Health and Safety

Resene New Zealand Institute of Landscape Architecture Awards 2019

Ōtautahi Christchurch | 8 November 2019

Christchurch Art Gallery Te Puna o Waiwhetū, Montreal St, Christchurch Central

prepared by Jan Broadley September 2019

AWARDS FUNCTION Christchurch Art Gallery, Montreal St, Christchurch Central On Friday 8 November from 6.30pm, approximately 200 guests will attend the Resene New Zealand Institute of Landscape Architecture Awards 2019 at Christchurch Art Gallery Te Puna o Waiwhetū. Guests enter the Art Gallery via the Gloucester Street entrance. Welcome drinks will be served as guests move through the entrance lobby to take their seats in the main foyer area. Up to twenty tables of ten seats for guests to be hosted for dinner and awards ceremony. The Christchurch Art Gallery will provide two Visitor Hosts and Security staff. MC will advise guests regarding emergency procedures and evacuation. First Aid

First Aider Onsite: Two Visitor Hosts for the duration of the event are fully first aid trained with access to a defibrillator and first aid kits and are responsible for evacuations should anything occur.

First Aid kits located: First aid kits are located throughout the ground floor. The closest first aid kit / defibrillator is located at the ground floor information counter which is also the coat check area for the event.

Emergency Evacuation Procedure

Communications: An evacuation may be instigated by the buildings alarm system or by a staff member. Evacuation sounders will be heard throughout the building: rising whoop, whoop, whoop sound interspersed with a voiced evacuation message instructing guests to leave by the closest available exit. Floor plan attached with the entry / exit points and evacuation assembly area highlighted.

Evacuation muster: The visitor host staff will clear the building evacuating guests to the muster point on the corners of Gloucester & Montreal Street.

Earthquake The venue has been base isolated to minimise ground acceleration during earthquakes. Remain where you are until tremors have ceased. Take cover under desk, workstation, tables, or seek shelter in a secure position such as a doorway. Beware of falling objects such as ceiling tiles and light fittings Power Failure If a general power supply failure occurs evacuation will occur.

• Visitor Services will move through all public spaces with flashlights, if necessary, and escort guests to safety.

• If stuck in a lift, use the emergency telephone to notify the operator. • Egress areas are lit by emergency lighting units. Proceed cautiously to an area that

has emergency lighting or the nearest exit. • Visitor Services will give instructions to guests. If asked to evacuate, proceed to the

Assembly Area on Gloucester Street or Worcester Boulevard and await instruction. Alcohol The caterer, Moveable Feasts, has the appropriate liquor licence to serve alcohol at the event. Attachments

• Art Gallery Foyer and Forecourt Plan • Art Gallery Hazard Register • Strawberry Sound Hazard Analysis • Serene Holdings (Moveable Feasts) Risk Register

September 2016

Christchurch Art Gallery Venue Hire Hazard Register

Hazard Identification Potential Harm ActionsGeneral first aid emergency Any All visitor hosts hold current first aid

certificates.Defibrillator on site.

Main Stairs CrushingFalling

Crowd control during periods of significantgathering.Visitor Services to keep areas clear on stairs andavoid large numbers on stair duringperformances.Visitor Services, guides to reinforce correct stairbehaviour during school visits.

Exposed cables Tripping Highly visible cable trays to lay on floor and runcables in duringperformances/events/exhibition (provided byhirer)Cables to be taped down.Visitor Services Team Leader to monitor thesituation during performances.Tech team leader to ensure exhibition spacesconform.

Support Arms on Mullions Climbing/ falling Vigilance by Visitor Services StaffExiting large events– crowd control Crushing

FallingTripping

Visitor Services Team & CAG staff to monitorthe situation during every event.LightingVisitor host supervision.Exits signposted with illuminated signs.Exits shall be marked and clearly visible or theroute to the exits clearly marked.

Exiting during emergency situation –main foyer

CrushingFallingTrippingPanic

Visitor Services Team & CAG staff to monitorthe situation every event

Auditorium stairs Tripping Sufficient lighting during events.Torches available to visitor hosts.Visitor Services Team to monitor the situationduring every event

Exposed cables– auditorium Tripping Highly visible cable trays to lay on floor and runcables in duringperformances/events/exhibition (provided byhirer).

September 2016

Exiting during emergency situation -auditorium

CrushingFallingTrippingPanic

Visitor Services Team & CAG staff to monitorthe situation every event.Visitors briefed prior to performanceLightingMultiple exits accessibleVisitor host supervisionExits signposted with illuminated signsExits shall be marked and clearly visible or theroute to the exits clearly marked.

