helping every employee work safely and stay healthy...clients, subcontractors, and our community...

COVID-19 PREPAREDNESS & PREVENTION PLAN

Helping Every EmployeeWork Safely and Stay Healthy

Safety and Health

M. B. KAHN CONSTRUCTION CO., INC.

M. B. KAHN CONSTRUCTION | COVID-19 PREPAREDNESS & PREVENTION PLAN

OUR COMMITMENT

M. B. Kahn COVID-19 Task ForceRobert A. Chisholm, PresidentCorporate Safety & Health DepartmentHuman Resources Department

M. B. Kahn’s priority is to protect the safety and health of our employees (and their families), our valued clients, subcontractors, and our community partners.

This document examines the steps we are taking to prevent and minimize potential adverse impacts of COVID-19. As the virus continues to evolve, we will continue to adapt our best practices to support our people and clients. We are in this together.

7.22.2020

TABLE OF CONTENTS

A. PREVENTIONA.1. Safety Stand Downs

A.2. Signage/Certifications

A.3. Social Distancing

A.4. Work Groups & Tracking

A.5. Sanitation/Cleaning

A.5. Hand Sanitation

A.5. General Hygiene

A.6. Meetings

A.6. Visitors

A.7. Transportation & Travel

A.8. Subcontractors

B. PROTOCOLB.1. COVID Task Force

B.2. Investigations

B.3. Privacy

C. OTHER MEASURESC.1. Preparedness Award

C.2. Face Coverings/Local Ordinances

C.3. Screening Survey

D. ONGOING PROCESSD.1. Updates

D.2. Additional Resources

M. B. KAHN CONSTRUCTION | COVID-19 PREPAREDNESS & PREVENTION PLAN7.22.2020

101 Flintlake RoadColumbia, South Carolina 29223803.736.2950http://www.mbkahn.com

http://www.mbkahn.com/

https://www.facebook.com/MBKahnConstruction/

https://www.facebook.com/MBKahnConstruction/

https://twitter.com/M_B_Kahn

https://twitter.com/M_B_Kahn

https://www.linkedin.com/company/mb-kahn-construction/

https://www.linkedin.com/company/mb-kahn-construction/

Mandatory Safety Stand Downs were required by all jobsites in April and July to address these topics:

• What is COVID-19?

• Recognizing symptoms of COVID-19

• How is COVID-19 spread?

• M. B. Kahn responsibilities

• Employee responsibilities

• Work Groups

• Sanitation and Protective Measures

• Personal Protective Equipment

A.1. SAFETY STAND DOWNS


M. B. Kahn relied on the expertise of the S.C. Department of Health and Environmental Control (DHEC) for the “stop the spread” signage we required to be posted on all jobsites. Our COVID Task Force created additional signage for posting alongside DHEC signage, as well as essential work certification cards for use in municipalities with stay-home orders.

A.2. SIGNAGE & CERTIFICATIONS


A.3. SOCIAL DISTANCING

6 FEETHELPS STOP THE SPREAD

If team members are unable maintain the 6-Foot Rule, they mustfollow our M. B. Kahn Work Group Guidelines (See Section A.4.).


A.4. WORK GROUPS A.4. TRACKING

At the end of each work day a Superintendent, or someone to whom the Superintendent delegates this task, is responsible for logging and documenting each employee’s assigned Work Group.

Work Group tracking allows for immediate identification of any close contacts onsite.

Jobsites are required to develop and maintain Work Groups that are made up of employees who stay in the same Work Group consistently.

Considerations for developing Work Groups include, but are not limited to: tasks, schedule, and all safety measures. Each Work Group consists of the smallest amount of employees possible to safely complete scheduled tasks.

Work Groups are not allowed within 6 feet of each other from the start of the day through the end of the day (including lunch, breaks, etc.). Work Groups are utilized to limit exposure on site.


A.5. SANITATION & CLEANING

• Each M. B. Kahn location is required to keep AT LEAST ONE EPA-approved disinfectant for use against COVID-19 on hand.

• Sanitation of tools and equipment is REQUIRED prior to use, especially when transferring from one Work Group to another.

• Sanitation of common area surfaces is required several times per day. These include, but are not limited to:

Cabinet Tabletops Operating Steering Hand and Locks andand Door Controls Wheels Power Tools DoorknobsHandles


WASHING STATIONSM. B. Kahn has developed a minimum standard for handwashing stations and guidelines to follow regarding the type, quantity, and maintenance.

1. The station is able to deliver water at a flow sufficient to wash hands.2. Water supply is provided with a cut-off (faucet, spigot, pump actuated).3. Is provided with a means to dispense soap.4. Is provided with disposable hand towels and a trash can to handle waste.5. Waste water is either collected for later disposal or directed to a

retention area.

A.5. HAND SANITATION

SANITIZING STATIONSHand Sanitizer is provided at every office entrance, lobby area, mail room, and kitchen.


A.5. HYGIENE

Employees should follow simple HYGIENE measures like these:

hands often with soap and water for at least

20 seconds.

an alcohol-based hand sanitizer that contains at least 60% alcohol if soap and water

are not available.

touching your eyes, nose, and mouth

with unwashed hands.

CLOSECONTACTwith people

who are sick.

and DISINFECT frequently touched

objects and surfaces.

at home when sick and seek

appropriate medical care.

WASH CLEAN USE STAY AVOID AVOID


MEETINGSEmployees are encouraged to use telephone and video conferencing instead of face-to-face meetings. If an in-person meeting has to occur participants MUST remain 6 feet apart.

VIDEO CONFERENCINGVia our G Suite platform, we have Video and Phone Conference capability through Google Hangouts (Google Meet) that includes screen sharing. Each individual can host conferences with up to 150 people with an unlimited time duration.

