health and safety handbook - newcastle university 2.01.2017 school of chemical engineering and...

Version 2.01.2017

School of Chemical Engineering and Advanced Materials

Health and Safety Handbook

2017

The rules, regulations and advice contained in this handbook are based on statutory legal requirements and university policy. Failure to comply with

the statutory requirements can lead to prosecution or disciplinary measures. As a result, you are required to read and understand this

booklet, and then to ensure that you obtain copies of other relevant health and safety information which apply to you.

IF IN DOUBT ASK!

II

Table of Contents

1 Statement of intent ..................................................................... 1

1.1 Introduction ..................................................................................................................... 1

1.2 Policy Statement .............................................................................................................. 1

1.2.1 General Statement for Health, Safety and Welfare Issues ....................................... 1

1.3 Management Arrangements for the School .................................................................... 2

2 University Safety Management Hierarchy .................................... 2

2.1 School Safety Committee ................................................................................................. 3

3 School Safety .............................................................................. 5

3.1 Health and Safety for Principal Investigators, Managers and Supervisors (PIMS) .......... 5

3.2 Staff/Researchers Training ............................................................................................... 5

3.3 Safety Related Documents ............................................................................................... 5

3.4 Incidents and Near Misses ............................................................................................... 5

4 Statement of roles of key members of staff ................................. 6

4.1 Head of School ................................................................................................................. 6

4.2 School Safety Officers ...................................................................................................... 6

4.3 School Safety Committee ................................................................................................. 7

4.4 Manual Handling Co-ordinators....................................................................................... 7

4.5 Display Screen Assessor ................................................................................................... 7

4.6 Portable Appliance Testing (PAT Testing) ........................................................................ 7

4.7 First Aiders ....................................................................................................................... 8

4.8 University Safety Office Advisors ..................................................................................... 8

5 Emergency Procedures ................................................................ 9

5.1 Accidents .......................................................................................................................... 9

5.2 Emergencies ................................................................................................................... 10

5.3 Fire Safety ...................................................................................................................... 10

5.3.1 Fire Outside Normal Working Hours ....................................................................... 12

5.3.2 Fire Extinguishers .................................................................................................... 12

5.4 Personal Emergency Evacuation Plan (PEEP) ................................................................. 13

5.4.1 Responsibilities ....................................................................................................... 13

5.4.2 Disabled Member of Staff or Student ..................................................................... 13

5.4.3 School Safety Officers ............................................................................................. 13

III

6 Laboratory Safety (Teaching and Research) ............................... 14

6.1 Introduction ................................................................................................................... 14

6.2 Safe handling, storage and disposal of chemicals ......................................................... 15

6.3 Waste Disposal ............................................................................................................... 15

6.3.1 Chemicals ................................................................................................................ 15

6.3.2 Clinical ..................................................................................................................... 15

6.3.3 Disposables and Sharps .......................................................................................... 15

6.3.4 Electrical .................................................................................................................. 16

6.3.5 Glass ........................................................................................................................ 16

6.3.6 Metals ..................................................................................................................... 16

6.4 Compressed Gases ......................................................................................................... 16

6.4.1 Gas Cylinders ........................................................................................................... 16

6.4.2 Safe Use of Gas Cylinders........................................................................................ 16

6.5 Manual Handling ............................................................................................................ 17

6.6 Mobile Phones, Computers & Laptops .......................................................................... 17

6.6.1 Critical ARC SafeZone App ...................................................................................... 17

6.6.2 Computers & Laptops ............................................................................................. 17

7 General Risk Assessment ........................................................... 18

7.1 Introduction ................................................................................................................... 18

7.2 Electrical Safety .............................................................................................................. 18

7.2.1 PAT Testing.............................................................................................................. 18

7.2.2 Fuses ....................................................................................................................... 18

7.2.3 Wiring ...................................................................................................................... 19

7.2.4 Plugs/Connectors .................................................................................................... 19

7.2.5 Damage/Spillage ..................................................................................................... 19

7.3 Field Trips ....................................................................................................................... 19

7.4 First Aid Provision .......................................................................................................... 19

7.5 Display Screen Equipment (DSE) Risk Assessment ........................................................ 20

7.5.1 Request an assessment ........................................................................................... 20

7.6 Visitors ........................................................................................................................... 20

7.7 Contractors .................................................................................................................... 20

7.8 Safety in Transportation ................................................................................................ 21

IV

8 Formal Risk Assessment ............................................................ 22

8.1 COSHH Risk Assessment ................................................................................................ 22

8.2 DSEAR (Dangerous Substances and Explosive Atmosphere) ......................................... 23

8.2.1 Explosive atmospheres and zones .......................................................................... 23

8.2.2 Risk assessment ...................................................................................................... 23

8.2.3 Further Guidance .................................................................................................... 24

8.3 BioCOSHH Risk Assessment ........................................................................................... 24

8.4 Carcinogen Risk Assessment .......................................................................................... 24

8.4.1 Guidance ................................................................................................................. 24

8.4.2 How do I identify a carcinogen? ............................................................................. 26

9 Out of Hours Working and Unattended Experiments ................. 27

9.1 Out of Hours use of Computer Cluster Rooms in Merz Court ....................................... 27

9.1.1 CEAM Policy for Undergraduate and taught MSc students ................................... 27

9.1.2 CEAM Out of Hours Policy for 3rd and 4th year Undergraduate and Taught MSc

Students using the Schools Cluster Computers in Merz Court. ....................................... 27

9.2 Out of Hours working in Laboratories ........................................................................... 28

9.2.1 CEAM Policy for Undergraduate and taught MSc students, PhD students and

Research Staff .................................................................................................................. 28

9.2.2 Working Outside Normal Hours in Laboratories in Merz Court ............................. 29

9.2.3 Working Alone Outside Normal Hours in Laboratories in Merz Court ................... 29

9.2.4 Conditions for working alone outside normal hours in laboratories ..................... 30

9.3 Unattended Experiment Procedure ............................................................................... 30

9.3.1 Workshop/ Laboratory access ................................................................................ 31

10 Safety Training ........................................................................ 32

10.1 Health and Safety Training (Induction) ........................................................................ 32

10.2 Ongoing and Further Training ...................................................................................... 32

10.2.1 Between 0 and 6 months of Starting .................................................................... 32

10.2.2 Between 6 and 12 months of Starting .................................................................. 32

10.2.3 Between 1 and 3 years of Starting ........................................................................ 33

Appendices .................................................................................. 34

Appendix 1: CEAM Fire Test ......................................................... 35

Appendix 2: Good Chemical Practice (GCP) ................................... 36

V

A2.1 School Safety Policy and Arrangements ...................................................................... 36

A2.2 Introduction ................................................................................................................. 36

A2.3 Laboratory Design ........................................................................................................ 36

A2.4 Working Methods ........................................................................................................ 36

A2.5 Containers and Storage ............................................................................................... 37

A2.6 Spillage ......................................................................................................................... 37

A2.7 Waste (See also Appendix 3: Waste Disposal) ............................................................ 38

A2.8 Personal Protective Equipment ................................................................................... 38

A2.9 Accidents...................................................................................................................... 38

A2.10 Glass and Sharps ........................................................................................................ 39

A2.11 Highly Flammable Liquids .......................................................................................... 39

Appendix 3: Waste Disposal ......................................................... 40

A3.1 Broken/Waste Glassware ............................................................................................ 40

A3.2 Waste Laboratory Plastic ............................................................................................. 41

A3.3 Waste Disposal Routes ................................................................................................ 42

A3.3.1 Sharps Waste ........................................................................................................ 42

A3.3.2 Contaminated Waste ............................................................................................ 42

A3.3.3 Cardboard Waste .................................................................................................. 42

A3.4 Electrical/Electronic and Metal Waste ........................................................................ 43

A3.4.1 Small Electronic/electrical waste.......................................................................... 43

A3.4.2 Small Metal Waste Pieces..................................................................................... 43

VI

Figures

Figure 1: University safety management hierarchy ................................................................... 3

Figure 2: Typical fire alarm break point ................................................................................... 10

Figure 3: Assembly point (Merz Court) .................................................................................... 11

Figure 4: Foam extinguisher .................................................................................................... 12

Figure 5: CO2 extinguisher ....................................................................................................... 12

Figure 6: Fire blanket ............................................................................................................... 13

Figure 7: Sharps Waste ............................................................................................................ 42

Figure 8: Contaminated Waste ................................................................................................ 42

Figure 9: Cardboard Waste ...................................................................................................... 42

Figure 10: Small electronic/electrical waste pieces ................................................................. 43

Figure 11: Small metal waste pieces ........................................................................................ 43

VII

Changes Log

The following table is a record of any changes to this handbook between major versions.

Description Date Page No.

Changed by:

CEAM Health and Safety Handbook V2.01.2017

Page 1

1 Statement of intent

1.1 Introduction

All new staff, research associates and research visitors must also attend a Health and Safety

induction course. This course will cover University Health and Safety (H&S) and School

(local) H&S rules. The H&S document will be available on the CEAM website for all to read.

The document includes links to relevant documentation and forms relating to research work

to be undertaken.

The School of Chemical Engineering and Advanced Materials Health and Safety Policy

contains general and specific safety arrangements to enable and assist members of the

School staff and students, and visitors to comply with the University's rules and UK Health

and Safety Law. It contains advice, information and some specific instructions which apply

to all who work in, or visit, the School.