Fire Panic Fire detection, alarm and sprinkler systems inplaceFire extinguishers readily accessible.All scenery and scenic elements must be non-combustible, or be flame retarded.No naked flame allowed in gallery premises.Electrically compliant equipment for cookingmust be used.All equipment brought on site to be approvedfor use by Building Facility Coordinator andFunctions Coordinator.Building warrant of fitness current.Function Coordinator and Visitor Hosts toensure all conditions met.

Electrical cabling – contractorperformances during events

Electrocution Highly visible cable trays to lay on floor and runcables in duringperformances/events/exhibition (provided byhirer).Contractors of hirers required to show allequipment complies with NZ regulations.Function Coordinator, Building Facility Managerto audit.Visitor Services Team & CAG staff to monitorthe situation every event.

Equipment used during auditoriumperformances

Impeding audienceexit

Audience safety

Are adequately braced or secured, and do notobstruct required visibility of, or paths of travelto, exit openingsVenue hirer is required to comply with NZ H&Sregulations for all equipment brought onto site.Function Coordinator, Building Facility Managerto audit.Visitor Services Team & CAG staff to monitorthe situation every event.

Revision 1 Release Date: April 2016 Master copy (electronic) Company Head Office

HIRE DEPT PRE START SITE HAZARD/CONTROL/JSA FORM SS 25 CUSTOMER NAME: NZILA Dinner – Christchurch Art Gallery

JSA DATE: 09/10/19 SITE ADDRESS: Christchurch Art Gallery

BRIEF DESCRIPTION OF TASK: Install rental audio and visual equipment for Law Society event at the Christchurch Art Gallery

JOB ASSESSMENT – WHAT HAZARDS ARE PRESENT? Work at Height n Working From Ladder n Working From Scaffold n

Working From Scissor lift/Cherry Picker/Elevated Work Platform n Electricity y Confined Space n

Overhead/underground cables, pipework etc. n Underfoot Hazards n Heavy/Awkward Lifting n

Noise n Unsecure stacking y Floor Openings n

Hazardous materials e.g. asbestos, chemicals, skylights etc. n Poor Housekeeping. Area untidy or

hazardous e.g. slippery? n Other Trades/Members of Public y

CONTROLS – HOW DO WE COMPLETE THIS JOB SAFELY?

Fall Protection in Place na Ladders Safe & Secured na Scaffold Tagged and Secure na

Scissor Lift/Cherry Picker Maintained/Fit for Purpose na Overhead/underground cables/pipework

Located na Electrical Safety Device (RCD) na

Portable Electric Equipment Tested/Tagged y Electric Supply Isolated/Locked/Tagged y Route from vehicle/set up area clear y

Protection From Overhead Hazards na All truss locking pins and connections are correctly installed na Stands are well maintained and set up on

level ground na

Speaker stacks are stable and tied down na Correct and rated shackles/ slings/ strops/ wire ropes are used y First Aid Kit Available y

Clear/Safe Underfoot y Floor Openings Covered na Cones/signs/hazard tape na

PPE – WHAT PROTECTIVE GEAR DO I NEED TO KEEP SAFE?

Eye Protection na Hearing Protection na Hi-Visibility Vest/Clothing na

Hard Hat na Safety Harness na Safety boots y

STRAWBERRY SOUND CONTRACTED PCBU’s (SUB-CONTRACTORS)

Are Strawberry Sound Using Sub-Contractors On This Job y Have You Verbally Inducted Them y Has Sub-Contractor informed You Of

Hazards They Will Introduce/Control

Are They Wearing Suitable PPE Are They Isolating Their Work Area/s Are Safe Work Practices Being Observed

Contracted PCBU’s (sub-contractors) working on the job:

Company: Nicholas Lynch Name:

Company: Ben Kamps Name:

Company: Pixel Name:

List Strawberry Sound staff working on the job: Nicholas Ward Carlos Cook Dylan Ward PTO for staff sign off

Revision 1 Release Date: April 2016 Master copy (electronic) Company Head Office

Leading hand sign off: Are you now satisfied that the job is safe to start?

