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TRANSCRIPT
Woodbrook Elementary SchoolPARENT-STUDENT HANDBOOK
2011-2012
WOODBROOK ELEMENTARY SCHOOL100 Woodbrook Drive
Charlottesville, VA 22901(434) 973-6600
Table of Contents
Introduction 1 Welcome 1About Woodbrook 1Philosophy 1School Improvement Plan 2School Board Members 2 ACPS Vision, Mission, Goals, & Values 3 Objectives 4Woodbrook Vision Statement 5
Educational Programs 6Organizing for Instruction 7Support Programs 7
Physical Education 7Library/Media Center 7Music 7Art 8Gifted Services 8Special Education 8Intervention, RtI, and School Based Intervention Team (SBIT) 9Speech/ Language 9
Guidance 10EDEP (Extended Day Enrichment Program) 10
Assessments 11Standardized Tests 11
School PoliciesEnrollment Procedures 12
Registering a Child 12Kindergarten Registration 12
Attendance 13Absences 13Tardiness 13 Early Dismissal 14Withdrawals 14
Student Placement in Class/ Teacher Requests 15 Emergency School Closings 15Emergency Care Card 15Home-School Communication 16Classroom Visitation 17Student Conduct 17
Student Dress 17Discipline Procedures 18
Behavioral Expectations 18Playground Rules 19
After School Use of the School Playground 20Safety 21
Woodbrook Homework Policy 21School Security 22Student Health 22
Illness or Accident at School 22Medication at School 22Notification to Parents 23Additional Procedures
23Allergies and Other Conditions 23Student Illness 24Immunizations 25Vision Check 25
School Hours 26Hours for Students 26Office Hours 26
Management of Student’s Scholastic Records 26Procedure to Inspect Education Records 26
Buses 28Bus Schedules and Routes 28Bus Drivers and Rules 28Bus Safety 28
Change to Regular Bus Procedure 29Parking 29
Students Who Walk to School 30Student Bicyclists 30Change in After-School Plans 30Picking-Up and Dropping-Off Students 30
Morning Drop Off 30Afternoon Pick-Up 31
School Pictures 32Lost-and-Found 32Class Parties 32Private Party Invitations 32Student Birthdays 32Fund Raising 32Student Use of Telephones 33Animals in the Classroom 33Toys 33Assemblies 33Field Trips 34Food Services 34Parents and the Cafeteria 35Change of Address & Phone Information 35Acceptable Use of Technology 36
Computer Literacy 37Use of Cellular Phones and Electronic Devices 37
Parent Involvement 38PTO (Parent-Teacher Organization) 38Parent Volunteers 38Parent Advisory Positions 38
In Conclusion 39
Introduction
WelcomeWelcome! We are delighted to have the privilege to foster the growth and development of your child as a student at Woodbrook Elementary School. This handbook is a guide to the policies, principles, and practices that we follow at Woodbrook. We are very proud of our school and the successes of our students. We look forward to working with you and your child throughout the school year.
About WoodbrookWoodbrook Elementary School is one of 16 elementary schools serving Albemarle County students in grades PK-5. Woodbrook Elementary School opened its doors in 1966 and the school plant is located within the confines of the Woodbrook sub-division. There are 22 classrooms and 2 resource rooms within the school, as well as, three learning cottages. Approximately 300 students are enrolled at Woodbrook coming from a variety of neighborhoods. Woodbrook, like other elementary schools in our School Division, follows the policies and regulations of the Albemarle County School Board and the Superintendent of Schools. All ACPS policies may be accessed at k12albemarle.org. As you will see cited in this handbook, we have developed guidelines, policies, and practices to provide your child with the best educational environment possible.
This handbook is designed to help you become familiar with our school operation. Our philosophy is one of continuous improvement, so these practices do change from time to time. We welcome your suggestions.
This handbook is not all-inclusive. If you have questions or concerns, please feel free to ask for further clarification.
PhilosophyThe educational philosophy of Albemarle County Public Schools embraces the concept that a school organization must be a community of learners. At Woodbrook Elementary School, children are our first consideration. Each child is unique. We strive to provide an environment that promotes intellectual, physical, emotional, and social growth.
We expect positive attitudes within our school population. Teachers, support staff, administrators and parents provide exemplary models for children. When all members of an educational organization are committed to the process of learning, children develop into confident contributing members of society.
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School Improvement PlanLike each school in Albemarle County Public Schools, Woodbrook has its own School Improvement Plan that outlines specific actions and intended outcomes as we strive for continuous improvement. This plan is updated quarterly and may be accessed through both the Woodbrook and ACPS websites. It is also available in the main office. We welcome feedback regarding the plan and its implementation.
School Board MembersNAME DISTRICT PHONE MAIL ADDRESS E-MAIL
Jason Buyaki Rivanna (434)973-7026
2914 Blue Haven FarmKeswick, VA 22947
Steve Koleszar (Chair)
Scottsville (434) 293-7262
142 Scarborough PlaceCharlottesville, VA 22903
Diantha McKeel Jack Jouett
(434)296-4931
103 Smithfield CourtCharlottesville, VA 22901
Barbara Massie Mouly
White Hall (434)465-5156
PO Box 22Greenwood, VA 22943
Pamela Moynihan Rio (434)973-4464
3974 Deep Woods RoadEarlysville, VA 22936
Eric Strucko
Samuel Miller
(434)973-3815
1029 Tilman RoadCharlottesville, VA 22901
Harley Miles (Vice-Chair)
At-large (434)977-4352
1579 Beckoning Ridge RdCharlottesville, VA 22901
To e-mail all members of the School Board at once, address your message to [email protected].
School Board Office Contact Information
Jennifer Johnston, [email protected]
401 McIntire Road, Room 345Charlottesville, VA 22902
Phone: 434/972-4055 Fax: 434/296-5869
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ACPS Vision, Mission, Goals, & Values
Vision
All learners believe in their power to embrace learning, to excel, and to own their own future.
Mission
The core purpose of Albemarle County Public Schools is to establish a community of learners and learning, through rigor, relevance, and relationships, one student at a time.
Goals
Albemarle County Public Schools has identified five collective strategic goals to guide our work. We believe that these five goals will help us work together to become more focused on our core work, more diverse in how we provide instruction, broader in our approach to teaching and learning, and more stable and relevant within the various communities. By accomplishing these goals, we will assist all students to achieve high levels of learning and to pursue their dreams for their future.
Goal 1: Prepare all students to succeed as members of a global community and in a global economy.
Goal 2: Eliminate the Achievement Gap.
Goal 3: Recruit, retain and develop a diverse cadre of the highest quality teaching personnel, staff and administrators.
Goal 4: Achieve recognition as a world class educational system.
Goal 5: Establish efficient systems for development, allocation, and alignment of resources to support the Division’s vision, mission, and goals.
Values
ExcellenceYoung PeopleCommunityRespect
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ObjectivesIn support of the Albemarle County Public Schools vision, mission, goals, and values, the Woodbrook School staff will:
Adhere to Albemarle County Public Schools and Commonwealth of Virginia guidelines.
Provide each child with a comfortable and safe environment designed to enhance learning.
Assess each child's progress with various techniques and standards compatible with individual abilities and keep parents and students informed of that progress.
Utilize appropriate instructional materials and resources for supplementing and enriching the learning experiences of each child.
Provide opportunities for each child to work independently and cooperatively on basic instructional and enriching tasks.
Help each child develop a wide range of interests.
Encourage each child to develop a sense of personal worth and dignity.
Help each child acquire a genuine appreciation for the fine arts.
Help each child develop a cultural awareness of our country and other countries.
Help each child develop positive attitudes and habits concerning physical fitness.
Encourage a positive parent-teacher-child relationship through parent and other adult involvement in the school program.
Create a stimulating and supportive classroom environment.
Reinforce the child's success through appropriate recognition.
Help each child to develop self-discipline and become a contributing and responsible citizen.
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Woodbrook Vision Statement
We envision: A school where staff, parents and community members share the responsibility for
providing learning opportunities for the students and where open communication is facilitated by regular opportunities to interact and coordinate these efforts.
A school environment which fosters learning and encourages trust, security, risk-taking, decision making and creativity for both teachers and students and where educational opportunities are valued and encouraged for the entire school community.