It is the responsibility of academic, administrative and technical staff to ensure, as far as is reasonably practicable, their own safety and also the safety of staff, researchers, students and visitors working in the School

1.2 Policy Statement

1.2.1 General Statement for Health, Safety and Welfare Issues

The Head of School has overall responsibility for the health and safety of personnel within

the school. Part 1 (General Duties, Section 2 (3) of the Health and Safety at Work Act (1974))

requires that a written statement of the Health and Safety Policy be brought to the

attention of employees and all other personnel working in the School.

The School of Chemical Engineering and Advanced Materials recognises and accepts its

responsibilities under Part 1 (General Duties, Section 2 (1) of the Health and Safety at Work

Act (1974)).

This deems that that all personnel within CEAM, as far is reasonably practicable, will ensure

that Health, Safety and welfare regulations are complied with, as encompassed in the

Health and Safety at Work Act.

There are systems integrated within the School safety procedures to ensure compliance

with these responsibilities which are written into the management structure. The School

further accepts and recognises its additional obligations to the health and safety of students

within the School and of other users of the School facilities, as specified under Part 1

(General Duties, Section 3 & 4 of the Health and Safety at Work Act (1974)). In carrying out

these statutory duties, the School will seek the advice and full co-operation of its managers,

staff and students; all recognised trade unions and professional associations, as well as that

of the University Safety Office.

The promotion and management of the health and safety of all persons working in the

School is regarded as an essential requirement of the duties of all staff. They are expected


Page 2

to adopt high personal standards with regard to Health and Safety matters and to transmit

their standards to colleagues and students. Health and Safety considerations must be given

equal weight with objectives when planning any programme of work. Adequate resources of

time and funding will be made available to carry out safety duties and for safety work.

The School supports the concept that Health and Safety, quality and productivity in work are

mutually supporting aspirations. The competence of staff and students to carry out their

work safely will be assured by adequate and appropriate training and supervision. All

persons working within the School must recognise that there is a clear duty on them to do

everything they can to prevent injury to themselves and others, and loss to the School.

Safety is everyone’s responsibility.

This policy is a local statement of policy and must be read in conjunction with the University

Safety Policy, any relevant Safety Policy Supplements and any other relevant Local Rules.

Everyone issued with this policy will be required to acknowledge their acceptance of it by

submitting a signed copy and handed in to a member of the safety committee to be

retained as proof of acceptance. Acceptance of the content of this policy is a condition of

working within the School. Anyone found to be consistently failing to comply with this policy

may have sanctions, including (but not limited to) withdrawal of access to the building,

taken against them.

This Safety Policy is reviewed on a constant basis.

Head of School

January 2017

1.3 Management Arrangements for the School

The Head of School has overall responsibility for all aspects of the health and safety of

personnel within the School. The formulation, implementation and development of School

policy is delegated by the Head of School to the Safety Committee. Health and Safety

management is a core management function within the School, and receives appropriate

prominence on the agenda of management meetings.

Day to day monitoring of the School Health and Safety Policy, and routine advice on health

and safety issues, is a responsibility of the School Safety Officers.

The School’s Health and Safety Committee is established to advise the Head of School and

to co-ordinate and assist in implementing all aspects of the Health and Safety Policy. The

committee meets regularly and representatives on the committee include school staff and

the school safety officers.

2 University Safety Management Hierarchy

The University safety management hierarchy is reproduced from the University's Health and

Safety Policy document:

Highlighted in red is the Safety Management in the School of Chemical Engineering and

Advanced Materials.


Page 3

Figure 1: University safety management hierarchy

2.1 School Safety Committee

The School’s key tasks are to:

Ensure health and safety policy and practice is suitable and sufficient in the areas

under the School control.

Ensure that health and safety is fully integrated into School management plans.

Ensure suitable and sufficient resources are allocated to health and safety issues.

Communicate and co-operate with the Faculty, USO, other Schools, ESS and other

shared building occupiers.

Enable staff and students in the School to effectively communicate on health and

safety issues.

Annually report to the Faculty and University Safety Committee summarising the

health and safety activities undertaken and plans for the forthcoming year.

monitor and report compliance, incidents and defects (as necessary) on any health

and safety or related matters (including building maintenance issues) relating to

areas in their control or shared space under their control.

The Head of School holds personal responsibility for ensuring that the School is run

in a safe manner and is supported by School Safety Officers and other trained

persons as necessary to advise, monitor and plan for safe activities without undue

risks to health.


Page 4

Where more than one School occupies a building they are required to co-operate

with each other for those aspects that require a building overview (such as fire

evacuation).

The aim of the Safety Committee is to advise the Head of School of safety issues arising

within the School and to implement the University Safety Policy. The current members of

the School Safety Committee are:

Mr S Latimer (Chair) (Superintendent) (Merz Court)

Mr R J Dixon (Deputy Chair) (Laboratory Supervisor) (Merz Court)

Mr J A Dalton (Safety Officer) (Merz Court)

Dr E A Charles (Safety Officer) (Herschel / Bedson Building)

Dr Dana Ofiteru (School Biosafety Officer) (Merz Court)

Dr Vladimir Zivkovic (School Laser Safety Officer) (Merz Court)

Mr P Sterling (Laboratory Manager) (Merz Court)

Mr Simon Daley (Electrical/Electronics Supervisor) (Merz Court)


Page 5

3 School Safety

3.1 Health and Safety for Principal Investigators, Managers and Supervisors

(PIMS)

All Principal Investigators, Managers and Supervisors within the School should attend the

training course ‘Health and Safety for Principal Investigators, Managers and Supervisors’

which is provided by the University Safety Office or an equivalent IOSH (Institute of

Occupational Safety and Health) course. The training gives a good grounding in Health and

Safety Legislation, University Systems and Responsibilities, Health and Safety Management,

Risk Assessment, Training and Accidents. Follow the link below to book your place on one of

these courses.

http://www.ncl.ac.uk/ohss/safety/training/

3.2 Staff/Researchers Training

All members of staff and researches are required to attend general safety courses and

specific safety courses related to their research activities.

Staff will also be expected to attend refresher training for specific courses at recommended

intervals.

In house Health and Safety Training is also delivered via a Health and Safety Induction

Course. This course covers both university regulations and local regulations.

University Training courses are advertised on their website:


3.3 Safety Related Documents

Safety related documents are kept in a secure filing cabinet in Millennium Laboratory (C324)

office and are available to relevant persons for inspection on request to the Safety Officers

or a member of the Safety Committee.

For further information about Risk Assessments and Safety Related Documents,

see Formal Risk Assessments on Page 22.

3.4 Incidents and Near Misses

The School has a duty to investigate incidents (including accidents and near misses).

These should be reported to the University Safety Office (USO) using the forms available on

their website:

http://www.ncl.ac.uk/ohss/safety/reporting/

At School level, each laboratory has a book for the reporting of incidents or near misses.

These books are reviewed on a regular basis and reported back to the safety committee for

review and subsequent remedial action to be taken if necessary.

For further information, see: Emergency Procedures - Accidents on Page 9





Page 6

4 Statement of roles of key members of staff

4.1 Head of School

The Head of School has overall responsibility for all aspects of the health and safety of

personnel within the School. The formulation, implementation and development of School

policy is a responsibility delegated by the Head of School.

4.2 School Safety Officers

School Safety Officers are appointed by the Head of School

The School Safety Officer role is principally to advise the Head of School on all aspects of

health, safety and welfare within the School.

To make this task manageable there are additional appointments that can be made

including;

Deputy School Safety Officers,

Biological Safety Supervisors, and

Radiation Protection Supervisors.

This role may include the management of local procedures and School self-inspection, and

undertaking review of School Safety Policies and Local Rules.

School Safety Officers are expected to assist the USO in carrying out safety audits and

inspections, and to undertake basic investigations of incidents and record their findings.

Safety tasks related to individual projects would normally be carried out by the Principal

Investigator concerned rather than the SSO, though the latter will be in a position to offer

advice or to know where such advice might be sought. The Safety Officers will also liaise

with other safety personnel in the School about risks involved within their specific discipline

i.e. Biological Safety Supervisor.

The current school safety officers are:

School Safety Officer (Merz Court) - John Dalton

Room C527, 5th Floor Merz Court

Telephone: +44 (0)191 208 8556

School Safety Officer (Bedson and Herschel Building) - Dr. Alasdair Charles

Room G48, Ground Floor Bedson Building.

Telephone: +44 (0)191 208 7900

School Biosafety Officer - Dr. Dana Ofiteru


Telephone: +44 (0)191 208 5618

School Laser Safety Officer - Dr Vladimir Zivkovic


Telephone: +44 (0)191 208 84865


Page 7

4.3 School Safety Committee

The aim of the Safety Committee is to advise the Head of School of safety issues arising

within the School and to implement the University Safety Policy.

The current members of the School Safety Committee are:

Mr S Latimer (Chair) (Superintendent) (Merz Court)

Mr R J Dixon (Deputy Chair) (Laboratory Supervisor) (Merz Court)

Mr J A Dalton (Safety Officer) (Merz Court)

Dr E A Charles (Safety Officer) (Herschel / Bedson Building)

Dr Dana Ofiteru (Bio Labs Safety Officer) (Merz Court)

Dr Vladimir Zivkovic (Laser Labs Safety Officer) (Merz Court)

Mr P Sterling (laboratory Manager) (Merz Court)

Mr Simon Daley (Electrical/Electronics Supervisor) (Merz Court)

4.4 Manual Handling Co-ordinators

The manual handling co-ordinator for the School is Mr Stewart Latimer

([email protected]). He will give training on manual handling and will assess all

tasks that require any significant degree of lifting and movement.

