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SULTANATE OF OMAN
Health Safety Environment Conditions
-
Majis’ sites and facilities
In Strategic Partnership with
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 1 of 18
INDEX
1.0 Introduction ...................................................................................................................................... 3
2.0 Rules to enter Majis site and/or facilities .................................................................................... 3
2.1.1 Personnel ................................................................................................................................. 3
2.1.2 Equipment: heavy vehicles (over 3 tons) and lifting equipment ...................................... 5
3.0 HSE Guidelines / Rules – Working within Majis’ site ................................................................ 7
3.1 General ............................................................................................................................................ 7
3.2 Legal requirements ........................................................................................................................ 7
3.3 Specific rules ................................................................................................................................... 7
3.3.1 Personnel ................................................................................................................................. 7
3.3.2 Equipment ............................................................................................................................... 8
4.0 HSE Guidelines / Rules – Working within Majis’ facilities ........................................................ 9
4.1 General ............................................................................................................................................ 9
4.2 Permits ............................................................................................................................................. 9
4.2.1 Permit-to-Work ............................................................................................................................ 9
4.2.2 Other permits .............................................................................................................................. 9
4.2.2.1 Confined Spaces .................................................................................................................... 9
4.2.2.2 Excavation ............................................................................................................................. 10
4.2.2.3 Hot works ............................................................................................................................... 10
4.2.2.4 Electrical work ....................................................................................................................... 10
4.3 Hazardous Substances ............................................................................................................... 10
4.4 Housekeeping ............................................................................................................................... 11
4.5 Work at heights ............................................................................................................................. 11
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 2 of 18
4.5.1 Safety harness .......................................................................................................................... 11
4.5.2 Ladders ...................................................................................................................................... 11
4.5.3 Scaffolding ................................................................................................................................. 11
4.6 Electrical Work .............................................................................................................................. 12
4.7 Plant and Equipment ................................................................................................................... 13
4.8 Outside work ................................................................................................................................. 13
4.9 Environmental Considerations ................................................................................................... 13
4.10 Behavior ......................................................................................................................................... 13
4.11 Incidents and Reporting .............................................................................................................. 14
4.12 Emergency .................................................................................................................................... 14
5.0 MISC HSE Policy ......................................................................................................................... 15
6.0 Veolia QHSE Policy ..................................................................................................................... 16
7.0 HSE Conditions - Checklist ......................................................................................................... 17
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 3 of 18
Occupational Health & Safety, Security and Environmental Management
1.0 Introduction
The purpose of this package is to provide essential information regarding the Occupational
Health & Safety, Security and Environmental requirements when conducting work within Majis’ sites or
facilities.
Majis Industrial Service (MISC), and its Strategic Alliance Partner Veolia, place great emphasis on
occupational health and safety, environment and quality of work, and are consequently expecting that
all companies working on site adopt these requirements.
Failure to comply with these requirements may result in suspension of the access right to Majis’
facilities.
2.0 Rules to enter Majis site and/or facilities
These rules apply, for companies working in direct interaction with Majis’ facilities, hereafter
called “External Companies” which are either:
- self-extract customers owning their own installation within Majis’ site
- self-extract customers’ contractors
- Any other company coming to work within Majis’ facilities
The following rules only focuses on how to be granted the access to Majis site and facilities.
Please refer to the sections 3 and 4 to know the rules governing any work activity.
2.1.1 Personnel
The access to Majis site and facilities is controlled by a security system with individual cards. All
passengers of any vehicle must not enter with the driver. They must use the turnstiles.
The self-extract customers were given 10 personal access cards and thus can go to Seawater
intake through the vehicles gate and the turnstile adjacent to the Security Control Room.