A school where student success regarding intellectual, physical, emotional and social growth is individually recognized, encouraged, and expected.
A school in which staff, parents and students take PRIDE (Personal Responsibility in Daily Excellence): and where everyone is respected for their unique contributions.
A school where all community elements show a positive interest in the school through contributions of time and service for the benefit of our children.
In order to help us achieve the above we take great care to create a learning environment that promotes positive behavior, a risk-free learning environment where a community of learners come together to support each other in their learning. Woodbrook Elementary School is working to become a “trained” Responsive Classroom school. We currently have twelve of our sixteen classroom teachers, plus our Music, Library and Art teacher trained in the Responsive Classroom practices.
Responsive Classroom is based on 3 Foundational Teaching Practices: 1. Our best knowledge of how children learn developmentally, culturally, and
individually2. Awareness that social and academic learning go hand-in-hand3. The belief that ALL children want to learn and can learn
Guiding Principles: The social curriculum is as important as the academic curriculum How children learn is as important as what they learn The greatest cognitive growth occurs through social interaction Knowing the children we teach—individually, culturally, and developmentally-is as
important as knowing the content we teach. Knowing the families of the children we teach is as important as knowing the
children we teach To be successful academically and socially, children need to learn and practice
specific social skills. The five most important being: cooperation, assertion, responsibility, empathy, and self-control. (C.A.R.E.S.)
How we, the adults at school, work together is as important as our individual competence. Lasting change begins with the adults.
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Educational Programs
Organizing for InstructionThe regular instructional program at Woodbrook includes Pre-kindergarten through fifth grade. The majority of instruction occurs in heterogeneous, self-contained classrooms or across grade-level classrooms, with a team-teaching approach. Some subjects are ability grouped to assure that students’ needs are being met appropriately. Teachers on each grade level work as a Professional Learning Community (PLC) where they meet together to share ideas, discuss curriculum and student concerns, analyze data, and share teaching materials in order to best meet their students' needs.
Albemarle County Public Schools utilizes a Framework for Quality Learning to guide instruction. This model encourages active, project-based instruction with students taking ownership of their learning by setting goals for themselves and keeping track of their own progress. The Framework also spells out Lifelong-Learner Standards and effective instructional practices that are expected in all Albemarle County classrooms. Lifelong learning places emphasis on results. To develop the skills and habits associated with lifelong learning, students must: learn beyond the simple recall of facts; understand the connections to and implications of what they learn; retain what they learn; and, be able to apply what they learn in new contexts. The nine most effective instructional strategies that have been identified in educational research as having the most impact on student achievement are indicated in the chart below. They are in order from top to bottom in relationship to the one having the highest impact on achievement:
Strategy % of Gain in Achievement
Identifying Similarities and Differences 45
Summarizing and Note Taking 34
Reinforcing Effort and Providing Recognition 29
Homework and Practice 28
Nonlinguistic Representations (Graphic organizers and other ways to present material than verbally)
27
Cooperative Learning 27
Setting objectives and providing feedback 23
Generating and Testing Hypotheses 23
Questions, cues and advance organizers 22
You will be seeing your child engaging in these activities throughout the year and we wanted to assure that our parents understood the rationale for why we were using such strategies.
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Support ProgramsTeachers and students receive valuable assistance from numerous support programs that are offered in our school. These programs may be a part of our regular curriculum for all students or may be in addition to the regular program for children with special needs.
Physical EducationAll students receive 120 minutes of planned physical education activity per week under the direction of certified physical education teachers (Ms. Lynda Lutz and Mr. Brett Maynard). The program is conducted in accordance with the school system's physical education curriculum. It is expected that all students fully participate in the physical education program and are dressed appropriately (sneakers) on their designated PE days. A doctor’s note is required if a student needs to temporarily be exempted from PE class for an extended period of time.
Library/ Media CenterOur school has a well-equipped library/ media center managed by a full-time media specialist (Ms. Allison Carver). The library/ media center offers many resources for teachers, students, and parents such as books, DVDs, filmstrips, cassette tapes, CDs, computers, etc.
The media specialist, in addition to providing instruction for students in the use of the library and study skills, works very closely with teachers in planning special activities and in providing materials to enhance instruction. Students go to the library/ media center at least once a week for a minimum of 30 minutes. Upper Elementary (3-5) has additional blocks to assist with research and reference skills.
MusicA part-time music teacher (Ms. Piper Gary) is employed at Woodbrook to provide each student with weekly music instruction. The music specialist is available to work with classroom teachers on special projects and to ensure that the needs of each child are properly met. Typically, each grade level, under the direction of the music teacher, has the opportunity to perform for the school community. Our music teacher is available on Tuesday, Wednesday and Thursday each week to provide 60 minutes of weekly music instruction to students in grades 2-5, and 30 minutes of music instruction weekly to K-1 students.
Recorder-All students in grade 4 and 5 are expected to purchase recorders as part of our music program. You will receive a letter from the music teacher with all prices quoted and specific information related to your student’s instruction with the recorder.
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ArtA part-time art teacher (Ms. Joan Chapman) will work with students weekly to help support grade level curriculum and the School Division’s art curriculum. Students will have their art work displayed throughout the school and, in some cases, at the Albemarle County Public Schools’ Arts Festival.
Gifted ServicesA part-time resource teacher (Ms. Cindy Cass) for intellectually gifted students serves the gifted student population and arranges enrichment programs to address the needs of Woodbrook students. Our gifted teacher is trained in gifted education and works with identified and non-identified elementary students and their teachers to provide programs that meet the individual needs of our students. Our gifted teacher meets with students for sessions involving creative problem solving, critical thinking, independent study, and other advanced activities appropriate for children’s abilities. In addition to working directly with students, (both in and out of the regular classroom), the Gifted Teacher is available to do demonstration lessons and enrichment activities that benefit an entire class. She also works with teachers in their daily planning of work with identified students by suggesting additional enrichment and/or acceleration activities, securing mentors in the community, and monitoring the student’s success while realizing their potential. In addition to her direct work with students, she also coordinates the process for identifying gifted students.
Special Education ServicesA wide variety of Special Education services are provided through the Special Education Department at Woodbrook. Two full-time special education teachers (Ms. Kat Alves & Ms. Patti Goforth) and their teaching assistants provide special help to children who are identified as having learning difficulties, developmental delays, or emotional concerns. A range of services from self-contained to inclusion is used to serve our students with special needs.
Children who participate in this program are evaluated thoroughly to be sure there is a true need for these services. A process exists, beginning with a referral to the School Based Intervention Team (SBIT), to ensure that students are appropriately identified for special services. Prior to evaluation for Special Education, students experiencing difficulties are provided intervention by school personnel. Progress is monitored, following a Response to Intervention model. If a child does not show progress even with intervention, a student may be referred for an evaluation for Special Education. A very thorough evaluation is conducted for children who are referred with the parent involved throughout the process. Evaluation and/or placement in Special Education are not done without the permission of the parent. In addition to the above services, a variety of other special services are available to students who are found eligible for Special Education. These services include physical therapy, occupational therapy and speech therapy.
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Intervention, RtI, and School Based Intervention Team (SBIT)Throughout the school year, students will be assessed multiple times using multiple methods. If there is an indication that a child is struggling academically, he or she may be referred for intervention. Intervention is broken into three tiers. Tier I intervention occurs in the regular classroom with the teacher providing remediation and re-teaching of skills in the area of difficulty. Most children show progress with this degree of intervention. If a child does not show progress at this level, they will be referred for Tier II Intervention. Tier II Intervention provides additional support for a child. For example, a student struggling with reading will receive reading instruction in the regular classroom and then at an additional time with an Intervention Specialist. Progress is monitored. If a child shows progress, he or she may continue with Tier II Intervention or may be released from that level of service depending on individual needs. For those students not showing progress, or not responding to Intervention (RtI), Tier III Intervention is then implemented. At the Tier III level, the intervention becomes more frequent and specific than it may have been at the Tier II level. When it becomes necessary for a student to move from Tier II to Tier III Intervention, parents will be asked to come to a meeting as part of the School Based Intervention Team (SBIT). This process involves discussion and analysis of the student’s needs. The team includes the parents, teacher, SBIT chair, and an administrator. In many cases, additional personnel participate, to include the school psychologist, guidance counselor, and other specialists or teachers who may work with child. As part of the outcome of these meetings, additional specific interventions may be employed and the impact of those interventions is assessed through data collection and analysis. Most students do not need intervention beyond the scope of Tier III Intervention; however, for the few who do, a referral for special education testing may be made.
