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SecondEdition

HazmatMadeEasier

Handbook

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©2008 J. J. Keller & Associates, Inc.®Neenah, WI 54957 Printed in USA

J. J. Keller & Associates, Inc.®3003 Breezewood Lane, P.O. Box 368

Neenah Wisconsin 54957-0368Phone: (800) 327-6868

Fax: (800) 727-7516jjkeller.com

LCCN: R123-317687

ISBN: 978-1-60287-607-1

GST No.: R123-317687

Second Edition, Eleventh Printing, January 2013

Introduction

Whatever your role in the hazardous materials transportationprocess, J. J. Keller’s Hazmat Made Easier is designed to helpyou better understand the hazmat regulations and what youhave to do to meet the requirements.

Inside, you’ll find 12 topics dealing with the various responsi-bilities people in the hazmat business must face every day: “TheHazardous Materials Table,” “Documentation/Shipping Papers,”“Marking,” “Labeling,” “Placarding,” and more.

This handbook may not contain everything you need to becomean expert in the hazmat transportation process. It will be animportant tool you can use to become more familiar with therequirements and regulations the federal government has put inplace to ensure hazardous materials move safely across theUnited States.

Hazmat Made Easier will provide you with basic information tomake certain you understand the responsibilities and require-ments associated with your job, whether it is filling out shippingpapers or placarding a truck loaded with hazardous materials.

Many times, in the hectic pace of a busy, work-filled day, it iseither hard or just plain impossible to find a specific regulationthat deals with a job function you have to perform. Sometimesyou are simply on your own, with no one to help or guide you.

Topics in Hazmat Made Easier include reference to the Haz-ardous Materials Regulations that will specifically address thesubject matter. That means when you need additional informa-tion on a topic, Hazmat Made Easier will help you find thatparticular regulation and get the word-for-word requirementsfast.

We are sure this handbook will prove to be a valuable trainingtool to help you become more familiar with the Hazardous Ma-terials Regulations, and a dependable source of referencethroughout your hazmat career.

Hazmat Table(172.101)

The Hazardous MaterialsTable lists materials that havebeen identified as hazardousby the U.S. Department ofTransportation. The Table willprovide you with most of theinformation you will need toprepare your hazmat ship-ment for transportation.

Classification (173.2)

Determining whether a material is hazardous is the first chal-lenge you face in the hazmat transportation process. Once youhave determined a material is hazardous, you can proceed tothe Hazardous Materials Table and continue on in the process.

What exactly is a hazardous material?

49 CFR 171.8 defines a hazardous material as a material thatis “capable of posing an unreasonable risk to health, safety, andproperty when transported in commerce.” A material is consid-ered “hazardous” if it meets one or more of the hazard classdefinitions in the hazmat regulations and/or is a hazardous sub-stance, hazardous waste, marine pollutant, or elevated tem-perature material.

Nine hazard classes are listed in the hazmat regulations, andsome of those classes are broken down into divisions, as wellas a category known as “Other Regulated Material” or “ORM-D.”

1

ClassNo.

DivisionNo. (if any) Name of class or division

49 CFRreference fordefinitions

None Forbidden materials 173.21

None Forbidden explosives 173.54

1 1.1 Explosives (with a mass explosionhazard)

173.50

1 1.2 Explosives (with a projection haz-ard)

173.50

1 1.3 Explosives (with predominantly afire hazard)

173.50

1 1.4 Explosives (with no significant blasthazard)

173.50

1 1.5 Very insensitive explosives; blast-ing agents

173.50

1 1.6 Extremely insensitive detonatingsubstances

173.50

2 2.1 Flammable gas 173.115

2 2.2 Non-flammable compressed gas 173.115

2 2.3 Poisonous gas 173.115

3 Flammable and combustible liquid 173.120

4 4.1 Flammable solid 173.124

4 4.2 Spontaneously combustible mate-rial

173.124

4 4.3 Dangerous when wet material 173.124

5 5.1 Oxidizer 173.127

5 5.2 Organic peroxide 173.128

6 6.1 Poisonous materials 173.132

6 6.2 Infectious substance (Etiologicagent)

173.134

7 Radioactive material 173.403

8 Corrosive material 173.136

9 Miscellaneous hazardous material 173.140

None Other regulated material: ORM-D 173.144

Hazmat Table

2

If you run into a situation where the hazmat you are working withmeets the definition of more than one hazard class, refer to173.2a — Classification of a material having more than onehazard.

