HEART OF OUR CITY COMMITTEE AGENDA

DATE: Thursday, December 9, 2015 LOCATION: St. Laurent Room – 2nd Floor of City Hall TIME: 4:00 p.m. - 5:30 p.m. (Regular Meeting)

5:30 p.m. (Year-end social)

1. Approval of Agenda

2. Adoption of Minutes

a. November 12, 2015 (Attachment 1)

3. Business Arising from Minutes

a. Round Street Report (Attachment 2) b. City Downtown Awards (Agenda item 4c) c. Parking Lot Changes (Attachment 3) d. Parking meter replacement project (Agenda item 5b) e. Astronomy Society letter (Attachment 4) f. Electrical Box Public Art (Attachment 5)

4. Strategic

a. New member announcement b. Joint Action Team - (Attachment 6) c. Strategic Directions

• Recognition & Awards sub-committee (Attachment 7) • 2018 – 2021 CIP process (introduction by Jeff Greene for further discussion in January) • Strategic Matrix:

o Transition Strategy 2013 (Attachment 8a) o Focus 2016-2025 guide for moving HOCC initiatives forward (Attachment 8b)

d. Joint HOC – BRZ meeting (date TBD)

5. Operational (program & budget)

a. Election of 2016 HOCC Chair – Notice for January 13th meeting b. Downtown Parking Meter Replacement Project – December 2nd Presentation & Feedback Session (update) c. 2016 Parking Passes

6. What’s Happening

a. Members of the Public b. Lethbridge Regional Police Service c. Entity reports d. Director of Planning & Development e. Planning Initiatives Manager

7. Individual Reports

8. Next Meeting

Wednesday, January 13, 2015 in Culver City Room

9. Adjournment

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MINUTES of a meeting of the HEART OF OUR CITY COMMITTEE, held on Wednesday, November 12th, 2015, at 4:00 p.m., City Hall, Culver Room with the following in attendance:

CHAIRMAN: Mark Bellamy, Urban Development Institute MEMBERS: Jane Edmundson, Citizen-at-large Dawn Leite, Allied Arts Council

Jillian Chaffee, Downtown BRZ Ron Bain, Citizen-at-large Kate Connolly, Citizen-at-large Heather McIntosh-Rivera, Economic Development Lethbridge (EDL) Grace Duff, Chamber of Commerce Tara Gillanders, Southern AB Ethnic Association (SAEA) Ryan Parker, Councilor

Belinda Crowson, Lethbridge Historical Society OTHERS: George Kuhl, Planning Initiatives Manager

Brittany Wickenheiser, Recorder REGRETS: Jeff Greene, Director of Planning and Development _____________ ________________________________________________________________________ CALL TO ORDER: The meeting was called to order at 4:05 p.m. ADOPTION OF AGENDA: R. Bain moved that the agenda be approved.

CARRIED ADOPTION OF MINUTES: H. McIntosh-Rivera moved that the minutes of October 14th, 2015 be approved.

CARRIED BUSINESS ARISING FROM MINUTES:

• Electrical Box Public Art Project: o There is money in Public Art committee budget for the wrapping. o No themes have been identified yet; the HOC could submit ideas.

Marketing Sub-Committee to brainstorm some ideas. G. Kuhl to express at the next Public Art Committee meeting, that the HOC

would be interested in submitting some ideas. B. Crowson to send the list of current ideas to the Marketing Committee.

• Terms of reference for Round Street Report: o Reviewed the objectives for the updating of the Round Street Report. o Additional information needed:

Who will be surveyed? Could businesses be included? Will there be quantifiable information collected?

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G. Kuhl to pass along the HOC’s questions to the consultant. o Objective to have a draft done by April 2016. o Circulate the full Objectives document to the HOC.

• Winnipeg Itinerary & Next Steps: o Trip has been approved. o Working on establishing an agenda. o Looking for ideas on how to create an inclusive downtown and solutions to the social

issues Lethbridge is facing. • Festival Category to be added to City Event’s Calendar:

o G. Kuhl spoke to Community Services about this. o A requirement has been added to the HOC Activity Grant application for the applicant

to register their event on the City Calendar. • HOC Activity Grant Promotion:

o G. Kuhl sent reminder emails to everyone who received grants either in 2015 or 2014, to apply for the 2016 grant.

• London Road Neighbourhood Concerns: o Some confusion about if the Joint Action Team wanted a London Road Association (LRA)

representative or a Council of Neighbourhoods representative. o Liz Iwaskiw is going to attend the Council of Neighbourhoods AGM. o G. Duff will keep the LRA updated with regards to the work of the JAT.

• Contact Card Distribution to Businesses: o The card is going to be revised.

Information on the back of the card will be included explaining what the card is for.

o Once revisions are complete, the card will be distributed through Canada Post. • Draft Downtown Development Authority (DDC) Charter:

o J. Greene and G. Kuhl have been working on this. • Present Idea of DDC to Economic Development Lethbridge:

o This has been put on hold. STRATEGIC: Joint Action Team:

• Meeting notes were reviewed by the committee. • Process is underway to hire two more workers for the DOT van as well as to purchase another

vehicle. • Counseling will be available to DOT workers.