Speech/LanguageAll Albemarle County schools offer programs for Speech and Language Development. All Kindergarteners and children new to the school are screened to identify any need for this service. A speech/language pathologist (Ms. Angela Beverly) is assigned to our school on a part-time basis and is available to work with children who have identified difficulties related to speech and language. Those children found eligible meet with the speech clinician according to the goals established by the Individualized Educational Plan (IEP), which is mutually agreed upon by the teacher and parent. For more information regarding this program you can call the Special Education Office at 296-5885.
In addition to screening for language and speech disorders, The Speech Clinician also completes a hearing screening on all third grade students. This is a division mandate that all school must comply with.
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GuidanceA full-time guidance counselor (Ms. Joselyn Whetzel) is assigned to our school to help meet the needs of students. Guidance and counseling are programs “of services” designed to aid children to master academic, personal and career development tasks essential for effective growth and development. Guidance is a series of classroom lessons and other activities that relate to state objectives and county goals as part of the total school curriculum. The counselor provides structured developmental guidance through individual, group, and classroom guidance. In each of these settings, the emphasis is on confidential problem-solving discussions in a relaxed setting with a qualified helping adult who is not in an evaluative role with the student. Parental consent is obtained for a series of counseling sessions. Meetings with parents are encouraged for better home/school communication regarding school adjustment. The counselor also provides consultation and training to teachers and parents. Students may be referred by themselves, teachers, or parents. Parents may contact the counselor by calling the school office at 973-6600.
Family Support ProgramThe family support program is designed to provide ongoing assistance to families so that they can support their child/children in being a successful learner and participant in school.
Our Family Support Workers (Ms. Judy Blakey & Ms. Stephanie Brown) will have an office at school but will spend most of their time in the community. They will visit families in their homes, help families get services from other community resources, and set family goals to help stabilize and enhance family life.
The Family Support Program is entirely voluntary. Referrals can be made by school personnel, by parents themselves or by someone in the community. A plan for positive change is agreed upon by the family and the team works together. Family Support Workers are allies and advocates for the children and families and can work with families for as long as needed.
EDEP (Extended Day Enrichment Program)
The Woodbrook Extended Day Enrichment Program is designed for families who need after school care for their children, either on a regular or an occasional basis. The EDEP staff works to provide a fun, learning, and safe environment for children. Students are dismissed into the EDEP at 2:20 p.m. The program operates until 6:00 p.m. For more information, please phone the main office for EDEP at 296-5840.
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Assessments
Students at Woodbrook Elementary School will participate in a number of assessments throughout the school year. These assessments are intended to provide teachers with data to inform their instruction. The purpose of these assessments is to alert us to students who may need additional help in order to be academically successful, or who may be in need of enrichment. For example, by teachers examining the results of assessments, they can tell which students may already have mastered certain material and thus need more enrichment. They also monitor student progress and are able to determine whether re-teaching is necessary. Assessment is as important as instruction and is a critical component of the teaching/learning process.
Throughout the year, students will do assessments focusing on various aspects of reading, Word Study, writing, and mathematics as dictated by Albemarle County Public Schools. In addition to these assessments, grade level teams have regular pre- and post-assessments in core subject areas to assure that student progress is on track. Finally, individual teachers have their own assessments of student progress in their classrooms. If you have questions on how your child is progressing, please do not hesitate to contact his/her teacher.
Standardized TestsAs required by the Virginia State Department of Education, the Standards of Learning tests will be given to third, fourth and fifth grade students. SOL tests are administered as follows:
o Third Grade – Mathematics, Reading, Science, Social Studieso Fourth Grade – Mathematics, Reading o Fifth Grade – Mathematics, Reading, Writing, Science, and Virginia
Studies
During this school year all SOL tests, with the exception of the 5 th grade Writing assessment, will be given in an on-line format unless a student’s individualized needs warrant an alternative format.
The CogAT (Cognitive Ability Test) will be administered to all second graders, as well as to students in grades three through five who have not previously taken this assessment. The CogAT is part of the county-wide screening for academically gifted students.
We will also administer other assessments as required by Albemarle County Public Schools.
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School Policies
Enrollment Procedures
Registering a ChildA child entering school for the first time must be registered by his/her parent or guardian. Children registering during the school year begin their attendance on the day following registration so that preparation can be made for a smooth transition to Woodbrook. The following forms must be completed:
1. registration form
2. physical examination and immunization record signed by a doctor
3. request for records (permission for former school to release records)
4. birth certificate (any child entering public school for the first time)
5. social security card
6. three proofs of residency: one must be the lease/mortgage agreement and the other may be a utility bill, tax bill, etc. NOTE: We may, for various reasons, request that families provide proof of residence while they are already enrolled at Woodbrook. It is School Board policy that a student must reside with his/her legal guardian who MUST be a resident of Albemarle County. In addition, only those students who live within Woodbrook’s attendance area may attend school here. If you have questions regarding this, please contact Susan Reuschling in the front office.
Kindergarten RegistrationRegistration of new Kindergarten students begins in the spring. A special packet of information, forms, and instructions is issued to parents who are registering children in Kindergarten for the first time. The State of Virginia has established that children who are five by September 30 may enter Kindergarten this fall.
School Pol ic ies
AttendanceIt is imperative that students be at school on time daily. When students miss school, they lose out on a wide array of learning experiences. Our teachers develop and implement lessons that require students to be active participants in their learning. When students miss even a few days, it may put them considerably behind.
ACPS School Board Policy JED states, "School attendance is directly related to academic achievement and the development of good habits which are important in the world of work. Optimum student attendance is a cooperative effort and the School Board expects parents and students to take an active role in accepting the responsibility for good attendance. The principal has the discretion to deny credit or promotion to a student who misses more than sixteen (16) days during the school year.” Woodbrook parents will receive written notification when their child’s absences begin to exceed normal limits. The consequences of missing more than 16 days per year, for reasons other than chronic illnesses documented by a physician, will be mandatory summer school with the potential to repeat the current grade. It is the parents’ responsibility to assure that physician’s notes documenting illnesses are on file in the office. Excuses must be in writing as calling the office does not constitute an excused absence.
AbsencesWhen a child is absent, a parent or guardian should call the Woodbrook Office (973-6600) and leave a message by 9:00 am. If the school is not contacted, we will attempt to reach a parent or guardian by telephone to confirm a child’s absence. When a child returns to school after being absent, he or she must bring a written excuse.
Regular attendance is important in order that each child receive the maximum benefits from regular daily sequential instruction. If a child will be absent for more than two days due to illness, please notify the office so that missed school work can be collected for parents to pick up. In situations other than illness, students will work with their teachers to make up missed work upon their return to school.
TardinessIf a child comes to school late (after 8:00 am) he/she must report to the office with his/her parent to receive a tardy slip and to be signed in. If an adjustment needs to be made to the lunch count, the cafeteria will be notified. The parent will be asked to explain the reason for the child’s tardiness by using the computerized system. Being tardy to class more than 8 times per semester may lead to failure of the subject that is missed. Habitual tardies can result in a referral to CASA Starts Agency which works with the courts to assure prompt and regular attendance. If the tardiness is due to an excused physician’s visit, please assure that this documentation is on file in the office.
School Pol ic ies
Early DismissalPlease realize that when a student is released early, he/she will miss valued learning time. Just as it is important for your child to be at school on time for lessons, it is equally imperative that they be in school for all the day’s activities.
If a child is to be dismissed before 2:20 pm, he/she must bring a note/Change of Dismissal form from home to that effect. Parents picking up a child must report to the office to sign out the student, and he or she will be called to the office when the parent arrives at the office. We can not have students waiting in the office for the arrival of parents as it can keep them out of instruction longer than is necessary. Parents may not pick up children from the classrooms. A student will not be allowed to leave school with anyone other than his/her parents or guardians unless we have prior notification from the parent or guardian. If you are sending someone to pick your child up from school, please notify the school office in writing. We ask that early dismissals be kept to a minimum as a class must be interrupted to request a student come to the office.