The passengers must get out of the vehicle and enter through the turnstile:
- Customer’s employees having individual card (10) : they can enter directly
Customer’s employees not having individual card: they must leave their Resident/ID card at the
security staff and will be given visitor cards to enter through the turnstile. When exiting the site they
must hand over the card to take back their Resident/ID cards
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 4 of 18
Passengers Security staff
1. Get out of the vehicle :
a. If they have their access card they can
enter through the turnstile
b. If they don’t have card they have to be
registered as visitors at the security Room
(leave ID/resident card)
2. Fill in the log book “Visitors” and hand over
visitor card
3. Enter through:
- the turnstile (passengers)
- the car entrance (driver)
Before coming at Majis site, all external companies except self-extract customers (refer to
dedicated paragraph below) must fill in the Visitor entry form (HSE-FOR-518) and send it to the security
staff by mail. This form must contain the copies of Resident/ID cards of all the people coming.
Drivers and passengers must come to the main gate (Seawater) to be registered at the security
room. They must leave their Resident/ID card to be provided with visitor access cards. At least one
person from Veolia/Majis staff defined as “Person in charge” in the form mentioned above, should be
informed of the work performed.
Then, for any work performed at Majis facilities, the “Person in charge” will ensure that all the
workers undergo a site HSE induction before allowing them to enter the sites.
When exiting the site all visitors must hand over the access cards to take back their ID cards.
The Security staff will:
- Check the Resident/ID cards
- Hand over access cards
- Record entrance and exit of all people in the log book.
1a)
2
3
1b)
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 5 of 18
External
company
employees
Security staff
Entering Majis site
1. Fill in and send the Visitor Entry form (HSE-FOR-
518) to the Security Staff prior to the visit
2. Get out of the vehicle and leave their Resident/ID
cards to the security staff
3. Fill in the log book “Visitors” and hand over visitor
access cards according to the Visitor Entry form
4. Enter through :
- the turnstile (passengers)
- the car entrance (driver)
Entering Majis facilities
External
company
employees
Veolia/Majis
“person in
charge”
5. Ensure that the workers undergo safety induction
if it is the first time they come
6. Give the final authorization to work at the facility
2.1.2 Equipment: heavy vehicles (over 3 tons) and lifting equipment
Before coming to Majis’ site, in addition to the Visitor Entry form all the external companies
must fill in and send to the Security Staff the Vehicle Entry form (HSE-FOR-517) and attached copies of:
- the ROP driver’s license,
- the ROP registration of the equipment
- the third party certificates relating to lifting equipment and associated accessories
(Refer to the Section 3.3.2 for the complete list of equipment concerned)
2
3
4
1
5
6
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 6 of 18
The Security staff will check all these above documents and conduct an HSE inspection before
allowing the vehicle/equipment to enter Majis site.
Driver Security staff
1. Fill in and send both Vehicle Entry Form
and the Visitor Entry form prior to the
visit
2. Get out of the vehicle :
3. Check the driver’s license
4. Check the ROP registration of the
vehicle
5. Check the third party certificates and
the validity dates
6. Fill in the log book “Vehicle” and hand
over visitor access card
7. Check the vehicle and the lifting
equipment (HSE inspection) using the
appropriate checklist
8. Enter the site
Remarks:
All the licenses and certificates will be recorded the first time the vehicle/equipment enters the
site. Then the external company will not need to send copies in advance, but only to submit
them for checking before being given the access card.
The HSE inspection carried out by security staff is valid for 3 months.
4
5
2
3
6
7
8
1
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 7 of 18
3.0 HSE Guidelines / Rules – Working within Majis’ site
3.1 General
External Companies shall carry out safe working practices at all times. Regular site visits by
Majis, Veolia and their representatives will ensure this is being adhered to.
External Companies shall take all necessary precautions to protect the health, safety, welfare of
their personnel, the environment and any properties of their own and that of others.
Any subcontractors employed by the External Companies shall be treated in the same way as
the principle External Company and hence it is the responsibility of External Company to ensure
compliance to all HSE requirements.
No compromise, whatsoever on matters related to Health, Safety, Security and Environment.
Safety is our No 1 priority.
3.2 Legal requirements
Contractor shall abide by the following regulations of Sultanate of Oman, as referred viz.