Name:

Signature:

Job Step Hazard Control Measure

E-M RRR

Unloading vehicle

Injury to staff Ensure correct lifting techniques are used, ensure use of tail lift and ramps where possible

m 2

Using electricity Could be electrocuted Ensure equipment is tested and tagged and in good working condition

m 4

Install Speakers and LED screen

Equipment could fall over Ensure stands are set up correctly with even weight distribution and strops if needed

m 2

Pack out Remain the same As above m 4

Pre start briefing received by: Delivered by: Date: Time:

Likelihood Consequences Suggested actions as to what do with the Risk Rating

Likelihood = L

1 Extremely remote – unlikely though possible

1 Trivial or negligible – hazard will not result in serious injury or illness, remote possibility of damage

01-04. Continue with existing control, however monitor for changes

Consequence = C

2 Possible – could occur occasionally

2 Minor injury – hazard can cause illness, injury or equipment damage but the results would not be expected to be serious

05-08. Requires attention to reduce the rating and regular ongoing monitoring

Residual Risk Rating = RRR

3 Probable – not surprised, will occur in given time

3 Serious injury – hazard can result in serious injury and/or illness, property and equipment damage

09-12. Requires immediate attention to bring the risk down to an acceptable level

E = Eliminate

4 Likely or frequent – likely to occur, to be expected

4 Fatality, major injury – imminent danger exists, hazard capable of causing death and illness on a wide scale

13-16. Stop immediately- Risk is too high and not acceptable

M = Minimise

Serene Holdings - Risk Register Off site Rev 1 | November 2016

Click here to enter text.

Business Unit: Serene Holdings – Off site events Date of Assessment:

23/04/2019

Assessor/s: Dean Uren, Kate Cartwright, Ben Cartwright Next Review Date: 23/04/2020

SEVERITY (DESCRIPTOR) LIKELIHOOD (DESCRIPTOR) EVALUATION OF RISK

INSIGNIFICANT Injuries not requiring first aid 1 RARE May occur in exceptional circumstances 1 1 – 2 LOW RISK – avoid injury through continuous improvement 3 – 9 MEDIUM RISK – manage by operations control / management intervention / supervision / monitoring 10 – 25 HIGH RISK – management control at all levels is a high priority. Manage by management plans / specialist knowledge / planning / supervision / monitoring

MINOR First Aid Injuries 2 UNLIKELY Not likely to occur in normal circumstances 2

MODERATE Injuries requiring medical treatment 3 POSSIBLE Could occur at some time 3

MAJOR Lost Time Injuries and/or hospital admission required 4 LIKELY Will probably occur in most circumstances 4

SEVERE Death &/or permanent disability to 1 person or more 5 EXPECTED Is expected to occur in most circumstances 5

Serene Holdings significant hazards and high risks are to be identified, assessed and controlled using the hierarchy of risk control.

What are the hazards? Who might be harmed? What are the risks?

Initial Risk

What controls are required? (E = Eliminate , M = Minimise)

Residual Risk Action by:

A hazard is a potential source of harm or adverse health effect on a person or persons or damage to property, plant and the environment

Employees, Contractors, Visitors, Public, Others, Property, Plant, Environment

Risk is the likelihood that a person may be harmed or may suffer adverse health effects if exposed to a hazard

Ris

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When controlling risk use a descending hierarchy of controls

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e.g. Serene Holdings Staff, Contractors, Employees, Others

1. Unknown site hazards Employees

Risk Factors: Potential Catastrophic – lack of knowledge of site risk

Medium • Obtain any risk information prior to attending site if possible. Always attempt to obtain information from client(M)

• Carry out risk assessment prior to commencing work (M)

Low Event Manager/Ben Cartwiright

2. Vehicles Employees

Risk Factors: Injury, Fatal , Property Damage Medium • Pre Start Safety Check on Vehicle(M) • Ensure vehicle has current WOF/COF and

Registration (M)

Low Driver , Serene Holdings

Serene Holdings - Risk Register Off site Rev 1 | November 2016

Serene Holdings significant hazards and high risks are to be identified, assessed and controlled using the hierarchy of risk control.

What are the hazards? Who might be harmed? What are the risks?