Using the Hazardous Materials Table (172.101)

Once you have determined that you are shipping a hazardousmaterial, the single, most important step in using the HazardousMaterials Table and beginning to prepare your shipment is tomake sure you choose the correct proper shipping name. Onceyou have located it in the Table, you will be able to find theshipping information you need in the corresponding columns.

Column 1 — Symbols (172.101)

Column 1 has 6 symbols that are used to identify hazmat withspecial shipping instructions.

The 6 symbols are:

Symbol Meaning

+ Fixes the proper shipping name, hazard class, and packinggroup without regard to whether the material meets the defini-tion of that class or packing group, or meets any other hazardclass definition.

A Restricts the application of the requirements to materials offeredfor transportation by aircraft — unless the material is a hazard-ous substance or hazardous waste.

G Identifies proper shipping names for which one or more techni-cal names must be entered in parentheses, in association withthe basic description.

D Identifies proper shipping names which are appropriate for do-mestic transportation, but which may be inappropriate for inter-national transportation.

I Identifies proper shipping names which are appropriate for inter-national transportation. An alternate proper shipping name maybe selected when only domestic transportation is involved.

W Restricts the application of the requirements to materials offeredfor transportation by vessel — unless the material is a hazard-ous substance or hazardous waste.

Hazmat Table

3

Column 2 — Hazmat descriptions and propershipping names (172.101)

Column 2 lists the descriptions and proper shipping names thatcan be used to describe hazardous materials. It is important toremember that the proper shipping names are the ones shownin Roman type, not italics.

However, words and punctuation marks in italics may be usedin addition to the proper shipping name. They are not requiredto be used in your proper shipping name description. It is yourchoice.

Sample from the Hazardous Materials Table

Sym-bols

Hazardous materials descriptions and proper shipping names

Hazard class or Division

Identifica-tion

NumbersPG Label

Codes

Special provisions(§172.102)

(8)Packaging(§173.***)

Excep-tions

Non-bulk Bulk

(1) (2) (3) (4) (5) (6) (7) (8A) (8B) (8C)

Pentachloroethane 6.1 UN1669 II 6.1 IB2, T7, TP2 153 202 243

Pentachlorophenol 6.1 UN3155 II 6.1 IB8, IP2, IP4, T3, TP33

153 212 242

Pentaerythrite tetranitrate (dry) Forbid-den

Pentaerythrite tetranitrate mixture, desensitized, solid, n.o.s. or Pentaerythritol tet-ranitrate mixture, desensi-tized, solid, n.o.s. or PETN mixture, desensitized, solid, n.o.s., with more than 10 per-cent but not more than 20 per-cent PETN, by mass

4.1 UN3344 II 4.1 118, N85 None 214 None

What happens when you can’t find the technical name ofthe hazmat in Column 2?

It is possible the material may not be hazardous. If it is, you mustselect a generic or n.o.s. name that most accurately describesthe hazmat.

If a name has not already been picked or determined, it may bea good idea to talk with your supervisor/manager to make cer-tain the right name is selected.

Column 3 — Hazard class or division (172.101)

Column 3 shows the hazard class or division that correspondsto the proper shipping name. Because the hazard class or di-vision number will help determine how a hazmat is packaged

Hazmat Table

4

and labeled, it is very important that the one listed for the se-lected proper shipping name matches the material being trans-ported. This is especially true when more than one hazard classor division is shown.