Regulation of OSH for establishments governed by Labour law & MD 286/2008
Occupational Health and Industrial Safety Precautions MD 19/82
Labour Law: Ministry of Social Affairs and Labour RD 35/2003
Promulgating Civil Defense Law. Royal Decree No. 76/91
Regulations for the Civil Defense Measures MD 21/93
The requirements of the above laws are indicated as ‘superscript’ in relevant clauses within this
document. Whenever conflict of interests arises on HSE requirements between External Company and
Majis or Veolia, whichever is stringent will be followed. Health and Safety will always take president.
3.3 Specific rules
3.3.1 Personnel
Anyone working within Majis’ sites is required to wear the mandatory PPE: Safety helmet, safety
shoes, proper work clothing and high visibility jacket.
All drivers and operators engaged in the project shall possess valid ROP licenses.
It is prohibited to have or consume any drugs (unless prescribed by your doctor) or alcohol
whilst at work. Any person who seems to be under the influence of drugs or alcohol may be requested
to leave site until a full investigation is completed.
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 8 of 18
No horseplay including, Fighting, Romping or rude behaviors will be permitted within any area
controlled by Majis.
Smoking is prohibited, except in designated smoking areas. Any person found smoking in
restricted areas will be removed from the work site.
External Company must ensure that all personnel whose work activities may have any impact to
health, safety and the environment have the necessary training, skills and experience.
3.3.2 Equipment
All traffic regulations and requirements that are applicable in the vicinity of any work site, for
example, SIPC rules & regulations, shall be followed. Failing to comply with these regulations may result
in a penalty imposed by ROP/SIPC.
Any breach of ROP/SIPC site safe driving rules will be viewed as a serious breach of safety which may
result in the offender being prohibited from driving. Majis has the authority to instruct the External
Company to remove any individual for such offences.
All heavy vehicles (over 3 tons) used in the project must have valid ROP registration, where
applicable. This includes test certification from an authorized and recognized testing company of lifting
equipment.
All lifting equipment listed below must be third party certified to international standards and
specifications, and remain within validity/inspection date during use on any Majis’ work site.
floor mounted cranes,
vehicle mounted cranes,
overhead gantry cranes,
hoist,
lifts including all lifting accessories such as chains, metal strops, straps, slings shackles
and any other attachment
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 9 of 18
4.0 HSE Guidelines / Rules – Working within Majis’ facilities
4.1 General
These rules apply in addition to the HSE Guidelines / Rules – Working within Majis’ site, for
companies working in direct interaction within Majis’ facilities.
Anyone working within Majis’ facilities is required to undergo a site HSE Induction. This will be
conducted by Majis’ or Veolia’s authorized competent persons.
4.2 Permits
4.2.1 Permit-to-Work
The External Company shall comply with Veolia’s Permit-to-work Procedure (HSE-PRO-501) and
MD 286/2008 Occupational health and safety precautions.
Permit-to-work shall be requested prior to any work, and will be issued by authorized Veolia’s
employees.
Permit-to-work must be kept on-site all the time, and return to the control room for daily
suspension at the end of each day. For hazardous activities, Veolia shall request for a method statement
and a proper risk assessment prior issuing any Permit-to-Work.
4.2.2 Other permits
For some specific activities, other permits must be attached to the general Permit-to-work:
4.2.2.1 Confined Spaces
Works conducted in confined spaces must be compliant with the confined space procedure of
Veolia (HSE-PRO-500). Confined space entry permit (HSE-FOR-508) must be used.
Continuous air monitoring must be performed, using adequate gas testers. Copy of the gas
monitoring devises calibration certificate must be provided prior to the issue of the permit.
All work involving Confined Spaces will be conducted by persons trained in Confined Space Entry
to the satisfaction of the Company Representative and in accordance with MD 286/2008 Occupational
health and safety precautions.
Suitable PPE and protection measures must be provided by the external company.
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 10 of 18
4.2.2.2 Excavation
Works requiring an excavation must be compliant with the excavation procedure of Veolia (HSE-
PRO-506). Excavation permit (HSE-FOR-514) must be used.
