health, safety, environment and quality management … · your business pty ltd po box 1100...

Your Business Pty Ltd PO Box 1100

Sampletown WA 6001 ABN: 01 001 001 001

[email protected]

HEALTH, SAFETY, ENVIRONMENT AND QUALITY MANAGEMENT SYSTEM (HSEQMS)

OVERVIEW AND IMPLEMENTATION PLAN

HSEQMS – Overview and Implementation Plan

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DOCUMENT CONTROL

Version: 1.0

Date of Issue: TBC

VERSION HISTORY

Version Date Nature of Amendment Author Approved

Version 1.0 TBC First release C.Dall


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Contents Introduction ............................................................................................................................................................ 3

About this document .............................................................................................................................................. 3

Principle 1 - Commitment and Policy ..................................................................................................................... 4

Health, Safety & Environment Policy .................................................................................................................................... 4

Quality Policy ........................................................................................................................................................................ 5

Leadership, Accountability and Responsibilities ................................................................................................................... 5 Employer, Your Business Pty Ltd (ABN 01 001 001 001) ......................................................................................................................... 5 Managing Director .................................................................................................................................................................................. 6 Supervisors ............................................................................................................................................................................................. 6 Workers .................................................................................................................................................................................................. 7 Visitors and other persons in our workplace .......................................................................................................................................... 7

Principle 2 - Planning .............................................................................................................................................. 8

Legal requirements and practical guidance .......................................................................................................................... 8 Procedures, work instructions and work practices ................................................................................................................................. 8 Authorisation, licenses and permits ....................................................................................................................................................... 8

Risk management planning ................................................................................................................................................... 8

Health and safety management plans .................................................................................................................................. 8

Objectives and targets .......................................................................................................................................................... 8

Principle 3 - Implementation and Operation ........................................................................................................ 10

Ensuring capability .............................................................................................................................................................. 10 Resources ............................................................................................................................................................................................. 10 Integration ............................................................................................................................................................................................ 10 Accountability and responsibility ......................................................................................................................................................... 10 Change management and consultation ................................................................................................................................................ 10 Training and competency ..................................................................................................................................................................... 10 Contract management .......................................................................................................................................................................... 10 Contractor management ...................................................................................................................................................................... 10

Implementing support actions ............................................................................................................................................ 11 Communication .................................................................................................................................................................................... 11 Reporting .............................................................................................................................................................................................. 11 Documentation..................................................................................................................................................................................... 11 Document control, record-keeping and information management...................................................................................................... 11

Hazard identification, risk assessment and risk control ...................................................................................................... 11 Evaluation ............................................................................................................................................................................................. 11 Administrative (procedural) control ..................................................................................................................................................... 11 Purchasing products and services ......................................................................................................................................................... 11

Contingency preparedness and response ........................................................................................................................... 11

Principle 4 - Measurement and Evaluation .......................................................................................................... 12

Inspection, testing and monitoring ..................................................................................................................................... 12

HSEQMS Audit..................................................................................................................................................................... 12

Corrective and preventative actions ................................................................................................................................... 12

Incident investigation.......................................................................................................................................................... 12

Principle 5 – Review and Improvement ................................................................................................................ 13

Management review ........................................................................................................................................................... 13

Continuous improvement ................................................................................................................................................... 13


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Introduction At Your Business Pty Ltd, we recognise that our success as a company depends largely on how effectively and

responsibly we work with our employees and the communities in which we operate to meet our health, safety,

environment and quality responsibilities.

We ensure HSEQ principles are an essential part of our management and decision-making process. Your Business

Pty Ltd’s objective is to demonstrate leadership through performance that contributes to maximisation of value.

The foundation of our leadership program is that all work is planned using risk assessments.

About this document The purpose of this Overview and Implementation Plan is to establish and maintain an effective Health, Safety,

Environment and Quality Management System (HSEQMS). Your Business Pty Ltd is committed to implementing

a structured approach to in order to achieve a consistently high standard of performance, promote a healthy

workforce, maintain a safe system of work and to proactively support the physical and emotional wellbeing of

our workers, clients, contractors and visitors.

Your Business Pty Ltd HSEQMS is aligned and consistent with the requirements set out by standards on

occupational health and safety management systems AS/NZS4801:2001 and AS/NZS4804:2001, and complies

with the Occupational Safety and Health Act 1984 (WA) and the Occupational Safety and Health Regulations

1996 (WA), and other relevant workplace health and safety legislation.

Based on the continuous improvement cycle, our HSEQMS applies the five key principles of health and safety

management (shown in the diagram below):

commitment and policy;

planning;

implementation and operation;

measurement and evaluation; and

review and improvement.