Strategic Directions:

• Sub-Committee Priorities: o Send a list of current initiatives to G. Kuhl so that a spreadsheet can be created. o Focus on initiatives that the HOC is funded to accomplish. o Create Ad-hoc committees when required. o Is the HOC a strategic, working or advisory committee? o Seems to be disconnect between the City and the HOC at times. o B. Crowson moved to approve the motion that the sub-committees be dissolved and that

all issues are dealt with through the main committee except for when Ad-hoc committees are necessary.

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CARRIED o D. Leite moved that an Ad-hoc committee be formed for the Downtown Awards initiative.

CARRIED o K. Connolly, H. McIntosh-Rivera and D. Leite to be included on the Ad-hoc committee. o Schedule a date to meet. o Sub-committee meetings to be cancelled.

Joint HOC-BRZ Meeting:

• The meeting has been scheduled from 7:30 to 9:00 AM November 30th. o Add surface parking changes to agenda.

OPERATIONAL:

• Election of 2016 HOCC Chair to take place at December 9th meeting. • Downtown Parking Meter Replacement Project- Dec.2nd:

o Chamber was waiting for some information, will they receive the information before this meeting? G. Kuhl to look into.

• City Parking Lot Changes: o Committee is concerned that they were not consulted in the process of making this

decision. o Gather information about how many parking permits will be sold for the parking

downtown. o Find ways to support this change. o G. Kuhl will contact Val to get her input on how this change should be presented to the

public. • Lethbridge Astronomy Society:

o G. Kuhl to reply to the letter explaining the role of the HOC. WHAT’S HAPPENING: Entity Reports: Citizen-at-large (K. Connolly):

• A fundraiser for the Lethbridge Musical Theatre is taking place tonight until Saturday. • The Bright Lights Festival is on November 20th.

Chamber of Commerce (G. Duff): • The Chamber is sponsoring a job fair on November 18th.

Economic Development Lethbridge (H. McIntosh-Rivera)

• Accelerate SOUTH50 Conference next week at the Coast Hotel. • The week of November 23rd, Team Lethbridge, nineteen organizations from the community, are

going to Edmonton to meet with all the ministers and deputy ministers to profile all the collaboration and positive things that we accomplish in our city by working together.

Citizen-at-large (J. Edmundson)

• The SOS Film Collective is hosting the fourth screening of “La Haine”, at 7:00 pm on November 16th at CASA.

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Southern AB Ethnic Association (T. Gillanders) • “Taste of Bhutan” is on November 27th. • SAEA is aiming to move downtown by May 1st, 2016.

Planning Initiatives Manager (G. Kuhl)

• Tomorrow morning at 11:30 AM, a certificate is being presented to the first HOCHIP recipient. • HOCHIP brochures are now available.

Lethbridge Historical Society (B. Crowson)

• Three new plaques have been installed in front of the Post Office, the Shanghai and the Regal. • The Alex Johnston Lecture Series is tonight at the Library. • Save China Town has been accepted to be a part of the crowdfunding platform called “This Place

Matters.” Allied Arts Council (D. Leite):

• Christmas at CASA is taking place on November 20th and 21st.

ACTION:

ADMIN:

• Pass along the HOC’s questions to the consultant for the Round Street Report. • Circulate the full Objectives document for the Round Street Report to the HOC. • Schedule a date to meet for the Downtown Awards Ad-hoc committee. • Add surface parking changes to Joint HOC-BRZ agenda. • Look into if the Chamber will be receiving a reply before the Downtown Parking Meter

Replacement Project Open House on December 2nd. • Contact Val to get her input on how the City parking lot changes should be presented to

the public. • Reply to the letter from the Lethbridge Astronomy Society explaining the role of the

HOC.

B. Crowson: • Send list of ideas for the Electrical Box Public Art Project to the Marketing Sub-

Committee. Marketing Sub-Committee:

• Brainstorm some ideas for the Electrical Box Public Art Project.

HOC Members: • Send a list of current initiatives to G. Kuhl so that a spreadsheet can be created.

NEXT MEETING: The next regular meeting, will be held Wednesday, December 9, 2015 from 4:00 – 6:00 p.m. ADJOURNMENT: Meeting adjourned at 6:00 p.m.

Round Street Proposal – October 26, 2015

Introduction

This proposal, submitted by the author, Suzanne Petryshyn on behalf of Brain Jacks Inc., is for updating the data and relevant information in the Round Street: Building a Better Neighbourhood (2006) to reflect current issues and trends as identified in the report. The timeline for this project is recommended from November 1st, 2015 to March 31st, 2016. This reflects an appropriate use of time to update the information and provide enough time for City of Lethbridge leadership to plan for implementation of the desired recommendations found within the report.

Overview

The proposed activities to meet the objectives of this project include a literature review, survey of interested parties in the downtown area, and a qualitative summary with recommendations. The outcomes defined by the author for this project include:

- To develop an awareness of the current trends and types of incidents in the downtown are of Lethbridge;

- To develop an awareness of a frame of reference that provides an accurate reflection of the perceived antisocial behaviour and the verifiable data in the downtown area of Lethbridge;

- To develop a list of best practices as it relates to the development of an Aboriginal Cultural Centre in the downtown area of Lethbridge;

- To develop a glossary of terms to be used consistently when relating information about the issues in the downtown area of Lethbridge;

- To compile a list of recommendations to address the current issues and trends in the downtown area of Lethbridge.

The Final Report is a compilation of all of the deliverables throughout the term of the project. The deliverables are set out by each outcome to provide for feedback loops and required revisions in the event they may be needed, or new information arises.

The project includes three interim reports by electronic copy and a final report by one bound copy and electronic copy.

