Health Sciences and ReCAP:

Update and StatisticsZack Lane

ReCAP CoordinatorJuly 2013

ReCAPColumbia University

Four basic categories of data◦ Accessions◦ Requests◦ Delivery◦ Circulation

Detailed information can be found at the ReCAP Data Center website

Website now includes introductory presentations for all basic categories AND analysis

What Data?

ReCAPColumbia University

TOTAL : 203,916 / 21,282 (Request Rate 2.14%)

off,hsl : 68,647 / 3,531 (2.05%) off,hsr : 120,096 / 17,448 (2.45%) off,hssc : 15,173 / 303 (0.13%)

Accessions/Requests by CLIO Location

ReCAPColumbia University

Chart of Health Sciences Library accessions by fiscal year

Transfer began several years after ReCAP Large load-out began in FY08 to clear stacks Ongoing transfers from Brewster to ReCAP Detailed information on project may be

found on HSL/ReCAP website

Health Sciences Accessions

ReCAPColumbia University

ReCAPColumbia University

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

90,000

FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

545 148

3,8031,532

28,481

82,706

29,480

15,055 14,483

27,683

Accessions of Health Sciences Collections

ReCAPColumbia University

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

455,658

712,040

541,953

301,999

267,256

315,206

256,587

307,912

209,585183,245 173,183

211,067

System-wide Accessions by Fiscal Year

Load In Middle Phase Restrained

ReCAPColumbia University

Avery6.9%

Burke4.3%

Business6.1%

Butler Library36.3%

East Asian13.7%

Engineering4.3%

Geology/Geoscience1.3%

Health Science

5.2%

Journalism0.0%

Lehman6.9%

Mathematics0.0%

Music2.7%

RBML4.3% Sciences

6.1%

Social Work1.1%

ORPHANS0.8%

System-wide Accession by Department

ReCAPColumbia University

Request Requests begin immediately after transfer Monthly request volumes in phase with

academic calendar 50% more requests in Fall and Spring than

Summer system-wide

ReCAPColumbia University

13 42298

2149

5912

4704

4146 4018

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

Requests for Health Sciences Collections

ReCAPColumbia University

2,147

14,520

26,564

35,757

42,866

50,009

59,755

69,060 71,119 71,582

72,804 73,975

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

System-wide Requests by Fiscal Year

Continuous Increase Level

ReCAPColumbia University

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

Health Sciences Requests by Collection

off,hsl off,hsr off,hssc

ReCAPColumbia University

Delivery HSL has received deliveries of ReCAP

collections since the facility opened in 2002 Books from other department libraries are

deliverable to HSL Top Collections

◦ HSL: 63.3%◦ Butler: 13.9%◦ Other Science Libraries: 8.8%

ReCAPColumbia University

0

500

1,000

1,500

2,000

2,500

3,000

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

Deliveries to Health Sciences Circulation

ReCAPColumbia University

0

500

1,000

1,500

2,000

2,500

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

Deliveries by Collection to HSL

Health Sciences Everything Else Other Sciences Butler

ReCAPColumbia University

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

Requests vs Deliveries for HSL

REQUESTS DELIVERIES

ReCAPColumbia University

EDD Requests Large increase in EDD requests in FY09,

decline began in FY11 EDDs for HSL ILL are now physically

delivered to HSL for on-campus scanning because quality is inconsistent and often poor

Staff in interested in breakdown between EDDs requested by patrons and those sent via DOCLINE