A.6. MEETINGS


JOBSITESVisitors are not permitted on a jobsite. Only owners, clients, subcontractors, and vendors with deliveries should be at the site. Solicitations or social visits to the jobsite are prohibited until further notice.

OFFICESVisitors are not permitted in any office location except for scheduled deliveries. Clients are allowed in the building but only for meetings that cannot be held off site. Conference room occupancy restrictions and notifications are posted on all doors.

A.6. VISITORS


A.7. TRANSPORTATION & TRAVEL

• Employees should minimize ride-sharing.• DO NOT carpool during this time. • Commercial air travel is PROHIBITED for

company business. • Employees traveling on a personal basis are

REQUIRED to report travel to hot spots or international destinations for the remainder of 2020.

HUMAN RESOURCES: COVID-19 and Travel Notifications:As a reminder, travel to all international destinations and any identified domestic hot spot MUST be reported to Human Resources. Please email [email protected] or click this link to access a reporting form: Travel Reporting. Superintendents: Please be sure that employees on your site are aware of these reporting requirements.

The Monthly Messenger Employee Newsletter:


A.8. SUBCONTRACTOR STANDARDS

• Subcontractors are required to follow the SAME M. B. Kahn protocols regarding Work Groups, Sanitation, Hand Washing Stations, Meetings, Visitors, and Simple Hygiene as M. B. Kahn employees.

• If a Subcontractor employee has been at an M. B. Kahn location and is undergoing COVID-19 testing or tests positive, they are REQUIRED to notify their M. B. Kahn contact immediately.

• Subcontractor employees are at a MINIMUM required to follow M. B. Kahn protocols for return to work.


B.1. COVID TASK FORCE PROTOCOL

M. B. Kahn developed a COVID-19 Task Force, comprised of the President, Human Resources Department, and Safety & Health Department to develop guidelines and serve as the point of contact for all COVID matters.

Q: WHAT SHOULD YOU DO IF:1. You or someone in your household has

been or is being TESTED for COVID-19?

2. You have SYMPTOMS of COVID-19?

3. You have been in CONTACT with someone who has COVID-19?

A: FOLLOW THESE STEPS:• Stay Home/Stop Working• Contact your Supervisor

Your Supervisor will notify the COVID-19 Task Force. The Task Force will follow Investigation Protocols (see B.2.) and communicate Investigation Protocols to the Supervisor, M. B. Kahn Division Manager, and Employee/Subcontractor.


B.2. TASK FORCE INVESTIGATION STEPS

Collect Employee Details:• Employee Name• Date employee was last on site• Date symptom(s) began• Date tested (if applicable)• Date of results (if applicable)

Identify and notify close contacts

Determine protocol path to follow (symptomatic, testing, close contact, etc.)

Determine area(s)/tool(s) to be sanitized

Request Incident Report from Supervisor

Determine further actions (e.g. jobsite operation, other notifications if necessary)

1.

2.

3.

4.

5.

6.

(See B.3 Importance of Privacyfor details on how medical information is handled.)


B.3. IMPORTANCE OF PRIVACY

Except for circumstances in which the Company is legally required to report workplace occurrences of communicable disease, the CONFIDENTIALITY of all medical conditions will be maintained in accordance with applicable law and to theextent practical under the circumstances.

When it is required, the number of persons who will be informed of an employee’s condition will be kept at the MINIMUM needed not only to comply with legally-required reporting, but also to assure proper care of the employee and to detect situations of potential transmission.


C.1. PREPAREDNESS AWARD

The M. B. Kahn Corporate Safety & Health Department created the COVID-19 Preparedness & Prevention Award to reward those employees who excel at keeping our people and jobs safe and staying prepared to prevent the spread of COVID-19. Honorees are selected for their attention to:

• FOLLOWING our Jobsite Standards for Work Groups, Sanitation, and Handwashing Stations

• MAINTAINING the Jobsite Work Group Management Sheet daily in Google

• KEEPING and MAINTAINING the smallest possible Work Groups.


C.2. FACE COVERINGS & ORDINANCES

Some locations where we conduct business have implemented face-covering ordinances. The COVID Task Force tracks and communicates ordinances and their impact on all M. B. Kahn locations.

Due to the increase of ordinances and employees being affected, M. B. Kahn is providing all employees with multiple face coverings.


C.3. SCREENING SURVEY

An employee COVID-19 Screening Survey that consists of a series of questions was designed to protect employees and prevent the spread of COVID. Based on survey responses, the COVID Task Force is able to manage and investigate any concerns.

This formal survey is sent out to office employees several times per week. Superintendents are encouraged to conduct an informal survey daily with their team members.


D.1. AN ONGOING PROCESS

The M. B. Kahn COVID Task Force is continuously reviewing and updating protocols and procedures as new information is released. These updates are communicated in a timely manner to employees via email and The Monthly Messenger newsletter. Timely delivery of all projects will continue to be a top priority along with the health of all employees, project teams, subcontractors, and clients. We will continue practicing preventative measures and assess jobsite safety and health concerns in accordance with the most up-to-date Centers for Disease Control and Prevention and SC Department of Health and Environmental Control guidance and guidelines.

We are Here to Help!M. B. KAHN CONSTRUCTION | COVID-19 PREPAREDNESS & PREVENTION PLAN7.22.2020

D.2. ADDITIONAL RESOURCES

https://www.scdhec.gov/infectious-diseases/viruses/coronavirus-disease-2019-covid-19

https://www.cdc.gov/coronavirus/2019-ncov/index.html

https://www.osha.gov/SLTC/covid-19/


Occupational Health & Safety Administration

SC Dept of Health and Environmental Control

Centers for Disease Control & Prevention

helping every employee work safely and stay healthy...clients, subcontractors, and our community...

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