Outcomes Activities Resources Timeline

1. To develop an awareness of the current trends and the types of incidents in the downtown area of Lethbridge.

- One on one interviews with key agency contacts as defined by the Community & Social Development Group and will include Lethbridge Regional Police Service, Home Base and Diversionary/ Outreach Liaison a the Shelter.

- Using the Round Street Report (2006) as a framework, prepare a report that compiles the data and the themes discovered.

- Round Street: Building a Better Neighbourhood (2006)- referred to as ‘Round Street Report (2006)’;

- Lethbridge Regional Police Service Statistics (2015);

- Online research.

- November 2nd, 2015 to November 30th, 2015.

- Interim Report Diary Date and delivery is scheduled for December 1st, 2015.

- Invoice for 25% of the overall contract will be provided at the time of the submission of the report.

2. To develop an awareness of a frame of reference that provides an accurate reflection of the perceived antisocial behaviour and the verifiable data in the downtown area of Lethbridge.

- Analyze the information compiled from the survey by using the Force Field Analysis Model (FFA) for identifying:

• Current State • Desired State • Restraining Forces • Motivating Forces • Recommendations

- Review the literatures used as a resource and provide a gap analysis to determine both the perceived and the verified nature of the antisocial behaviours as they relate to the issues and trends in the types of incidents that are both reported and unreported in the downtown area of Lethbridge.

- Prepare a report that compiles the data collected from the participants and the literatures used as resources.

- Round Street: Building a Better Neighbourhood (2006);

- Engaging, Strengthening and Supporting Neighbourhoods of Lethbridge (2015);

- Urban Aboriginal Homelessness and Migration in Southern Alberta (2013);

- Heart of our City Committee Minutes (2011-2015);

- Online Survey to interest groups in the downtown area of Lethbridge- using the Joint Action Team as an entry point to distribute the online survey.

- December 1st, 2015 to January 14th, 2016.

- Interim Report Diary Date and delivery is scheduled for January 15th, 2016.

- Invoice for 40% of the overall contract will be provided at the time of the submission of the report.

Outcomes Activities Resources Timeline

3. To develop a list of best practices as it relates to the development of an Aboriginal Cultural Centre in the downtown area of Lethbridge.

- Compile information from at least three possible sites for best practices in Canada and provide a comparative model for the development of a similar site in the downtown are of Lethbridge.

- Prepare a report that compiles the information collected.

- Online Research; - Site visit.

- November 15th, 2015 to January 31st, 2015.

- Report Diary Date and delivery is scheduled for February 1st, 2016.

- Invoice for 20% of the overall contract will be provided at the time of the submission of the report.

4. To develop a glossary of terms to be used consistently when relating information about the issues in the downtown area of Lethbridge.

- Research the current glossary of terms used by the City of Lethbridge and departments.

- Prepare a list to include in the Final Report for this project.

5. To compile a list of recommendations to address the current issues and trends in the downtown area of Lethbridge.

- Prepare a Final Report that will be provided to conclude the project and that includes all deliverables and previous reports, models used and research methods.

- February 1st, 2016 to February 29th, 2016.

- Final Report Diary Date and delivery of the report is scheduled for March 1st, 2016.

- Invoice for 15% of the overall contract will be provided at the time of the submission of the Final Report for this project.

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910 – 4th Avenue South, Lethbridge, Alberta,

Canada, T1J 0P6

Memorandum

Date: November 23, 2015

To: Mark Bellamy, Chairman, Heart of the City Committee (HOC) Karla Prych, Executive Director, Lethbridge Chamber of Commerce

Ted Stilson, Executive Director, Business Revitalization Zone (BRZ)

From: Jeff Greene, Director of Planning and Development and Doug Hawkins, Director of Infrastructure Services

RE: City of Lethbridge Public Parking Lots in Downtown Lethbridge

_____________________________________________________________________________________

Thank you for taking the time to meet with us on Friday, November 20, 2015 as a follow up to recently

proposed changes being made to the provision of Off-Street Public Parking in Downtown Lethbridge. As

discussed, the following changes are being made to public parking in the Downtown Core, effective

January 1, 2016:

The City of Lethbridge maintains 216 stalls of off-street public parking in four facilities (see

attached). The current monthly leasing model designates a specific stall to an individual. This

model has resulted in parking utilization rates (stalls occupied at a given time) of less than 65%.

This means on average that there can be as many as 75 stalls not in use at any given time.

To improve the utilization of off-street parking the City advised current lease holders, by letter

and by phone (October 13th - 15th) that starting January 1, 2016 the purchase of a monthly

permit will allow the permit holder to use any of the 216 off-street stalls, on a first come first

serve basis. In addition, these permits will also be able to use any of the 450 on–street ten hour

stalls. Current users were given an early notice to purchase a permit and anyone can purchase

them.

The number of permit holders will be tracked against available stalls to ensure that parking

availability does not become oversubscribed as the program is introduced.

These and other improvements to parking utilization in the Downtown Core are intended to

improve the availability of more long-term parking for business employees and patrons. The City

of Lethbridge will review the effectiveness of this new model at the end of June 30, 2016.

City Staff continue to be available to meet one on one with permit holders as requested.

In addition, recognizing the on-going need to ensure that adequate parking is available to support the

needs of Downtown Lethbridge, the City intends on hosting working sessions in 2016 to look at medium

and long term parking needs of the downtown.