Sym-bols



Identifica-tion

NumbersPG Label

Codes



Excep-tions

Non-bulk Bulk

(1) (2) (3) (4) (5) (6) (7) (8A) (8B) (8C)

D G Compounds, cleaning liquid 8 NA1760 I 8 A7, B10, T14, TP2, TP27

None 201 243

II 8 B2, IB2, N37, T11, TP2, TP27

154 202 242

III 8 IB3, N37, T7, TP1, TP28

154 203 241

D G Compounds, cleaning liquid 3 NA1993 I 3 T11, TP1 150 201 243

II 3 IB2, T7, TP1, TP8, TP28

150 202 242

III 3 B1, B52, IB3, T4, TP1, TP29

150 203 242

The word “Forbidden” will be located in Column 3 when thehazmat in question is too hazardous to be transported. Keep inmind, however, that the prohibition may not apply if the hazmatis diluted or stabilized.

Column 4 — Identification numbers (172.101)

Column 4 displays a proper shipping name’s UN, NA, or IDidentification number. Numbers preceded by “UN” mean theproper shipping name is appropriate for both domestic and in-ternational transportation, while numbers preceded by “NA”mean the proper shipping name is for domestic transportationonly, as well as to and from Canada.


Sym-bols



Identifica-tion

NumbersPG Label

Codes



Excep-tions

Non-bulk Bulk

(1) (2) (3) (4) (5) (6) (7) (8A) (8B) (8C)

D Diesel fuel 3 NA1993 III None 144, B1, IB3, T4, TP1, TP29

150 203 242

I Diesel fuel 3 UN1202 III 3 144, B1, IB3, T2, TP1

150 203 242

Numbers preceded by the letters “ID” are associated withproper shipping names recognized by the ICAO Technical In-structions.

Hazmat Table

5

Column 5 — Packing group (PG) (172.101)

Column 5 provides the PG number that corresponds to theproper shipping name and hazard class of the hazmat. Thepacking group tells you the degree of danger a hazmat presentsduring transportation.

If more than one packing group is shown for a proper shippingname, you will have to refer to the class-specific sections in Part173 (173.121 for Class 3, 173.125 for Class 4, etc.), to deter-mine the packing group for your material.

• Packing Group I indicates great danger.

• Packing Group II indicates medium danger.

• Packing Group III indicates minor danger.

You will notice that no PG number is assigned to Class 2, Class7, ORM-D materials, and some Division 6.2 and Class 9 ma-terials.

Engines, internal combustion,or Engines, fuel cell,flammable gas poweredEngines, internal combustion,or Engines, fuel cell,flammable liquid powered


Sym-bols



Identifica-tion

NumbersPG Label

Codes



Excep-tions

Non-bulk Bulk

(1) (2) (3) (4) (5) (6) (7) (8A) (8B) (8C)

9 UN3166 9 135 220 220 220

9 UN3166 9 135 220 220 220

G Environmentally hazardous substances, liquid, n.o.s.

9 UN3082 III 9 8, 146, 335, IB3, T4, TP1, TP29

155 203 241

Column 6 — Labels (172.101)

Column 6 identifies the label codes that correspond with thehazard warning label(s) that must be applied to the hazmat’spackaging, unless the material is excepted from the labelingrequirements.

Hazmat Table

6


Sym-bols



Identifica-tion

NumbersPG Label

Codes



Excep-tions

Non-bulk Bulk

(1) (2) (3) (4) (5) (6) (7) (8A) (8B) (8C)

Carbon dioxide, refrigerated liquid

2.2 UN2187 2.2 T75, TP5 306 304 314,315

AW Carbon dioxide, solid or Dry ice

9 UN1845 III None 217 217 240

Carbon disulfide 3 UN1131 I 3, 6.1 B16, T14, TP2, TP7, TP13

None 201 243

Carbon monoxide, com-pressed

2.3 UN1016 2.3, 2.1

4 None 302 314,315

D Carbon monoxide, refriger-ated liquid

2.3 NA9202 2.3, 2.1

4, T75, TP5 None 316 318(cryogenic liquid)

What happens when more than one label code is listed?

