hiring of cctv surveillance services for monitoring …

BIDDING DOCUMENTS

“HIRING OF CCTV SURVEILLANCE SERVICES FOR

MONITORING OF MUHARRAM-UL-HARRAM - CHELUM –

RABI UL AWAL PROCESSIONS 2021”

2021 Office of the Deputy Commissioner

Rawalpindi

OFFICE OF THE DEPUTY COMMISSIONER

RAWALPINDI

SCHEDULE FOR INVITATION

“TENDER FOR HIRING OF CCTV SURVEILLANCE SERVICES

FOR MONITORING OF MUHARRAM-UL-HARRAM - CHELUM

– RABI UL AWAL PROCESSIONS 2021”

Tender Fee: Rs.2000/- (Non Refundable)

Last Date of Issuance: 05-08-2021 till 0900 hrs

Receiving Date & Time: 05-08-2021 at 1100 hrs

Opening Date & Time: 05-08-2021 at 1130 hrs

Venue: Office of the Deputy Commissioner, Rawalpindi

For Queries: Tel # 051-9292503

Earnest Money: 2% of Estimated Price in the shape of CDR

Name of Representative/Bidder:_____________________________ Company Name: _________________________________________ Company Seal/Stamp:_____________________________________


RAWALPINDI

TENDER FORM




I/we submit the following particulars of the firm with tender for the

above services.

Name of Firm ____________________________________________

Name of Proprietor ________________________________________

CNIC of Proprietor_________________________________________

Complete Address_________________________________________

Office Telephone / Fax no ___________________________________

Name of Authorized Representative____________________________

Cell No. Authorized Representative____________________________

CNIC No (Copy Attached)___________________________________

Sales Tax Reg. No_________________________________________

Income Tax Teg.no________________________________________

CDR# with Banks Name____________________________________


RAWALPINDI

CERTIFICATE

(Must Be Provided on Stamp Paper of Rs.100/-)

We M/S: ________________________________________________

are not Black listed/Defaulter of any Organization/Department

/Government/Autonomous Body/Authority/Institution at any time. We accept

the terms & conditions of the bidding documents and hereby categorically

confirm that the supplies offered by us are exactly of the same particulars

and specifications as laid down in the bidding documents. In case of any

violation of any of the terms and conditions, our security/call deposit may be

forfeited. We further hereby undertake that such an action of the

administration shall not be challenged in any court of law.

We also confirm that the prices quoted in the office of Deputy

Commissioner, Rawalpindi are not more than the prices quoted in any other

Government/Autonomous Institution for the same services. In case of any

difference, overpricing detected at any stage, we shall be bound to refund

the differential amount to the institution in the best interest of the Government

of the Punjab.

SIGNATURE OF THE BIDDER

Name of Representative/Bidder:_____________________________ Company Name: _________________________________________ Company Seal/Stamp:_____________________________________

Note: The work will be awarded to firm whose Grand total will be lowest.


RAWALPINDI

TECHNICAL DETAILS OF TENDER

FINANCIAL FORM

“TENDER FOR HIRING OF CCTV SURVEILLANCE SERVICES FOR MONITORING

OF MUHARRAM-UL-HARRAM PROCESSIONS 2021”

Part- A Muharram

Sr Item Unit Rate (A)

Quantity (B)

Total C=(A*B)

1 4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time Day & Night Vision Cameras IP66 and Weather Proof

130

2 PTZ Camera IP Based -2 Mega Pixel Zoom 25-32 Zoom HD-720 P Real time

15

3 NVR+ Hard Disk As per Requirement

4 Media Convertor As per Requirement

5 Connectivity Fiber Optical Main Route till control

Room

6 Backup Power to CCTV Cameras – UPS on site To make CCTV Network functional 24/7

For Each /site

7 Backup Power – Generator for Control Room – 50 KVA

1

8 Establishment of Control Room – LCD- 42 inch

20

9 UPS for control room with 2 batteries 180 AMP

5 KVA

10 Internet Connection at Control Room 20 MBPs Each (For Sharing of Live Feed with Home Department , Lahore)

2

11 Computer – 4 with LCD 42 Inch LCD Core-i7 with 8 GB RAM To view live feed of CCTV of standalone sites

4


RAWALPINDI

All other allied equipment /gadgets to make CCTV Network Functional including installation , Commissioning/Testing

