helloand welcome to an overview of the paid sick leave ... · helloand welcome to an overview of...
TRANSCRIPT
Hello andwelcometoanoverviewofthePaidSickLeaveProgram.
Weknowyou’rebusyandweappreciateyoutakingthetimetolearnaboutthisnewlawgoingintoeffectforyourassociate.
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StartingFebruary3, 2018,allhourlyandtemporaryassociatesandovertheroaddriversworkinginMontgomeryCounty,Maryland;Washington,DC;andWashingtonstatewillbeprovidedpaidandjobprotectedtimeawayfromworkunderthenewPaidSickLeaveProgram.Associateswillbeabletousethisnewpaidsickleaveforthingssuchaswhentheyorafamilymemberaresickorinjured;whenschools,businesses,orotherplacesofcareareclosedforapublichealthorsafetyreason;whentheyorafamilymemberaregoingthroughdomesticviolence,abuseorstalking;andotherreasons.
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Let’stakealookathowthePaidSickLeaveisearnedbyeachoftheassociategroups.
ForHourlyassociates,theirPTOaccrualwillbeseparatedintotwobucketswithintheGTAPortal;PTOandProtectedPTO.Newlyhiredassociateswillcontinuetohavea90daywaitbeforePTObeginstoaccrue.ProtectedPTO,however,willbeginaccruinguponhire.BothPTOandProtectedPTOwillbecomeavailabletoassociatesonthe90th dayofemployment.TherearenolimitsontheamountofPTOandProtectedPTOassociatescanaccrueandbotharepaidoutuponterminationtoassociateswithatleastoneyearofservice.
Fordrivers,thePTOwilllookjustlikeitdoestodayinthesystem.Likehourlyassociates,therewillbenolimitsontheamountofPTOdriverscanaccrueandallavailablePTOispaidoutuponterminationtodriverswithatleastoneyearofservice.AllPTOaccruedcanbeusedforpaidsickleavereasonsasoutlinedinthepolicy
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Let’stakealookatanexampletohelpyoubetterunderstandhowitworks.
Jack isa7yearassociateworking80hoursthis payperiod.Basedonhistenure,heaccruesonePTOhourforevery10servicehours,earningatotalof8hoursofPTOthispayperiod.
OnJanuary1,2108,Jack’s8hoursofPTOearnedeachpayperiodwillbesplitintoPTOandProtectedPTO.Themajorityofthetime,5.3hours,earnedwillgointothePTObucketandtheother2.7hourswillgointotheProtectedPTObucket.
Remember,therewillnotbeanylimitsontheamountofPTOJackcanaccrue.TheaccrualratesbytenurehavebeenupdatedinthePaidTimeOff– HourlyAssociatespolicyontheWIREtoreflectwhatportionofaccrualswillbeaccruedasPTOandwhatportionaccruesasProtectedPTO.
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NowthatyouunderstandhowPTOandProtectedPTOareaccruedbyhourlyassociates,whatcantheProtectedPTObeusedfor?
ProtectedPTOcanactuallybeusedforanyreason,justlikeregularPTO,butthereasoncodedetermineswhichPTObucketgetsusedfirst.So,ifassociatesrequesttimeoffforreasonsofSickorFamilyCare,theProtectedPTOwillautomaticallybeusedfirst.IfthereisnotenoughProtectedPTOavailable,thenitwillthendipintothePTObucket.Ontheotherhand,ifassociatesrequesttimeoffasVacationorPersonal,PTOwillautomaticallybeusedfirstandthenProtectedPTOifthereisnotenoughregularPTOavailable.
AnyavailabletimeinthepersonalbucketcanwillstillbeusedifthereisnotenoughPTOorProtectedPTO.
AttheendofeachPTOplanyear,associates’regularPTOwillcontinuetofollowthecarryoverandcashoutprocessitdoestoday.ThefullProtectedPTObalance,however,willbecarriedover,regardlessofthenumberofhoursavailable.
Ifanassociateleavesthecompany,anyunusedandaccruedPTOandProtectedPTO
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willbepaidoutaslongastheassociatehasbeenemployedforayear,orinaccordancetoanyspecificlocallaws.
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AssociateswilltransitionfromtheircurrentpaidsickleaveprogramtothisnewprogrameffectiveFebruary3,2018.
Associates’PTObucketswilltransferandbesplitintotheProtectedPTObucketandtheregularPTObucket.Upto80hourswillbetransferredintoassociates’ProtectedPTObucketsandanyadditionaltimewillbecashedoutasitistoday.So,ifanassociatehasatotalPTObalanceof70hours,onJanuary1thefull70hourswilltransferintotheProtectedPTObucket.Ifanassociatehasmorethan80hoursofPTOavailable,say128hours,then80hourswilltransferintotheProtectedPTObucketandtheremaining48hourswillbecashedoutduringtheyearendautomaticcashoutprocess.
Again,noPTOtimeislost.
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Let’sdive alittledeeperintohowtheendoftheyearcarryoverandcashoutprocesswillwork.TheprotectedPTObalanceisnoteligibleforcashoutsoaswesaidearlier,theentireProtectedPTObalancewillcarryoveryearafteryear,buthowdoesthisworkforthePTObucketcarryoverandcashout?