ReCAPColumbia University

9 19 21

1,461

4,428

3,254

2,891

1,899

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

5,000

FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

EDD Requests for HSL Collections

ReCAPColumbia University

0

50

100

150

200

250

300

350

400

450

5002/

1/20

064/

1/20

068/

1/20

0610

/1/2

006

2/1/

2007

4/1/

2007

9/1/

2007

11/1

/200

71/

1/20

083/

1/20

085/

1/20

087/

1/20

089/

1/20

0811

/1/2

008

1/1/

2009

3/1/

2009

5/1/

2009

7/1/

2009

9/1/

2009

11/1

/200

91/

1/20

103/

1/20

105/

1/20

107/

1/20

109/

1/20

1011

/1/2

010

1/1/

2011

3/1/

2011

5/1/

2011

7/1/

2011

9/1/

2011

11/1

/201

11/

1/20

123/

1/20

125/

1/20

127/

1/20

129/

1/20

1211

/1/2

012

1/1/

2013

3/1/

2013

5/1/

2013

Monthly EDD Requests for HSL Collections

ReCAPColumbia University

EDD Requests in Detail In FY13 54.0% of all EDD requests are

from HSL Collections Most ILLs (DOCLINE) requests are now

physically delivered for in-house scanning Quality is inconsistent and often poorly

performed at ReCAP Need for consistent success with good

quality

ReCAPColumbia University

All Other Departments46.0%

HSL54.0%

EDD Requests in FY13: HSL vs All Other Departments

ReCAPColumbia University

0

500

1,000

1,500

2,000

2,500

3,000

FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

CLIO vs ILL EDD Requests for Health Sciences Collections

CLIO ILL

ReCAPColumbia University

0

50

100

150

200

250

300

350

400

450

5003/

1/20

026/

1/20

029/

1/20

0212

/1/2

002

3/1/

2003

6/1/

2003

9/1/

2003

12/1

/200

33/

1/20

046/

1/20

049/

1/20

0412

/1/2

004

3/1/

2005

6/1/

2005

9/1/

2005

12/1

/200

53/

1/20

066/

1/20

06

9/1/

2006

12/1

/200

63/

1/20

076/

1/20

079/

1/20

0712

/1/2

007

3/1/

2008

6/1/

2008

9/1/

2008

12/1

/200

83/

1/20

096/

1/20

099/

1/20

0912

/1/2

009

3/1/

2010

6/1/

2010

9/1/

2010

12/1

/201

03/

1/20

116/

1/20

119/

1/20

1112

/1/2

011

3/1/

2012

6/1/

2012

Monthly EDD Requests: HSL vs. All Other Departments

All Other Departments HSL

ReCAPColumbia University

0

100

200

300

400

500

600

700

800

3/1/

2002

6/1/

2002

9/1/

2002

12/1

/200

23/

1/20

036/

1/20

039/

1/20

0312

/1/2

003

3/1/

2004

6/1/

2004

9/1/

2004

12/1

/200

43/

1/20

056/

1/20

059/

1/20

0512

/1/2

005

3/1/

2006

6/1/

2006

9/1/

2006

12/1

/200

63/

1/20

076/

1/20

079/

1/20

0712

/1/2

007

3/1/

2008

6/1/

2008

9/1/

2008

12/1

/200

83/

1/20

096/

1/20

099/

1/20

0912

/1/2

009

3/1/

2010

6/1/

2010

9/1/

2010

12/1

/201

03/

1/20

116/

1/20

119/

1/20

1112

/1/2

011

3/1/

2012

6/1/

2012

9/1/

2012

12/1

/201

23/

1/20

136/

1/20

13

Monthly EDD Requests:Health Sciences vs All Other Departments

All Other Departments HSL

ReCAPColumbia University

Request Rate Request rate is a measure of collection usage It is the percentage of ReCAP collections

requested during a twelve-month period Provides staff one way to gauge overall use of

offsite collections Request rate is one factor used to structure ReCAP

facility staffing model Patron access to offsite collections is excellent:

dynamic with few failures Measured two ways:

◦ Annual ◦ Lifespan

ReCAPColumbia University

2.90%

2.14%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%

4.50%

5.00%

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

Request Rates for Health Sciences Collections

LIFESPAN (TIME_SUM) ANNUAL (TIME_SUM)

ReCAPColumbia University

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12 FY12/13

ANNUAL Request Rate for HSL Collections

off,hsl off,hsr off,hssc

More information and data can be found on the HSL/ReCAP website

ReCAP Data Center includes more information about system-wide data and special projects

Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator

Please see the main ReCAP website for general information about CUL procedures and systems

More Data Available

ReCAPColumbia University