Proper barricades must be put in place. Suitable PPE and protection measures must be provided
by the external company.
Excavation trench over 1.2m deep shall be considered as confined space.
4.2.2.3 Hot works1
Hot works must be compliant with the hot works procedure of Veolia (HSE-PRO-507). Hot works
permit (HSE-FOR-515) must be used.
4.2.2.4 Electrical work
The Electrical Work Permit (HSE-FOR-516) is to be used when live parts cannot be placed in an
electrically safe condition to perform the work.
Any person undertaking work on live electrical equipment must be skilled and competent in the
work to be carried out. Suitable PPE and protection measures must be provided by the external
company.
4.3 Hazardous Substances
No chemicals are to be brought on site without prior approval from Veolia.
Prior to bringing substances onto site the external company will submit a Material Safety Data
Sheet (MSDS) to Veolia. The external company will maintain a register of substances brought to site.
External company must make themselves and their subcontractors aware of all hazardous
materials to be used on site and the precautions to be taken in handling or storing these substances,
including proper PPE.
1 Hot work operations include tasks such as welding, brazing, torch cutting, grinding, and torch soldering. These
operations create heat, sparks and hot slag that have the potential to ignite flammable and combustible materials
in the area surrounding hot work activities.
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 11 of 18
The external company will ensure that controls are put in place to prevent the spill or unplanned
discharge of any chemicals.
4.4 Housekeeping
Strict attention must be given to housekeeping at all times during and on completion of the job.
All areas of work must be kept clean and no waste material is to be burnt on Site. All wastes are
to be disposed of in appropriately designated bins. It is the responsibility of the external company to
ensure that Veolia is notified of any non-domestic waste that will be produced. Veolia authorisation is
required for any waste collection and disposal arrangements to be put in place.
4.5 Work at heights2
4.5.1 Safety harness
Safety harness is compulsory while working over 2.5 meters height OR while working over deep
water.
4.5.2 Ladders
All ladders brought onto site must comply with the relevant Omani Standards. No electrically
conductive ladder will be used in proximity to live power lines.
All ladders, other than step ladders must be tied off at the top or otherwise secured in position.
The ladder must be footed by an assistant while the ladder is tied off at the top.
4.5.3 Scaffolding
The use of scaffolding must be reported to Veolia and the following conditions must be
complied with:
All scaffolding and equipment provided by the External Company will be of
sound material and of adequate strength having regard to the loads and
stresses to which it will be subjected.
2 Over 2.5 meters height
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 12 of 18
All scaffolding, whether tubular metal, timber or suspended, all ladders,
whether trestle or step, stagings and other equipment will comply with MD
286/2008 Occupational health and safety precautions.
All scaffolding and equipment will be securely erected and will at all times be
maintained in good and safe order and condition. They will be inspected by a
competent person and a scaffolding tag must be installed prior to start the
work.
Nobody will be allowed to remain on a mobile scaffold while it is being moved.
No tools or equipment or material will remain on a mobile scaffold while it is
being moved, unless adequately secured from falling and causing injury to
persons below.
All safety belts and harness will be in accordance with MD 286/2008
Occupational health and safety precautions.
4.6 Electrical Work
Electrical work on dead equipment must been done following the LOTO procedure (HSE-PRO-
503).
The following conditions apply to electrical work:
All equipment will be maintained in a safe condition and subject to the approval
of Veolia.
The use of damaged or defective equipment on site is prohibited.
Earth leakage protection is required for all portable equipment.
All changes to electrical installations must be incorporated in the sites As Built
drawings.
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 13 of 18
4.7 Plant and Equipment
External companies are responsible for the safety of their own equipment, tools etc. Veolia will
not be held responsible for the loss of, or damage to, any equipment.
All equipment brought onto site must be maintained in a safe manner, provided with guarding
and will be inspected prior to use.
Do not use any Veolia equipment unless you are given permission to do so.