Initial Risk

What controls are required? (E = Eliminate , M = Minimise)

Residual Risk Action by:

A hazard is a potential source of harm or adverse health effect on a person or persons or damage to property, plant and the environment

Employees, Contractors, Visitors, Public, Others, Property, Plant, Environment

Risk is the likelihood that a person may be harmed or may suffer adverse health effects if exposed to a hazard

Ris

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When controlling risk use a descending hierarchy of controls

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e.g. Serene Holdings Staff, Contractors, Employees, Others

• Vehicle serviced according to manufacturers guidelines (M)

• Driver must hold current drivers license for class of vehicle driven (M)

• Driver to follow all road laws (M) • Vehicles kept clean and tidy at all times (M) • Mobile phones not to be used (M) • Adherence to Safe Driving Policy (M)

2. Working Around Moving Plant – Trucks entering and loading on site

Employees, members of public

Risk Factrors: getting hit , struck by heavy vehicles whilst on site

Medium • Wear High Visibility clothing when in vicinity(M)

• Only approach operator when he has acknowledged you and stopped truck (M)

• Use spotter to ensure safe access • Be aware of blind spots and work in a position

where operator can see you (M) • Limit movement during hours of increased

pedestrian access eg – Guests arriving at event (M)

• Ensure rear of property is segregated from members of the public during an event

• ACTION : Ensure that cones or stations are placed

Low Event Manager, Driver

3. Driver fatigue Employees Risk Factors: Potential Catastrophic – driver falling asleep at wheel

• Ensure driver has had adequate sleep prior to commencing work (M)

• Driver to travel with another staff member when engaging work out of town (M)

• Have suitable breaks if applicable(M)

Low Driver , Passenger

Serene Holdings - Risk Register Off site Rev 1 | November 2016

Serene Holdings significant hazards and high risks are to be identified, assessed and controlled using the hierarchy of risk control.

What are the hazards? Who might be harmed? What are the risks?

Initial Risk

What controls are required? (E = Eliminate , M = Minimise)

Residual Risk Action by:

A hazard is a potential source of harm or adverse health effect on a person or persons or damage to property, plant and the environment

Employees, Contractors, Visitors, Public, Others, Property, Plant, Environment

Risk is the likelihood that a person may be harmed or may suffer adverse health effects if exposed to a hazard

Ris

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When controlling risk use a descending hierarchy of controls

Ris

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e.g. Serene Holdings Staff, Contractors, Employees, Others

4. Casual Staff – new to business

Employees Risk Factor: Lack of knowledge around procedures, hazard management,, emergency procedures

Medium • Pre – event Health and Safety induction (M) Low Event Manager

5. Slips , Trips and Falls Employees, Members of Public

Risk Factor: serious falls, trips Medium • Pre event assessment to identify any trip hazards (M)

• Use cones to identify any trip hazards (M) • Use mats to cover off any leads or trip

hazards in workspace (M) • Ensure access ways and work areas are

clear.(M) • Wear appropriate footwear (M) • Use torch when appropriate to provide lighting

(M) • All food / drink spills to be cleaned

immediately – consider signage if still a slip hazard (M)

Low Event Manager, All Staff

6. Alcohol and Drug impairment

Employees, Members of the Public, Workers

Risk Factor: Injury, Fatality Medium • Ensure worker is fit prior to commencement of work (M)

• Report suspicions to supervisor (M) • Staff have right to refuse short notice

requests if impaired (M) • Initiate testing if appropriate (M)

Low All staff

7. Electrocution Employees

Risk factors: Electrical shock, fires, equipment damage, tripping hazards.

Medium • All equipment is to be used according to manufactures instructions (M)

• All electrical equipment is to be visually inspected and tagged / certified by a qualified Electrician (M)

• All cords to be insulated. Cords with exposed wires to be removed for repair/replacement,(E)

Low All staff

Serene Holdings - Risk Register Off site Rev 1 | November 2016

Serene Holdings significant hazards and high risks are to be identified, assessed and controlled using the hierarchy of risk control.

What are the hazards? Who might be harmed? What are the risks?

Initial Risk

What controls are required? (E = Eliminate , M = Minimise)

Residual Risk Action by:

A hazard is a potential source of harm or adverse health effect on a person or persons or damage to property, plant and the environment

Employees, Contractors, Visitors, Public, Others, Property, Plant, Environment

Risk is the likelihood that a person may be harmed or may suffer adverse health effects if exposed to a hazard

Ris

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When controlling risk use a descending hierarchy of controls

Ris

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e.g. Serene Holdings Staff, Contractors, Employees, Others

• Ensure no electrical leads / cords cross access ways or foot areas, (M)

• All multi-boxes fitted with overload switch,(M) • Ensure the plugs and wall outlets are in good

condition and circuits are not overloaded, (M) .