4.5 Display Screen Assessor

Display Screen Assessment is carried out by the Information Technology Officer or another

trained DSE assessor.

Display Screen Assessment is undertaken by:

Daniel Padgett, School Computing Officer (SAgE - CEAM)

Email: [email protected]

Telephone: +44 (0) 191 208 7818

Paul Roberts, IT Officer (SAgE - CEAM)

Email: [email protected]

Telephone: +44 (0) 191 208 5335

4.6 Portable Appliance Testing (PAT Testing)

Wiring, servicing or testing of portable appliances may only be carried out by those with a

sufficient level of experience and technical knowledge.

All mains powered electrical equipment used at the University is required to be subject to

examination and testing both periodically and before the equipment is bought into service.

For all portable appliances (things with plugs) it is the responsibility of the School or Service

to ensure that examination and testing is undertaken. Personal equipment used on site may

also be examined and tested and action taken should any defects be found.

Records must be maintained for PAT testing undertaken. Further information and guidance

is available at: http://www.ncl.ac.uk/ohss/safety/management/electrical/

Portable Appliance testing is undertaken by:

http://www.ncl.ac.uk/ohss/safety/management/electrical/


Page 8

Mr Stewart Latimer,

Mr Paul Sterling,

Mr Iain Ditchburn, (Merz Court),

Mr Neville Dickman and Mr Chris Dunn (Bedson / Herschel Building),

or another trained PAT assessor.

4.7 First Aiders

The School has four first aiders:

Merz Court Building

Mr Rob Dixon (Laboratory Supervisor),

Mr Iain Ditchburn (Workshop Technician),

Nikky Hawley,

Gayle Thompson.

Herschel / Bedson Building

Mr Chris Dunn,

Dr Isabel Arce-Garcia.

For immediate medical treatment of "walking wounded" and for more than superficial injury

and any exposure to chemicals go, or take the victim, directly to the Minor Injuries Unit of

the A&E of the RVI.

For more serious injury or in cases of any doubt CALL AN AMBULANCE

4.8 University Safety Office Advisors

The University Safety Office provides general advice on health and safety. It also has

specialists who give advice and guidance in specific areas, for example Radiation Protection

(UV, Laser etc.), Biological Protection, Fire Safety and Occupational Health.

Contact details for specialist advisors are available from the University Safety Office web

site: http://www.ncl.ac.uk/ohss/about/contact.htm

http://www.ncl.ac.uk/ohss/about/contact.htm


Page 9

5 Emergency Procedures

5.1 Accidents

All accidents (including incidents not involving injury) and "near misses" must be reported

The reporting procedure is in two parts,

1) Informing a responsible person to take control of the incident, and

2) Completion of an official accident report.

The following must be informed of accidents as soon as is reasonably practicable:

School Safety Officers

Supervisor(s) or Research group leader

Workshop Supervisor

School First Aiders

If the above are not available, the accident must be reported to a member of academic staff

as soon as possible and to the above when they become available.

The member of staff assuming control must ensure that an Accident Report form is

completed. The form is available on the University Web Site address:


Copies are then automatically cascaded to:

The School Safety Officers

The Head of School

The person submitting the form

The accident will be investigated by the School Safety Officers and other staff if deemed

necessary. All persons involved may be required to write down the details of the incident

and this information will then form part of the official report to the University Safety Officer.

All incidents involving carcinogens must also be reported to the University Potent

Carcinogens Officer.

Ill-health that is believed to be work-related (including stress) should be reported using the

accident report book. Confidential matters may be taken up with the University Safety

Officer directly.



Page 10

5.2 Emergencies

Emergency Contact Numbers

In the first instance call University Security Office Dial 0191 208 6817

([email protected]) for:

FIRE - POLICE – AMBULANCE

Dial Internal 6666 [if no response, dial External 9-999]

If unsuccessful with above, use emergency Red Telephone outside the Students Common Room on the ground floor, (up from the Porters Lodge)

which is connected directly to the House Services Office

5.3 Fire Safety

Figure 2: Typical fire alarm break point

In the event of fire

Sound the alarm

Report to the Fire Marshal based at the Fire Assembly Point based at the entrance to the building.

On hearing the alarm, leave the building immediately, but calmly, using the nearest fire exit. Close all doors behind you.

Do not use the lifts.

Do not search for the seat of the fire or for the cause of the alarm sounding.

Go to the Fire Assembly Point, immediately outside the Old Library Building (Merz Court) or the car park (Bedson Building).

mailto:[email protected]


Page 11

Figure 3: Assembly point (Merz Court)

On hearing the alarm, the Fire Marshal, or his deputy will Ring 6666 to summon the Fire

Brigade without delay unless informed by the wardens that there is no fire or other

emergency.

On hearing the alarm, the Fire Wardens, or their deputies will check their assigned

areas to ensure that everyone has left.

Report to the Fire Marshal, who will be stationed outside the main entrance, next to

the Fire Alarm Panel in Main Foyer.

Wardens who are in a location remote from their assigned areas should leave the

building immediately and not attempt to carry out their duty. Such wardens should

inform the Fire Marshal that they were not able to assist with the evacuation of the

area assigned to them.

On hearing the alarm, the Head of School or the acting Head of School will:

o Take up station next to the Fire Marshal.

o Check whether the Fire Brigade has been summoned.

On hearing the alarm, the Fire Marshal will take up station next to the Fire Alarm Panel

in Main Foyer.

In the event of the absence of all the above staff; the first member of staff to reach the

reporting point should assume responsibility until relieved. On being given the all clear

by the Senior Officer of any Emergency Service present, the Fire marshal or Staff

member who has assumed control will give instructions to return to the building, or

parts of it, when it is safe to do so.

Fire / Evacuation Wardens (Appendix 1, page xx)

It is the duty of the Fire Wardens to check their assigned areas (laboratories, offices,

etc.), to ensure that everyone has left and then report to the Fire Marshal who will be

who will be stationed outside the main entrance. The persons named in brackets will

deputise in the absence of the Warden. In the absence of both any member of staff in

the area should report.

The Fire alarm is tested every Tuesday morning at approximately 8-30am, it will sound for

approximately 30 seconds.


Page 12

5.3.1 Fire Outside Normal Working Hours

Outside Normal Working Hours is defined to be: (5.30 pm - 8.00 am, weekends and

holidays).

In the event of Fire:

Sound the alarm

Call Security

Call: 6666 or use the Red Telephone outside the Students Common Room on the ground

floor, (up from the Porters Lodge) which is connected directly to the House Services

Office.

Follow normal evacuation procedures and report to whoever takes control.

5.3.2 Fire Extinguishers

Fire extinguishers are sited in strategic positions outside of laboratories and all laboratories

have fire blankets. Everyone should know the location of firefighting equipment in their

work areas.

Fire Safety Training courses are held by the University Safety Office:


Figure 4: Foam extinguisher

Foam

Use on general fires (paper, cloth, wood), oil and highly flammable liquids

DO NOT USE on live electrical equipment

Figure 5: CO2 extinguisher

Carbon dioxide

Produces a high pressure stream of carbon dioxide gas which should be directed at the base of the fire.

A general purpose extinguisher for laboratory use and for electrical fires.

Ineffective against alkali metals.



Page 13

Figure 6: Fire blanket

Fire blanket

Effective at smothering clothing fires, oil baths etc

5.4 Personal Emergency Evacuation Plan (PEEP)

The Personal Emergency Evacuation Plan (PEEP) is one part of the reasonable adjustment

arrangements made by the University to include disabled staff and students in all aspects of

working or studying at the University (where this is reasonably practicable). This includes

emergency egress during out of hours working as well as during normal hours.

5.4.1 Responsibilities

5.4.2 Disabled Member of Staff or Student

The individual must inform the University on appointment if they need assistance in an

emergency and be involved in discussions about how their needs will be met. If anyone at

the University considers that a disabled person needs assistance or observes that someone

has mobility difficulties, then they should discuss this with Human Resources (staff) who will

call an anonymous case conference if the situation is not already in hand.

5.4.3 School Safety Officers

It is the responsibility of the School Safety Officers (SSO) to coordinate the PEEP for both

staff and students. The SSO should be familiar with the existing fire arrangements for the

building and be able to identify staff to assist in any evacuation.

Evacuation chairs are located on alternate landings on the stairs and trained evac chair

operators are available.

The PEEP co-ordinator should also liaise with School Safety Officers in other buildings where

applicable and should follow up with any timetabling issues with the School Manager. In the

case of students, the SSO should also report back to the Head of School. It is the

responsibility of the School to distribute the PEEP.

Full guidance on PEEP can be found on the USO website at the following address:

http://www.ncl.ac.uk/ohss/fire/plan.htm

http://www.ncl.ac.uk/ohss/fire/plan.htm


Page 14

6 Laboratory Safety (Teaching and Research)

6.1 Introduction

Most laboratories are either research or teaching labs. Some laboratories are used for

teaching and research. The same safety measures are applicable to both uses.

No research work is to be carried out when laboratories are in use for teaching

The following points should be noted:

All students, postgraduates, researchers and staff must wear appropriate safety

clothes when working in laboratories.

Laboratory coats / protective gloves and other protective equipment must not be

worn outside of laboratory areas.

Visitors must be equipped with the appropriate safety equipment when visiting the

laboratories.

No food or drink or to be consumed in the laboratories.

All accidents must be reported to Technical staff.

All faults must be reported to Technical staff.

COSHH forms must be situated next to the experiment and copies must be given to

the Laboratory Supervisor and one kept by the researcher before commencement of

the experiment.

