hdr supervision and school assessment form … · hdr supervision and school assessment form . ......

Graduate Research School The University of Western Australia

M358, 35 Stirling Highway PERTH WA 6009

HDR School Assessment Form 26-07-2018 www.uwa.edu.au of 7 CRICOS Provider Code: 00126G

HDR Supervision and School Assessment Form

Section 1 HDR Co-ord

Sections 2 - 8 Supervisor

Section 9 GRC

Return to HDR Co-ord

The following applicant wishes to be considered as a candidate in UWA's HDR Program. Please assess their suitability and provide your recommendation on whether a place should be offered.

Section 1 | Applicant Details

Family name:

Given names:

Proposed supervisor(s):

Proposed start date:

School:

Degree:

Student number:

Domestic International

Full time Part time

Internal External

Sponsored international student: YES NO

Autonomous sanctions apply: YES NO

Health Cover: Single Dual Family

Qualifications:

English

Recommendation the offer of a HDR place be made to the applicant: no offer to be made to the applicant

unconditional

conditional upon: sighting original documents

demonstrating English proficiency

other:

Comments

Admissions / HDR Co-ord:

signature here

Name:

Date:



Section 2 | Supervisor/s

Register of Supervisors A Register of Supervisors of HDR Students has been established to promote a culture of best practice in supervision and provides clarity about the roles and expectations of supervisors at UWA. For details of the Register of Supervisors' procedures, refer to: (www.postgraduate.uwa.edu.au/staff/supervisors/supervisor-register). All staff of the university, and all adjunct, honorary and emeritus affiliates, must be on the Register in order to be eligible to be approved as designated supervisors of HDR students. External supervisors who are not employed by the university and do not hold adjunct, honorary or emeritus positions are exempt from the register. The responsibility of all Supervisors is detailed in UWA Policy No. UP12/11, refer to: (www.governance.uwa.edu.au/procedures/policies/policies-and-procedures?method=document&id=UP12%2F11)

Guide This is a summary of what the Graduate Research School may approve with respect to the distribution of supervision level, roles and percentages for a student, based on interpretation of University Policy on Graduate Research Training.

Staff status abbreviations: S - Staff; H - Honorary; A - Adjunct; E - Emeritus

Supervision type: COORD : Coordinating supervisor is the supervisor who is primarily responsible for the academic management of the student's program of candidature and ensuring that all administrative and reporting requirements of the supervision are met.

P : Principal supervisor is the supervisor who provides primary academic leadership in the supervision of the research project of a higher degree by research student.

P&COORD : Principal and Coordinating supervisor is a supervisor who is responsible for both the primary academic leadership of the research project and the overall management of the student's program of candidature.

CO : Co-supervisor is a supervisor who is a member of UWA staff and is neither the Principal nor the Coordinating Supervisor.

EXT : External supervisor is a supervisor who is not a member of UWA staff and who does not hold formal adjunct, emeritus or honorary research fellow status at UWA. (total external supervision)

Mentor is a Level 3 supervisor who is part of a supervisory team and actively guides and assists junior supervisors in the process of supervision.

Any individual.

Min % 10

30

40

10

10 0

10

10

Max % 70

80

80

70

50 50

60

80 Supervisor level and role:

Level 1 : Co-supervisor or Principal or Coordinating if mentored by L3 and supported by a GRC

Level 2 : Principal, coordinating, co-supervisor

Level 3 : Principal, Coordinating, co-supervisor and mentor to L1

Adjunct, honorary, emeritus or external supervisors may not act as coordinating supervisors but may be listed as co-supervisors.

Adjunct, honorary or emeritus supervisors may be approved as principal supervisors at the discretion of the BGRS. Adjunct affiliates who are members of staff of other universities, and external supervisors, will not be approved as principal supervisors.

Section 3 | Nomination of Supervision

Are the supervision arrangements proposed below in accordance with the conditions, policies, and rules summarised at: www.postgraduate.uwa.edu.au/staff/supervisors/supervisor-register YES NO

Are there at least two supervisors from UWA, none of whom have any conflict of interest with the applicant or other supervisors? Refer to: (www.hr.uwa.edu.au/policies/policies/conduct/conflicts) YES NO

Is it likely that all UWA supervisors on this panel, will be employed or contracted to the end of the applicant’s proposed candidature? YES NO

List all individuals who have agreed to supervise this applicant, beginning with the Coordinating Supervisor

Supervision type %Supervision Given name, Family name Staff No. Staff Status School

1.

2.

3.

4.

http://www.postgraduate.uwa.edu.au/staff/supervisors/supervisor-register

http://www.hr.uwa.edu.au/policies/policies/conduct/conflicts

http://www.postgraduate.uwa.edu.au/staff/supervisors/supervisor-register

http://www.governance.uwa.edu.au/procedures/policies/policies-and-procedures?method=document&id=UP12%2F11



List the number of equivalent full time students currently being supervised by each Supervisor Indicate whether on the

Supervisor Register & Level Indicate external affiliation or company for Adjunct / Honorary Supervisors

Supervisor Masters PhD Registered Level

1. YES NO

2. YES NO

3. YES NO

4. YES NO

External supervisors must provide a CV detailing title, current position and full mailing address. Has the external supervisor CV been attached to this application? YES NO N/A

Details of external supervisor/s

Name of Supervisor External Affiliation / Company Address Email

Briefly describe arrangements to be used in the event of any supervisor, being unable to continue supervision.

