1.16.2018 Systems Performance Meeting Minutes 1

HOMELESS CONTINUUM OF CARE OF STARK COUNTY (HCCSC) Systems Performance

Tuesday, January 16, 2018 9:30 a.m. at Goodwill Campus

Members Present SHN Staff Absent

Renee Biggums Marcie Bragg Michelle Boone Jennifer Keaton Melissa Terrell Beverly Lewis Shannon McMahon Williams Marty Chumney Julie Sparks Duane Wykoff

l. Welcome/Approval of MinutesAt 9:35 a.m., Marcie Bragg, Board Chair, called the meeting to order and welcomed everyone.

Marcie inquired if committee members had desired revisions to the December meeting minutes.Jennifer recommended a revision in the discussion of section five. The fourth quarter of theAnnual Performance Report (APR) should reflect the dates October 1st through December 31st.

Motion: Marcie requested a motion to approve the December meeting minutes with the recommendation to correct the dates for the fourth quarter of the Annual Performance Reports. Jenn motion to approve. Duane seconded the motion, and it was passed unanimously by all members present.

ll. System Performance Measures Policies (See Appendix 1)Marcie distributed the Homeless Continuum of Care Governance Charter that outlines the roleand responsibilities of the System Performance Committee (SPC). Marcie asked the committeeto review the roles outlined and determine the areas the committee is performing well and theareas the committee may need to focus on. The committee decided that number five of theSPC’s roles needs to be updated and the Mental Illness and Addiction Subcommittee should beremoved as this committee no longer exits. To comply with the role and responsibilities outlinedin number four, the committee should annually update the HCCSC’s performance report forpublic distribution, and this should be an area of focus. The SPC outline reflects that thecommittee will collaborate with the CoC Planner and this term should be replaced with theCollaborative Applicant.

1.16.2018 Systems Performance Meeting Minutes 2

Discussion:

• There was discussion surrounding the Homeless Continuum of Care of Stark County (HCCSC)Annual Report for public distribution. Jean Van Ness has created these reports in the past andShannon has offered to provide the committee, at the next SPC meeting, with the last reportreleased. The Annual Reports are important for community involvement, planning, andphilanthropic/grant funding streams. These reports are valuable for the ability to compareperformance over time and to reference when speaking to communities and funding sources.The committee discussed capturing data for review more frequently to help identify areas thatneed improvement and to make more informed recommendations for performance targetsand measures.

lll. System Performance MeasuresJennifer provided the committee with System Performance Measures Reports, HUD-AnnualPerformance Reports, Bed Coverage Rates, and Performance Measure Model for review by theSPC. The reports provided data from 2015 through 2017. Jennifer guided the committeethrough the reports by pointing out key performance metrics and provided detail for how thesemeasures effect one another. Jennifer identified how these reports correlate information andconnected how the SPC has reviewed these reports in past years.

Discussion:

• There was discussion regarding the volume of data associated with each report. The committeediscussed compiling data in a comprehensive manner that would bring data from 2015, 2016and 2017 together in summary format.

• In the past, APR’s have only been able to be provided annually. Jennifer will look into theupdated version of HMIS to see if APR’s can be provided on a more frequent basis for review.

• The Annual Homeless Assessment Report (AHAR) is provided annually to Congress that suppliesinformation pertaining to the Point-In-Time count and homeless populations. The AHAR doesnot identify information pertaining to rapid re-housing.

lV. New Business/ Old Business

N/A

V. Adjournment

With no further business to be discussed, at 11:00am the meeting adjourned.

12.19.2017 Systems Performance Meeting Minutes 3

Appendix 1

12.19.2017 Systems Performance Meeting Minutes 4