Unattended Experiment Forms must be completed before out-of-hours experiments begin.

http://www.ncl.ac.uk/ceam/about/Safety.htm

All bottles and containers must be suitably labelled.

Volumetric Flasks used for making up stock solutions must not be used for storing

solutions.

Movement of Winchesters (2.5L bottles) must be done using a bottle carrier.

Movement of chemicals/apparatus should be transported in suitable carrying trays

Wear appropriate safety clothing when transporting chemicals.

If unavoidable when transporting chemicals/apparatus from laboratory to laboratory

wear one glove only and open the doors with the un-gloved hand.

No equipment or chemicals are to be removed from the laboratories without prior

permission of the Technical staff or the researchers in charge of the project.

Dispose of waste chemicals in the designated containers (following instructions on

the laboratory notice board). These instructions are reviewed annually or if any

situation arises that is not addressed by these criteria.

Inform the technicians when these containers are full and they will then transport

them ready for disposal.

The Good Chemical Practice Guide is a document that underpins good laboratory practices.



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The Good Chemical Practice Guide is given out in Health and Safety Induction Courses and is

also available on the School Safety Website. (see Appendix 2, page 36).

6.2 Safe handling, storage and disposal of chemicals

Instructions are given out in the Health and Safety induction session. There are also a visual

set of instructions on waste disposal routes in Appendix 3: Waste Disposal.

6.3 Waste Disposal

6.3.1 Chemicals

Disposal of chemical waste should be addressed during the COSHH risk assessment.

Members of staff who sanction the purchase of chemicals are responsible for their safe

storage, use and disposal.

Each laboratory, group or Section (as appropriate) should establish a system for dealing with

chemical waste along the following lines:

Separate containers should be used for different types of waste.

Waste should be properly labelled, the label should indicate the type of waste, the

origin and volume, concentration (e.g. lab C317), and the date the container was

brought into use.

Waste which is highly flammable must be kept in fire resistant bins.

Waste should be disposed of promptly (within 3 months, or less for some waste. If in

doubt seek advice from the School Safety Officer). The Laboratory

Supervisor/Technicians are responsible for organising the collection and disposal of

chemical waste from laboratories.

Anything (paper, cloths, gloves etc.) that is contaminated with chemicals must be

treated as hazardous chemical waste and placed in container with the correct

labelling.

Drains must not be used for the disposal of chemical waste. The majority of

materials are not suitable for disposal by this route and to do so would contravene

the requirements of the Water Authority. It is understood that trace amounts of

organic and inorganic substances may remain in aqueous washings, which can be

flushed down the drains, but all reasonable steps should be taken to minimise these

quantities and to ensure that effective dilution takes place.

6.3.2 Clinical

Laboratories designated for the use of bio-hazardous material must have specific protocols

for the collection and disposal of waste, with arrangements approved by the University

Safety Office. See also: http://www.ncl.ac.uk/ohss/chemical/guidance.htm

6.3.3 Disposables and Sharps

Laboratory disposables (plastics, gloves, etc.) and sharps (needles, scalpels, etc.) must be

placed in the appropriately labelled containers, provided in research group areas and

teaching laboratories, for disposal. Such disposal is arranged by the Laboratory Technicians.

http://www.ncl.ac.uk/ohss/chemical/guidance.htm


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6.3.4 Electrical

Small pieces of electronic/electrical equipment should be placed in the blue container.

When it is full request it to be emptied by one of the Technical staff. If the piece is too large

for the container, ask for assistance from one of the Laboratory Technical staff on how to

dispose of it.

6.3.5 Glass

Thoroughly cleaned and unlabelled laboratory waste glass should be placed in appropriate

glass bins for disposal. Each group/laboratory should identify someone who will be

responsible for ensuring that this system is operated in their area.

6.3.6 Metals

Metal containers (e.g. secondary packaging) should have labels removed or obscured and be

placed in the blue container in each laboratory. When it is full request it to be emptied by

one of the Technical staff. If the piece is too large for the container, ask for assistance from

one of the Technical staff on how to dispose of it.

Instructions on how to dispose of waste see: (Appendix 3, page 40)

6.4 Compressed Gases

Use and storage of flammable gas cylinders is regulated by the Dangerous Substances and

Explosive Atmospheres (DSEAR) regulations. For further information, see:

http://www.ncl.ac.uk/ohss/chemical/safety.htm

6.4.1 Gas Cylinders

Compressed gases are only to be used from safely clamped cylinders, which should be

located away from doors and stores of chemicals or solvents. Permanent apparatus

dependent on such gas supplies should be connected with leak-proof gas lines.

Suitable precautions should be taken for the use of other gases (e.g. from small cylinders)

and these must be kept away from corrosive sources in a well-ventilated place, or in a fume

cupboard if at all toxic. Academic Staff who obtain special gases must supervise their use

and arrange the disposal of waste gas and empty cylinders.

All gas cylinders are kept in a secure store with access restricted to authorised technical

staff, all gas cylinders removed from this store are logged by the technical staff.

6.4.2 Safe Use of Gas Cylinders

When transporting gas cylinders always use the correct trolley and ensure the cylinder is

secured with the trolley chains.

Upon reaching the required location the cylinder should be properly secured to a wall or

table with a clamp or chain and the trolley returned to the store.

The gas cylinders are fitted with valve protection caps or guards that need to be removed

before a regulator can be fitted.



Page 17

A member of the technical staff will fit the regulator to the gas cylinder checking both the

condition of the regulator and the cylinder; he will then carry out a gas leakage test.

If at any time a gas leak is detected inform a member of the technical staff immediately

Safe gas cylinder handling and usage is demonstrated in the H&S induction course.

6.5 Manual Handling

Risk assessments (laboratories, offices, workshops, etc.) should take manual handling into

consideration. Advice and guidelines about moving heavy objects can be obtained from the

School’s Manual Handling Coordinator. The following items of manual handling equipment

are available to assist; potential users must obtain permission and instruction from the

manual handling coordinator.

6.6 Mobile Phones, Computers & Laptops

Use of Mobile phones and IPads is prohibited within any laboratory areas.

6.6.1 Critical ARC SafeZone App

While use of a mobile phone within a laboratory is prohibited you may carry your smart

phone with you. If you have an appropriate ‘Smart’-phone you can download a university

app called SafeZone: http://www.ncl.ac.uk/hr/support/safezone.php

SafeZone is a free app for all students and staff that connects you directly to the university

security team when you need help while you are on campus.

You can get urgent help if you or someone near you feels threatened or is the victim of an

assault or robbery, and call for First Aid or Help in less urgent situations. When you raise an

alarm or call for help, all on-campus security team members will be alerted to your situation

and location so that they can co-ordinate to help you quickly and effectively.

6.6.2 Computers & Laptops

Where it is necessary to use a laptop or computer in a laboratory a disposable second skin

should be fitted to the keyboard.

http://www.ncl.ac.uk/hr/support/safezone.php


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7 General Risk Assessment

7.1 Introduction

The process of Risk Assessment is at the heart of the control of risks at the University. In

many places in this policy a requirement for a risk assessment is stated. In these cases, a

specific risk assessment will be needed to deal with the issue concerned. However, it is

commonly practicable to combine issues (making a combined risk assessment) or have

general risk assessments for a specific topic provided that the assessment remains ‘suitable

and sufficient’ for the work to be undertaken.

It is therefore University Policy that all aspects of work where a significant hazard exists are

subject to risk assessments that are suitable and sufficient to identify the risks concerned,

the persons who are at risk, the proper control measures needed and the correct means of

ensuring that those controls are put into place, monitored and any deviations followed up.

General Risk Assessment differs from the COSHH assessment in its nature as it is for

equipment and physical risks e.g. pressurized system, moving machinery, heat and written

protocols where necessary are some of the examples.

A set of guidance notes and a general risk assessment form, as well as a range of templates

have been prepared by OHSS: http://www.ncl.ac.uk/ohss/safety/risk/general.htm

Training will be given to researchers on how to complete the forms and instruction will also

be on the School Safety Website.

7.2 Electrical Safety

Only electrical equipment which has a current Portable Appliance Testing (PAT) sticker may

be used in any area of the School.

7.2.1 PAT Testing

PAT (Portable Appliance Testing) should be carried out on any new equipment before it can

be used, and existing equipment must have an up to date PAT sticker before being used.

Any equipment with an out of date PAT test labels must not be used, and should be

reported to the appropriate trained PAT testers for testing.

Portable Appliance testing is undertaken by:

Mr Stewart Latimer,

Mr Paul Sterling,

Mr Iain Ditchburn, (Merz Court), and

Mr Neville Dickman and Mr Chris Dunn (Bedson Building),

or another trained PAT assessor.

7.2.2 Fuses

Electrical apparatus must be suitably fused and maintained with the help of the

Electrical/Electronics Supervisor (Mr Simon Daley – Merz Court) or another qualified

electrical technician.

http://www.ncl.ac.uk/ohss/safety/risk/general.htm


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7.2.3 Wiring

Electrical flex on any apparatus should be carefully examined before each use to ensure no

damage has occurred that could expose live wires. Check that any plug you use is securely

attached to the flex by the retaining screws or clamps. All electrical repairs must only be

carried out by the Electrical/Electronics Supervisor or another qualified electrical technician.

No wiring of anything electrical/electronic must be carried out by anyone except the

Electrical/Electronics Supervisor or another qualified electrical technician.

