons, Auburn Youth Resources and Friends of Youth) are developing a collaborative proposal in response to an RFP from the Raikes Foundation focused on diversion and staff training. King County Evaluation and Cardea are also involved in developing performance metrics and measurement approach.

YYA Comp Plan Refresh- Milestones (updated 12/15)

Timeframe 2015 Q3

What did we do? 2015 Q4

What's underway? 2016 Q1- Q2 2016 Q3-4

Rare & Brief: Family Engagement

(All Home & YouthCare)

Contracted with YouthCare, determined referral process, hired staff, began

services.

Ongoing service provsion, outreach and marketing, tracking and learning. Tracking and learning. Tracking and learning.

Rare & Brief: Host Homes (All Home )

Convened early discussions with funders, provider (s) and partners.

Identified potential funders and service partners, currently refining program

design. Launch host homes program. Tracking and learning.

Rare & Brief: Rapid Rehousing (All Home , City of Seattle)

Advocated to City for funding for RRH (not included in budget). Developed RRH

dashboards.

Applied for RRH funding ($1.2m) through HUD McKinney application. Currently

seeking funding for evaluation and identifying learning questions.

Refine model-- referrals, eligiblity/ typology, program.

Notification re: McKinney funding. Launch program.

Ongoing implementation, tracking and learning.

Rare & Brief: Relationships with systems (Raikes, UWKC & All

Home )

Child welfare: HHS YARH Implementation Grant not received Juvenile Justice: Reached out to key

partners. Schools: No activities to report.

Child welfare: UWKC planning for implementation of YARH services with

private funding. Juvenile Justice: Identify issues, plan for

data collection at detention. Schools: : No activities to report.

Child welfare: Launch YARH service model.

Juvenile Justice: Launch data collection within detention.

Schools: To be determined.

Child welfare: Implement YARH service model.

Juvenile Justice: Data collection, additional activities TBD.

Schools: To be determined.

One-Time: Education & Employment (All Home , King

County DCHS)

Continued Clear Path to Employment, launched Eastside reengagement center, developed referral process from YHC to

E&E programs.

Strengthen connections between YYA and OY efforts, continuing/ monitoring

programs noted at left. Tracking and learning. Tracking and learning.

One-Time: Capacity Building (Raikes, All Home, City of Seattle)

Raikes capacity building RFP sent to agencies, planning work started.

Agencies developing capacity building proposal in response to Raikes RFP- focus

on diversion and staff training.

Begin diversion and launch skills training. TBD.

Ensuring equal support for YYA of color (City of Seattle,

Building Changes)

RRH for YA in S Seattle: Advocated for funding to City of Seattle (not

included in budget). Racial equity : Planned leadership

conversation.

RRH: See RRH above ("rare &brief") Racial Equity: Convened leadership

conversation. Currently developing plan to support leaders in advancing racial

equity.

RRH: See RRH above ("rare &brief") Racial Equity: Implement plan to

support leaders in advancing racial equity.

Engage communities of color in YYA AG: TBD

RRH: See RRH above ("rare &brief") Racial Equity: Support leaders in

advancing racial equity. Engage communities of color in YYA

AG: TBD

Ensuring equal support for LGBTQ YYA

(All Home, NW Network)

Advanced learnings of Project EQTY. Secured additional funding.

Convened small group to provide

recommendationd re: data collection and sharing.

Discuss and refine data collection and sharing framework. Launch LGBTQ toolkit.

Housing and Access (All Home, funders, state)

Piloted housing placement meetings. Began SWAP tool. Developed YHC

Dashboard.

Participating in CE for All Planning. Developing proposal for stronger

support for high needs YA in housing.

Participate in CE for All Planning. Launch CE in new HMIS database. Seek funding for support for high needs YA in housing.

Complete SWAP tool and recommend system realigment & new investments.

Ongoing implementation of CE for All. Funder decisions re: realignment and new investments; funder agreement/ contractual changes based on SWAP.

2014Q4

2015Q1

2015Q2

2015Q3

144

125

106

102

112.5

Average Number of Days in Shelter

2014 Q4 2015 Q1 2015 Q2 2015 Q3

30% 29%24% 27%

33%

Percent Exiting to Permanent Housing (All Program Types)

2015 Q1 2015 Q2 2015 Q3

15%18%18% 16.2%

Percent Returning after Exiting to Permanent Housing (Emergency Shelter and Transitional Hous-ing)

2014 Q4 2015 Q1 2015 Q2 2015 Q3

4.03.8 3.8

6.55.8

Average Number of Shelter Turnaways per Night (duplicated, Young Adult Shelter Only)

YYA Comprehensive Plan Refresh Quarterly DashboardDate: Q3 2015

YOUTH AND YOUNG ADULT PROGRAMS

Note: Consistent with All Home strategic plan, targets assume a 10% improvement per year. Targets shown for the end of 2015 are based on a 10% improvement compared toend of 2014 performance.

2014 Q4 2015 Q1 2015 Q2 2015 Q3

All OtherRaces/Unknown

Black orAfricanAmerican

White All OtherRaces/Unknown






White

25%

44%

26% 22%

44%

27%16%

35%26% 27% 25% 27%

Percent Exiting to Permanent Housing (All Program Types)

2014Q4

All Other Races/UnknownBlack or African AmericanWhite

2015Q1


2015Q2


2015Q3


108129

130

11960

92

139170

74

176156

99

Average Number of Days in Shelter

2015 Q1 2015 Q2 2015 Q3

All OtherRaces/Unknown






White

17%23%

16%24%

20%12%

21%13% 11%

Percent Returning after Exiting to Permanent Housing (Emergency Shelter and TransitionalHousing)

NOTES:

Black or AfricanAmerican YYAappeared to beexiting to perma-nent housing at ahigher rate thanother race groupsuntil Q3 2015.

Length of Stay inshelter continuesto be long for allrace groups, withBlack or AfricanAmerican YYAexperiencing adramatic increasein LOS in shelterduring the last two

quarters.

YYA falling intothe "All OtherRaces/Unknown"category appearto experience thehighest rate of re-turning to home-lessness within 24

months.

YYA Comprehensive Plan Refresh Quarterly Dashboard - DisproportionalityDate: Q3 2015

YOUTH AND YOUNG ADULT PROGRAMS

Note: LGBTQ data not consistently entered in HMIS. All Home is working to address this issue so that our community can adequately monitor disproportionality among YYAbased on LGBTQ identity in addition to the above Race data (as well as the intersection of race and gender/sexual identity).

homeless yya advisory group 12/8/2015 | 9-11am| 2100...

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