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910 – 4th Avenue South, Lethbridge, Alberta,

Canada, T1J 0P6

The intent of this session(s) would be to align the reality of parking supply, availability, location,

demand, choice and resource considerations so as to ensure the continued success of Downtown as a

premier employment, cultural and retail destination. We trust you will be engaged in these discussions

and we will be in contact with you in the New Year.

Once again thank you for the opportunity to discuss these matters. Please feel free to distribute this to

your members and contact Val Fellger at 403-320-4085 should you receive new inquiries on this topic.

As always our line is open for you anytime,

Regards

Doug and Jeff

Enc.

Copy of Original letter of notice

From the Office of Infrastructure Services Traffic and Parking Operations

INFRASTRUCTURE SERVICES DEPARTMENT

Phone: 403-320-3076 Fax: 403-329-4657City Hall, 910 – 4th Avenue South, Lethbridge, Alberta, Canada T1J 0P6

Website: www.lethbridge.ca

October 14, 2015 To better serve the parking needs of all downtown employees, the method for parking at the City of Lethbridge owned downtown public parking lots will change on January 1, 2016. The current monthly lease program will switch over to a Parking by 10 Hour Permit first come – first serve method. As a current monthly lease holder we wish to inform you of the future change and welcome your inquiries or questions. Here are a few frequently asked questions to explain what happens in January and as well a map for you to view the parking lots and on street 10 hour parking locations. What is the need for this change? In monitoring the use of downtown public parking lots we have learned not all lots are being fully utilized leaving people without the opportunity for additional parking spaces. This new method better serves the parking needs of downtown employees and residents as more people will be able to park in any of the parking lots or 10 hour on street parking locations. In addition by having a program that will allow the lots to be fully used, there will be more on street parking open for customers and visitors in the downtown.

What does this mean for me?

This provides you a new option of parking closer to where you work since the monthly parking permit will allow you to park in any open stall (in a City owned public parking lot) or at any 10 hour parking meter within the downtown. To provide regular snow clearing and parking lot maintenance overnight parking is not permitted. Current lease agreements will be considered cancelled as there is no longer reserved parking. Please accept this letter as your written notification. If there are no parking spaces left in a preferred lot, locate a stall in another lot or a 10 hour parking meter, hang your permit from the rearview mirror, with correct month/year scratched off and enjoy your day. The map with the location of the 10 hour parking meters is found at www.lethbridge.ca/10HourMeters

Where and when can I purchase a monthly permit? Monthly parking permits are available for purchase on the 4th floor of City Hall located at 910 – 4 Avenue South. Passes may be picked up during business hours Monday – Friday from 8:00 am to 4:30 pm and are available starting today. On January 1, 2016 the cost for a monthly parking permit will be $72 per calendar month.

Additional questions? Please call Val Fellger at 403-320-4085 or Phil Berg at 403-315-1330 and they will be able to help.

Val Fellger City of Lethbridge Parking Coordinator 403-320-4085 val.fellger@lethbridge.ca

Legend: - Approximate locations for 10 Hour on-

street parking shown as - Affected parking lots shown as

Parking lot # of stalls

November 12, 2015 Rena Woss, President Lethbridge Astronomy Society Re: Heart of Our City Committee

Development Application DEV 07082 [Scotia Bank Digital Advertising Sign] Dear Ms. Woss:

Thank-you for your recent letter addressed to the Heart of Our City Committee pertaining to the Lethbridge Astronomy Society concerns regarding Development Application DEV 07082 at 324-1st Ave. South (Scotia Bank proposed digital signage). At its regular meeting on November 12, 2015, the Heart of Our City Committee considered the request of the Lethbridge Astronomy Society.

The Heart of Our City Committee appreciates the information provided, however we respectfully decline to become involved in or influence a decision on the matter which is scheduled to be heard by the Subdivision and Development Appeal Board. As a Standing Committee of City Council, the Heart of our City Committee does not have the mandate to comment on or advocate for or against any development application.

The Committee thanks you for the invitation to attend a presentation and appreciates being informed of the scheduling of future presentations on nocturnal lighting and associated issues at which time Committee members may choose individually, to attend.

Sincerely,

George Kuhl; R.P.P.; M.C.I.P. Planning Initiatives Manager City Of Lethbridge 910-4th Av. S.; Lethbridge, Ab.; Canada T1J0P6 LL: 403-320-3926 Mobile: 403-330-4235 Cc: Chairman Mark Bellamy

Members of the Heart of Our City Committee

Signal and Electrical Boxes of Downtown Lethbridge A Plan Use a multi-modal approach to decorating/covering the boxes. This is a plan to start a discussion about possibilities related to these boxes and how we can use them to add visual appeal in the downtown but also provide information, encourage use of the downtown, etc.

1. Have one box on each street covered with a historic photograph of what that street or area looked like or an aerial photograph of downtown Lethbridge. Lethbridge Historical Society could potentially help with this project.

2. Put out a call to schools and/or artists in Lethbridge to see if they would like to create a artwork on one of these signal boxes. Work with the school/artist to decide the size and location of the box they would like to do (would have to create a list available to them). Could Allied Arts help support this?

3. The LHS has been asked by a few people if we could make some of our On This Spot signs permanent. Perhaps a few of the signs could be turned into permanent signs?

4. We’ve been talking about wayfinding in the downtown. Could some of the boxes be turned into signs about distance to other places, etc?