As per Requirement

Cantt Area

4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time Day & Night Vision Cameras IP66 and Weather Proof

50

NVR+ Hard Disk As per Requirement

Media Convertor As per Requirement

Connectivity Fiber Optical All Route

Backup Power to CCTV Cameras – UPS on site

For each Camera

Power backup Generator 10 KVA for control room ( to Make Functional 24/7)

1

Establishment of Control Room – LCD- 42 Inch with UPS Power backup

4 LCD

All other allied equipment /gadgets to make CCTV Network Functional including Installation Testing/ Commissioning

As per Requirement

Procession route Westridge ( 11 Moharram )


40



Connectivity Fiber Optical Main Route till control

Room

Backup Power to CCTV Cameras UPS Each Site

Power Back Up Generator 10 KVA 1

Establishment of Control Room –LCD- 42 inch with UPS power backup

3


RAWALPINDI

All other allied equipment /gadgets to make CCTV Network Functional including installation testing commissioning

Stand alone Sites

Sr. Item Unit Rate Quantity Total

4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time Day & Night Vision Cameras IP66 and Weather Proof DVR - 1 (Per site 4 cameras) LCD- 17-20 “ Inch Display UPS at Site Local recording with Exact Date and Time All Allied Gadgets /Equipment Cabling Connectivity to make CCTV Network Functional

64 CCTV (16 Sites )

Internet Connection To fetch live feed of standalone site in Control Room

Air Conditioning in Control room 2 Ton (Unit) with all fixing to make it in running condition

1

Chairs for Control Room (Foam Chairs with arms)

20

Printing of Route Map (Size 8*8) with wooden frame and fixing

2

Walk Through Gate 6 Zone 25

Total Part (A)


RAWALPINDI

“FINANCIAL FORM FOR HIRING OF CCTV SURVEILLANCE SERVICES FOR MONITORING OF

CHELUM PROCESSIONS 2021”

Part-B (Chehlum)


Quantity (B)

Total C=(A*B)


130

PTZ Camera IP Based -2 Mega Pixel Zoom 25-32 Zoom HD-720 P Real time

15




Room

Backup Power to CCTV Cameras – UPS on site To make CCTV Network functional 24/7

For Each Camera/site

Backup Power – Generator for Control Room – 50 KVA

1

Establishment of Control Room –LCD- 42 inch

20

UPS for control room with 2 batteries 180 AMP

5 KVA

Internet Connection at Control Room 20 MBPs Each (For Sharing of Live Feed with Home Department , Lahore)

2

Computer – 4 with LCD Core-i7 with 8 GB RAM To view live feed of CCTV of standalone sites

4


As per Requirement

4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time

20 CCTV


RAWALPINDI

Day & Night Vision Cameras IP66 and Weather Proof DVR - 1 (Per site 4 cameras) LCD- 17-20 “ Inch Display UPS at Site Local recording with Exact Date and Time All Allied Gadgets /Equipment Cabling Connectivity to make CCTV Network Functional

(5 Sites )

Walk Through Gate 6 Zone 25

Total (B)

“FINANCIAL FORM FOR HIRING OF CCTV SURVEILLANCE SERVICES FOR MONITORING OF

RABI UL AWAL PROCESSIONS 2021”

Part (C) Rabi ul Awal


Quantity (B)

Total C=(A*B)


130

PTZ Camera IP Based -2 Mega Pixel Zoom 25-32 Zoom HD-720 P Real time

15




Room

Backup Power to CCTV Cameras – UPS on site To make CCTV Network functional 24/7

For Each Camera/site

Backup Power – Generator for Control Room – 50 KVA

1

Establishment of Control Room –LCD- 42 inch

20

UPS for control room with 5 KVA


RAWALPINDI

2 batteries 180 AMP

Internet Connection at Control Room 20 MBPs Each (For Sharing of Live Feed with Home Department , Lahore)

2

Computer – 4 with LCD Core-i7 with 8 GB RAM To view live feed of CCTV of standalone sites

4


As per Requirement

4 Mega Pixel – IP or higher CCTV Cameras 1080P Real time , Day & Night Vision Cameras ,IP66 and Weather Proof DVR - 1 (Per site 4 cameras) LCD- 17-20 “ Inch Display UPS at Site ,Local recording with Exact Date and Time ,All Allied Gadgets /Equipment Cabling Connectivity to make CCTV Network Functional