NOTE: Policies, procedures and other work processes developed by Your Business Pty Ltd are referenced throughout this

document, therefore it is essential these are read in conjunction.

Commitment and Policy

Planning

Implementation and Operation

Measurement and Evaluation

Review and Improvement


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Your Business Pty Ltd is committed to providing a workplace that enables all work activities to be carried out

safely. We will take all reasonably practicable measures to eliminate or minimise risks to the health, safety and

welfare of workers, contractors, visitors, and anyone else who may be affected by our operations.

We are committed to ensuring we comply with the Occupational Safety and Health Act 1984 and the Mines

Safety & Inspection Act 1994. We will also comply with any other relevant legislation, applicable Codes of

Practice and Australian Standards as far as is reasonably practicable.

This document, and Your Business Pty Ltd policies, procedures and other work processes set out the safety

arrangements and principles which are to be observed by Your Business Pty Ltd and our workers to ensure

compliance with the Act, and to provide appropriate mechanisms for continuing consultation and management

of health and safety matters. In striving to fulfil our HSEQ responsibilities, we:

create an atmosphere that motivates and supports all employees in their efforts to achieve a zero injury

incident working environment;

provide systems to ensure 'fitness for work', identifying and addressing occupational health risks, and

creating a healthier work environment;

work with a quality management system certified to ISO9001;

consider and establish appropriate HSEQ requirements when selecting business partners and contractors;

participate in voluntary and community programs such as sponsoring engineering students and raising the

awareness of engineering through active interaction at schools;

comply, as a minimum, with legal requirements and adopted international standards, aiming to perform

beyond regulatory requirements;

continually evaluate and improve our business practices, services and processes to reduce risk;

run a paper-less office and wherever possible all documents and drawings are filed electronically, and

during the drawing checking processes all marking up and revising of drawings is done electronically;

have the capability to show the impact our material choices have from a design sustainability and

compliancy perspective for new designs in Autodesk Inventor; and

have encouraged employees to participate in National Ride to Work Day held in October each year.

Health, Safety & Environment Policy

Your Business Pty Ltd believe that all injuries are preventable and care for our people and the environment is an

integral and vital part of doing business. We are committed to:

providing a safe and healthy work place;

protecting the environment by minimizing our impact on it;

complying with all relevant laws, regulations and standards; and

setting objectives and targets and reviewing our performance.

Principle 1 - Commitment and Policy

AS/NZS4804:2001 – An organisation should define its WHS policy and ensure commitment to its WHSMS.

KEY ACTIONS AND ACTIVITIES: Develop a WHS Policy which states in broad terms how management aims to provide a safe workplace, including allocation of resources and responsibilities for implementation and communication of information.


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To achieve this Your Business Pty Ltd:

has established standards to address risk management, hazard control, training and employee

involvement;

shall take prompt and effective action to maintain a safe work place and take care of the environment;

promote a culture of communication and involvement in HSE; and

promptly report incidents, unsafe practices or conditions.

The policy is signed by the Managing Director and is available on DoneSafe (Your Business Pty Ltd cloud-based

management system) and our website.

Quality Policy

Your Business Pty Ltd aims to deliver high quality, sustainable engineering solutions. We seek to achieve this by

delivering specialist, pragmatic, innovative engineered solutions that maintain the perspective of our client’s

requirements. To do this we will continue to:

ensure we understand our client’s needs and expectations and provide services that consistently meet or

exceed client expectations;

establish and review quality objectives for our services;

ensure compliance with all relevant statutory and regulatory requirements; and

continually seek to improve the effectiveness of the Company’s Quality Management System.

Your Business Pty Ltd will fulfil these commitments by consistently implementing and maintaining the Quality

Management System in compliance with the AS/NZS ISO 9001 standard.

The policy is signed by the Managing Director and is available on DoneSafe (Your Business Pty Ltd cloud-based

management system) and our website.

Leadership, Accountability and Responsibilities

Your Business Pty Ltd senior management is responsible for providing and ensuring the overall direction and

performance of Your Business Pty Ltd in health and safety. Senior managers are expected to lead by example by

demonstrating leadership in safety and making their workers accountable for health and safety in the workplace.

We also encourage our workers to take an active role in ensuring a safe workplace.

In order to ensure health and safety processes are integrated into operational activities, certain tasks may be

delegated to a person who has control of the matter. However, ultimate responsibility remains with the duty

holder/s nominated below. The responsibilities outlined below should also be placed in job descriptions (where

applicable).