5. Saw a great sign (can’t remember what town) but perhaps we could turn one or more of the boxes into this? (or put up signs like this)

6. For signal boxes that remain, we could look to a few other ideas:

a. Graffiti artists – work with a few to work on a few b. Photographs of people and activities in the downtown (modern or

historic or a combination) Might have to plan in the development of this some way to put small labels on the work so that we know what school, what it represents, etc.

This would not be done immediately. Would also have to find out costs and budget appropriately for any of these things. Would also have to communicate with businesses, property owners, etc. if we move ahead.

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George Kuhl, R.P.P., M.C.I.P. Planning Initiatives Manager

Department of Planning & Development City of Lethbridge

910 – 4th Avenue South, Lethbridge, Alberta, Canada,T1J 0P6

george.kuhl@lethbridge.ca Phone:(403) 320-3926

Cell: (403) 330-4235 Fax:(403) 327-6571

Memo To: Joint Action Team

Date: December 4, 2015

Re: Initiatives Update

1. November and December meetings cancelled

2. Minutes of October 22nd meeting attached

3. LRPS Statistics attached

4. CPTED workshop November 9th, Culver City Room

a. Sponsored by Kapow Comics, DLBRZ & HOC

b. Approximately 30 persons attended

c. Main presenter Constable Steven Baker covered basic CPTED measures,

online crime reporting, identifying suspects, Police Information Check

(PIC) service etc.

d. Sgt. Mortensen provided both a historical perspective, from his many

years of service in the Downtown, information pertaining to some of the

current issues

5. Diversion Outreach Team

a. Staff now hired

b. Van is out and about and has DOT information on it

c. Team is responding to calls and making the rounds to meet Downtown

business people

6. Intox/detox/treatment & recovery services

a. Advocacy work is in progress and is ongoing

7. Thunderbird House Research Delegation

a. postponed to February due to logistics

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b. at the request of Dr. Cheryl Currie, small sub-group including: Mayor

Spearman, Councillor Iwaskiw, Francis First Charger, Diane Randell,

Roy Pogorzelski, Theron Black and George Kuhl met and members of the

Chief and Council of the Kainai band for introductory and exploratory

discussions on an Indigenous Cultural Centre

i. group identified a number of topics to research when the

delegation visits Winnipeg

ii. transportation issues between reserves and the City were raised and

will require further discussion

c. members of Chief and Council and the Metis Nation Association

expressed interest in being part of a delegation to Winnipeg

8. Liquor Stores

a. A representative from AGLC was lined-up by the LRPS for November

19th but will be rescheduled to next meeting (January 21st?).

b. Representatives from BRZ and Chamber of Commerce were to get

feedback from their respective organizations about Liquor Stores as

discretionary use in Land Use Bylaw.

9. James Security “Promotion”

On November 26th James Security contacted a number of Downtown Business, in

particular those owned by women, for a “security services promotion” which

would involve a route that 2 Security Guard Foot Patrol team members would be

covering on a nightly & daily basis throughout the month of December (refer to

attachments).

Whether deliberate or unintentional, the information contained in their literature is

misleading and may cause undue alarm in the Downtown:

“If you are a business that operates in the Downtown Lethbridge area, the

current crime stats clearly speaks for itself.”

“The Downtown Commercial Business, Merchant Retail & Restaurant

Business District can be a stressful & scary experience. Especially when

Panhandling, and other criminal acts, in and around the downtown core

are occurring on a daily or nightly basis.”

“James Security would like to rid the downtown core of this problem.”

“We are leaving the OPTION to shopkeepers & business owners to “buy”

into this option rather than go through the BRZ. This way everyone has an

opportunity in accordance to their own security requirements.”

Security guards have no authority outside of the property they are engaged to

protect by the landowner. In consultation with LRPS, it has also been determined

that nothing illegal has happened, and hopefully people won’t see the need to

engage this service.

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10. The revised BRZ information card will be ready for distribution early in the New

Year when new information from DOT is available.

11. Fostering Diverse Communities Initiative (Safe Harbour)

As a follow-up to the October 7th workshops, Roy Pogorzelski is leading a group

that is preparing a training curriculum that would be developed for different levels

of certifiable training: introductory, moderate and advanced. The group is also

looking at ways to deliver the training programs such as beginning with existing

businesses that are Champions of the program and determining what businesses

and agencies need and want from the training.

This is an on-going initiative that will be reported on periodically.

12. The London Road Association was invited to send a representative to the JAT

meetings and have asked Grace Duff to do so.

13. The Council of Neighbourhoods will be approached to determine its interest in

participating in JAT meetings.

14. A Chamber of Commerce subcommittee is putting together a document regarding

the consideration of Liquor Stores as Discretionary Use in LUB however it still

requires board approval.

Celebrate Downtown! – Version 1 Event Plan Summary

Description: An evening of recognition and appreciation for everyone that contributes to creating, maintaining and promoting a vibrant downtown in Lethbridge.

Purpose: In follow up to the St. Clements Group Report related to downtown marketing by the HOC which recommends an “Appreciation events to thank stakeholders and partner organizations for supporting the marketing of downtown.” (page 48)

This event will be a platform for the HOC to show its recognition, appreciation and thanks for those who have contributed to creating, maintaining and promoting a vibrant downtown in Lethbridge. We want our guests to feel special and appreciated.