External companies will ensure that all portable equipment brought onto site are tested and
tagged.
4.8 Outside work
Royal Decree No. (286/200/) and its amendments, and based on the notice of the Ministry of
Manpower, External companies will not be allowed to employ workers at open spaces with high
temperatures from 12.30 pm to 3.30 pm during the months of June, July and August.
4.9 Environmental Considerations
External Companies must operate in a manner that will not adversely affect the environment.
External Companies will not discharge storm water, trade waste (sewer), land or air without
prior approval from Veolia.
Veolia must immediately be contacted should there be a potential breach of these conditions.
Excessively noisy equipment may not be used without prior approval from Veolia.
4.10 Behavior
Any Veolia representative will have the right to remove from the site any External Company who
disregards these conditions after he has been warned in regard to the same.
External companies, their employees, and their subcontractors:
Will not abuse or wilfully damage or destroy Veolia’s property or that of other
employees.
Will not remove Veolia’s property or that of other employees unless authorised
to do so by written permission.
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 14 of 18
Will not operate or use fire mains, valves, hydrants, fire hoses and other fire-
protection equipment for purposes other than firefighting unless specific
approval is given by Veolia.
Will not enter the premises under the influence of intoxicating liquor or drugs,
nor bring into or partake of intoxicating liquor or drugs whilst on Site.
Will not misuse or remove from site without authority any records, drawings or
other documents, which are the property of Veolia.
Will not interfere with or threaten any person on site.
Will not carry fire-arms on site.
Will not tamper with guards, warning signs and notices and will not operate any
machines without permission.
Will not take photographs anywhere on site without permission of the Company
Representative.
Will not in any circumstances, e.g., in the event of fire, accidents or any matter
provide information to the news media or any other source.
4.11 Incidents and Reporting
All incidents are preventable. Hence all incidents including near misses and dangerous
occurrence should be reported to allow Veolia to identify potential accidents. External Companies
should use appropriate Veolia reporting forms for incident notification and investigation reports.
4.12 Emergency
During any emergency evacuation, External companies shall suspend the work activities
immediately and evacuate all personnel to a safe area or designated assembly point. Any running
equipment will be stopped if it is thought they pose an enhanced risk by their operation.
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 15 of 18
5.0 MISC HSE Policy
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 16 of 18
6.0 Veolia QHSE Policy
Specification
HSE Conditions while working within Majis’
sites or facilities
HSE-SPE-500
Date: 04/01/2013
Issue: 1.0
Page 17 of 18
7.0 HSE Conditions - Checklist
HSE Check-List
Subject Requirements
Working Within Majis’ Sites
1 All employees
Resident card / ID
Visitor entry form (HSE-FOR-518)
Mandatory PPE: Helmet, safety shoes, work clothing
and high visibility jacket
2 Vehicles (over 3 tones) ROP registration
Vehicle entry form (HSE-FOR-517)
3 Drivers Suitable ROP driving license
4 Lifting equipment Test certificate
5 All lifting accessories such as chains, metal strops,
straps, Slings Shackles Test certificate
Working Within Majis’ Facilities
6 All type of work
HSE Induction
Permit-to-work (HSE-FOR-506)
Method statement
Risk assessment
7 Work in confined space
Confined space entry permit (HSE-FOR-508)
Gas monitor
Gas monitor calibration certificate
8 Excavation
Excavation permit (HSE-FOR-514)
Barricades
If >1.2m deep, cf. confined spaces
9 Hot work3 Hot work permit (HSE-FOR-515)
10 Electrical work (live parts) Electrical Work Permit (HSE-FOR-516)
11 Chemicals Material Safety Data Sheet
Chemical PPE
12 Electrical hand tools Inspection certificate
13 Work at height
Safety harness
Scaffolding inspector
Scaffolding inspection tag
3 Hot work operations include tasks such as welding, brazing, torch cutting, grinding, and torch soldering. These operations create
heat, sparks and hot slag that have the potential to ignite flammable and combustible materials in the area surrounding hot work
activities.