Employer, Your Business Pty Ltd (ABN 01 001 001 001)

As the primary duty holder, Your Business Pty Ltd (being the employer), must:

ensure the health and safety of its workers and others in our workplace;

ensure the health and safety of other persons is not put at risk from work carried out as part of its

operations;

provide and maintain a work environment that is without risks to health and safety;


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provide and maintain safe plant and structures;

provide and maintain safe systems of work;

ensure the safe use, handling and storage of plant, structures and substances;

provide adequate facilities for the welfare of workers;

provide information, training, instruction and supervision; and

monitor the health of workers and the conditions of our workplaces.

Specific duties as an employer also include:

record and notify the appropriate regulator of any notifiable incidents arising out of the conduct of work;

ensure authorisations are in place for any high risk work or plant;

consult so far as reasonably practicable with other employers or persons who have a duty in regard to a

work health and safety matter; and

consult so far as reasonably practicable with workers, their representatives and Health and Safety

Representatives on work health and safety matters.

Managing Director

In addition to the duties listed above, the Managing Director of Your Business Pty Ltd is also responsible for:

developing, implementing and continuously improving safe work systems through consultation with

workers of Your Business Pty Ltd and relevant third parties;

providing information, instruction and training to ensure people working on their behalf are able to carry

out their work safely;

monitoring organisational performance and ensuring remediation and improvement measures are

identified and implemented; and

ensuring all people working within their respective area of responsibility comply with their obligations.

Supervisors

In accordance with health and safety legislation, operational aspects of implementing and managing health and

safety processes can be delegated to responsible persons. The responsible person must have an appropriate

level of authority to be able to make decisions on health and safety matters. At Your Business Pty Ltd this would

usually be a Supervisor. In accordance with Your Business Pty Ltd Health, Safety & Environment Policy,

supervisors are responsible for:

observing, and enforcing Your Business Pty Ltd standards for health and safety compliance; and

recording and investigating health and safety incidents and implementing corrective actions.

Further health and safety responsibilities also include:

assisting with and participating in relevant health and safety training based; and

assisting with and participating in the development and implementation of specific health and safety risk

management strategies.


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Workers

In accordance with Your Business Pty Ltd Health, Safety & Environment Policy, workers are responsible for:

taking reasonable care for their own health and safety and that of any other person who could be affected

by their activities; and

complying with health and safety procedures and directions (including the proper use of equipment),

completing required inductions or training, reporting work-related incidents and participating in

rehabilitation programs.

Further health and safety responsibilities also include:

participating in relevant health and safety training based on roles and responsibilities;

participating in the development and implementation of specific health and safety risk management

strategies as appropriate; and

reporting all injuries, illness or ‘near misses’ to Supervisors and/or the Managing Director.

Visitors and other persons in our workplace

In accordance with Your Business Pty Ltd Health, Safety & Environment Policy, visitors and/or other persons in

our workplace are responsible for:

taking reasonable care of their own health and safety and for that of other persons who may be affected

by their acts or omissions; and

being aware of and complying with applicable Your Business Pty Ltd Health, Safety & Environment Policy,

associated procedures and practices as advised in inductions and by other means.


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Your Business Pty Ltd understand that the successful implementation and operation of our Health, Safety,

Environment and Quality Management System (HSEQMS) requires an effective planning process with well-

defined and measurable outcomes.

Our focus is on the four key areas to successful planning:

legal requirements and practical guidance;

risk management planning;

health and safety management plans; and

objectives and targets.

Legal requirements and practical guidance

Your Business Pty Ltd identifies and monitors the content of all relevant health and safety legislation, standards,

codes of practice, agreements and guidelines relevant to our operations. Evidence of this is demonstrated in

the form of:

<INSERT TEXT>

Procedures, work instructions and work practices

<INSERT TEXT>

Authorisation, licenses and permits

<INSERT TEXT>

Risk management planning

<INSERT TEXT>

Health and safety management plans

<INSERT TEXT>

Objectives and targets

Your Business Pty Ltd is committed to ensuring a safe and healthy working environment for our workers, clients,

contractors and visitors. To achieve this vision we will strive for continual improvement in WHS performance by

establishing, integrating and monitoring WHS objectives and targets into our business planning and day to day

operational activities.

Our corporate objectives and target strategies are detailed in the table below.

Principle 2 - Planning

AS/NZS4804:2001 – An organisation should plan to fulfil its WHS policy, objectives and targets.

KEY ACTIONS AND ACTIVITIES: Decide how you will meet the commitments you have made in the WHS Policy and document this in a WHS Management Plan. This includes: setting objectives and targets and establishing how you will measure and record your progress; selecting procedures for identifying, assessing and controlling hazards or risks; allocating resources and meeting legal and regulatory requirements.