The committee will create quirky and fun recognition categories and will solicit nominations from the community, with the help of the HOC. The committee will spearhead the selection criteria and process. Those selected will be recognized at the event and receive a gift and a token of our esteem.

What will it look like?

• It will be an evening reception, stand up event with cocktail tables • The feel will be celebratory, fun, friendly and informal • The atmosphere supports networking and mingling • The room will be well dressed and decorated • HOC Committee to attend and act as hosts, showing their appreciation and thanks to

guests. • At a designated time, we will have a speaking moment, where we will say a few words

expressing the HOCs thanks and appreciation for all that everyone in the room does to help make our downtown a vibrant place and then we will recognize those selected in the “fun” categories

• The event will be free for our guests (max 150) and we will serve wine/beer (1 ticket per attendee) and appetizers

Who: This event will be open to anyone who is a part of, or contributes to, creating a vibrant downtown, and we will accept up to 150 RSVP’s.

When: April 6, 2016, 5:30 – 7:30 p.m. Planning for the “speaking moment” at 6:15 p.m.

Where: Casa, 230 8 St S, Lethbridge, AB T1J 5H2

Celebrate Downtown – Recognition Event, April 6, 2016

The HOC would like to recognize those who make a significant contribution to creating, maintaining and promoting a vibrant downtown Lethbridge.

The planning committee is seeking the help of the HOC Committee to finalize the recognition titles, for which we will seek out nominations from the community starting February 1. 2016.

Below are eight possible recognitions, but for this event, the maximum we can have is four or five.

Please note whether you think there should be ___ 4 or ___5, then…

Based on your number, pick your top four or five below:

Back in the Day Award – significant contribution to the preservation of downtown history.

Hip Downtown Transformation – leading a transformation of downtown spaces, business, neighborhoods, activities or events that makes downtown just that much cooler!

Champagne Award – Deserves a toast for all they do as an incredible champion for

the downtown.

Running with the Bulls Award – Takes the Greatest Risks to support a vibrant downtown.

From the Heart Award -- Puts their heart and Soul into creating a vibrant downtown.

Taking Care of Business Award – Committed to taking care of the downtown

community, it’s streetscapes and spaces, to build a vibrant downtown -- they are not scared to get their hands dirty to get it done!

Bravo! Award – Making a difference in the downtown everyday.

Above & Beyond Award – A youth, age 17 or under, significantly contributing to a

vibrant downtown. Thank you! Celebrate Downtown Planning Committee

Expenses*does not include field costsFixed Expenses

Facility Rental Estimated Actual

Event Space - Casa 100.00$

Sponsorship

Total Facility Rentals 100.00$

Entertainment Costs

Entertainment (Live Music: Young/Hip/Fun) 600.00$

Décor 500.00$

Recognition Gifts 250.00$

Misc Event costs 200.00$

Sponsorship

Total Entertainment Costs 1,550.00$ -$

Event Management Costs

Event Management - 15% of total event costs 1,200.00$

Registration and RSVP monitoring 500.00$

Graphic Design and Printing 750.00$

Sponsorship

Total Transportation Costs 2,450.00$ -$

Variable Expenses

Food and Beverage

Estimated Actual

Appetizers

150 15.00$ /Person 2,250.00$

Host Bar (Wine & Beer Only)

150 5.50$ /Person 825.00$

Sub-total Food and Beverage 3,075.00$ -$

Gratuities (15%) 461.25$ -$

GST 176.81$ -$

Sponsorship

Total Food and Beverage 3,713.06$ -$

Sub-Total Expenses 7,813.06$ -$

Sponsorship -$ -$

Total to Heart of our City committee 7,813.06$ -$

Summary

Estimated Actual

Total expenses 7,813.06$ -$

Cost per person (based on 150 people) 52.09$ -$

Celebrate Downtown - Tentative Wednesday, April 6th

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Heart of Our City Transition Strategy Matrix: Focus 2014 - 2023

November 2013

Program or Initiative

Implementation Strategy Timeframe Responsibility Cost

NEAR TERM (1-3 YEARS)

1. Transition of Existing HOC Programs to BRZ

Create fee-for-service agreement to include existing HOC programs intended to be transferred to BRZ

Agreement to be cognizant of existing contract durations

Option to supersede/replace existing contracts

Draft to be completed by Nov. 30, 2013

Draft ratified by HOC & BRZ by Dec. 31, 2013

Proposed agreement adopted by City Council January 20, 2014

General agreement to take effect in Feb 1, 2014 with specified subcontracts to take effect once current duration expires

DRM & City Solicitor

HOC & BRZ

City Council adopt agreement

$250,000/annum

From DRF

2. Land use Bylaw Amendments

Creation of DT1-DT2 Land use Districts pursuant to DARP

Ensure alignment of Heritage overlay in DT1- DT2 Land Use Districts with purposes of HAC

Underway

Completion - early 2015

HOC Steering Committee

Planning & Development Services Department

$50,000

From Planning & Development Department budget

3. Parking Management Plan

Creation of a Parking Management Plan Pursuant to DARP

Multiple internal & external stakeholders

Commence mid 2014

Completion late 2015

• HOC part of Steering Committee

Chamber of Commerce

BRZ

Planning & Development Services Department;

Transportation Dept.