The first code indicates the primary hazard; additional codesindicate subsidiary or secondary hazards. See the Labelingtopic for additional information on primary and subsidiary haz-ards

Column 7 — Special provisions (172.101)

Column 7 is where you will find special provisions that providespecific instructions about the hazmat. The codes in Column 7are found in Section 172.102.


Sym-bols



Identifica-tion

NumbersPG Label

Codes



Excep-tions

Non-bulk Bulk

(1) (2) (3) (4) (5) (6) (7) (8A) (8B) (8C)

Borneol 4.1 UN1312 III 4.1 A1, IB8, IP3, T1, TP33

None 213 240

+ Boron tribromide 8 UN2692 I 8, 6.1 2, B9, B14, B32, N34, T20, TP2, TP13, TP38, TP45

None 227 244

Boron trichloride 2.3 UN1741 2.3, 8 3, B9, B14 None 304 314

Boron trifluoride 2.3 UN1008 2.3, 8 2, B9, B14 None 302 314,315

Hazmat Table

7

A number listed by itself means it applies to multi-modal trans-portation; the various letters used and what they apply to are:

Code Applies to

A Transportation by aircraft

B Bulk packagings, other than UN, IM specification portable tanks,or IBCs

IB or IP Transportation in IBCs

N Non-bulk packaging

R Transportation by rail

T Transportation in UN or IM specification portable tanks

TP Additional UN or IM specification portable tank information, asrequired

W Transportation by water

Column 8 — Packaging (172.101)

Column 8 is made up of three separate columns of packagingauthorizations:

• 8A is for exceptions.

• 8B is for non-bulk packaging.

• 8C is for bulk packaging.

If the word “None” is shown in any of the three columns, theexception or that type of packaging — non-bulk and/or bulk —is not authorized, except as may be provided in the Specialprovisions column.


Sym-bols



Identifica-tion

NumbersPG Label

Codes



Excep-tions

Non-bulk Bulk

(1) (2) (3) (4) (5) (6) (7) (8A) (8B) (8C)

Magnesium peroxide 5.1 UN1476 II 5.1 IB6, IP2, T3, TP33

152 212 242

Magnesium phosphide 4.3 UN2011 I 4.3, 6.1

A19, N40 None 211 None

Magnesium, powder or Mag-nesium alloys, powder

4.3 UN1418 I 4.3, 4.2

A19, B56 None 211 244

II 4.3, 4.2

A19, B56, IB5, IP2, T3, TP33

None 212 241

III 4.3, 4.2

A19, B56, IB8, IP4, T1, TP33

None 213 241

Hazmat Table

8

You’ll notice that, at the top of Column 8, there is §173.*** inparentheses. The numbers listed in the three columns of Col-umn 8 should be substituted for the three asterisks following173.

For example, if 152 is listed in Column 8A, you would reference§173.152 for exceptions.

Column 9 — Quantity limitations (172.101)

Column 9 lists quantity limitations for passenger-carrying air-craft or rail cars in Column 9A, and cargo aircraft only in Column9B. The quantities shown are the maximum quantities you canoffer for transport in a single packaging.


Sym-bols

Hazardous materials descriptions and proper

shipping names


Identifica-tion

NumbersPG Label

Codes



(9)Quantity

limitations

Exceptions

Non-bulk Bulk

Passen-ger

aircraft/rail

Cargoaircraft

only

(1) (2) (3) (4) (5) (6) (7) (8A) (8B) (8C) (9A) (9B)

