Herndon High School Baseball Parents Club

Fall Meeting

October 26, 2010

7 - 8 PM HHS Lecture Hall

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Agenda

HHSBPC What is it?Who are we?Why do we exist?

A Word from Coach MillerA Review of 2009 - 2010Goals for 2010 - 2011Timeline for 2010 - 2011 SeasonSponsor Package / Senior Parents ViewHow You Can HelpQuestions

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What is the HHSBPC?

An organization made up entirely of HHS parent volunteers that work to support HHS baseball.

Provides funding to support HHS baseball in addition to what’s provided by FCPS and HHS Sports Boosters.

A non-profit 501(c)(3) tax-exempt organization. All donations to HHSBPC are tax-deductible.

Every dollar raised is invested in HHS baseball.

Separate entity from the HHS Baseball program.

Separate fundraising than the HHS Baseball program.

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Who is the HHSBPC?

Everyone is welcome to participate!2010 – 2011 Board Members and Volunteers

President (Craig Garten)President-elect (Dan Dugan)Secretary (Beth Hitchings)Treasurer (Debbie Hill)Treasurer-elect (Elizabeth Williams)Sponsorship Fundraiser (Debbie Reif)Field Project Coordinator (Roger Hill)Yearbook Editor (Margie Smith)Spring Break Trip (Kim Garten)Communications (Steve Fehr)Photography (Janet McNichol)

We currently have open Committee positions and also need volunteers to manage various tasks / projects throughout the year.

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Why does the HHSBPC exist?

HHSBPC has existed for over 10 years.

Support HHS baseball program by working to fundraise for much-needed field and facility improvements such as:

Batting Turtle in 2010

Windscreens in outfield and fence capping 2010

Scoreboard Name Panel 2010

Centerfield Scoreboard installed in 2009

We also work to improve the overall baseball and game day experience for our boys by organizing efforts such as:

Uniforms, Press Box Supplies, Field Work Tools, Yearbook Keepsake, Senior Night, Sponsor Night, Youth Baseball Night, Field Cleanup Day, Varsity and JV game-day operations, Alumni Game

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A Word From Coach Miller

Coaching and team philosophy

Review of last year’s (on-field) performance and accomplishments

Coaching Staff

Off-season conditioning expectations

Winter Camps

5-Year Plan

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Coach Miller – Fundraising Expectations

All HHS baseball families are expected to participate in fund-raising

Counting on the generosity of our community and all of you as parents and supporters of the HHS baseball program

JV Families – raise $500 minimum per player

Varsity Families – raise $1,000 minimum per player

All families can choose to self-fund a portion or all of the minimum

Encourage obtaining sponsors / advertisers as this source tends to be sustainable

Questions for Coach Miller

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Goals for 2010 - 2011

Meet or exceed last year’s outstanding support!

Two significant field improvements targeted for this year:

Red Monster – 20’x200’ foot fence installed in left field!

Covered Batting Cages with turf and lighting!

Subsidize 2011 Myrtle Beach Varsity Spring Break Trip

Subsidize Coaches’ Training Clinic

Subsidize on-going team expenses

One primary fundraising method this year:

Sponsorships and advertisements in HHS Baseball yearbook

A second fundraiser in early-February 2011:

Dinner and small-scale silent auction

We need several volunteers to pull this event together!

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The Red Monster

Prime Sponsorship Space

Legitimate High School Field / Pitcher Friendly

Landmark at HHS

Raise standards for other High School fields

Goal to make McCullock Field the premier field in Northern Virginia

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Covered Batting Cages

Current facility is antiquated and in desperate need of renovation

New Covered 32’ x 80’ Batting Cages

New Turf and Cage Nets

Lighting and fans for extended use

Prime Sponsorship Space

Facility that can be used during inclement weather

Premier facility that could be used by area teams/kids

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Your Sponsor Packet

Please be sure to glance at last year’s HHS Baseball Yearbook being passed around

Sponsor / Advertiser Letter and Form

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Timeline for 2010 - 2011 Season

10/26/2010 – HHSBPC Fall Meeting

10/30/2010 – Fall Field Clean-up Day 8:00am

11/29/2010 – Winter Camps Begins

1/31/2011 – Sponsorship & Advertiser Information Due

Early Feb 2011 – Dinner and Small-Scale Silent Auction

2/22/2011 – Tryouts Begin

TBD – Spring Field Clean Up Day

3/5/2011 – First Scrimmage

3/18/2011 – First Game in Northern Region

TBD – HHSBPC Spring Meeting

4/15 – 22/2011 – Varsity Spring Break Trip

5/17/2011 – Concorde District Tournament begins

5/27/2011 – Northern Region Tournament begins

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How You Can Help

Volunteers are welcome (and needed!) Interested in serving on the Board or volunteering? Contact any current Board member! We need volunteers for the following:

Sponsorship Volunteers to assist Debbie ReifEarly-February 2011 Event OrganizersVarsity and JV Game Roster ManagersYouth Baseball Night / Sponsor Night Organizers Senior Night OrganizersVarsity and JV Scorekeepers and Statisticians Varsity and JV Game Announcers (Home Games only)Varsity Team Dinner CoordinatorsAlumni Game OrganizersAll-Century Team Organizers

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