Section 4 | Relevance of Applicant’s Qualifications

University Policy on Adequate Research Preparation: An applicant will be deemed to have fulfilled the research preparation requirements for admission to the Doctor of Philosophy (PhD) or Master of Philosophy (MPhil) when they can demonstrate that they have undertaken supervised individual research in which they have designed and conducted a scholarly investigation in the context of an existing body of knowledge, critically analysed and evaluated the outcome in that context, and communicated the process effectively in writing. The applicant will be able to provide evidence of scholarly work in at least one of the following forms: ⋅ a supervised research dissertation project completed as a program undertaken after a three year or during a four year bachelor's degree course,

carrying the equivalent credit of at least 25 per cent of an annual full-time load and awarded an assessed result at or above distinction level; ⋅ The Board of the Graduate Research School may deem a three-year Bachelor degree including a supervised dissertation of at least 25 per cent of an

annual full-time load awarded with first class Honours from a highly-ranked university as meeting this criterion; ⋅ scholarly papers as sole or primary author, appearing in recognised academic journals or in volumes published by recognised academic publishers; ⋅ published research reports prepared for industry, government or business, which adhere to the broad conventions of academic publishing (ie

contain an up-to-date review of relevant literature, a description of relevant research methods and an evaluation of results) and which identify the applicant as sole or primary author;

⋅ a portfolio of published creative work together with published critical discussion of some or all of that work, or of a comparable body of work by others, and which demonstrates the applicant's development of a scholarly approach to creative work as research investigation.

Is the applicant’s academic background relevant to the intended research? Does this include sufficient specialisation such that the applicant will have already developed an understanding and appreciation of a body of knowledge relevant to the intended research?

YES, please give details. NO, please provide a case for considering the application.

Has the applicant had relevant research preparation, as described above? YES NO

Have you read and evaluated the applicant’s research output (thesis/publications)? YES NO

Do you attest this to be at least equivalent to a UWA Bachelor degree with Honours at H2A or above? YES NO



Have you interviewed the applicant? YES NO

Describe how you concluded that the applicant has adequate research preparation according to the policy above.

Section 5 | Research Interest

Provide an outline of this student’s proposed research project.

To allocate the enrolment unit accurately, provide up to three broad key words that best describe this research project.

1. 2. 3.

Also, identify the most applicable research field:

Agricultural Economics, Plant, Soil Science Animal Science Architecture, Landscape and Visual Arts Arts, Humanities and Social Sciences Biological and Physical Sciences

(incl. Astronomy & Physics) Computer Science Dentistry - Biological Sciences

Dentistry - Clinical Dentistry - Paraclinical Sciences Dentistry - Public Health Economics and Commerce Engineering Education Geology and Physical Geography Human and Behavioural Sciences

Human and Social Geography Law Mathematics Medicine - Biological Sciences Medicine - Clinical Medicine - Paraclinical Sciences Medicine - Public Health Paramedical

Section 6 | Facilities and Resources

Complete the following list identifying any particular resources or facilities required for successful completion of the project.

a. What are the anticipated TOTAL costs of this individual student’s project including fieldwork?(this should not be blank)

$ (excl. stipend)

b. How much funding will the School provide to support this student's research? How much funding will Supervisor/s provide and what is the source of this funding?

BU/PG: Funding Body:NB: the funding must be already available, not dependent on future grant success.

$

$

Are there funds available from external sources, to support this student's research?

Funding Body:(attach funding agreement or budget page)

YES NO

c. Does this project involve field or other work outside the University? If YES, Have you read UWA's Field Work Policy? (www.safety.uwa.edu.au/policies/field_work)

YES NO

YES NO

d. Are there any confidentiality or intellectual property issues that need to be considered?If YES, attach the IP Questionnaire. (www.postgraduate.uwa.edu.au/staff/forms#ip) Is there an IP questionnaire attached?

YES NO

YES NO

e. Research using animals or human participants or their data, whether carried out on campus or overseas requires clearance from UWA Animal or Human Ethics Committees. Does this project involve animals or human participants or their data?

Animal Human Animal & Human

YES NO

http://www.safety.uwa.edu.au/policies/field_work

http://www.postgraduate.uwa.edu.au/staff/forms#ip



Will this student's project be subject to a current project with ethics approval already in place? YES NO Provide details of project and current approval/s:

Does this student's project already have ethics approval? YES NO

Provide UWA approval number/s:

If ethics are not already in place, when do you expect an application to a UWA ethics committee will be made?

f. Within the School, is statistical advice relevant to the proposed area of research, available to the student? YES NO

If NO, how will it be obtained?

g. Will this student be enrolled in a joint/double-badged PhD program? YES NO

If YES, provide the name of the program.