To Be Determined

4. Residential Development Incentive Plan

Establish Downtown housing units target

Evaluate opportunities to maximize development with City-owned land Downtown

Devise strategy 2014

Commence implementation 2015 in conjunction with City operations budget cycle

HOC

UDI

City Finance Directorate

To be determined

5. Main Street Program

Maintain involvement with Main Street Program o Consider alignment with

Heritage Management Plan

Consider as part of 2015 – 2018 DRF & City operating budgets

HOC

Funding 100% committed to December 2014

Opportunity to

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Program or Initiative

Implementation Strategy Timeframe Responsibility Cost

o Consider targeting Main Street funding as an incentive to help accomplish aligns heritage overlay requirements in LUB

consider in subsequent budget cycles

6. Foster alliances with current partners

Formalize/regularize meetings

Maximize opportunities to engage with strategic partners

ongoing HOC n/a

7. Identify and Create New Strategic Investment Opportunities

Ascertain which initiatives would benefit from strategic alliances o Explore possibilities for new,

private sector investment opportunities

o Establish & nurture private sector investment alliances

Commence 2014 HOC

Strategic Partners n/a

8. Establish DARP Monitoring Process

Regularize/formalize review timeframe

Celebrate accomplishments

Annually commencing January 2014

HOC

Planning & Development Department

n/a

9. Establish urban design award for Downtown

Establish purpose, methodology for determining

Award procedure etc.

2015 upon completion of DT1/DT2 Land Use District

HOC

Planning & Development

To be determined

10. Create distinct Downtown Brand

Create a branding strategy that capitalizes on the strengths and attributes of Downtown to form a distinct identity that expands the market to those attracted to Downtown (live, work, play)

Commence 2015 HOC

Strategic Partners

To be determined

11. Comprehensive Downtown Bylaw

Complete existing project Late 2014 HOC

n/a

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Program or Initiative

Implementation Strategy Timeframe Responsibility Cost

MEDIUM TERM (4-7 YEARS)

12. Parking Facilities (parkade)

Align with Parking Management Strategy

Identify target number of parking stalls to be created

Identify potential of parking facilities/sites

Identify potential public/private partnerships

Consider parking management authority

Position for inclusion in next CIP (2019-2022)

Financial Services Directorate

Real Estate & Land Department

Infrastructure Services

Facility Services

$20,000,000

CIP + other potential funding partners

13. Public Realm Improvements

Underground Utilities Asset Management Program o Work closely with

Infrastructure Services Directorate to take a proactive stance on replacing & upgrading underground infrastructure (i.e. 3rd Avenue Reconstruction Project)

Gateways o Confirm desirable locations to

establish gateway enhancement projects

Prepare gateway enhancement projects plan

Public Art o Align with public art funded

projects o Consider public art

opportunities in all public

Position for inclusion in next CIP (2019-2022)

Opportunities may arise during budget cycles preceding next CIP

HOC initiated

Financial Services Directorate • Real Estate & Land

Department • Infrastructure Services • Facility Services

Potential community partners

Public Art Committee

To Be Determined

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Program or Initiative

Implementation Strategy Timeframe Responsibility Cost

realm improvement projects

Street Furniture o Establish desired streetscape

elements and “catalogue of components” in consultation with appropriate City Departments & external stakeholders

o

14. Undertake Urban Park Classification Study

Align classification with Parks Master Plan

Revise Galt Gardens Master Plan

Commence 2016

Planning & Development Services

Infrastructure Services

To be determined

LONGER TERM (8-10 Years)

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Heart of Our City Strategy Matrix: Focus 2016 - 2025

JANUARY 2016

Program or Initiative Implementation Strategy Timeframe Responsibility Cost NEAR TERM (1-3 YEARS)

1. Establish recognition/awards program for Downtown

• Establish purpose, methodology for determining

• Award procedure etc. • 2015 -2016 (ongoing) • HOC with entity/strategic

partners • $8,000

2. Establish DARP Monitoring Process

• Regularize/formalize review timeframe

• Celebrate accomplishments • Annually commencing January 2016

• HOC • Planning & Development

Department • n/a

3. Install public restroom facility • Engage adjacent business &

property owners and strategic partners such as Lethbridge Transit

• Install as a public utility

• Early 2016

• Planning & Development • Lethbridge Transit • Infrastructure Services • Facility Services • Various other City

Departments

• $140,000

4. Galt Gardens Master Plan

• Create concept plan with order of magnitude costs and position for 2018to 2021 CIP (May link with 3rd Avenue Reconstruction Project)

• Early 2016

• Planning & Development Department & various City Departments

• HOC Advisory

• $50,000

5. 3rd Avenue Reconstruction Project

• Prepare construction drawings to be “shovel ready” for Federal and Provincial programs based on PRATS1 & DARP2

• Early to mid-2016 • Infrastructure Services & Planning & Development • $540,000

6. Land Use Bylaw Amendments

• Creation of DT1-DT2 Land use Districts pursuant to DARP

• Ensure alignment of Heritage overlay in DT1- DT2 Land Use Districts with purposes of HAC

• Underway • Completion - mid 2016

• HOC Advisory • Planning & Development

Services Department

• $50,000 From Planning & Development Department budget

1 Public Realm and Transportation Study 2 Downtown Area Redevelopment Plan

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Program or Initiative Implementation Strategy Timeframe Responsibility Cost 7. Residential