7.2.4 Plugs/Connectors

Any equipment with broken plugs/connectors must not be used and should be reported to

the Electrical/Electronics Supervisor or another qualified electrical technician for repair.

No mains plugs should be fitted by anyone other than the Electrical/Electronics Supervisor

or another qualified electrical technician.

7.2.5 Damage/Spillage

If any damage is evident on any electrical equipment, under no circumstances must

equipment be switched on. The problem should be reported immediately to a member of

the technical staff, and any repairs will be carried out as required by the

Electrical/Electronics Supervisor or another qualified electrical technician.

Any spillage of liquids on or around any electrical equipment must be reported to a member

of the technical staff immediately.

If an EARTH cable exists with any heating tape, process heater or heating element, it MUST

be connected to the appropriate connection point. If in doubt, ask the Electrical/Electronics

Supervisor or another qualified electrical technician.

7.3 Field Trips

The University Safety Policy Supplement on field trips provides more detail and guidance on

organising and managing trips, see:

http://www.ncl.ac.uk/ohss/safety/management/fieldwork/

Guidance is also available from UCEA / USHA, see:

http://www.ucea.ac.uk/en/empres/hands/index.cfm

7.4 First Aid Provision

All Laboratories have a First Aid Box.

Eye Wash Bottles Eye Wash Sprays over a sink are available

The School has four first aiders:

Merz Court Building

Mr Rob Dixon (Laboratory Supervisor),

Mr Iain Ditchburn

Herschel / Bedson Building

http://www.ncl.ac.uk/ohss/safety/management/fieldwork/

http://www.ucea.ac.uk/en/empres/hands/index.cfm


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Mr Chris Dunn,

Dr Isabel Arce-Garcia

For immediate medical treatment of "walking wounded" and for more than superficial injury

and any exposure to chemicals go, or take the victim, directly to the Minor Injuries Unit of

the A&E of the RVI.

For more serious injury or in cases of any doubt CALL AN AMBULANCE.

7.5 Display Screen Equipment (DSE) Risk Assessment

Display Screen Equipment is a device or equipment that has an alphanumeric or graphic

display screen, regardless of the display process involved; it includes both conventional

display screens and those used in emerging technologies such as laptops, touch-screens and

other similar devices.

Computer workstations or equipment can be associated with neck, shoulder, back or arm

pain, as well as with fatigue and eyestrain.

Surveys have found that a high proportion of DSE workers report aches, pains or eye

discomfort. These aches and pains are sometimes called upper limb disorders (ULDs), which

can include a range of medical conditions such as RSI. Most of these conditions do not

indicate any serious ill health, but it makes sense to avoid them as far as possible.

The Health and Safety (Display Screen Equipment) Regulations (1992) aims to protect the

health of people who work with DSE. The Regulations were introduced because DSE has

become one of the most common kinds of work equipment.

That doesn't mean that DSE work is risky – it isn't. ULDs can be avoided if users follow

effective practice, set up their workstations properly and take breaks during prolonged use.

By just taking a few simple precautions, work with DSE can be more comfortable and

productive.

7.5.1 Request an assessment

To request an assessment please submit a School ICT Support Request and ask to speak to

the IT Teams DSE Assessor. See:

http://www.ncl.ac.uk/ceamitsupport/ictrequestdown.html

7.6 Visitors

All visitors must obtain a visitors pass from the Main Office, 3rd Floor Merz Court.

Casual visitors must not enter laboratories. If it is necessary for a visitor to enter a

laboratory they must first obtain permission from the Head of School and secondly they

then should be provided with safety spectacles and other personal protective equipment as

necessary.

7.7 Contractors

University guidelines for engaging contractors are summarised in the paragraph below:

http://www.ncl.ac.uk/ceamitsupport/ictrequestdown.html


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In this context 'contractors' refers to people not employed by the University who are

brought into the School to do a particular job, e.g. service equipment (photocopiers,

instruments, machinery). They should report to the School Office (3rd Floor, Merz Court) to

obtain a visitor’s pass, which must be worn visibly at all times. The technical staff should be

notified in advance of any proposed contract work.

For further guidance visit the OHSS website:

http://www.ncl.ac.uk/ohss/safety/management/contractors.htm

7.8 Safety in Transportation

The use of vehicles for University business.

OHSS website - University Safety Policy Supplements:

http://www.ncl.ac.uk/ohss/safety/management/driversafety.htm

http://www.ncl.ac.uk/ohss/safety/management/contractors.htm

http://www.ncl.ac.uk/ohss/safety/management/driversafety.htm


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8 Formal Risk Assessment

COSHH (Chemicals) assessment includes:

Material Safety Data Sheets (MSDS)

A copy will accompany a chemical when it is delivered from the supplier. If it is not

included, it can be obtained from the chemical supplier’s website.

Personal Protective Equipment (PPE)

Standard protective equipment for laboratory work is a laboratory coat, safety

glasses and gloves. Additional PPE must be identified when carrying out the COSHH

assessment.

Carcinogens

8.1 COSHH Risk Assessment

Anyone who uses or intends to use chemicals must complete a COSHH assessment form

COSHH risk assessment forms can be obtained from:

http://www.ncl.ac.uk/ohss/chemical/risk.htm

Under the Control of Substances Hazardous to Health (COSHH) Regulations (2002) a risk

assessment must be made before hazardous chemicals may be used or purchased. The way

the forms are completed will vary from one project/experiment to another. In some cases, a

single form will suffice for a project (when it consists of a series of very similar experiments),

whilst for others a form needs to be completed for most experiments. If the risks for a series

of experiments are the same then it is acceptable to refer to previous assessments. The

Supervisor(s) of a research worker, technician, undergraduate project student, etc. or the

principal investigator of a research group should discuss the contents of the form and sign it

before the project/experiment commences.

The assessment should be reviewed every 2 years and immediately if there is reason to believe that it is no longer valid (e.g. after an accident/incident), if there is a significant change in the work activity to which it relates or if the results of health surveillance or monitoring indicate it to be necessary.

For ‘one-off' experiments this should be indicated in the review date box. Experiments

which are not ‘one off’ but are continually changing, the COSHH assessment must be

regularly brought up to date. If experiments are not changing on a continuous basis, then

the COSHH form must be reviewed and Supervisors must sign and date the revised form.

http://www.ncl.ac.uk/ohss/chemical/risk.htm


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Three copies of the COSHH form should be produced:

One placed next to or near the experiment/rig.

One passed to the Laboratory Supervisor. One held by the researcher.

The responsibility for this process is with the researcher and then the Supervisor.

The COSHH form must be signed by the Supervisor(s) (or a nominated substitute). Safety

inspections will include the monitoring of the working of this scheme.

The use of particularly dangerous chemicals may be further restricted by UK, University,

and/or School rules. Chemicals with unknown hazards should be treated with great caution.

Some assessment may often be made from knowledge of similar compounds.

Training will be given to researchers on how to complete the forms and instruction are also

on the School Safety Website.

8.2 DSEAR (Dangerous Substances and Explosive Atmosphere)

Work with dangerous chemicals is subject to the legislative requirements of the Dangerous

Substances and Explosive Atmospheres Regulations (DSEAR) 2002. Dangerous substances or

preparations include:

those that can be described as explosive, oxidising, extremely flammable, highly

flammable or flammable

those which present a risk because of their physico-chemical or chemical properties

and the way in which it is used or is present in the workplace

dust, gas, vapour or mist which can form an explosive mixture with air or an

explosive atmosphere

8.2.1 Explosive atmospheres and zones

An explosive atmosphere is 'a mixture, under atmospheric conditions, of air and one or

more dangerous substances in the form of gases, vapours, mists or dusts in which, after

ignition has occurred, combustion spreads to the entire unburned mixture'.

DSEAR requires that workplaces where explosive atmospheres may occur are classified into

zones. Zoning is based on the likelihood of an explosive atmosphere being present and the

risk of an explosion. To date, DSEAR zones have not been required in the University.

8.2.2 Risk assessment

DSEAR requires that a risk assessment is carried out for all work activities involving

dangerous substances. In many cases you can include dangerous substances in your Control

of Substances Hazardous to Health (COSHH) risk assessment to avoid filling out two risk

assessment forms for one work activity. We have ensured that the COSHH risk assessment

process satisfies the requirements of DSEAR for most activities.

A specific DSEAR risk assessment must be carried out if:


Page 24

the work activity involves the use or storage of pressurised flammable gas cylinders

such as acetylene or hydrogen.

See: http://www.ncl.ac.uk/ohss/chemical/safety.htm

very large quantities of flammable substances are involved where the recommended

limits for storage of flammable substances are exceeded (50 litres for extremely or

highly flammable substances and flammable liquids with a flashpoint below the

maximum ambient temperature of the working area, 250 litres for other flammable

liquids with a higher flashpoint of up to 55°C)

the work activity involves the use of explosives

the work activity is likely to create an explosive atmosphere even after the

application of controls stated in the COSHH risk assessment

the work activity involves the use of flammable/oxidising/explosive substances only

and not substances hazardous to health as defined by COSHH

8.2.3 Further Guidance

Risk assessment forms and further guidance can be obtained from the OHSS website:

http://www.ncl.ac.uk/ohss/chemical/dsear.htm

8.3 BioCOSHH Risk Assessment

A separate School induction session is presented to Researchers working in the

Biotechnology laboratory. This will enhance the general School H&S induction session given

to all Academics, Postgraduates and researchers. See also:

http://www.ncl.ac.uk/ohss/biological/biocoshh/risk.htm

8.4 Carcinogen Risk Assessment

Users of carcinogens (as categorised below) should notify OHSS. Register each user of the

substance and not just the substance itself. The notification will be used by Occupational

Health to assess whether health surveillance is required. Should health surveillance be

required, you will be contacted directly by occupational health, otherwise assume that the

assessment has indicated that health surveillance is not required.