8. Temperature (Hot and Cold Work)

Employees

Risk Factors: Hypothermia, Illness, Exhaustion Low • Warm clothing to be worn in cold conditions (M)

• Use sunscreen, sunglasses and hats where appropriate (M)

• Drink liberal amounts of water (M)

Low Event Manger,All staff

9. General Public Public Risk factors: Injury to visitor coming into contact with site hazards

Medium • Ensure access to work areas is limited (M) • Direct any members of the public to

appropriate areas (M) • Consideration of signage when appropriate

(M) • ACTION : Review of signage requirements

Low All staff

10. Kitchen equipment Employees, members of public

Risk Factor:Fire,Burns, Lacerations in utilising kitchen equipment

Medium • All kitchen staff to be competent (M) • Limit access only to staff who need to enter

area (M) • Pre Start check of kitchen equipment to

ensure that it is functional, safe and fit for work (M)

• Equipment is serviced to manufacturers guidelines (M)

• Appropriate PPE for Kitchen Staff – gloves, chefs clothing (M)

• Fire Extinguisher in Kitchen area (M) • Burns Kit , First Aid kit available (M) • Ensure all oils are cooled and contained prior

to leaving site (M)

Low Chef , Event Manager

Serene Holdings - Risk Register Off site Rev 1 | November 2016

Serene Holdings significant hazards and high risks are to be identified, assessed and controlled using the hierarchy of risk control.

What are the hazards? Who might be harmed? What are the risks?

Initial Risk

What controls are required? (E = Eliminate , M = Minimise)

Residual Risk Action by:

A hazard is a potential source of harm or adverse health effect on a person or persons or damage to property, plant and the environment

Employees, Contractors, Visitors, Public, Others, Property, Plant, Environment

Risk is the likelihood that a person may be harmed or may suffer adverse health effects if exposed to a hazard

Ris

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When controlling risk use a descending hierarchy of controls

Ris

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e.g. Serene Holdings Staff, Contractors, Employees, Others

• Keep all oils / flammable goods away from heat sources (M)

11. Gastroenteritis Members of Public Risk Factors: Illness for Members of Public Medium • Food Standards to be adhered to (M) • Ensure all staff wash hands and use hand

sanitiser prior to handling food.(M) • Use of gloves when handling food (M)

Low All Staff

12. Staff fatigue Employees, Risk Factor: Fatigue , Irritability, increased risk of injury

Medium • Limit hours of work and overtime (E) • Ensure adequate rest and breaks during shifts

(M)

Low Event Manager

13. Lighting Employees Risk Factors: Trip Injury Medium • Have lighting source available to identify trip hazards (M) eg Torch, I phone etc

Low B or K Cartwright, Event Manager

14. Hazardous Substances

Risk Factors: exposure and health effects through body routes of entry – inhalation – ingestion - skin contact - eye contact – skin absorption.

Low • Identify any potential materials used in the mobile kitchens that could be classed as a “Hazardous Substance”.

• If practical replace or substitute such materials for a less hazardous substance

• Provide employees relevant information on any hazardous substance such as MSDS sheets and ensure that all products are labelled with pictogram information and “risk phrases”.

• Ensure identified “hazardous substances” are stored and secured in a closed storage container and within a well-ventilated area or removed from the premises

•

Low B or K Cartwright, Event Manager

Serene Holdings - Risk Register Off site Rev 1 | November 2016

Serene Holdings significant hazards and high risks are to be identified, assessed and controlled using the hierarchy of risk control.

What are the hazards? Who might be harmed? What are the risks?

Initial Risk

What controls are required? (E = Eliminate , M = Minimise)

Residual Risk Action by:

A hazard is a potential source of harm or adverse health effect on a person or persons or damage to property, plant and the environment

Employees, Contractors, Visitors, Public, Others, Property, Plant, Environment

Risk is the likelihood that a person may be harmed or may suffer adverse health effects if exposed to a hazard

Ris

k R

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lik

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When controlling risk use a descending hierarchy of controls

Ris

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lik

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e.g. Serene Holdings Staff, Contractors, Employees, Others

15. Kitchen, Event equipment moving during transit to events

Property Risk Factors: Damage to property, vehicles caused by loose unstrapped items

Low • Ensure all items are appropriately tied down, stropped prior to transit

• Particular attention to large items such as gas bottles , tables etc

Low Driver, Event Manager

16. Lone Working Staff Risk Factors: Unknow injuries leaving staff unaccounted for

Low • Business to implement appropriate process such as text message to confirm location

Low B and K Cartwright, Event Manager

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