Ifanassociate’sProtectedPTObalanceisequaltoorgreaterthan80hoursforfull-timeor48hoursforpart-time,thenthefullProtectedPTObalancecarriesoverandanytimeintheregularPTObucketisautomaticallypaidouttotheassociateincash.
Ifanassociate’savailableProtectedPTOislessthe80hourand48hourlimits,thenthefullProtectedPTObalanceiscarriedoverandadditionalhoursfromtheirregularPTObuckettogetthemtothecarryovermaximum.ThenanyremaininghoursintheregularPTObucketarecashedout.
Inallcases,associatesdonotloseanyPTOtheyhaveearned.
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Let’stakealookatacoupleofexamples.
WhentheProtectedPTObalanceislessthan80hours,aportionofthePTObalancewillcarryovertobringthetotalcarriedoverupto80.Theremainderwillbecashedout.So,let’ssayafull-timeassociatehas30hoursProtectedPTOand90hoursregularPTOattheendoftheyear.ThefullProtectedPTObalanceof30hoursiscarriedover.Anadditional50hoursfromtheregularPTObucketiscarriedoverforatotalof80hourscarriedoverandthentheremaining40hoursofregularPTOarepaidincashtotheassociate.
WhentheProtectedPTObalanceis80hoursormore,allofthePTObucketwillcashout.So,ifattheendoftheyearafull-timeassociatehas90hoursofProtectedPTOand30hoursofregularPTO,thenthe90hoursofProtectedPTOwillbecarriedoverintothenextyearandtheassociatewillbepaidcashfortheremainingregularPTO30hours.
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Let’stalkaboutwhenassociatesworkinginapaidsickleaveprogramarea,transfertoanotherarea.
IfanassociatetransferstoastatethatdoesnothaveaPaidSickLeaveProgram,suchasArkansas,thentheProtectedPTOandregularPTObalancesarecombinedintoonePTObalance.TheassociateisthensubjecttothePTOlimitsandguidelinesofthatstate.
IfanassociatetransferstoanotherstatewithaPaidSickLeaveProgram,theProtectedPTOandregularPTObalancestransferoverasseparatebucketsandtheassociate’sbalancesarethensubjecttothelimitsandguidelinesofthatstate’sPaidSickLeaveProgram.
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AssociateswillbeabletouseProtectedPTOtohaveanabsenceapprovedwhenthey:Submitatimeoffrequestfortheirmissedshiftortardiness(latein/earlyout)EnteratimeoffreasonofPTO- SickorPTO- FamilyCareUseenoughProtectedPTOtoavoidanunauthorizedabsenceunderyoursegment’sattendancepolicyasshownbelowandSubmitthetimeoffrequestwithin14days(7daysforlogistics)oftheabsence.NodocumentationisrequiredwhenProtectedPTOisrequested.
AssociateswithaNoCall,NoShowabsenceshouldstillreceiveoccurrencesforthenocall,noshowportion,buttheyshouldnotreceiveanoccurrencefortheabsenceitself.
Whenapprovingtheabsence,theabsenceapprovalreasoncodeshouldbe“ExceptionCoveredbyTimeOffPolicy”or“ManagerApproved”
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SowhataboutFMLA?Well,FMLAandPaidSickLeaveareseparate,butwillworktogether.ProtectedPTOtrackshowmuchprotectedtimecanbeusedunderThepaidsickleaveprogram.
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BeginningFebruary 3,2018Hourly associateswillseetheirprotectedPTOdisplayedasProtectedPaidTimeOffintheGTAsystem.
TheywillalsoseethecombinedtotaloftheirProtectedPTOandPTOtime.
Lastly,AllassociateswillseehowmuchPTOand/orProtectedPTOtheyhaveaccruedYTD!
SinceDriversdonothaveaprotectedPTObalancetheywillnotseeany detailspertainingtothatbalance.
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StartingFebruary3rd 2018,Hourly associateswillseeacouplechangestotheirpaystubtoalignwiththechangeinbalancenamesonGTAPortal- Any ProtectedPTOusedbywilldisplayas“Prot PTOPay”- TheProtectedPTObalancewilldisplayas“Protected PTOAvail”- TheamountofProtectedPTOanassociatehasusedyeartodatewilldisplayas
“Prot PTOUsedYTD”
Alsogoodnewsfordriversandsalariedassociates, theywillnotseeanychangestotheirpaystub.
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SomelawsrequireustoprovideassociatesvisibilitytotheirProtectedPTOandPTObalancesandanoticeoftheirrights.
AssociateswillbeabletoseetheirProtectedPTOandPTObalancesthroughGTAPortalandtheirpaystubs,astheydotoday.ThenewProtectedPTOpolicywillbepublishedontheWIREsoassociatescanknowhowtheycanuseProtectedtimeandaccrueProtectedPTO.
Inaddition,newassociatesmayberequiredtoreceiveanoticeinformingthemoftheirrights.ThesenoticescanbeprintedfromtheWirebygoingto:
KnowledgeCenterà HRServicesà Employmentà EmploymentComplianceàStandardà StateSpecificEmploymentStandardsà [YourLocation]PaidSickLeaveNotice
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ThereareseveralresourcesavailableforyouontheWIREtohelpyoulearn,understand,andmanagethesenewpolicyandguidelines.
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Thankyouagainfortaking thetimetolearnabouthisnewlawandpaidtimeoffpolicy.WeappreciateyouandallyoudotosupportHRandyourassociates.
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