20 CCTV

(5 Sites )

Walk Through Gate 6 zone 25

Total (C)

Grand Total ( A+B+C)

Sr Event Total

1 Muharram ( Part –A)

2 Chehlum (Part-B)

3 12 Rabi ul Awal (Part-C)

4 Grand Total (A+B+C)

Amount in words

DATES FOR SERVICES REQUIRED

Dates Event Name

14 Aug to 21 Aug 2021 Muharram ul Harram 2021

26 Sept to 28 Sept 2021 Chehlum 2021

19 Nov to 20 Nov 2021 12 Rabi ul Awal 2021

Name of Representative/Bidder:_____________________________


RAWALPINDI

Company Name: _________________________________________ Company Seal/Stamp:_____________________________________


RAWALPINDI

Check List of Documents must be attached

1. Bank Statement last 3 year and 1 year tax

return of last financial year

2. Work Order (Copies of last 3 years)

3. NTN and GST Certificate

4. CDR of 2% in favor of DC Rawalpindi

5. Affidavit on stamp paper

6. Quoted Item (CCTV , PTZ , NVR, LCD ) Brand

Name and Model No

7. Technical HR List


RAWALPINDI

INSTRUCTIONS FOR BIDDERS




1. Bidder/Company must be NTN and GST registered firm

2. Last 3 year bank statement and tax return of last financial year must be attached

3. The Bidder/Company should not be blacklisted by any Firm or

organization/department/authority

4. Bidder/Company must have experience of installation of CCTV cameras through

fiber optics out door.

5. Company must submit its company profile which includes, list of completed project

in last 3 years (mentioning CCTV cameras quantity and Cost) and at least 3

completed projects of CCTV using fiber optics as connectivity minimum 50

cameras.

6. The Quotation must include CDR of 2% (estimated cost) of the bid value in favor

of Deputy Commissioner Rawalpindi. The Successful bidder will have to submit

10% (contract award money) Insurance/Bankers Cheque as security.

7. Rates must be quoted for each item on prescribed bid format

8. All applicable taxes of Government are the responsibility of the bidder

9. All Quotations will be opened under Rules 38 (2)(a) ( Single Stage Two

Envelops).The bid shall be a single package consisting of two separate envelopes,

containing separately the financial and the technical proposals;

10. The envelopes shall be marked as “Financial Proposal” and “Technical Proposal”

11. The instructions issued by the Services and General Administration and Rules of

PPRA 2014 will be applicable on all bids.

12. Tenders incomplete/Cut/Broken etc. will not be accepted

13. The tender advertisement can also be seen from the website of PPRA

14. All equipment must be installed for a test run one day before the mentioned dates

in bidding document.

15. The system must have remote view facility and bidder will ensure live feed sharing

with Control Room of Home Department Government of the Punjab Control room

will be established for each event.

16. The Security Branch of City Police Officer CPO Rawalpindi will determine and

facilitate regarding the procession routes and locations for CCTV cameras

17. Power backup for all day for control room and CCTV Cameras at sites.


RAWALPINDI

18. The System is required to be functional nonstop on the mentioned dates. This has

to be ensured by the bidder

19. Bidder is required to establish control room at specified location and control room

must be equipped with power back UPS/ Generator.

20. Bidder will provide CCTV footage of all events in external hard disks.(1 Set)

21. District Police Rawalpindi will ensure security of equipment’s deployed for

coverage of processions.

22. Tender Documents can be obtained from DC Office Rawalpindi by Paying

Rs.1000/ for registration of your firm to participate in bidding process.

23. The contract will be awarded to the successful bidder on the basis of lowest rates

offered for highest quality of services.

24. The work will be awarded to bidder whose bid (grand total) will be the lowest. (sum

of Part- A , Part B , Part C). While payment will be made as per the verification of

the work done.

25. Bidder/Company will submit its execution plan regarding installation with complete

details of site and cameras at each site.

26. Bidder will provide list of its technical staff and also depute staff in each control

room

27. The office of the Deputy Commissioner has the right to cancel tenders before

ADVANCE ACCEPTANCE is issued in the light of Rules 35 Amendment Rules

PPRA -2014

Name of Representative/Bidder: _____________________________ Company Name: _________________________________________ Company Seal/Stamp:_____________________________________