Sodium monoxide 8 UN1825 II 8 IB8, IP2, IP4, T3, TP33

154 212 240 15 kg 50 kg

Sodium nitrate 5.1 UN1498 III 5.1 A1, A29, IB8, IP3, T1, TP33

152 213 240 25 kg 100 kg

Sodium nitrate and potas-sium nitrate mixtures

5.1 UN1499 III 5.1 A1, A29, IB8, IP3, T1, TP33

152 213 240 25 kg 100 kg

Sodium nitrite 5.1 UN1500 III 5.1, 6.1

A1, A29, IB8, IP3, T1, TP33

152 213 240 25 kg 100 kg

Sodium pentachloro-phenate

6.1 UN2567 II 6.1 IB8, IP2, IP4, T3, TP33

153 212 242 25 kg 100 kg

If you see the word “Forbidden,” the hazmat may not be offeredor transported in the mode listed.

Hazmat Table

9

Column 10 — Vessel stowage (172.101)

Column 10 lists the various authorized locations for hazmatstowage aboard a vessel. Column 10A specifies stowage loca-tions on passenger and cargo vessels; Column 10B lists addi-tional requirements for specific types of hazardous materials.


Sym-bols

Hazardous materials descriptions and proper

shipping names


Identifica-tion

NumbersPG Label

Codes



(10)Vessel stowage

Excep-tions

Non-bulk Bulk Location Other

(1) (2) (3) (4) (5) (6) (7) (8A) (8B) (8C) (10A) (10B)

Ferrosilicon, with 30 percent or more but less than 90 percent silicon

4.3 UN1408 III 4.3, 6.1

A1, A19, B6, IB8, IP4, IP7, T1, TP33

151 213 240 A 13, 40, 52, 53, 85, 103

Ferrous arsenate 6.1 UN1608 II 6.1 IB8, IP2, IP4, T3, TP33

153 212 242 A

D Ferrous chloride, solid 8 NA1759 II 8 IB8, IP2, IP4, T3, TP33

154 212 240 A

D Ferrous chloride, solu-tion

8 NA1760 II 8 B3, IB2, T11, TP2, TP27

154 202 242 B 40

Ferrous metal borings or Ferrous metal shav-ings or Ferrous metal turnings or Ferrous metal cuttings in a form liable to self-heating

4.2 UN2793 III 4.2 A1, A19, IB8, IP3, IP7

None 213 241 A

Fertilizer ammoniating solution with free ammonia

2.2 UN1043 2.2 N87 306 304 314,315

E 40

The codes in 10A are:

Code Meaning

A The material may be stowed “on deck” or “under deck” on bothpassenger and cargo vessels.

B A material may be stowed “on deck” or “under deck” on a cargovessel and on a passenger vessel carrying a number of passen-gers limited to not more than the larger of 25 passengers, or onepassenger per each three meters of overall vessel length. A mate-rial may be stowed “on deck only” on passenger vessels in whichthe number of passengers specified in the previous sentence isexceeded.

C The material must be stowed “on deck only” on both cargo andpassenger vessels.

Hazmat Table

10

Code Meaning

D A material must be stowed “on deck only” on a cargo vessel andon a passenger vessel carrying a number of passengers limitedto not more than the larger of 25 passengers or one passengerper each three meters of overall vessel length. The material isprohibited on passenger vessels in which the limiting number ofpassengers in the previous sentence is exceeded.

E A material may be stowed “on deck” or “under deck” on a cargovessel and on a passenger vessel carrying a number of passen-gers limited to not more than the larger of 25 passengers, or onepassenger per each three meters of overall vessel length. Thematerial is prohibited from carriage on passenger vessels inwhich the limiting number of passengers in the previous sentenceis exceeded.

The numerical codes in 10B are found in 176.84(b).

Hazmat Table

11

Notes

12

Shipping Papers(Part 172, Subpart C)

Shipping papers serve a num-ber of functions, such as provid-ing key information about thehazmat being transported.Emergency response is one im-portant thing to consider whenyou fill out a shipping paper.Someone’s life may depend onit. What you put on the shippingpaper could provide emergencyresponders the informationneeded to make the differencebetween life and death if an in-cident occurs.