Is there any other information relevant to this application?

Section 7 | International Students (only)

Autonomous Sanctions Australian autonomous sanctions are in force in relation to the following countries: Myanmar (formerly Burma), North Korea, the Former Federal Republic of Yugoslavia, Iran, Libya, Syria, Zimbabwe, Russia/Ukraine, Crimea and Sevastopol. For applicants from these countries, an Autonomous Sanctions Compliance Assessment Form must be completed and attached (www.web.uwa.edu.au/engage/international/autonomous-sanctions)

Is this applicant from one of the above countries? YES NO

Scholarship for International Research Fees (SIRF) Does the School or Faculty wish to recommend this applicant for a centrally-funded Scholarship for International Research Fees (SIRF) or UWA China Scholarship (China SIRF)? YES NO If YES, attach a SIRF Proposal Form.

Does the School or Faculty intend to provide a living allowance/stipend with the SIRF / China SIRF? YES NO If YES, complete the relevant section on the SIRF Proposal Form.

Sponsored Students Has this applicant been identified as an International Sponsored Student? YES NO If YES, consider the following issues when making a recommendation.

International Sponsored Students have varying sponsorship cover and it is sometimes difficult to ascertain sponsorship duration. The University automatically provides an offer and Confirmation of Enrolment (CoE - for visa) for 4 years duration to complete a PhD. In some cases, students are provided with sponsorship for less than this period*, eg: ⋅ Iran - standard term: 3 years' duration; extension is rarely negotiated ⋅ Indonesia - standard term: 3 years' duration, extension is on a case-by-case basis ⋅ Malaysia - standard term: 3 years' duration, extension possible, but on a case-by-case basis. * Sponsored students are required to sign a condition of offer, that they will be responsible for shortfall in fees, if sponsorship is not for the full duration of studies. Further information: Debra Basanovic, ext 1785 or Elizabeth Campbell, ext 2420

Indicate the terms of sponsorship (length, extension, consequences to student if they do not complete within sponsored timeframe, restrictions, etc.)

If a student's sponsorship ceases prior to completion, will the School/Faculty subsidise their fees until completion? YES NO

http://www.web.uwa.edu.au/engage/international/autonomous-sanctions



Section 8 | DECLARATION – to be completed by the Coordinating Supervisor

I have discussed this application with the candidate and recommend admission to candidature for the degree indicated below. To the best of my knowledge at this time, the Coordinating and Principal supervisors will be available to supervise this candidate from the proposed commencement date specified until the degree is complete. NB: the Coordinating supervisor must have a Callista account and access to staffConnect.

Coordinating Supervisor: add jpeg signature image here

Name:

Date:

Coordinating Supervisor: (Joint school, if applicable)

add jpeg signature image here

Name:

Date:

Section 9 | DECLARATION – to be completed by the Graduate Research Coordinator

I certify that this School can provide appropriate supervision, resources, funding, facilities and equipment for the program indicated below. I recommend for approval the proposed topic, enrolment type and commencement date indicated by the candidate in their application form.

I recommend that this applicant be:

NOT APPROVED HDR Preliminary program is recommended

To make an offer, the GRS needs to know the unit codes to be taken by this applicant in the HDR Preliminary, please list all required units here.

Upon successful completion of the above, I recommend that this applicant be:

APPROVED Doctor of Philosophy (PhD)

Doctorate, ie: Doctor of Architecture (Design) Doctor of Musical Arts

Combined Doctor of Philosophy/Masters, ie: PhD and Master of Clinical Audiology PhD and Master of Clinical Neuropsychology PhD and Master of Clinical Psychology PhD and Master of Forensic Science PhD and Master of Ind. and Org. Psychology PhD and Master of Infectious Diseases

Master by Research (thesis only), ie: Master of Philosophy (MPhil) Master of Advanced Social Work (MAdvSW) Master of Curatorial Studies in Fine Arts (MCur) Master of Forensic Science (MForSci)

Master by Research (creative work), ie: Master of Architecture [Design] (MArch(Des))

Master by Research (thesis and creative work), ie: Masters of Arts [Creative Writing] (MA) Master of Fine Arts [MFA] Master of Music [MMus]

Comments:

Have you confirmed (via Socrates, HOS, HRBP, etc.) that all UWA supervisors are likely to be employed or contracted to the end of the applicant’s proposed candidature? YES NO

Briefly describe alternative arrangements to be used in the event of any supervisor, but in particular the Principal and/or Coordinating supervisor/s being absent through, (eg: illness, sabbatical, parental, emergency, or other leave of six weeks or more), or being unable to continue supervision through to the end of candidature.



Graduate Research Coordinator: add jpeg signature image here

Name:

Date:

Graduate Research Coordinator: (Joint school, if applicable)

add jpeg signature image here

Name:

Date:

Return via email to the HDR Support Coordinator in your Faculty.

Section 10 | Graduate Research School

APPROVED NOT APPROVED INFORMATION REQUIRED

Comments:

Graduate Research School: Signature

Name:

Date:

hdr supervision and school assessment form … · hdr supervision and school assessment form . ......

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