Registration forms can be found here:

http://www.ncl.ac.uk/ohss/chemical/carcinogens.htm

8.4.1 Guidance

Carcinogens are given special consideration under Control of Substances Hazardous to

Health (COSHH) regulations and must be substituted with a less toxic alternative where

practicable.


http://www.ncl.ac.uk/ohss/chemical/dsear.htm

http://www.ncl.ac.uk/ohss/biological/biocoshh/risk.htm

http://www.ncl.ac.uk/ohss/chemical/carcinogens.htm


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The new chemical classification system called GHS/CLP is currently being implemented

worldwide. This system classifies carcinogens as follows:

CLP/GHS carcinogen classification system

Category Definition

Category 1A Chemicals known to have carcinogenic potential for humans.

Category 1B Chemicals presumed to have carcinogenic potential for humans.

Category 2 Suspected human carcinogens.

Under the COSHH regulations, a substance is regarded as a carcinogen (and should be

notified) if it meets one or more of the following criteria:

it is categorised as carcinogen category 1A or category 1B according to the GHS/CLP

regulations.

it has been assigned the hazard statement H350 or H350i according to the GHS/CLP

regulations.

it is categorised as carcinogen category 1 or category 2 according to the CHIP

regulations.

it has been assigned the risk phrase R45 or R49 according to the CHIP regulations

it is listed under schedule 1 of COSHH

it is listed as a carcinogen in document EH40

More details of the GHS/CLP and CHIP regulations can be obtained from:

http://www.ncl.ac.uk/ohss/chemical/classification.htm

Document EH40 can be obtained from: http://www.hse.gov.uk/pubns/books/eh40.htm

CLP is being introduced gradually and currently many suppliers are providing both sets of

information on their SDS sheets. CLP compliant information will be the sole source of hazard

information as of 1 June 2015. For completeness the he outgoing CHIP classification is as

follows:

CHIP carcinogen classification system

Category Definition

Carc. Cat. 1 Substances known to be carcinogenic to man.

Carc. Cat. 2 Substances which should be regarded as if they are carcinogenic to man.

Carc. Cat. 3 Substances which cause concern due to possible carcinogenic effects.

In addition, substances classified as group 1 or group 2A by the International Agency for

Research on Cancer (IARC), even if they do not meet any of the above criteria, are also

considered by OHSS as carcinogens for the purposes of health surveillance.

http://www.ncl.ac.uk/ohss/chemical/classification.htm

http://www.hse.gov.uk/pubns/books/eh40.htm


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Further guidance on the identification of carcinogens, control of exposure and health

surveillance can be found in the University Guidance on the Use of Carcinogens:

http://www.ncl.ac.uk/ohss/assets/documents/Guidancefortheriskassessmentofcarcinoge

nsinthelaboratory.pdf

8.4.2 How do I identify a carcinogen?

Look at the Safety Data Sheet for your substance - does it give a carcinogen category 1A or

category 1B classification or a hazard statement H250 or H350i (GHS/CLP regulations).

Search for hazard data on the European Chemicals Agency Database (follows the new

GHS/CLP classification system): http://clp-inventory.echa.europa.eu/

You can either search by the name of your substance or you can search for all carcinogen

category 1A substances (under Health Hazards) for example.

http://www.ncl.ac.uk/ohss/assets/documents/Guidancefortheriskassessmentofcarcinogensinthelaboratory.pdf

http://www.ncl.ac.uk/ohss/assets/documents/Guidancefortheriskassessmentofcarcinogensinthelaboratory.pdf

http://clp-inventory.echa.europa.eu/


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9 Out of Hours Working and Unattended Experiments

The University Health and Safety 2012 policy document gives detailed instructions relating

to 'Work Outside Normal Hours' (USO website: Policy Supplement:

http://www.ncl.ac.uk/ohss/safety/management/outofhours.htm ) which must be

adhered to.

In addition, the School Out of Hours Working Policy, which is subject to monitoring and

review for work outside normal hours is given below. For the purposes of this policy 'work

outside normal hours' refers to working in the School outside the hours Monday - Friday

8.00 am – 6:00 pm (workdays) and at weekends and University holidays.

No student may work outside normal hours without permission of the Head of School.

For postgraduates, permission is granted provided the permission to work agreement has

been completed and subject to scrutiny by the School Safety Officer.

Only the main entrance and courtyard entrance are open during working hours. All other

outer doors are closed. At weekends, during holidays and after 5.00 pm on weekdays the

courtyard entrance door will also be closed. Outside-of-hours swipe-card access to the Merz

Court and Bedson Building may be granted on a case-by-case basis.

9.1 Out of Hours use of Computer Cluster Rooms in Merz Court

9.1.1 CEAM Policy for Undergraduate and taught MSc students

The University Out of Hours Policy states that although Undergraduate students are not

normally allowed to work outside normal hours. They may do so “with the explicit

permission of the Head of School. Undergraduates cannot be left to their own devices,

and in particular can only be permitted to work unsupervised, after they have received

appropriate training, and only in carefully defined and low-risk areas”.

http://www.ncl.ac.uk/ohss/safety/management/outofhours.htm

The School recognises that students need access to computing facilities outside normal

hours and must manage this. This Policy Document sets out the conditions for individual

STUDENTS working outside normal hours in the School.

9.1.2 CEAM Out of Hours Policy for 3rd and 4th year Undergraduate and Taught MSc

Students using the Schools Cluster Computers in Merz Court.

For the purpose of this document Undergraduate and Taught MSc Students will be referred

to as STUDENTS.

1. Permission to work: All STUDENTS require the explicit permission of the Head of

School for out of hours working. This will be in the form of a dated permission slip in

their name, signed by the Head of School

2. Training: Permission to work will only be given once STUDENTS have received

appropriate training in the following:

o Fire evacuation routes




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o Summoning first aid

o Emergency numbers

o Personal safety

3. Permitted areas: Students may only work in Cluster rooms M412 and M414, and the

Design Suite. The facilities must only be used for work directly related to their

studies. Food and drink must not be brought into the rooms.

4. Entry to the Building: Only the main entrance at the front of the building should be

used. STUDENTS must go directly to the cluster rooms. Other areas of the building

are out of bounds unless in the case of an emergency.

Only CEAM STUDENTS with permission to work are allowed in the building

5. Registration for After Hours Working: All STUDENTS working in the building after

hours must complete the declaration on the Safe Work Out of Hours website:

https://apps.ncl.ac.uk/outofhours. All STUDENTS working after hours must sign out

when leaving the building. This includes temporary absence. STUDENTS returning to

the building must sign in again.

6. After Hours Working times: After hours working is defined as 18.00 to Midnight on

weekdays (Monday to Friday) and 09.00 until 21.00 on weekends and holidays. No

after hours working is permitted when the University is officially closed at Christmas

and Easter. Working is not permitted outside of the After Hours Working times.

7. Lone Working: Lone working is strictly forbidden. There must be at least two people

in a room.

8. Monitoring: These arrangements will be monitored by the School. Any STUDENT

breaking the rules will have their permission withdrawn by the Head of School.

9. Stage 1 and Stage 2 students are not allowed to work in the building out of hours.

9.2 Out of Hours working in Laboratories

9.2.1 CEAM Policy for Undergraduate and taught MSc students, PhD students and

Research Staff

1. For undergraduates, any laboratory work after 5.00 pm must be under the direct

supervision of an academic member of staff. For project students, permission to

work outside normal hours may be given by their supervisor(s).

2. Postgraduate students and research staff must complete the forms for “Working

Outside Normal Hours in Laboratories in Merz Court” before work commences. This

declaration must be renewed weekly.

3. Hazardous procedures must not be performed at any time unless

o a suitable risk assessment has been carried out,

o the worker has been trained in the relevant operations, and

o provision is made for the appropriate level of supervision.

o a ‘Buddy’ colleague must be present.

4. The supervisor must be satisfied that it is necessary to carry out the work outside

normal working hours and also that they are legally responsible for the accuracy of

the completed form and any consequences that may occur.

https://apps.ncl.ac.uk/outofhours


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5. For laboratory work the supervisor(s) must also sign the form, if he/she gives

permission for a particular research student or postdoctoral worker to perform a

specified procedure outside normal hours. The supervisor must also be satisfied that

an “appropriately skilled” person will be with you in the event of an emergency.

6. There are two forms that apply to out-of-hours working, these are

o “Working Outside Normal Hours in Laboratories in Merz Court”, and

o “Working Alone Outside Normal Hours in Laboratories in Merz Court”

7. Strict conditions apply for both, and the form must be completed and submitted to

the School Safety Officer before work begins.

Anyone working in the building outside the hours 8.00 am – 6:00 pm (workdays) and at

weekends and University holidays must complete the declaration on the Safe Work Out of

Hours website: https://apps.ncl.ac.uk/outofhours.

9.2.2 Working Outside Normal Hours in Laboratories in Merz Court

These rules apply to Postgraduate students, Postdoctoral researcher and Staff

Working outside normal hours in laboratories without an additional appropriately skilled

person present is a potentially hazardous practice and must not be undertaken. For this

reason, the declaration must be renewed weekly. You must also nominate someone who

will be with you (i.e. in the same room) during the out-of-hours work.