If your children are scheduled to attend the Extended Day Enrichment Program but you choose to pick them up instead, you must check in with their EDEP teacher, unless you sent a note with your child in the morning or otherwise notified the office of a change.
Agencies such as the public health department or C&Y, that take students from school during the school day, shall present the school with a statement signed by the student’s legal parent or guardian granting permission for the student to be released to the agency periodically during the school year. This statement should be presented to the main office prior to the agency’s initial request to take the student from the school. Exceptions to this policy will be in accordance with policies of the school board and state law.
Only in an emergency can we accept phone requests for a change of dismissal. If, however, you must phone the school, this must be prior to 2:00 p.m. in order to get the information to your child’s teacher.
Each school shall maintain a log that shows the name of the students signing out of school early, the name of the person signing the student out and the date, time and reason for the early dismissal.
WithdrawalsIf it should become necessary to withdraw your child from school, it is suggested that the following procedure be followed:
1. Notify the school in writing or in person as soon as your plans are definite. Give us the name and address of your child's new school, if possible.
2. Inform us of the last day your child will be in attendance.3. Return any textbooks, library books or other materials belonging to the school.4. Pay all outstanding debts.5. Have your child bring home any personal belongings.
School Pol ic ies
Student Placement in Class/ Teacher RequestsClass placement and/or teacher assignment is taken into serious consideration each year. Considerations that are taken into account when placing a child include class size, ability levels, learning styles, and placement with (or separation from) specific students. Additionally, we attempt to balance each class based on gender and ethnicity, as well as student involvement in specific programs such as gifted, special education, and ESOL. We are confident that your child will find success in whichever class he or she is assigned. In order to provide a placement based on educational needs, we ask that you do NOT request specific teachers. If there is a particular learning concern that you would like to communicate, that should be done in writing or via email to Lisa Molinaro and received no later June 30 for consideration. While your child’s current teacher will have input regarding academic, behavioral, and social/emotional needs of each student, please realize that the final placement will be made by the administration.
Emergency School ClosingsWhen schools are to be closed, an announcement will be made over all local radio and television stations. IF NO ANNOUNCEMENT OF CLOSING IS MADE, SCHOOLS WILL OPERATE ON SCHEDULE. You may also sign up for emergency notification phone calls and email. Information regarding that will be made available at the beginning of the school year. The Albemarle County School Division has established a telephone service for parents to obtain information regarding school closings. The number to call is 296-5886.
It is sometimes necessary to close schools during the school day. When this is done, an announcement is made over the radio (AM: 1070-WINA; 1260-WCHV and FM: 95-WQMZ; 97.5-3WV; 102-WJLT) and local TV. It is very important that your child know what procedure to follow on such occasions. Parents are asked to complete a form at the beginning of the school year, which clearly states where their child is to go in the event of an early closing.
PLEASE DO NOT CALL THE SCHOOL OFFICE WHEN THERE IS A CLOSING OR POSSIBILITY OF SUCH! The lines need to be kept open for emergencies.
If there is an emergency closing, all after school activities including clubs, EDEP, and Scouts are cancelled. A dismissal area will be set up for those parents who come to pick up their children.
Emergency Care Card All parents are asked to fill out a school emergency card on the first day of school. This card is extremely important and should be returned to the school immediately. It provides the school with phone numbers to reach you in the case of an emergency and gives the school permission to admit a child to the hospital if necessary. If your child has specialized medical needs, please note them on this card. It is important that these cards are kept current. If you should move or have a
School Pol ic ies
change in your phone numbers both work and home or cell, the office should be notified immediately.
Home-School CommunicationsThe most important persons in the school to influence your child are his/her classroom teachers. You and the teachers have much to give each other—you, because you know your child so well and the teachers, because of their professional experience with so many children. Get to know your child's teachers early in the year and begin to lay the foundation for good communications.
Some ways we will try to communicate with you are through: Classroom newsletters School newsletters Report cards (four times per year); School website “Backpack Mail” Mail and email Telephone calls Parent-teacher conferences, and This handbook.
Your child's teacher may telephone, email, write you a note, send progress reports, send a class newsletter, or come to your home in order to better communicate with you about our mutual concern—your child. Please realize that our teachers are busy throughout the day teaching the children and are not typically available to take phone calls or respond to email during the school day. Our commitment is that we will return any phone or email message within 48 hours of receiving the message.
Some ways we hope you will communicate with the teacher are: Promptly sign and return report cards and other forms needing your attention;
Send a note after your child has been absent as to the reason for the absence;
Come to parent conferences and other parent-teacher meetings; telephone; email or write a note whenever you feel it necessary;
Visit the classroom; and
Volunteer to help when you can.
In developing good school-home relationships, we believe that teachers should not discuss a child or his family with non-professionals. In like manner, we ask that you refrain from discussing concerns about the teacher or the school in the presence of your child. When a difference of opinion exists, please discuss the issue with the
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teacher first and then, if not resolved, the school principal. It is essential that we work together for the benefit of the student.
Please feel free to contact the administrator if there is a question regarding instruction, discipline or other matters affecting your child, if you are unsuccessful in resolving your problem by talking with the classroom teacher first.
Classroom VisitationParents and visitors are always welcomed at Woodbrook. They must first report to the office to sign in and receive a pass. If possible, parents are encouraged to schedule the visit in advance. For classroom observations that entail a full class period, parents should contact the Principal or classroom teacher to arrange a mutually agreeable time. Siblings are welcome to visit for lunch but may not visit the classroom as it may be disruptive to student learning. Permission must be granted regarding where the visitor will go, with whom he/she will have contact and must sign back out when the visit is terminated. Visits should not disrupt the instructional process; if it does you will politely be asked to leave. Periodically our School Board members will visit the classrooms. The purpose of these visits will be to maintain contact with building employees and increase their understanding of actual education practices.
Student ConductStudents at Woodbrook are expected to be good school citizens. In order to help them learn to be self-disciplined, the students, teachers, and administrators have established certain behavioral expectations that, when followed by each student, create a happy, orderly, safe and productive climate for learning. Please talk with your child about the importance of following these school expectations:
1. Show respect to yourself, others and our property.
2. Be on time and prepared with your materials.
3. Keep hands and feet to yourself.
4. Do your best on each task.
5. We expect students to be problem solvers (a part of the solution).
6. We expect all students to follow district and school board policies pertaining to behavior at school and school functions.
While these are generalized expectations, a student representing his/her class will participate in the development of school-wide rules/expectations early in the school year.
Student DressHealth and safety should be a major consideration in the selection of clothing. Children are expected to come to school dressed appropriately for a variety of
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school activities. Clothes that are disruptive to the operation of classroom should not be worn. A student shall not dress in a manner that is distracting or interferes with the orderly process of instruction. The following are examples of dress that may be considered inappropriate for school: halters, tank tops with spaghetti straps, tube tops, bare midriffs, showing underwear, short shorts or skirts (shorts & skirts must be fingertip length of the student’s hands when stretched down along their body). Flip-flops are considered a particular safety hazard for students in PE and on the playground and thus they are not permitted here at school. Students are not permitted to wear hats or hoods inside the building. Tee shirts depicting tobacco products or alcoholic beverages, tee shirts depicting anything considered to be violent, etc are also not permitted. Please see policy JFC-R or contact the Principal for more information. During special occasions and activities, such as Field Day or Spirit Days, exceptions may be made.
Discipline ProceduresAt Woodbrook, we emphasize positive behavior through team-building within the classrooms. Character lessons are incorporated into the K-4 curriculum through the work if our school counselor, Ms. Whetzel. Emphasis is given through announcements, discussions, writings, wall decorations, student-of-the-week recognition and other meaningful activities.
Teachers manage most discipline problems at school but inform parents and the school administrator when a child has continual difficulty following the school rules. A discipline referral form is completed by the teacher and sent to the appropriate administrator in cases when a student is sent to the office as a result of misbehavior. A copy of the referral will be sent home and the parents will usually be contacted by telephone.