Shipping papers are required foreach and every hazmat shipment, for all modes of transporta-tion, unless specifically excepted by the Hazardous MaterialsRegulations.

How can you tell if a hazmat is excepted fromshipping papers?

Unless it is a hazardous waste, hazardous substance, or marinepollutant, the following materials do not require shipping papers

• A material that has an “A” or a “W” in Column 1 of theHazardous Materials Table, except when offered by air orwater.

• A limited quantity, except when offered /transported by airor water.

• A Category B infectious substance prepared in accordancewith 49 CFR 173.199.

• Before January 1, 2021, a package of ORM-D materialwhen offered by highway, rail, or vessel.

13

• A material of trade.

In most cases, shipping papers must be prepared by the personwho is offering the hazmat for transport. While the hazmat regu-lations do not specify what kind of a form you should use forshipping papers, the regulations are pretty specific about whatinformation should be provided.

Here is an example of a typical form and the informationneeded:

© Copyright 2010 J. J. KELLER & ASSOCIATES, INC.®, Neenah, WI • USA • (800) 327-6868 • jjkeller.com • Printed in the United States

Shipper’s No.

Carrier Carrier’s No.RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have beenestablished by the carrier and are available to the shipper, on request; and all applicable state and federal regulations;

at , fromthe Property described below, in apparent good order, except as noted (contents and condition of contents of packages unknown), marked, consigned, and destined as indicated below which said company (the word company being understood throughout thiscontract as meaning any person or corporation in possession of the property under the contract) agrees to carry to delivery at said destination, if on its route, or otherwise to deliver to another carrier on the route to said destination. It is mutually agreed as to eachcarrier of all or any of said Property over all or any portion of said route to destination and as to each party at any time interested in all or any of said Property that every service to be performed hereunder shall be subject to all the conditions not prohibited by law,whether printed or written, herein contained, including the conditions on the back hereof, which are hereby agreed to by the shipper and accepted for himself and his assigns.

TO: FROM:Consignee ShipperStreet StreetDestination Zip Origin Zip

Route

Delivering Carrier Vehicle U.S. DOT HazmatNumber Reg. Number

SHIPPER:

PER: DATE:

date

SCAC

8-BLS-A3 371 (Rev. 9/10)

CONTAINS HAZARDOUS MATERIALS

CONTAINS HAZARDOUS MATERIALS

CO

NT

AIN

S H

AZ

AR

DO

US

MA

TE

RIA

LS

CO

NT

AIN

S H

AZ

AR

DO

US

MA

TE

RIA

LS

STRAIGHT BILL OF LADING – ORIGINAL – NOT NEGOTIABLE

□ BY SHIPPER □ BY CARRIER

DRIVER’SSIGNATURE:

FREIGHT CHARGES:□ Prepaid □ Collect

COD FEE:Prepaid □

Collect □ $

PLACARDSSUPPLIEDPLACARDS

REQUIRED

NOTE: Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.14706(c)(1)(A) and (B).This is to certify that the above-named materials are properly classified, described, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the Department of Transportation. Per

NOTE: Where the rate is dependent on value, shippers are required to state specifically in writingthe agreed or declared value of the property. The agreed or declared value of the property ishereby specifically stated by the shipper to be not exceeding $ Per

COD AMT:$

Remit COD to:Address:City: State: Zip:

TOTAL CHARGES:$

Class orRate

Pkg.Grp.

Weight(subject tocorrection)

Total Quantity(mass, volume, or

activity)

HazardClass

I.D.Number Description of ArticlesNumber and Type

of Packages HM

Subject to Section 7 of conditions, if thisshipment is to be delivered to the consigneewithout recourse on the consignor, theconsignor shall sign the following statement:

The carrier shall not make delivery of thisshipment without payment of freight and allother lawful charges.