You must have a proper technical reason for needing to perform laboratory work out of

normal working hours, i.e. between 6.00pm and 8.00am. It is insufficient to claim you need

to perform work that can just as easily be performed during normal working hours. The

responsible supervisor must ensure that the work is deemed necessary and that the person

involved has sufficient skill and experience to carry the work out. The supervisor is also

reminded that they are legally responsible for the accuracy of the completed forms and any

consequences that may occur.

Additionally, you must complete the declaration on the Safe Work Out of Hours website:


9.2.3 Working Alone Outside Normal Hours in Laboratories in Merz Court

These rules apply to Postgraduate students, Postdoctoral researcher and Staff

Working outside normal hours in laboratories without an additional appropriately skilled

person present is a potentially hazardous practice and must not be undertaken. Therefore,

working outside normal hours in laboratories alone is even more potentially hazardous, and

is vehemently discouraged. However, after consulting with research staff we do concede

that there are some circumstances where this may be permitted providing sufficient

conditions have been met, which mitigate the extra level of potential hazards.

To allow this we refer to the HSE advice leaflet “Working alone, Health and safety guidance

on the risks of lone working”. All staff wishing to work alone are required to read this. A

copy can be found at: http://www.hse.gov.uk/pubns/indg73.pdf, which describes the

relevant responsibilities related to the university and to all individuals.



http://www.hse.gov.uk/pubns/indg73.pdf


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Although aimed at general workers, certain sections are relevant to those working in

laboratories in CEAM. These are used to direct the conditions we need to outline for

working alone outside of normal hours in laboratories.

9.2.4 Conditions for working alone outside normal hours in laboratories

1. Reasons for Working out of Hours: The terms for this are the same as for normal

working out-of-hours conditions. You must have a proper technical reason for needing

to perform laboratory work out of normal working hours, i.e. between 6.00pm and

8.00am. It is insufficient to claim you need to perform work that can just as easily be

performed during normal working hours. The responsible supervisor must ensure that

the work is deemed necessary and that the person involved has sufficient skill and

experience to carry the work out. The supervisor is also reminded that they are legally

responsible for the accuracy of the completed forms and any consequences that may

occur.

2. Risk Assessment: The responsible supervisor must perform a full risk assessment of the

laboratory work space. In order to permit working alone, the risk assessment must state

that the laboratory is free from any potential hazards. By potential hazards we mean

laboratory spaces that contain:

o any hazardous substances (i.e. hydrogen), or any gases or liquids at high

pressure or temperature; and

o fast moving or large machinery; or

o any identifiable hazard that may pose a risk to a lone worker.

The risk assessment form must be attached to the “Working alone outside of normal

working hours” form.

3. Monitoring: In terms of monitoring an effective regular check-in mechanism must be

put into place. The method, duration and the name of the responsible person, who will

perform these checks, must be declared on the appropriate form. Methods can be

regular visits or phone calls.

Additionally, a robust system must be in place to ensure that a person has successfully

completed their work period and has left the laboratory safely. Since the use of the

“Safe Work Out of Hours” website: https://apps.ncl.ac.uk/outofhours, is now

compulsory, this will address this requirement.

9.3 Unattended Experiment Procedure

No experiment is to be left on overnight without completing an Unattended Experiment Form

The researcher concerned and the supervisor, or deputy, should be available for

consultation during the duration of the experiment. It is advised that the unattended

experiment procedure should be reviewed every 3 months and the form signed and dated

by the Supervisor.

A copy is delivered to The Security Control Centre, Armstrong Building.

A copy is placed on the notice board outside of the laboratory.



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A copy is to be handed to a member of Laboratory technical staff for filing.

All services will be turned off by either a member of the technical staff or the

security unless the appropriate form is on display.

If the experiment is not running, then the form must be removed from the notice

board.

Visit the School website for guidance on how to complete the forms:


9.3.1 Workshop/ Laboratory access

Anyone entering the workshops or laboratories must report to a member of the technical

staff.

Safety spectacles and laboratory coats to be worn at all times in any workshop or laboratory

area.

Under no circumstances are tools or equipment to be taken from the workshops or

laboratories without the consent of a member of the technical staff.

Students are not allowed to use workshop hand tools unless under supervision by a

technician.



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10 Safety Training

All Academic, Postgraduates and Research staff must attend the Safety Lecture given for

their stage during an induction session delivered within the School. Safety aspects of

chemical experimentation are discussed, demonstrated and reinforced throughout practical

sessions.

All postgraduates must attend the Safety Induction Sessions arranged on their acceptance

to the School. Individual safety instruction is given for specific work by supervisors.

New postdoctoral assistants and staff are expected to attend safety courses appropriate to

their area of research.

All staff are encouraged to take safety training (including refresher courses) appropriate to

their work.

10.1 Health and Safety Training (Induction)

All new Staff, Researchers & visiting researchers (whether PG or UG) must undergo a School

H & S induction.

The H & S induction is aimed at all new starters to CEAM, including all new members of staff, not just those just working in laboratories. Induction includes:

Safety working practices in the University & CEAM (laboratories, computer clusters & offices)

Fire safety

Working out of hours (this includes computer cluster and offices)

Travel risk assessments (including Insurance)

Security

Accidents

First Aid

10.2 Ongoing and Further Training

10.2.1 Between 0 and 6 months of Starting

All attend the School H&S induction and not any of the University H&S courses.

This induction will be tailored to meet the needs of the new member, but the above list in

10.1 covers what they need to know (possibly not travel risk assessment).

10.2.2 Between 6 and 12 months of Starting

All are required to attend the University Safety office course on:

Basic Health & Safety,

Risk Assessment,

Biological Safety, and

GM Safety.

If it is required.


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10.2.3 Between 1 and 3 years of Starting

All are required to attend :

Basic Health & Safety,

Risk Assessment,

Biological Safety, and

GM Safety.

If it is required

They can attend a relevant course if their research requires it i.e. laser safety training. And

also any courses they feel might benefit them in their further development.


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Appendices


Page 35

Appendix 1: CEAM Fire Test

CEAM Fire Test A fire drill will be held twice each academic year; Semester I and II. You should:

Carry out the duty of any member of your group who is away.

Ensure that your allocated area is clear of personnel.

Check that all doors and windows are shut.

Note any alarm failure or ways in which the drill may be carried out more effectively.

Report to the Fire Marshall (or deputy) in the foyer on the Queen Victoria road side of the building.

GROUP MEMBER AREA (Merz Court)

A Mr S Daley

ExxonMobil Design Suite C111; Coulson Laboratory C112, including Process Control Laboratory; Electronics Workshop C123; Office C124; Lab C125; Meeting Room C202; Meeting Room C203; Offices C204, C204A, C205, C206, C207, C209; Cleaners Room; EEE Office 4.03; 2nd Floor Toilets.

B

Mr M Percival Process Intensification Lab C113 including Test Bays, 6, 7, 8, 9, 16 & Office C114; Process Development Lab C115 including Office C116; Analytical Room C119; Office C122.

Mr S Latimer Mechanical Workshop C22; Workshop Store C24; Ground Floor Toilet; Solvent store; Acid store; Outside Lab; Outside Store; Compressor Room.

Mr I Strong

Pilot Plant C11 (Ground Floor Level); Technicians Tea Room C20, Lower Switch Room; Laboratory C12, including Test Bays 1 & 2; Store C13A, Laboratory Store C15; Process Intensification Laboratory A C18, including Office C18A; Electrochemistry Laboratory C19.

Mr E Gray Mr P Sterling

Pilot Plant C11 (Upper Floor Level & Gallery including Test Bays 10, 11, 12, 13, 14 & 15; Office C21: Basement & Stores C1, C3, C4.

C

Mr R Dixon Miss N Grace

Cleaners Room; Offices C314, C315, C316; Catalysis Laboratory C317; Laboratory C318; Fuel Cell Laboratory, including Internal Offices; C320; Millennium Teaching Lab C324.

Mr P Sterling Mr J Byron-Bentley Mrs L Jones

School Reception & Office Area C309 including 3rd Floor Toilets, Kitchen, C304, C305; BBTC Office area C309 including C309A, C310A, C310B, C310C, C311; Electrochem Fabrication Lab C312; BBTC Bio-processing Lab C313.

D Dr C O’Malley Mr I Ditchburn Mr K Brown

Offices C401, C401A, C401B, C402, C403; 4th Floor Toilets.

E Dr C O’Malley Mr I Ditchburn Mr K Brown

PC Cluster C412; Meeting room M413; PC Cluster C414; Office C415; Student Study Space C416; Offices C417, C418, C421, C422A, C422B, C422C, C424, C424A, C424B, C424C; EEE Office 8.20; 4th Floor Rear Toilets.

F Dr C O’Malley Mr I Ditchburn Mr K Brown

Offices C514, C515, C516, C517, C518, C519, C520, C521, C523-4, C525, C526, C527, C528, C529, C530, C531, C532, C500, C501, C501A, C503; EEE Offices 8.04, 9.05, 9.06, 9.08; 5th Floor Toilets.


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Appendix 2: Good Chemical Practice (GCP)

'Good Chemical Practice' relates to the safe use of chemicals in laboratories: it does not apply to any other situation. It defines a MINIMUM acceptable standard for work with ALL laboratory chemicals.

For SOME laboratory chemicals no other precautions will be necessary.

A2.1 School Safety Policy and Arrangements

Three principles underlie this document:

1) The quantities of chemicals in use at any one time are small.

2) Use and access are restricted to competent people or to staff or students undergoing a planned and supervised learning process. These people have learned, or are learning, the principles of good chemical practice (GCP).

