holding the annual_planning_conference

The University of ScoutingThe University of Scouting March 1, 2014March 1, 2014

Holding the Annual Planning Conference

Steve MyersScoutmaster, Troop One Akron

[email protected] trooponeakron.org

The University of ScoutingThe University of Scouting February 6, 2010February 6, 2010

The University of ScoutingThe University of Scouting

TroopOneAkron.org

This presentation is at http://trooponeakron.org/univofscouting.html

[email protected]@campnmug

@scoutingcouple


Learning Objectives

• What are the types of planning used in Boy Scouts?

• What are the steps in annual planning?

• Who are the most important people in making the plan?

• How to run the day-long conference.


How Do You Plan?

• How many of you conduct an annual plan?

• Do you use the PLC to conduct this annual plan?

• How many adults are involved?

• How do you announce the results of the plan?

The University of ScoutingThe University of Scouting March 1, 2014March 1, 2014

http://www.scouting.org/Home/BoyScouts.aspx


Resources


Planning Questions

Q. Name the four types of planningA.

1. Annual long-range plan2. Quarterly Checkup3. Monthly Short-term plan4. Ad-hoc or Standup planning

Q. Who is the agent of the plan?R. The Senior Patrol Leader and his Patrol

Leaders’ Council

Q. Which officers serve on the PLC?


Patrol Leaders Council


It’s the Scoutmaster and the Senior Patrol Leader

• Meet early to discuss when to hold the annual planning conference

• Share the planning outline from Troop Program Features

• Tell your SPL that you expect him to be the driving force in the annual plan

• Ask him to start gathering information for the next year’s program

• Suggest you meet often, briefly, to share ideas• Start at Summer Camp


5 Steps: Annual Program Planning

1. Homework2. Patrols3. Conference4. Troop Committee5. Announcement


Step 1 - Do Your Homework

• What does this mean?• How do you “do your

homework?”• SPL and SM meet early and

often • Check in with CC


Step 2 – Get Patrol Input

• Make sure that all patrol members have an opportunity to influence the annual plan


Step 3 – Hold a Troop Program Planning Conference

• SM should have already done a lot of preplanning.– SM meets with SPL early to get ideas.– Talk to your other adult leaders.– Talk it up and publicize through PLC.– Hold a meeting with SPL to train him to run the planning

conference.– SM and SPL meet to complete as much of a calendar,

camps, program features, and goals as possible.• Better to have something to propose than start with a blank

page.

• Invite PLC, primary ASM, other youth leaders (?), CR(?), other ASMs (?), CC (?), UC (?)



Agenda

• Opening activity• Review conference

and ground rules• Develop troop goals• Consider Major

Events• Game Break

• Patrol Suggestions for Monthly Program Features

• Lunch• Schedule special

troop activities• Finalize the

planning worksheet• Scoutmaster Minute


Objectives

1.The SPL presides.

2.Each event and program will be voted on.

3.Majority rules.

1.To decide on troop goals for the coming year.

2.To develop a program that represents ideas from the entire troop.

Ground Rules



Troop Variations

• By the book – one day or weekend for PLC to plan

• Alternatively the Troop One twist:• SM/SPL do many days of preplanning• PLC meets to plan the year, then• PLC presents plan to the entire troop

for a month by month vote.


Step 4 –Troop Committee and Chartered Organization

Formal Presentation by SPL/SM

Ideas and Support


Step 5 – Announce The Plan

• Use a calendar program and print for the entire troop youth and adults.

• Put on your website.• Post to your troop yahoogroups

email list.• Talk it up.• Publish a summary of the years

highlights especially for new scouts and parents / recruiting.


•http://trooponeakron.org/whatshappening.html


Thank you.

Hold your SPL to a high standard and enjoy the results!

[email protected]

holding the annual_planning_conference

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