Principal involvement: work with the student and teacher, notify parent of a major incident or a reoccurring problem. If a problem is reoccurring, it is likely that the student will spend a period of time in the Support Center. A final step of Out-of-School suspension will take place if the problem does not subside or is of a serious nature. This is absolutely a last resort.
A copy of formal discipline referrals (including Bus Conduct Reports) may become a part of the student's permanent record. This is required by Virginia State law.
Our goal will be to improve student behavior rather than to punish children for their misbehavior. Natural consequences will be imposed as a means of achieving this goal. Students may be required to develop a plan for improving their behavior prior to returning to the classroom.
Behavioral ExpectationsThe following expectations are to benefit all the people in our school community. Their purpose is to maintain an atmosphere of mutual respect and harmony.
Woodbrook students are expected to:
Treat every person with respect
Keep hands, feet, and objects to yourself
Accept the authority of all adults working at Woodbrook Elementary School
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Refrain from bullying behavior to include calling people names, hitting, pushing, shoving people, etc.
Listen politely to other people in class and during assemblies
Settle disagreements in a peaceful and fair manner. Fighting at school is not allowed.
Use appropriate language at all times
Walk inside the school building and on all sidewalks
Walk quietly on the right side of the hallway and go directly to the proper place
Respect the property of others and take proper care of the school building and grounds
Use good table manners while eating in the cafeteria (Cafeteria tables and floor should be left clean for other students.)
Remember that the staff lounge, workroom, and adult bathrooms are for adults only
Leave chewing gum at home
At the teachers’ discretion, students may have water bottles with them in the classroom. Clear water is the only acceptable drink that is to be in the water bottle
Leave unnecessary money or possessions (including toys) at home
Remain on school grounds until dismissal
Protect the safety of all people at the school
Obey all laws regarding the use or possession of tobacco, alcohol, drugs, weapons, and fireworks.
The enforcement of these expectations is the responsibility of all the adults working in the building. Disciplinary measures generally consist of withdrawal of privileges and/or time out from the class. In extreme cases (such as physical aggression resulting in injury of another person, threats to the safety/ well-being of others, or racial/gender slurs), a child may be suspended.
Forms for reporting to parents have been developed for use in dealing with inappropriate behavior. For extremely serious offenses or repeated minor offenses, there is a referral form that will be filled out by the teacher and sent to the office.
Playground Rules
The playground is for the use of all students, but it is necessary that certain age groups have priority in some areas. Kindergarten and first grade students have priority in the use of all play equipment on the "Primary Play Area" on the side of the building near the kindergarten wing. Grades two through five have priority in the "Intermediate Play Area" in the back of the building. If the equipment is not in use, other groups may use it.
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Any playground equipment that is used by children must be supervised by an adult at all times.
The playground must be used in a safe manner at all times.
Students must wait in a safe place while someone else is using a piece of equipment.
Students are not permitted to jump off any piece of equipment.
Games involving running are to be played on the grassy areas instead of on the mulched equipment areas. Certain games may be restricted or discouraged if safety may be compromised.
Swings, ladders, and climbing poles shall be used by one person at a time. Students must sit on the swings in a manner that allows them to swing forward and back, not sideways.
Students and/or adults may not push the person using either the swing or the zip-glider.
Students are to go down the slides sitting, one person at a time, facing forward.
Throwing any objects other than a ball, such as dirt, rocks, mulch, etc. is not permitted.
Climbing and twisting the swing chains is not permitted.
Climbing on swing poles is not permitted.
Please do not pull on trees or leaves nor climb the trees or fence.
Kicking or throwing mulch is not permitted.
NO tackling, shoving, pushing, etc. is permitted.
NO flip-flops when on the playground
Toys should be left at home unless they have been brought to share (i.e., advance teacher permission, etc.)
Teachers will review all playground rules with students throughout the school year.
After School Use of the School PlaygroundWe have many students attend the Extended Day Enrichment Program. Many activities for these children occur on the school playground. To ensure the safety of all children we ask that families in the Woodbrook neighborhood refrain from sending their children to the school playground until after 6:00 p.m. on weekdays. Children should not be on the playground after dark. Unauthorized vehicles are
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prohibited from driving on the play areas. Only authorized school employees are permitted on the roof of the school building. Unauthorized individuals who go onto the roof will be prosecuted for trespassing. In addition, skateboarding and electronic scooters are not permitted on school grounds at any time.
SafetyThe school board holds the Principal and teachers responsible for safety of the students while on school premises. Children on the playgrounds will be supervised during the day by their teachers. Parents are requested to discuss safety practices with their child/children and to apply disciplinary measures when reports are received concerning a student’s disregard to safety rules. Sharp objects, hard baseballs and other potentially hazardous objects are strictly prohibited at school.
Woodbrook Homework PolicyHomework is used to review, reinforce, and extend the learning experiences, which occur in the classroom. It provides parents with the opportunity to become more involved in the instructional process and helps students to develop a sense of personal responsibility. Students should be capable of independently completing homework assignments. Depending on the nature of the assignment, grades may or may not be assigned to specific homework assignments. The purpose of assignments will be explained to students. Students with more than one teacher will have assignments coordinated to avoid giving any child excessive work to complete at home on any one night. At the discretion of the teacher and other school personnel, support systems may be established for students who have limited support to complete assignments at home. If there is an issue regarding your child’s ability to complete an assignment please notify your child’s teacher in writing or a phone call.
Parents are discouraged from assuming too much responsibility for the completion of assignments. When necessary, the school will provide assistance to children in securing books and materials needed for the completion of assignments. Homework is intended to be a positive experience for students and parents.
Expectations for the amount of time and effort spent on completing homework will vary at different grade levels. The classroom teacher will share more specific information regarding homework for their subject area.
Kindergarten Homework is not assigned on a daily basis When assigned, homework is individualized Parents are encouraged to read to their children every day.
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As students become readers they may be asked to read.First and Second Grade
20-30 minutes maximum (depending on child) Parental assistance is recommended in individual cases Nightly reading
Third Grade 30-45 minutes maximum (depending on child)
Nightly reading
Fourth Grade 45-60 minutes maximum Nightly reading
Fifth Grade Not to exceed 90 mins. Major projects are graded Nightly reading
In addition to these time guidelines, students may be expected to read for up to 30 minutes daily outside of the school setting. Many teachers require students to record this time in a Reading Log.
Classroom teachers may have specific procedural guidelines for homework for their classes. These are communicated to parents at the beginning of the year.
If a child is absent from school for more than two days due to illness, the parent may phone the school before 10:00 am and request homework assignments. Teachers will attempt to send the work to the office ready for pick-up by 2:20 p.m. Please realize that teachers may not have a break in their day to prepare the work for pick up by that time. In situations other than illness (e.g., vacations, trips, etc.), students will work with their teachers to make up missed work upon their return to school.
School SecurityAll visitors and volunteers at Woodbrook School are required to sign in at the office and wear a special badge. This procedure will help us to maintain proper security in the school building. The Woodbrook staff has developed emergency procedures to protect the safety of all students. No one is permitted to pick up a child unless the parent has provided written permission for this. In emergencies, if a parent cannot be reached, one of the names on the emergency card will be called. It is essential that two names be provided for this purpose and that you keep the office informed if telephone numbers or emergency contacts change.
Parents should wait in the lobby to pick up their child.
The EDEP After-School program ends at 6:00 p.m. at which time the side doors to the school will be locked. Evening activities in the gym such as Parks and Recreation or YMCA will start after 6:30 p.m. The front doors to the school are locked daily at 4:00.
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Student Health
Illness or Accident at SchoolWoodbrook employs a school nurse (Ms. Betsy Krull). If a student is ill or is injured at school, the nurse or school secretary will contact the home or the person indicated on the student's emergency card. The parent or designated person is requested to come to the school to take the student home. In case of an accident, no matter how minor, the student should report that accident to the teacher immediately. Parents will be made aware of any accident by phone or clinic note.
Medication at SchoolSee Albemarle County School Board Policy JGCD for a full description of School Division expectations regarding medicine. An excerpt of that policy follows.
