hiring procedures ii please sign in. housekeeping restrooms vending machines break emergency exits...
TRANSCRIPT
Hiring Procedures II
Please Sign In
Housekeeping
• Restrooms• Vending machines• Break• Emergency Exits• Cell phones on Silent please
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Agenda
• Discuss Hiring Policies & Procedures for pooled positions
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Course ObjectivesUpon course completion, participants will
be able to…
• Apply the hiring process flow to complete the hiring process for other than regular hires
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Hiring Types• Regular• Temporary Faculty, Exempt, and Non-Exempt• Emergency Hires• Supplemental• Graduate Assistants• Students (regular & work study)• Affiliated
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Pooled Positions
• For all Pooled Positions the number is determined by the type of position.– Starts with a “9”– Second number indicates campus
• Used to hire Temporary, Supplemental Pay, Affiliated, Work-Study & Graduate Assistant Positions
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Things You Need to Know for Ehire
• Position Number
• Organization Number
• Routing Template
• Time Sheet Organization
• FOAPAL Index
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TemporaryPages 5-8
• Applies to Faculty, Exempt and Non-Exempt Staff
• Employment term is not to exceed 1 year
• Eligibility for benefits limited to ERB, FICA, Workers’ Compensation, and Unemployment
• Does not require advertising (if advertised must specify temporary nature of position)
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Temporary (cont)• Must meet minimum qualifications of position
• Faculty - non-tenure track faculty (main campus) averaging less than .50 FTE may be eligible for renewals. If averaging .50 FTE or greater, may only be hired for 4 consecutive academic semesters. FTE for branch campuses is .625.
• Exempt/Non-Exempt Staff-up to one year at .50 FTE or greater. If FTE is less than .50, appointment is eligible for renewal.
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EmergencyPages 9-10
• Applies to Faculty and Exempt Staff
• Employment term is not to exceed 1 year
• Must meet minimum requirements of the position
• Must be a strong element of urgency
• E-hire comments must explain urgent need and steps to post position within specified timeline
• Eligible for full benefits
• Position must be advertised within the 1 year period
• Use single position number
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Supplemental PayPages 11 - 16
• Paid to faculty and staff acting in the capacity of a professional/faculty employee
• Grant or contract funding source
• Uses pooled position number specific to supplemental pay
• Rate of pay is at regular rate
• FTE should not exceed 50%
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Graduate Assistantspages 17-19
• Teaching Assistants, Research Assistants, Laboratory Assistants and Administrative Assistants
• Maximum 20 hours per week
• Hired through Ehire system
• Eligible for health insurance
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Student Employees (Regular & Workstudy)
• Maximum of 20 hours per week• Students must maintain a minimum GPA of 2.0
(undergrad) or 3.0 (grad)• Student Job Classifications:
• Student Aide
• Student Assistant
• Student Graduate Special
• Eligible for Student Health Insurance and Worker’s Comp; no other benefits
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Work Study Studentspages 20-22
• Students must maintain at least half-time enrollment• 70% of wages paid by Financial Aid• Hired through Ehire system
– Posted through Financial Aid web site
• Position Numbers (* = campus)– Federal 9*9998
– State 9*9997
– Crimson In-State 9*9995
– Crimson Out-of-State 9*9996
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Work Study Hours Calculation
• Award divided by weeks = avg earnings/week
• Avg earnings/week divided by hourly rate = avg working hours per week
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Regular Studentspages 23 - 24
• Students must maintain full-time enrollment– Undergraduate Students: 12 credits/semester
– Graduate Students: 9 graduate credits/semester
• Wages paid by department• Hired through SES Ventana
– Post for minimum 3 days
– Applicant pool in SES Ventana
– Interview minimum of 3 applicants
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Resource Information
• Financial Aid
• Graduate School
• Employment Services– Student Employment Services
• Ventana
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Affiliatedpages 25 - 27
• Persons who are financially independent of the University and provide support or services to one or more university programs without receiving monetary compensation
• Entered into Ehire to establish Banner ID– Pooled Position Numbers (* = campus)
• Affiliated Faculty: 9*8997
• Affiliated Coordinator (exempt): 9*8897
• Affiliated Support (non-exempt): 9*8797
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Ehire Demonstration
Affiliated Position
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Help
For help when processing Ehires:• Call the ICT Help Desk (646-4357) or• Send an email to: [email protected]
For hiring policies and procedures:• Call Employment Services (646-8000) or• Send an email to: [email protected]
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Questions?
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