3) The laboratory is a controlled working environment with a number of special features designed and provided for users of chemicals.

Competence and Supervision

Chemicals may only be used by individuals with a sufficient level of competence with an appropriate level of supervision.

This document is not a training manual and may not be used as a substitute for this requirement.

A2.2 Introduction

The aim of ‘Good Chemical Practice' is the protection of people against hazardous

substances encountered at work in laboratories by appropriate means of control. The

underlying fundamental principle is:

Contact with chemicals must be avoided by the use of appropriate control measures

A2.3 Laboratory Design

1. The laboratory should be easy to clean.

2. Bench surfaces should be impervious to water and resistant to chemicals.

3. The laboratory should meet published design standards. Mechanical ventilation, if

available, should operate by extracting air from the laboratory to atmosphere outside

the building in such a manner that re-entry of the discharged air is unlikely.

A2.4 Working Methods

4. A COSHH risk assessment should be completed prior to research work beginning and

displayed as close as possible to the experiment being undertaken.

5. Smoking, eating, drinking, use of mobile phones and the application of cosmetics are

prohibited in areas where chemical substances are used or kept.


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6. Food, drink etc. can readily become contaminated if kept and used alongside chemical

substances. It is then possible to transfer dangerous substances to the mouth or

other sensitive areas of the face.

7. Inhalation of vapours or skin contact with any substance is to be avoided. In general

terms, fume cupboards must be used for substances which are toxic by the inhalation

route even though a written COSHH risk assessment may not be required (e.g.

substances allocated the risk phrases R23 -'Toxic by inhalation')

8. Work must be performed cleanly with the minimum of spilling and splashing in order to

limit contamination. Suitable dispensing aids must be used and substances handled

over spill trays, where appropriate.

9. Bench tops and laboratory equipment must be cleaned as soon as practicable after use.

10. Contaminated surfaces and equipment must be cleaned without delay.

11. Exposure to gases and vapours should be limited by covering vessels, prompt

replacement of caps and stoppers to bottles and, if possible, the handling of volatile,

gaseous or dusty substances in closed systems.

12. The work area should be kept tidy and substances should be put in approved storage

enclosures when not in use.

13. Bottles, especially Winchester size, should be transported in special carriers.

14. The correct handling equipment should be used to transport and manipulate cans and

drums.

15. The procedures for unattended experiments should be observed, and the forms kept

up-to-date.

16. The appropriate equipment must be available for prompt clean-up and

decontamination after spills.

17. Work which requires personal control should never be left unattended.

18. Flames and compressed gas supplies should be shut off when not in use and on leaving

the laboratory.

19. The limitations on late and on lone working may be found in the University Safety

Policy. Additional restrictions may be imposed by departmental local rules.

20. Hands should be washed before leaving the laboratory.

A2.5 Containers and Storage

21. Containers must be properly labelled.

22. Chemicals not in use should be returned promptly to their correct storage enclosures.

23. Light sensitive substances (e.g. chlorinated solvents) should be stored in amber-

coloured bottles away from the light.

24. It is prudent to keep all chemicals out of direct sunlight.

25. Surplus materials should not be allowed to accumulate in laboratories.

A2.6 Spillage

26. Sufficient detailed information concerning the chemicals, including methods for dealing

with spillage, should be readily available. Individuals should be aware of the hazards of

the materials they are using, and familiar with spillage procedures.


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A2.7 Waste (See also Appendix 3: Waste Disposal)

27. Waste receptacles should be covered, labelled, and not overfilled.

28. Incompatible wastes (e.g. halogenated and non-halogenated solvents) should be kept

apart, with particular care to separate the disposal/storage of acetone and chloroform.

29. Disposal should take place in accordance with School/University procedures, at the

earliest opportunity. In no case should they be left for the unsuspecting to inherit.

A2.8 Personal Protective Equipment

30. Using personal protective equipment is not a substitute for other control measures.

The purpose of personal protection is normally to prevent accidental exposure to

hazardous substances. It is always necessary to match the type of protection (e.g.

glove material) to the particular substance, but this is especially important if likely

exposure is to be longer than accidental or, of course, if the risk to health from

exposure is very high.

31. Laboratory Coats: Personal clothing must be protected from contamination by a

suitable laboratory coat or overall which should be changed before becoming

excessively soiled. If protective clothing is liable to become heavily contaminated, a

heavy-duty plastic or rubber apron should also be worn.

32. Gloves: Wear suitable protective gloves to avoid hand contact, or the longer sleeved

type if the arms are also at risk of contact with the substance.

33. Gloves should be suitable for the material being used. This information is provided by

the supplier. If in doubt, ask your supervisor or your School Safety Officer.

34. Gloves should be checked for holes before use.

35. Before removal, gloves should be washed in warm detergent solution (preceded by a

specific cleansing agent, if necessary).

36. Suitable eye protection should be worn at all times in laboratories where the handling

of chemicals is the predominant work.

37. Safety spectacles must be worn to protect the eyes from splashes when liquids are

being handled. However, if the work may generate fumes, mists, dust clouds or heavy

splashing then suitable goggles or a face shield should be worn.

38. Masks and respirators: Since the principal method for the control of airborne hazards

is to contain the substance, respiratory protection should only be necessary in

emergency situations. Filter-type respirators do not have universal applicability so that

it is always necessary to match the filter to the substance. Information on suitability is

available from the suppliers. If in doubt, ask your Supervisor or School Safety Officers.

A2.9 Accidents

39. Any personal contact with a substance should be dealt with immediately by safe and

effective decontamination.

40. All accidents must be reported using the University Accident Report Form:


41. Near misses must also be reported.



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A2.10 Glass and Sharps

42. Many laboratory accidents arise from the handling of glassware and sharp objects.

Such injuries may provide a ready means for toxic substances and biological materials

to enter the body, and should be treated immediately.

43. Detergents should be employed as the normal means of cleaning glassware.

44. Cleaning techniques involving oxidising agents merit an individual risk assessment.

45. Glass and sharps must be disposed of into the relevant containers.

A2.11 Highly Flammable Liquids

46. Vapours from highly flammable liquids are denser than air and thus tend to sink to

ground level where they can spread, undetected, over a large area. IT IS ESSENTIAL TO

MINIMISE THE PRODUCTION OF SUCH VAPOURS AND THE ASSOCIATED RISK OF

IGNITION BY FLASHBACK FROM A REMOTE SOURCE.

47. Fire and explosion can occur when vapours are mixed with oxygen or air in proportions

that lie between the Lower and Upper Explosive Limits (LEL and UEL respectively). For

most solvents the LEL is between 1% and 5% in air, and therefore good ventilation is

necessary for fire safety as well as control of toxic hazards.

48. Some substances (e.g. certain ethers and aldehydes, carbon disulphide) can be ignited

at temperatures produced by hot plates and ovens. Carbon disulphide, for instance has

an auto-ignition temperature only just above 100C. Static electricity (which may be

generated by liquids flowing through pipes or by pouring) is a possible source of ignition

to any highly flammable liquid, as is any electrical fitting capable of sparking.

49. Highly flammable liquids should be stored in sealed containers in fire resisting

enclosures.

50. Quantities should be kept to a minimum and the aggregate quantity should not exceed

50 litres in any laboratory.

51. They must not be stored in refrigerators and freezers unless expressly designed for the

purpose (units with internal lights, in general, are not).

52. Unsuitable refrigerators and freezers should carry the standard warning label.

53. Flammable substances must be kept well away from sources of ignition including naked

flames, electric hot plates and non-flame-proof electrical equipment.

54. Do not overheat substances with low auto-ignition temperatures, or allow their vapours

to come into contact with hot surfaces.

55. Bulk dispensing must only be carried out by trained staff in a safe area.

56. Highly flammable liquids must not be poured down the sink.

57. Special risks exist during heating under reflux and distillation. Departmental Safety

procedures should cover such points as safe heating methods and the level of

attendance during the procedure.


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Appendix 3: Waste Disposal

A3.1 Broken/Waste Glassware

IF HEAVILY CONTAMINATED SEE ADVICE FROM LABORATORY TECHNICAL STAFF


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A3.2 Waste Laboratory Plastic

IF HEAVILY CONTAMINATED SEE ADVICE FROM LABORATORY TECHNICAL STAFF


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A3.3 Waste Disposal Routes

A3.3.1 Sharps Waste

Figure 7: Sharps Waste

Syringes

Hypodermic needles

Cutting blades e.g. scalpel blades

Tips from automatic pipettes

Biological waste (do not close lid prior to autoclaving)

Do not fill above the line indicated on the bin.

When the bin is full ask the Laboratory Technical Staff to replace with a new one and remove the full one for disposal.

A3.3.2 Contaminated Waste

Figure 8: Contaminated Waste

Blue tissue

Hand towels

Gloves

Cuvettes

Paper waste

Tubing

Weighing boats

Plastic disposable pipettes

A3.3.3 Cardboard Waste

Figure 9: Cardboard Waste

Flatten cardboard boxes and leave by waste bin for disposal by cleaning staff.


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A3.4 Electrical/Electronic and Metal Waste

A3.4.1 Small Electronic/electrical waste

Figure 10: Small electronic/electrical waste pieces

Small electronic/electrical waste pieces Batteries For larger electronic/electrical waste pieces, See Technical Staff

A3.4.2 Small Metal Waste Pieces

Figure 11: Small metal waste pieces

Small metal waste pieces

For larger electronic/electrical waste pieces, See Technical Staff