(Signature of Consignor)

CARRIER:

PER: DATE:

EMERGENCY RESPONSETELEPHONE NUMBER:

NAME OR CONTRACT NUMBEROR OTHER UNIQUE IDENTIFIER:

Michael Greene

Michael Greene 06/01/2010

A12345

2drums

1case

1box

X

X

UN1654

UN1133

NICOTINE

Brushes

Adhesives

6.1

3

II

II

200 lbs.

10 lbs.

25 lbs.

(800) 123-4567

Hazmat entries (172.201)

Hazmat entries must be easily identified on the shipping paper.If both hazardous and non-hazardous materials are listed on thesame shipping paper, the hazmat entries must be:

• Entered first, or

• Identified with an “X” or “RQ,” as appropriate, in a columnthat is designated “HM,” or

Shipping Papers

14

• Entered in a contrasting color (hazmat entries may behighlighted only on shipping paper copies).

Hazmat description (172.202)

The hazmat you are offering or transporting must be describedusing the information contained in the Hazardous MaterialsTable. The information required for the shipping descriptionmust include:

• The identification number.

• The proper shipping name.

• The hazard class or division number.

• The subsidiary hazard class or division number entered inparentheses.

• The packing group (PG), if any.

• The total quantity of the hazmat, by net or gross mass,capacity, or as otherwise appropriate.

• Number and type of packages.

The first five items listed above are a hazardous material’s basicdescription.

The subsidiary hazard class or division number is not requiredwhen the corresponding subsidiary hazard label is not required.

The total quantity of the hazmat, may be entered either before,after, or both before and after the material’s basic description. Itmust also indicate the appropriate unit of measure, which maybe abbreviated (gal, lbs, kg, etc.).

For domestic shipments, primary and subsidiary hazard class ordivision names may be entered following the numerical hazardclass or division, or following the basic description.

Total quantity is not required for empty hazmat packaging, cyl-inders of Class 2 hazmat and bulk packagings. However, someindication of total quantity for Class 2 cylinders and bulk pack-agings must be shown (10 cylinders or 1 cargo tank).

Abbreviations are not usually allowed in the proper shippingname, except for “ORM” (Other Regulated Material), and ab-breviations that actually are part of the description in Column 2of the Hazardous Materials Table (TNT, PCB).

Shipping Papers

15

Additional information

Additional information about the hazmat may be entered on theshipping paper, provided it is put after the basic description andis not inconsistent with the required description.

Technical names (172.202 & 172.203)

If the proper shipping name has the letter “G” in Column 1 of theHazardous Materials Table, the technical name must be enteredin parentheses along with the basic description. The word “con-tains” or “containing” may be used, as needed.

Example:UN1993,Flammable liquids, n.o.s. (contains Xyleneand Benzene), 3, II.

Reportable quantity (172.203)

The letters “RQ” must be entered before or after the basic de-scription if the hazmat is a hazardous substance. The letters“RQ” may be placed in the HM column instead of an “X.”

Pkg.Grp.



activity)

HazardClass


of Packages HM

1drum Mercury 8UN2809 III 400 lbs. RQ

Limited quantity (172.203)

When a shipping paper is required, limited quantity materialsmust have the words “Limited Quantity” or the abbreviation “Ltd.Qty.” following the basic description.

Shipping Papers

16

Poisonous inhalation materials (172.203)

The words “Poison-Inhalation Hazard” or “Toxic-Inhalation Haz-ard” followed by “Zone A,” “Zone B,” “Zone C,” or “Zone D,” forgases, or “Zone A” or “Zone B” for liquids must be entered on theshipping description for hazmat poisonous by inhalation (PIH).

The word “Poison” or “Toxic” or the phrase “Poison-InhalationHazard” or “Toxic Inhalation Hazard” need not be repeated if italready appears in the shipping description.

Marine pollutants (172.203)

The words “Marine Pollutant” must be included with the basicdescription for a marine pollutant when the proper shippingname does not tell you it is a marine pollutant.