NOTIFICATION TO PARENTS
We discourage the administration of medications during school hours and request, whenever possible, that medication doses are scheduled at times other than during school hours. We recognize that this is not always possible and will cooperate in the administration of medication that must be given during school hours. Our regulations include:
1. Physician’s orders for prescription medication to be administered shall specify in writing the duration of the order and the name and dosage of the drug. The orders should be renewed at least every school year.
2. Parents/guardians may request in writing that school personnel administer non-prescription medication to children. The request shall specify the name and dosage of the medication. The request should be renewed at least every school year.
3. Each school keeps a log book with consecutively numbered pages in which the administration of medicine is recorded, in ink, showing the date and time of administration in each case, the name of the prescribing physician (if applicable), and the signature of the school nurse, principal or other school employee administering the preparation.
4. The specific written order of the physician and the written authorization of the parent should be kept on file and all parental consents or authorizations should be renewed every school year.
5. Not more than one month’s supply of a prescribed medication shall be stored in a school. The medication shall be stored in a designated place separate from first aid supplies, and securely locked at all times.
6. The school employee will give the medication to the student to be self-administered unless the student is physically unable to administer the medication to him/her.
7. Unused medication shall be returned to the parent/guardian or shall be disposed of annually.
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8. Any exception to this regulation shall be made by the principal/designee after written request by the student’s parent and authorization by the student’s physician.
Additional Procedures at WoodbrookMedication (including inhalers) must be brought to school in a container appropriately labeled by the pharmacy or physician. Medication will be given in the office area or clinic by the nurse, administrator, or secretary.
The student must assume responsibility for presenting himself/herself for medication at the appropriate time.
The parents of the child must assume responsibility for informing the school of any change in the child's health or change in medication.
If you have any questions, please call the school office (973-6600).
Allergies and Other ConditionsThere are always children who have allergies or conditions that require attention; sometimes this is emergency attention.
If your child is allergic to certain foods, animals, pollen, dust, bee sting, etc. and has a reaction that requires attention, it is essential that we be provided with medication to administer, procedures to follow, and emergency contact information. Procedures for school personnel to follow should be written on a form available in the school office.
A “nut-free” table is available in the cafeteria for students who have nut allergies. Students who sit at this table may not have any food item with them that contains nuts of any sort. Students who sit at this table are welcome to bring a friend to the table with them, as long as their lunch is nut-free.
Please make us aware of conditions such as asthma, epilepsy, heart conditions, diabetes etc. as well as procedures to follow. Forms are available in the school office for parents to request the administration of medication for a diabetic child.
If a child is to be excluded—partially or completely—from physical education for more than one or two days, we must have a statement from a licensed physician to that effect.
Student IllnessEspecially in the winter, there is an increase in contagious illnesses seen at school due to the large number of individuals in close proximity on a daily basis. Following these simple guidelines can help protect your child and others from becoming ill.
PLEASE DO NOT SEND YOUR CHILD TO SCHOOL IF: Your child has had a fever of 100 degrees Fahrenheit or higher in the past
24 hours. Children should be free of fever, without the use of medications, for a continuous 24 hours before returning to school.
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You know or suspect that your child has a fever or is ill. Delay sending him/her to school until you have had enough time to observe his/her behavior and feel certain that your child is well enough to be in school.
Your child has been diagnosed with a contagious illness and has not yet received medication for a minimum of 24 hours, or until your doctor tells you that your child is no longer contagious (Note: Please get this in writing and send it to school with your child.)
Your child has received medication for an illness for the required 24 hours and still has a fever.
Your child has vomited the night before or in the morning before going to school.
Your child has diarrhea, stomach pain, or cramping.
Your child has nasal drainage requiring constant wiping or blowing.
Your child has frequent coughing throughout the day or night.
Your child has any combination of the above symptoms.
While regular attendance at school is paramount, children who come to school sick are not productive learners and can spread the illness to classmates and staff. Finally, please remember that regular hand washing is one of the best ways to slow or stop the spread of germs in your family.
ImmunizationsVirginia law requires that before entering a public or private school, a student must furnish a physical certificate that such student has been successfully immunized against communicable disease, (i.e., polio, measles, rubella, diphtheria, pertussis and tetanus). The certificate is part of the "School Health Examination Form MCH-213C" which is required for school entrance. A student may not enter school without the required physical examination and immunizations. Religious exemptions are honored.
Vision CheckThe vision of students in third grade is checked early in the school year using the Snellen Eye Chart and parents are notified of any concerns. Some concerns may be identified that do not prove to be significant and specific visual problems may not be identified. Children who complain of vision problems should be examined by your family's eye doctor.
The Minute of SilenceThe State Law and School Board Policy provide that for one minute each day all students and adults must be seated and silent so that each pupil may, in the exercise of his or her individual choice, meditate, pray or engage in any other silent activity which does not interfere with, distract or impede other pupils in the like exercise of individual choice. Officials believe that this observance will also create an atmosphere of understanding and respect for the different beliefs of others and
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their right to hold these beliefs. We hold our minute of silence each morning during announcements.
School Hours The school building is opened to the students at 7:40 a.m. and the school assumes responsibility for the supervision of students at this time. Students should arrive between 7:40 and 7:55 a.m. Dismissal begins at 2:25 p.m.
Hours for StudentsStudents arriving in their classrooms after 8:00 a.m. will be considered to be "TARDY." The instructional day will begin at 8:00 a.m. at the close of morning announcements and a moment of silence. Dismissal will begin at 2:25 p.m. and buses will depart at approximately 2:35 p.m. Children who walk, attend EDEP, ACAC or get picked-up will be dismissed before students board the bus.
Office HoursThe school office is open each weekday from 7:30 a.m. to 3:30 p.m. The school office is generally open during Summer, Winter, and Spring vacations with normal working hours. However, we encourage you to call first during those times to ensure that the office is open.
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Management of Student’s Scholastic RecordIt has been the practice of the administration of Albemarle County Public Schools to permit parents to review, with the school principal or his/her designee, records maintained on their students. Virginia Department of Education Regulations officially mandates that parents and eligible students be informed in writing of the School Board's policy with respect to the management of student records.
Student scholastic records are written and maintained for the purpose of assisting the student in his personal, social, educational, and vocational development consistent with high professional standards. These records are kept under the supervision of the principal or his/her designee. The records are used to assist the school staff in working with the student. The principal or his/her designee is responsible for reviewing the records to make sure information no longer needed is removed.
Directory information (name of student, address, telephone listing, date and place of birth, participation in officially recognized activities and sports, the most recent previous educational institution attended, dates of attendance, awards and honors received, and other similar information) may be made public. You have the right to refuse the release of any part or all of such information, provided you notify the school in writing by September 30.
PROCEDURE TO INSPECT EDUCATION RECORDS Parents of students or eligible students may inspect and review the student’s education records without unnecessary delay and before any meeting regarding an IEP or hearing involving a student with a disability. Further, parents shall have the right to a response from the school division to reasonable requests for explanations and interpretations of the educational record.
Parents of eligible students should submit to the student’s school principal a written request which identifies as precisely as possible the record(s) they want to inspect.
The principal/designee will make the needed arrangements for access as promptly as possible and notify the parent or eligible student of the time and place where the records may be inspected. The school will comply with the request for access to records within a reasonable period of time but no more than 45 days after it has received the request.
When a record contains information about students other than the parent’s child or eligible student, the parent or eligible student may not inspect and review the portion of the record which pertains to other students.
When a disciplinary action is taken by the school division in regard to an incident upon which an adjudication of delinquency or a conviction of acts specified in Section 16.1-305.1 of the Code of Virginia, the parent or guardian must be notified of his/her right to review and request amendment of the student’s education records.
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Buses
Bus Schedules and RoutesSchool bus schedules and routes are established by the Albemarle County Transportation Department. If you find that you need specific information in regard to a stop location, time of stop, or a concern you may have regarding transportation for your child please call the Transportation Department at 973-5716.
Bus schedules and stops are always subject to change during the first week or two of school as it takes several days before they are completely settled. We appreciate your patience during this period of adjustment. It is highly recommended that parents walk with children to bus stops and wait with them until the bus arrives. All Pre-School through grade two students should be accompanied by an adult. If at any time you have questions or a problem concerning the bus schedule or stop, please do not hesitate to consult with the driver. He or she may be able to give you more specific information than the school office, particularly during the first week of school. Do not, however, hesitate to consult the school administrator if you have a problem.
