health and safety legislation higher administration admin services outcome 2
TRANSCRIPT
Health and Safety Legislation
Higher AdministrationAdmin Services
Outcome 2
Why we need Legislation In a working environment there is a
wide range of possible hazards It is the responsibility of all Employers
and Employees to ensure that any hazards are reported and acted upon in order to minimise risks of accidents
Employees should play an active role in promoting and maintaining a high level of safety
Why we need Legislation
In addition to a commonsense approach to Health and Safety, employers and employees also have many legal obligations to comply with
Health and Safety legislation is enforced by the Health and Safety Executive (HSE) and local government eg Environmental Health
If a business fails to comply with legislation then the owner can be fined or imprisoned
Health and Safety at Work Act1974 (HASWA)
This the main Health and Safety law, known as an ‘umbrella’ act which means it contains a number of other acts, each covering specific aspects of Health and Safety
It is also known as an ‘enabling’ act which means that it allows for any new acts or amendments to acts to be added
This act places responsibility on employers and employees to maintain a safe working environment
Workplace Legislation Employers duties:
Must do all they can to provide a safe and secure workplace
The HASWA Act covers factors such as: Minimum space requirements Heating and lighting Provision of facilities (toilets etc) First-aid provision Accidents Provision of health and safety information and
training
Health and Safety at Work Act1974 (HASWA)
Employees Duties Must cooperate with health and safety
policies and take all reasonable care of themselves and others
Safe use of equipment Wearing of provided protective clothing Attending training sessions Reporting potential or actual hazards Preventing accidents
Other Legislation The most prominent other pieces of legislation
contained in the HASWA are: Reporting of Injuries, Diseases and Dangerous
Occurrences Regulations (RIDDOR) 1995 This deals with the reporting of injuries and accidents at work
(serious and fatal) Health and Safety (Display Screen Equipment)
Regulations 1992 This covers safe use of VDUs in the workplace
Control of Substances Hazardous to Health (COSHH) 1994
This deals with the storage and control of hazardous substances and items such as protective equipment and clothing
Health and Safety (Display Screen Equipment) Regulations 1992
This Act applies to all workplaces where employees use Visual Display Units (VDUs) as part of their normal work
Other employees who only use VDUs occasionally are not covered by these regulations
Health and Safety (Display Screen Equipment) Regulations 1992
Employers Duties Analyse and Assess employee
workstations for risks Make sure workstations meet
minimum requirements Plan work so that there are breaks or
change of activity Arrange eye tests and provide
spectacles if needed
‘Six-Pack’ In 1993 six European Directives were
enforced in Britain. The 2 main additions were: The requirement for risk assessment and
monitoring by employers: Employers must carry out a risk assessment
of all risks in the workplace, identify hazards involved and outline actions to eliminate or minimise risks
Increased worker participation
Communicating Health and Safety Regulations
Employers have a responsibility to provide information on health and safety to its employees
By law, if an organisation employs 5 or more staff, a written health and safety policy must be issued to staff
Most organisations will produce their own company policies and procedures for health and safety which must meet the minimum requirements laid down by the HASWA
There are a number of ways organisations ensure information is communicated:
Induction training – new employees receive a copy of the Health & Safety policy
On-going training – might include the safe use of equipment, safe lifting and handling techniques etc
Use of notices – posting fire drill procedures, caution signs, no-smoking signs
Demonstrations – first-aid, fire drills etc
Organisational handbook – distributed to staff or made available to them
Advice sessions – from health and safety officer or outside agencies
Intranet – for accessing health and safety information
Introducing a health and safety representative – who should be available for advice and provide information on all aspects of health and safety
ICT Laws There are many Acts of Law that cover
the use of ICT, they are The Data Protection Acts (1984 and 1995) The Computer Misuse Act (1990) Copyright, Designs and Patents Act (1998)
The Data Protection Acts 1984, 1998 The 1984 act establishes rights for
people to have access to their own personal data held on computer files
This Act contains the principles that data users need to follow when processing data about individuals
The 1998 Act sets a standard for data protection throughout Europe
Security of Information Data users must:
Obtain data fairly and lawfully Use data for registered purposes only Disclose data only for the registered purpose Data must be relevant and not excessive Data must be accurate and up-to-date Data must not be held for longer than necessary Individuals must be allowed access to data
about themselves Data users must take appropriate security
measures
Computer Misuse Act 1990 This act was created to prevent
unauthorised access to computer systems (computer hacking) and to deter criminals
The main points are: No unauthorised access to computer
materials No unauthorised access with the intent to
commit offences No unauthorised change of contents to any
computer
Copyright, Design and Patents Act (1988) This Act is designed to ensure that
the copyright is maintained That no unauthorised copying of
materials takes place
Copyright = Exclusive ownership Materials = books, films, music etc
Copyright © Anyone wishing to copy works that are
protected by copyright must get permission from the owner and possibly pay a fee
A fee can be paid to the Copyright Licensing Agency to copy extracts without having to seek owners permission
Breaches of legislation and procedures Breaches by the Organisation:
Inspectors representing the Health and Safety Executive (HSE) or local government’s Environmental Health Dept can visit organisations at any time to:
Provide advice; Issue warnings, including notice to improve Immediately shut down operations without
notice
Breaches of legislation and procedures Breaches by the Organisation:
Penalties for breaches can include fines or even imprisonment
Employees who believe the organisation has breached H & S can take their case to an Industrial Tribunal This can result in a fine or even
compensation paid to the employee
Breaches of legislation and procedures Breaches by Employees are
normally dealt with through the organisation's normally disciplinary procedures: A verbal warning A written warning Dismissal Referral to the police Civil and criminal prosecutions