Pkg.Grp.



activity)

HazardClass


of Packages HM

1drum Cadmium Compounds 6.1UN2570 III 450 lbs.

Elevated temperature material (172.203)

The word “HOT” must be placed in front of the proper shippingname if the hazmat is an elevated temperature material.

Special permits (172.203)

“DOT-SP” followed by the appropriate special permit numbermust be entered on the shipping paper so it is clearly associatedwith the description of the hazmat with the special permit.

Emergency response telephone number(172.604)

Most shipping papers are required to have a telephone numberlisted that can be called in an emergency. It must be the numberof the person offering the material for transportation or anagency that is capable of, and accepts responsibility for, pro-viding detailed emergency response information about the haz-ardous material(s) on the shipping paper.

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The number must be entered on the shipping paper immediatelyfollowing the description of the hazmat or entered once on theshipping paper in a visible location, indicating it is for emergencyresponse information, provided the number applies to eachhazmat listed.

SHIPPER:

PER: DATE:

8-BLS-A3 371 (Rev. 9/10) CONTAINS HAZARDOUS MATERIALS

□ □

CARRIER:

PER: DATE:

EMERGENCY RESPONSETELEPHONE NUMBER:

NAME OR CONTRACT NUMBEROR OTHER UNIQUE IDENTIFIER:

Michael Greene 06/01/2010

A12345(800) 123-4567

Emergency response telephone number requirements do notapply to limited quantities of hazmat offered for transportationand materials properly described under the following shippingnames:

• Battery powered equipment

• Battery powered vehicle

• Carbon dioxide, solid

• Castor bean

• Castor flake

• Castor pomace

• Consumer commodity

• Dry ice

• Engines, internal combustion

• Fish meal, stabilized

• Fish scrap, stabilized

• Krill meal, PG III

• Refrigerating machine

• Vehicle, flammable gas powered

• Vehicle, flammable liquid powered

• Wheelchair, electric

For emergency assistance involving hazmat, agencies arelisted in the Emergency Response Guidebook. The agencies allrequested to be listed as providers of emergency response

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information and agreed to provide emergency response infor-mation to all callers. Each provides advice 24 hours a day, 7days a week, for anyone requesting assistance at the scene ofan incident.

Agencies and the telephone numbers listed are:CHEMTREC, (800) 424-9300CHEM-TEL, INC., (800) 255-3924INFOTRAC, (800) 535-50533E COMPANY, (800) 451-8346

Upon receipt of a call of an incident, the agency contacted willprovide immediate advice and contact the shipper for moredetailed information, as well as request assistance at the scene,as necessary. Contact the various agencies for more informa-tion about fees and services provided.

The National Response Center may also be called at (800)424-8802.

If the number is that of the person offering the material fortransportation, the number must be monitored at all times thehazmat is being transported. The person must be knowledge-able of the hazards and characteristics of the hazmat, and musthave emergency response and incident mitigation informationfor the material, or have immediate access to someone whodoes.

Answering machines, beepers/pagers, and voice mail are notacceptable!

NOTE: Effective October 1, 2010, the offeror/shipper name orthe emergency response information provider’s contract num-ber or unique identifier must be included on the shipping paperif an emergency response telephone number is used, unless theofferor/shipper name is prominently displayed elsewhere on theshipping paper.

Shipper’s certification (172.204)

The shipper’s certification certifies that the hazmat has beenprepared in accordance with the regulations. The certificationmust be printed manually or mechanically on the shippingpaper.

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Retention (172.201 & 177.817)

Shippers are required to retain a copy or electronic image ofeach hazmat shipping paper for two years after the material isaccepted by the initial carrier. Carriers must retain the shippingpaper copy for one year after the material is accepted. Eachshipping paper must include the date of acceptance by thecarrier.

Hazardous waste manifests must be retained for three years bythe shipper, by the initial carrier, and each subsequent carrier forthree years from the date the waste was accepted by the initialcarrier.

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