homeless management information services and homeless programs
TRANSCRIPT
8/8/2019 Homeless Management Information Services and Homeless Programs
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WV Coalition to End Homelessness
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` Point in Time Count (PIT)
` Annual Homeless Assessment Report (AHAR)
` Annual Performance Report (APR)
` Homeless Management Information Services
(HMIS)
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` Zach Brown, HMIS Program Manager WV Coalition to End Homelessness160 John StreetWeston, WV 26452Office: (304)269-8600Cell: (304)288-3663
Data issues specific to HMIS and Program Performance. Local Resource Development using HMIS data. Advocacy and Planning with HMIS and other Homeless Data.
Issues relating to the Homeless Data Exchange Reports (HDX)including the PIT, HIC, and AHAR.
Recruiting additional users for HMIS. Data Analysis.
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` Matt Hedrick: Governor¶s Office of Economic Opportunity,Information Systems Specialist.
WV Governor's Office of Economic Opportunity160 John StreetWeston, WV 26452
Office: (304) 269-8600E-mail: [email protected]: www.goeo.wv.gov
Technical Issues with DBA HMIS.
Entering Site Information. Reporting Issues (APR, etc.) Assistance in training specific to HMIS. Users Issues (setting up new users, eliminating past users)
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` Amanda Sisson, HMIS Data Coordinator and Trainer HMIS Data Coordinator and Trainer WV Coalition to End Homelessness
160 John StreetWeston, WV 26452
304-269-8600 (office)304-641-8557 (cell)www.wvendhomelessness.org
Annual Point in Time Count Issues (Organization, Training,Volunteer Recruitment, Contingency Planning).
Training issues specific to HMIS. Assistance with Forming and Training local ³groups´. Issues specific to the Homeless Inventory Chart (HIC). Recruiting Additional Users for HMIS.
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` Anna Burns, Executive Staff Phone: (304)264-9088
Cell: (410)746-8783
Issues related to the Exhibit 1 and Exhibit 2 grantapplications.
Overall Project Management.
Case Management Issues/Mental Health/Substance AbuseIssues.
Issues of Fair Housing and/or Policies.
Project Budget and Fiscal Questions.
Problems and Issues Requiring Attention.
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` Toni Tiano, Administrative Officer Phone: (304)428-7760
Cell: (304)481-6409
Issues with eSnaps.
Exhibit 2 Grant Questions.
Questions about Coalition Membership, Dues, etc.
Administrative questions for the Coalition.
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` A count of all sheltered and unsheltered homeless
people in the United States.
` The unsheltered count is mandated every other
year by HUD and 2011 is one of those years.` WV conducts the sheltered and unsheltered PIT
annually.
` Vital to assessing the level of need for homeless
services and ³painting a picture´ of homelessnessin the Balance of State.
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` All forms and methods are being updated this
year. This is a required year for the unsheltered
count.
` Emphasis this year is on regional ³groups´ in the
BoS CoC who have several potential volunteers
and a plan for counting the Unsheltered
Homeless. We need information on local groupsand who the ³point people´ are so we can make
contact.
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` The Sheltered Homeless survey count will be
compared against HMIS count for the same time
period.
` This PIT is still under the original McKinney
Definition of homelessness, but we are mindful of
the HEARTH Act and are collecting some
additional information about housing instability.
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` Changes: Families can be measured as
chronically homeless.
` Greater emphasis on homeless veterans. We will
be separating US Military, activated nationalguard, and activated reserves.
` Greater emphasis on unaccompanied youth
(unaccompanied youth and their minor children).
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` A report from each Continuum that is sent to
Congress annually, and constitutes a national
estimate of the extent and nature of
homelessness.
` Depends on accurate HMIS entry and Housing
Inventory information.
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` Site Data: This was addressed some months ago,
but it¶s essential that everyone enter their site data
in HMIS correctly.
` No exit dates for clients: this affects anything we
need to pull in terms of time and when clients
used certain kinds of beds
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` Unit and Bed counts: It appears that many of the
bed counts are incorrect in light of the different
kinds of data we are pulling for specific types of
clients (Transitional Families, Emergency Shelter Singles, etc.). The HMIS numbers are either lower
or higher than the respective bed counts which
means users aren¶t putting in exit dates (for the
higher) or bed information is incorrect (for thelower).
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` Disability Information: It¶s important to fill out all
the accompanying information for disability status,
particularly if a disability is of an extended
duration.
` Disability and Substance Abuse Info: Are the
Condition, Verification, and Attach options
needed?
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` Substance Abuse: The specific information for
type of substance abuse should be entered for all
clients.
` Veterans Status: It¶s important for users to enter
the Veterans Status of clients, as there is a great
emphasis on tracking this data for HUD purposes,
and it¶s an essential component of the AHAR.
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` The CoC will be judged on the performanceoutcomes of the APR.
` Need contract start dates, end dates, and APRdue dates.
` Submitting APRs to Continuum staff beforesubmission.
` Discussion of issues, problems, and concerns withthe APR.
` Transition APR Guidebook:http://www.hudhre.info/documents/esnapsTransition
APRGuidebook.pdf