Bus Drivers and RulesBus drivers provide an essential service in our educational system. Their job is not always an easy one. Parents are asked to give support by requiring their children to obey bus rules and respect the drivers. A copy of the county "Guidelines for Student Transportation" is sent to parents each year. Parents and students will be asked to sign a “School Bus Transportation Agreement.” This must be returned to school to show that parents and students have been informed and understand bus rules. These guidelines should be re-read from time to time during the year to reinforce proper bus behavior.
Our students have 4 basic expectations to meet each day when riding the bus:
Use an inside voice at all times
Keep your hands, feet and all other objects out of the aisle and windows
Stay seated at all times and face forward
No food, drink, or toys are permitted (They must remain in backpacks until students arrive at school unless give permission by the driver.)
Bus Safety
Bus safety requires a community effort. If you suspect dangerous conditions on the school bus, please call our school or the Albemarle County Department of Transportation (973-5716). If you observe traffic violations by motorists that threaten the safety of our students, please report them directly to the Albemarle County Police Department.
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Change to Regular Bus ProcedureIf a student is to ride a different bus or to get off at a different bus stop, the parents must send a Change of Dismissal form or note to the office granting permission for this change. The office staff will reissue the parent’s note to the student, which will serve as a bus pass and must be presented to the bus driver upon boarding the school bus. Approval of the request to ride a different bus is dependent on available seats on the requested bus.
ParkingCars may park in the two parking lots in front of the school and on the circle. However, the areas in front of the school with the yellow curb should remain free at all times. Also, please refrain from driving past our school buses when their stop sign is out and they are loading or unloading. Virginia State Law requires all vehicles to stop and wait for school buses with blinking red lights. All cars should refrain from parking or going into the bus loop in the front of the school between 7:30-8:00 and 1:45-2:45 in the afternoon.
There is additional parking on the gym side of the school, but please refrain from parking anywhere that blocks the cross walks.
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Students Who Walk to SchoolStudents who walk to and from school must arrive and depart at the crosswalk on the gym/cafeteria side of the building and enter the building using the side doors.
Students in the Woodbrook sub-division are considered “walkers” to school and will not have bus transportation provided. As some of these areas may not have crosswalks and/or paths, we encourage parents to walk with their child until they safely cross to the school side. We will have an adult in the car loop waiting to receive both walkers and car riders.
Student BicyclistsStudents who ride bicycles to school are to lock and park them in the bicycle rack located at the gym side of the building. Any student riding a bicycle to school is required to wear a helmet.
Change in After-School PlansAny time a student is to leave in a manner that is different from the way he/she came to school or the way he/she usually departs, the parents must send a Change of Dismissal form or note to the office giving permission for this change. Parents must send these notes indicating changes on a daily basis. If the school does not receive notification from the parent about a change of dismissal, the normal dismissal plan for the child will be followed. All changes must be received by 1:45 p.m. to ensure that there is adequate time to notify the student and teacher of the change.
Picking-Up and Dropping-Off StudentsParents who transport children to school are reminded that it is against the law to pass a school bus loading or unloading students. This law is in effect on school property. Please do not stop, unload, or park in the bus lot in the front of the school between the hours of 7:30-8:00 and 1:45-2:45If you drive your student to school you will drop your child off on the gym side of the building. You must stay in the traffic line/loop, and not pull into the staff parking spaces.
Morning Drop OffIf you choose to drop off your child in the morning we ask that you follow these guidelines:
All children should exit their car on the right side closest to the gym sidewalk. Please pull as far forward to the door as possible in the drop off lane. Staff members will be on duty for supervision no earlier than 7:40. Please
do not arrive prior to that time.
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Parents are asked to remain in the car. We have staff members on duty that will open the door from the outside if there is a child-proof lock.
If your child is to wear a jacket or coat, it should already be on so that time is not taken to put it on prior to getting out of the car. Likewise, backpacks, lunchboxes, and other items should be quickly accessible.
If there is a considerable backup, please do not let your child out before moving into the drop-off lane. We do not want them to have to cross any street or parking lot without adult supervision.
Please pay close attention so that children who are walking may cross the street safely.
Please give the right-of-way to the buses. Once your child has exited your car, please stay in the lane and follow the flow
of traffic out of the lot. DO NOT PASS any car in the drop off lane. This is for the safety of the children.
Be sure to give your child a quick goodbye as they get out of the car to help them have a great morning!
Please be aware that days of inclement weather often produce an especially long backup. We appreciate your patience when that occurs. We feel that these guidelines will help the flow of traffic each morning and get your child into school in a timely fashion. We appreciate your assistance with this.
Afternoon Pick-UpIf you need to pick up your child at school before 2:25 p.m. please come directly to the office. A staff member will assist you in signing out your child and will have the student sent to the office to meet you.
Children who are picked up at regular dismissal time will be dismissed at the 2:25 bell.
Walkers, bike riders, etc., will come out of the gym side door entrance. If, for any reason, you need to meet your children inside the building, you may wait for them in the front lobby after signing in.
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School PicturesIndividual school pictures are taken as soon as possible in the fall. Additional individual pictures and class (group) pictures are taken in the spring.
Lost-and-FoundAll possessions that are found and unclaimed are placed in the lost-and-found box located in the cafeteria entrance. Children should check there first if they have misplaced something. Parents are welcome and encouraged to come and check through items. Periodically, items left in the Lost and Found are displayed at school events to be claimed by parents or children. Items that are not picked up by the end of each quarter are donated to local charities.
A lost-and-found drawer is maintained in the school office for small valuables (watches, glasses, jewelry, etc.). Please contact the school office if your child has lost this type of item at Woodbrook.
Identifying clothes, lunch boxes, backpacks, and personal belongings with your child’s name (use a permanent marker) will help in returning lost items to the correct student.
Class PartiesEach class may have three parties during the school year. The dates of the three parties will be determined by the classroom teacher.
Private Party InvitationsAt Woodbrook Elementary School we want all children included in activities. Invitations to private parties may not be distributed at school unless ALL students in the class are invited.
Student BirthdaysEach classroom teacher establishes procedures to be followed for celebrating student birthdays. Please contact the classroom teacher for this information before sending in birthday treats.
Fund RaisingOpportunities exist throughout the school year to raise funds to support our school and students. Fundraising activities which involve elementary students in door-to-door solicitation shall be prohibited in compliance with Standard D of the Virginia Standards of Quality.
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Student Use of Telephone Use of the telephone by students is limited to emergency calls and school business calls only. Calls for permission to attend parties, go home or ride buses with friends, etc. are discouraged. These matters should be taken care of at home. A note from the student's teacher is required before the telephone may be used.
Animals in the ClassroomSome classrooms at Woodbrook have classroom pets. Caring for and observing the classroom animals serve as an enjoyable, hands-on learning experience. The handling of animals by students is voluntary and only under the immediate supervision of the teacher.
Some teachers permit students to share their home pets with their classmates. Animals must be leashed or caged when brought into the building. Teacher permission is required for any pet to be brought into the classroom.
If you do not wish for your child to come in direct contact with or handle either classroom or home pets, please notify your child’s teacher in writing.
Dogs on school grounds must be leashed. We ask that if you bring a dog (or other pet) to school to meet your child at the end of the day that you wait on the grassy area near the bus lot rather than crossing to the area in front of the school. While we love having pets join us, we must be cognizant that some students afraid of animals. We appreciate your understanding of this change to our past practice.
ToysStudents are asked to leave toys at home unless the class has a special time for sharing and the teacher has specifically granted permission to bring them to school. We want to minimize classroom disruptions. Cell phones, iPods, and other electronic devices are prohibited in the classrooms and on the school bus unless students are given permission. If these valuable electronic devices are brought to school we will not be held responsible if the items are lost or stolen. Time is precious and many hours can be spent looking for an item taking away from the instructional day. If your child has a need to bring such an item we ask that you contact his/her teacher or the administration. We would be happy to hold the device in the main office until the end of the school day.
AssembliesA variety of assembly programs are provided for Woodbrook students during the school year. These include student presentations, guest speakers, and professional productions.
