Hello Everyone, Today wewill show you how aChartered AccountantFirm can do an onlineauditing anddocumentation throughour simplified Softwarenamed

“LegalMantra VirtualAudit Tool”

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To get a better understanding about thefunction of this tool, we will first discussHOW A FIRM CAN CREATE AN ID and thendiscuss about the PROBLEM a firm facesduring the process of audit and how thisTOOL will HELP a firm in resolving that.

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Once you have entered all the details, within 24 hourLegalMantra will verify and e-mail the credentialwhich is valid for 15 days as free trial.

Steps for creating an ID on LegalMantra VirtualAudit Tool

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Problem face by firm duringAudits

1. Sending “INITIAL AUDIT REQUIREMENT” to the clients.

2. “ASSIGNING ROLES & RESPONSIBILITIES’’ to all the sub-ordinates/articleassistants and the timeline for completion of work

3. Unique “CLIENT ID” for interacting with them and resolving all their queries.

4. Coordinating with the “SUB-ORDINATES/ ARTICLE ASSISTANTS” regardingthe status of work.

5. ‘’SECURITY’’ of data uploaded.

6. Keeping ‘’TRACK OF WORK” for meeting timely deadline and periodicreminder to the client to ensure smooth operation between us.

7. Proper “AUDIT DOCUMENTATION” with indexing of documents categoryalong with document name.

8. Access to the Audit data “ON ANY MEDIUM, 24*7”.

Steps for login into different users throughwww.legalmantra.net:-

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Sending “INITIAL AUDIT REQUIREMENT” to the clients.

With the help of LegalMantra Virtual audit tool(software), once a unique ID ofyour client is created, tool will provide you a list of initial audit requirements,which you can send instantly to the client and client has the option to upload theirdocuments in the software.

How to send initial audit list:-

CA Admin/ Staff Admin Login Client List Detail Financial Year

Initial Audit List.

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“ASSIGNING ROLES & RESPONSIBILITIES’’ for all the sub-ordinates/article assistants and fix the timeline for completion of work

For a proper completion of work, assigning the roles & responsibilities& number of hours spent on the work is an important aspect.

This tool allows you to create a separate login Id for all the sub-ordinates/article assistant(named as staff), were we can allot the workto them

Steps for creating staff’s Login Id-

CA Login Staff Add Staff Share login detail withstaff

Steps for accessing client by staff:-

Staff Login from his ID Client Client List DetailFinancial Year List Audit Information(Then staff start plotting allthe audit points category-wise for the client to reply)

Unique “CLIENT ID” for interacting with Firm and resolving alltheir audit queriesThis tool create a separate login detail for the client, who can reply for the audit points along with uploading of data(if any), which can help a firm to keep track of all points and save ample of time. Further, while creating client id, firm can assign that client work to staff on creation page by adding staff name.

Steps for creating Client ID and Client detail:-

CA firm Login Client Add Client Share login detail with the Client

Steps for Client to access his ID:-

Client login from his ID Financial Year Select Pending Points(reply to all points created by staff as well as attach documents if required).

Coordinating with the “SUB-ORDINATES/ ARTICLE ASSISTANTS” regarding the status of work

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For a proper execution of work, a continuous review is the prime factor.

But many of the times it seems difficult to coordinate with sub-ordinates/article assistants to review the work done on a continues basis due to variousreason(partner’s not being able to go to the client’s place to review the workfile, work file not properly maintained in the initial period of audit etc.), whichcan end up with wrong execution of work by them and create last minute rushand hurry.

By using the said tool from the first day of the audit, sub-ordinates/ articleassistants will upload all their data category-wise (steps discussed in slide no.5 & 6),

Which can help the partner’s to review the file online from any place as per hisconvenience(saving time of travel to client place) and put his remarks on theside of each category as well as edit and add any pending points (from the “AllAudit Point” tab under financial year list of each client), ultimately resultinginto proper execution of work.

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‘’SECURITY’’ of data uploadedLegalMantra Virtual Audit Tool provide 2 layers of security for data andinformation uploaded through our software-

1. Online security- Online security of data and information has been certifiedthrough a certification issued by “GTS CA 1O1”

2. Offline Security- Our software provides further 2 layers of sign-in securityoffline, were in 1st sign-in done by entering User Name, Password andcaptcha and 2nd sign-in done by entering PIN and captcha.

Any 3 consecutive wrong sign-in attempt to the tool will block the IP of thatsystem by the tool and tool also provide detail of all blocked IP for further action.

Further, this tool also provides a Login Log under security tab, were-in a firm, astaff and a client can review all successful sign-in detail(i.e. Sign-in from which IPaddress, by which user and date & time of sign-in)to their account in order to trackany irregularities.

Keeping track of“WORK” formeeting timelydeadline andperiodic reminder tothe client to ensuresmooth operation

A very common problem a firm face is to keep the track of all audit pending pointsfrom its inception till finalization of work and also there is difficulty in tracking thenumber of times email sent to the client about audit points during the process ofthe audit.

By this tool, a firm can create pending points category wise which automaticallysynchronizes at one place, and then from a click of button a firm can send all thepending points via email to the client. Further, there is a email log, which shows thereport for the number of times email has been sent to the client along with dateand time of email sent.

Steps to access all pending point/ Email all pending points and Email log at oneplace:-

Staff/CA ID Login Client Client List Detail Financial Year (All audit points/ Email all pending points/ Email Log)

Proper “AUDIT DOCUMENTATION” withindexing of documents category-wise along withdocument name

Audit documentation is the backbone of any audit, without a proper auditdocumentation its difficult for a firm to justify their basis of auditing.

By this tool, a firm can keep track of all audit points raised during the process ofaudit along with management reply/ remarks category-wise. Further, indexingof documents category along with document name wise, helps the firm as wellas the company to keep track of all documents at any time even after thecompletion of audit. This majorly save time in compilation of audit file, as wellas searching of audit documents at the time of submission to any statutorybodies which generally happens after a reasonable time of audit completion.

Steps to access all documents list at one place:-

Staff/CA ID Login Client Client List Detail FinancialYear

All audit points/ Email all pending points/ Email Log

Get access to the Audit data “FROMANYWHERE, 24*7’’

Since this is a cloud based server, all the datawill be saved on this server which can beaccessed by the firm conveniently, ‘’Any whereand at any time’’. No need to open an officebased server or an office based software,which you can run only from a limited PCs andfor a limited time period.

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Contact Us

• THIS TOOL IS INTEGRATED ON OUR WEBSITE.

• FOR ANY QUERY OR SUBSCRIPTION REGARDING THETOOL, FEEL FREE TO CONTACT LEGALMANTRA TEAM.

• WE HAVE A GREAT OFFER FOR FIRST 50 CLIENTS/USERS.

• Website- www.legalmantra.net

• Address- 23A, N.S. Road, 8th Floor Room No.- 24Kolkata- 700001

• Email- admin@legalmantra.net

• H/p:- +91 9836047798/9007272800

Thank You

LEGALMANTRA TEAM

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