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CORPORATE OBJECTIVE TARGET STRATEGIES

Implementing systems

Developing and implementing the online enterprise work health and safety management system to ensure compliance with the changes to legislation, regulations, codes of practice and Australian Standards.

Implementation, integration with existing work practices and roll-out of DoneSafe (cloud-based work health and safety management system) by end of _______________. All current workers (employees and contractors) to complete training on the system by end of ______________. New workers to complete training within one (1) month of commencement.

Reviewing, revising and successfully implementing all WHS policies and procedures, and developing and implementing policies and procedures where there are identified gaps.

<INSERT TEXT>

Improving the collection and analysis of WHS data to enable informed decisions on the basis of the analysis.

<INSERT TEXT>

Reducing the impact of injuries

Implementing preventative programs to reduce the impact of injuries.

<INSERT TEXT>

Implementing programs to ensure the early detection, reporting and management of workplace injuries and illnesses.

<INSERT TEXT>

Reducing the likelihood of incidents

Providing appropriate training to ensure all workers, clients, contractors and visitors are aware of the WHS issues pertaining to their roles.

<INSERT TEXT>

Improving work practices and processes by managing risk appropriately.

<INSERT TEXT>

Facilitating the early reporting of hazards and incidents. <INSERT TEXT>

Implementing corrective actions following incidents to reduce the likelihood of a reoccurrence.

<INSERT TEXT>


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Your Business Pty Ltd recognise that having the right balance of human, physical and financial resources in

place, is critical to continually achieving our objectives and targets. Our implementation and operation plan

covers the following key areas:

ensuring capability;

implementing support actions;

hazard identification, risk assessment and risk control; and

contingency preparedness and response.

Ensuring capability

<INSERT TEXT>

Resources

<INSERT TEXT>

Integration

<INSERT TEXT>

Accountability and responsibility

<INSERT TEXT>

Change management and consultation

<INSERT TEXT>

Training and competency

<INSERT TEXT>

Contract management

<INSERT TEXT>

Contractor management

<INSERT TEXT>

.

Principle 3 - Implementation and Operation

AS/NZS4804:2001 – An organisation should develop the capabilities and support mechanisms necessary to achieve its OHS policy, objectives and targets.

KEY ACTIONS AND ACTIVITIES: Develop the capabilities and tools necessary to achieve your objectives and targets and implement the planned activities. This includes: establishing which roles have duties under WHS legislation and allocating responsibilities; deciding how and when you will communicate and consult with workers and how you will report on and document your WHS activities, procedures and processes.


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Implementing support actions

<INSERT TEXT>

Communication

<INSERT TEXT>

Reporting

<INSERT TEXT>

Documentation

<INSERT TEXT>

Document control, record-keeping and information management

<INSERT TEXT>

Hazard identification, risk assessment and risk control

<INSERT TEXT>

Evaluation

<INSERT TEXT>

Administrative (procedural) control

<INSERT TEXT>

Purchasing products and services

<INSERT TEXT>

Contingency preparedness and response

<INSERT TEXT>


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Your Business Pty Ltd has put procedures in place for regular monitoring, measurement and evaluation of

health and safety performance. This is key to ensuring that our actual health and safety performance is:

aligned to Your Business Pty Ltd policies, objectives, targets and associated health and safety plans; and

compliant with the health and safety legislative framework, including those circumstances where

inspection, testing, monitoring and surveillance are prescribed (i.e. audiometric testing, airborne

contaminant levels, etc.).

Inspection, testing and monitoring

<INSERT TEXT>

HSEQMS Audit

<INSERT TEXT>

Corrective and preventative actions

<INSERT TEXT>

Incident investigation

<INSERT TEXT>

Principle 4 - Measurement and Evaluation

AS/NZS4804:2001 – An organisation should measure, monitor and evaluate its OHS performance, and take preventive and corrective action.

KEY ACTIONS AND ACTIVITIES: Develop systems and reporting processes to measure, monitor and evaluate WHS performance and determine how and when preventative or corrective action should be taken.


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Your Business Pty Ltd aims to continuously review and improve its health and safety management system

and health and safety performance.

Management review

<INSERT TEXT>

Continuous improvement

<INSERT TEXT>

Principle 5 – Review and Improvement

AS/NZS4804:2001 – An organisation should regularly review and continually improve its OHSMS, with the objective of improving its OHS performance.

KEY ACTIONS AND ACTIVITIES: Develop a schedule and process for reviewing the WHSMS to ensure that it continues to meet your needs and achieves the objective of continual improvement.

health, safety, environment and quality management … · your business pty ltd po box 1100...

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