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Field TripsField trips are taken to enrich lessons learned in the classroom. A blanket form will be sent home the first week of school. The school funds some local trips and parents are asked to supplement the cost of field trips. The school has a fund to make sure that each child has an opportunity to go on all field trips. Non-Woodbrook siblings are not permitted to ride the school buses in accordance with division policy. Another reason to become active in our PTO is the invaluable contribution that the organization makes to our field trip fund.
Food ServicesHot lunches are provided daily. Free and reduced lunches are available to those who qualify. Forms are sent home with each student at the beginning of the year.
You may use a prepaid lunch account for full or reduced price lunch at any time during the school year. Prepayment speeds the lunch line and avoids the problems of carrying daily lunch money. Prepayment may be made for 5, 10, 20, 40, or 80 meals. There is no discount for prepayment. The lunch cost is $2.25 per day. Other items such as ice cream, juice, extra milk, and chips may be purchased at an additional cost. Adult lunches are $3.05.
If parents pay by check, the check should be made payable to the Woodbrook Cafeteria. Students without lunch money, a packed lunch, or an account that has an excessive outstanding balance (greater than $15.00) will be given a peanut butter& jelly sandwich and a glass for water for their lunch. We regret that we cannot lend money to students.
If a student packs a lunch, please remember that glass bottles or containers are never allowed at school due to the danger of breaking. Please arrange for plastic containers for beverages that are sent to school. We discourage parents sending in sodas or other non-nutritional lunches or snack items.
A “grab and go” breakfast will be available for students for $1.30. Adults may purchase breakfast for $1.55. Students who are purchasing breakfast are to report directly to the cafeteria to purchase their breakfast. Second through fifth graders will then go to their classroom where the teacher will allow them to eat it. K-1 students will eat in the cafeteria each morning. Students are expected to be in class on time, so if your child walks to school or is dropped off by car, please plan your arrival to allow for the purchase of breakfast and timely arrival to class.
If your child has dietary restrictions, or you do not want your child to use his/her lunch money on a la carte items, you must provide a written note so that the cafeteria management can enter it into the system so that it notifies them when your child goes through the line and prevents them from making a charge against your child’s account balance.
School Pol ic ies
Parents and the CafeteriaWoodbrook welcomes parents in the school cafeteria. If you wish to eat lunch with your child, please sign in at the front office and meet him or her at the cafeteria entrance at the designated time.
Younger children often need assistance opening food and drink containers. Parents who are having lunch with their children are welcome to assist other children with their lunches as needed.
Change of Address/Phone NumberOne of the greatest problems schools may have during the day is locating parents in the event of an emergency. The reason is that changes occur in phone numbers or work places, or authorized individuals and parents forget to notify the school that phone numbers or address have changed. The importance of maintaining updated information cannot be overemphasized. Doctors/emergency rooms will not treat children without their parent’s consent, and in the event of an emergency, we must be able to reach parents.
Another reason it is imperative to notify the school of a change of address and phone numbers is that our electronic notification system is a main source to communicate important information regarding emergencies, school closings, and upcoming events. If we do not have a current phone number you will miss very important information relevant to your child’s education.
School Pol ic ies
Acceptable Use of TechnologyStudents at Woodbrook are expected to follow the Albemarle County Public Schools’ policy (IIBE) regarding the acceptable use of technology. A portion of this policy is listed below. It may be found in its entirety on the School Division’s website. Information regarding this is sent home at the beginning of the school year.
ACCEPTABLE USE OF TECHNOLOGY
Internet and computer network and non-network access is available to authorizedstudents, teachers, and other staff in the Albemarle County Public Schools.
Albemarle County Public Schools’ primary goal for technology use in education is to promote educational excellence by facilitating resource sharing, innovation, and telecommunications as outlined in this policy and applicable regulations. However, some world-wide resources available on the Internet are not of educational value in a school setting.
Students and/or their parents or other legal guardians shall, prior to beginning grades K,3, 6 and 9 or otherwise entering a school, receive and sign an acknowledgment of this Policy and return same to the appropriate individual school. The school shall maintain an accurate record of who has returned the signed acknowledgment and shall respond accordingly.
Use of the Albemarle County Public Schools' Internet and computer facilities is a privilege, not a right. Inappropriate use will result in an immediate termination of access and other privileges relating to use and may also result in disciplinary action (up to and including suspension or expulsion, formal reprimand, or dismissal) as well as potential civil or criminal liability and prosecution.
Use or transmission of any material in violation of any United States or state law is strictly prohibited. Also prohibited are the uses or transmission of the following: material protected by federal or state intellectual property laws; copyrighted material (except in accordance with School Board policy EGAAA); licensed material; threatening, harassing, or obscene material; and/or pornographic material. In addition, it shall be prohibited to access, attempt to access, use, or attempt to use the Internet or other computer network or non-network facilities for any other unauthorized purposes, including but not limited to commercial activities, introduction of viruses, and manipulation or corruption of systems, files, and other related resources.
Administration, faculty, or staff may request that the systems administrator deny, revoke, or suspend specific user access in the event of violation of this policy.
School Pol ic ies
Computer LiteracyOur goal at Woodbrook is to expose all children to modern technology. Each room will have access to our computer lab where whole classes will be able to go for group instruction. We also have several portable laptop computer labs that teachers use to enhance instruction in the classroom. In addition to laptops, students have access to iPod Touches and Active Boards. Our goal is to help students see how these technologies assist in their learning.
Use of Cellular Phone and Electronic DevicesStudents may not use cellular phones or electronic devices during the school day unless being used for instructional activities. Students who have cellular phones with them are to keep them off during all times. If students need to use a phone, they must use the office telephone. I-pods, video games, and other similar electronic devices may not be used in the classroom unless directed to do so by the classroom teacher. It is recommended that all electronic devices be kept at home. If they are brought to school it is at your own risk. We are not able to use instructional time to search for lost or stolen devices. If your child must have a cell phone with him/her you must arrange this with the principal for approval.
Parent Involvement / Conclusion
Parent Involvement
PTO (Parent-Teacher Organization)The Parent Teacher Organization is an important part of the school. In the past it has provided invaluable parent volunteer services, assemblies, book fairs, and fund raisers to purchase school equipment. Every parent who has a child attending Woodbrook School is a voting member of the PTO. PTO meetings are held on the third Monday of each month with meetings beginning at 6:30. Parents will also receive PTO updates via email, backpack mail, WoodyBytes, and website on a regular basis.
The purpose of the Woodbrook Parent-Teacher Organization (PTO) is to promote the welfare of Woodbrook School, to help improve facilities of the school, to assist the staff in providing the best program of education possible, and to identify future needs. Membership is open to all members of the Woodbrook School Community and active participation is encouraged. The governing board is elected in June for the following school year. The PTO coordinates an extensive classroom volunteer program, building and grounds improvement, social activities for parents, teachers, and students, staff appreciation functions and student events such as the talent show and fun fair. The PTO sponsors fundraising activities which finance cultural enrichment assembly programs, special equipment purchases, classroom funds for teachers, scholarship program for students, purchases of library books and staff development. All interested parents, teachers and students are encouraged to attend monthly board meetings. Parent support of Woodbrook and a strong partnership with faculty and staff are key components in our long history of success as a school.
Parent VolunteersWoodbrook has been fortunate in have parent volunteers to assist with instructional and clerical duties. The PTO will make requests for parent volunteers at the beginning of the school year. A volunteer orientation is held during the first month of school. This program is coordinated through the PTO. In efforts to best protect the individual needs of our students, all volunteers are required to sign a statement about their understanding of the importance of confidentiality with regard to our students.
Parent Advisory PositionsAlbemarle County Public Schools welcomes parents to serve on a variety of committees at the School Division level. These include the Parent Council and Special Education Advisory Committee. If you are interested in participating in a role such as this, please contact Lisa Molinaro, Principal, at 973-6600
Parent Involvement / Conclusion
In Conclusion
We hope that this handbook has provided you information helpful to you and your child. If you have questions or concerns regarding anything associated with Woodbrook, please do not hesitate contacting your child’s teacher, the guidance counselor, or the administration. We look forward to a very successful school year!