Development • Promote HOCHIP • Promote TRIP • Evaluate opportunities to

maximize development with City-owned land Downtown

• Underway • Continue HOCHIP implementation 2016-2018 in

conjunction with City operations budget cycle

• HOC • UDI • City Finance Directorate

• $1.6m 2015-2018

• $2m Tax cancellation for mixed use development investments over $10m

8. Build a better Downtown Neighbourhood (Managing Downtown Social Issues)

• Safe Harbour Project • Education and Awareness • Enhance Diversion Outreach

Team (DOT) • Advocate for Intox, Clinical

Detox, Treatment & Recovery services

• Provide Critical Intervention and Cultural Competency Training

• Update Round Street Report • Explore transportation options

based on consultation & partnership

• Create opportunities for meaningful daily activity

• Enhance cultural relationships and connections

• Underway/ongoing • Underway/ongoing • Underway • Underway/ongoing • Commencing in 2016

• City Council • LRPS • Heart of Our City • SHIA • DBRZ • CMARD • Chamber of Commerce • Community & Social

Development • Planning & Development

Department

• $65,000 for DOT in 2015

• $110,000 for DOT & Research in 2016

9. Main Street Program

• Maintain involvement with Main Street Program

• Part of 2015 – 2018 DRF & City operating budgets • BRZ fee-for-service

• Funding 100% committed to December 2018

10. Civic Square Plan • Create concept plan to guide the redevelopment of the Civic Precinct as major land uses, such as the Civic Ice Arena, begin to change

• Commence 2016 • Various City Departments • HOC • City Council

• TBD

11. Parking Management Plan

• Creation of a Parking Management Plan Pursuant to DARP

• Commence mid 2016 • Completion late 2017

• HOC Advisory • Chamber of Commerce • BRZ

• To Be Determined

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Program or Initiative Implementation Strategy Timeframe Responsibility Cost • Multiple internal & external

stakeholders • Planning & Development

Services Department; • Transportation Dept.

12. Parking Facilities (parkade)

• Align with Parking Management Strategy

• Identify target number of parking stalls to be created

• Identify potential of parking facilities/sites

• Identify potential public/private partnerships

• Consider parking management authority

• Position for inclusion in next CIP (2018-2021) • “Drop-dead date” for proposals is January 2017

• Planning & Development • Downtown stakeholders • Financial Services Directorate • Real Estate & Land

Department • Infrastructure Services • Facility Services

• To Be Determined

• CIP + other potential funding partners

13. Downtown Gateways Plan

• Create concept plan and implementation strategy for Downtown gateways in accordance with HOC Master Plan, Public Art Master Plan & any roadway planning in the vicinity of Downtown

• 2016+ • Position for 2018 CIP

• Various City Departments • HOC • Public Art Committee

• TBD

14. Foster alliances with current partners

• Formalize/regularize meetings • Maximize opportunities to

engage with strategic partners • ongoing • HOC; entity representatives • n/a

15. Identify and Create New Strategic Investment Opportunities

• Ascertain which initiatives would benefit from strategic alliances o Explore possibilities for new,

private sector investment opportunities

o Establish & nurture private sector investment alliances

• Commence mid to late 2016 • HOC • Strategic Partners

• n/a

16. Create distinct Downtown Brand

• Create a branding strategy that capitalizes on the strengths and attributes of Downtown to form a distinct identity that expands

• Commence 2016 • HOC • Strategic Partners

• To be determined

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Program or Initiative Implementation Strategy Timeframe Responsibility Cost the market to those attracted to Downtown (live, work, play)

17. Downtown Gateways Plan

• Create concept plan and implementation strategy for Downtown gateways in accordance with HOC Master Plan, Public Art Master Plan & any roadway planning in the vicinity of Downtown

• 2016+ • Various City Departments • HOC • Public Art Committee

• TBD

18. Undertake Urban Park Classification Study

• Align classification with Parks Master Plan

• Revise Galt Gardens Master Plan

• Commence 2017

• Planning & Development Services

• Infrastructure Services

• To be determined

19. Comprehensive Downtown Bylaw • Complete existing project • Late 2017 • HOC • n/a

MEDIUM TERM (4-7 YEARS)

20. Create Downtown Development Authority

• New arms-length body to subsume the activities of both HOCC & the BRZ

• mixture of public/private interests, with focused recruitment to build up needed spectrum of skills for the continuous improvement of Downtown

• 2018+

• City Council • BRZ • HOC • Real Estate and land

Department • Traffic Department

• 2019 Operating Budget

21. End Homelessness • Increase affordable housing

options • 2018+ • SHIA • HOC • City Council

• CIP + other potential funding partners

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Program or Initiative Implementation Strategy Timeframe Responsibility Cost

22. Promote cultural diversity

• Explore creation of Aboriginal Cultural Centre • 2018+

• City Council • FNMI entities

• Tri-level government funding

23. Public Realm Improvements

• Underground Utilities Asset Management Program o Work closely with

Infrastructure Services Directorate to take a proactive stance on replacing & upgrading underground infrastructure (i.e. 3rd Avenue Reconstruction Project)

• Prepare gateway enhancement projects plan

• Public Art o Align with public art funded

projects o Consider public art

opportunities in all public realm improvement projects

• Street Furniture o Establish desired streetscape

elements and “catalogue of components” in consultation with appropriate City Departments & external stakeholders

• Position for inclusion in next CIP (2019-2022) • Opportunities may arise during budget cycles

preceding next CIP

• HOC initiated • Financial Services Directorate • Real Estate & Land

Department • Infrastructure Services • Facility Services • Potential community partners • Public Art Committee

• To Be Determined

LONGER TERM (8-10 Years)