hawaii - terranorthamerica.com trip 2015.pdfhawaii the aloha state when we think about hawaii our...

Hawaiithe aloha state

When we think about Hawaii our first though is: paradise! We are offering you the

opportunity to be a part of a journey which will explore this Pacific Ocean Island; a destination

dreamed of by all of us. We will enjoy Hawaii's beaches, sun, landscape, Polynesian culture and

history.

Pack your sense of adventure for memorable hikes, surfing, snorkeling and a Catamaran ride -

just to name a few of the many adventures you will have on this week long Hawaiian getaway!

Hawaii is the newest of the 50 U.S. states and is the only state made up entirely of islands. It's

natural beauty, warm tropical climate, inviting waters and waves, and active volcanoes make

it a popular destination for young people, surfers, water sports enthusiasts, biologists, and

volcanologists alike. Due to its mid-Pacific location, Hawaii has many North American and

Asian influences along with a vibrant native culture. Hawaii has over a million permanent

residents along with many visitors and U.S. military personnel.

We will be staying at its capital, Honolulu, on the island of Oahu. Every day we will

have one group activity as well as some free time for relaxing at the beach,

playing soccer or volleyball, visiting its incredible international shops or

you may enjoy the hotel pool together with people from all over the

world.

www.terranorthamerica.com

1610 61st Street SE, Auburn, WA 98092, Phone: 253-249-7388 / Fax: 253-249-7488

Honolulu

2015

Hawaiithe aloha state Trip Program


Sample Itinerary:

02nd of April (Thursday) - Arrivals Arrive at the Honolulu airport; the starting point of the tour.Please see the price section for information on how to obtain your airline ticket to Honolulu. Transfer to hotel and check in.

03rd of April (Friday) - Sailing Trip9:00AM - Breakfast and morning orientation.After the orientation, we walk to the beach where we will board a Catamaran for an exciting sailing trip around Waikiki Bay.We will enjoy a picnic (included) on the beach and watch the sunset to recover our energy from the day of physical activities. We’ll enjoy the Hawaiian night exploring its streets for some shopping (souvenirs) and to check how the nights works in Hawaii! A paradise destination during the day, at night Hawaii’s also full of surprises - street musicians, restaurants and many highlights will amaze you!

04th of April (Saturday) - Snorkeling and Surf Lessons08:00AM - Breakfast and then depart for a day of snorkeling. Snorkel and mask will be provided and you will be able to swim with the colorful reef fish in a protected cove called Hanauma Bay. Hanauma Bay is both a Nature Preserve and Marine Life Conservation District and a very famous and popular tourist destination on the Island. The Bay features an abundance of species of fish (about 400 species) and the beautiful sea turtles! You’ll feel like in paradise in this ultimate Hawaiian experience.In the afternoon, in order to make this day even more exciting we will all exercise our sense of adventure and try to learn the sport Hawaii is famous for: Surfing! Exclusive lessons are part of this day's program. Dinner (included).

05th of April (Sunday) - Diamond Head (EASTER)

Happy Easter!9:00AM - Breakfast and get ready, because today we will hike up Diamond Head; an extinct volcanic crater with awesome 360-degree views of the island and Waikiki bay.The afternoon will be perfect for some free time at the swimming pool and/or beach and after, some delicious Burger in Paradise!

06th of April (Monday) - Tour of Oahu and Polynesian Cultural Center8:00AM - Breakfast and depart for a tour of Oahu, where we will visit its neighborhoods, check different attractions and learn about the history of this island state. Part of this tour will be traveling inland where we drive through the pineapples fields on the way to the North Shore. Stops may include Haleiwa, an old surf town, views of the massive surf waves at Pipeline, Sunset and Bonzai Beaches, and swim with the tropical fish in Turtle Bay.

In the afternoon we will visit the fabulous Polynesian Cultural Center where eight South Pacific nations are represented, in recreated villages and exhibits which offer visitors a unique opportunity to learn about — and participate in — the customs of each island: Samoa, Aotearoa (Maori New Zealand), Fiji, Hawaii, Marquesas, Tahiti, Tonga and Rapa Nui (Easter Island). With its large lagoon, waterfalls, lush tropical flora, and an "erupting" volcano, the Polynesian Cultural Center captures all

the romance and excitement of the South Pacific islands. A visit represents a chance to travel through Polynesia in a single day, and participate in the

celebration of centuries of Polynesian culture — no passport required. Dinner Buffet (included).


Trip Program


08th of April (Wednesday) - Pearl Harbor Tour and Luau09:00AM - Breakfast and free time to go to the beach.In the afternoon we will visit Pearl Harbor and tour the USS Arizona National Monument. There we will learn about the biggest air attack against US and how it launched United States participation in World War II.5:00PM - Luau, where you will take in the rich cultural heritage of the Pacific Islands… Be touched by the magic of ancient Hawaii and its splendor. Feel the touch of Aloha.Dinner Buffet (included).

09th of April (Thursday) - Hard Rock Cafe 09:00AM - Breakfast and free time.Last lunch at Hard Rock Cafe (included).Depart to the airport for flight home.

10th of April (Friday) - Arrival Home

Arrival at your destination where you should make arrangements with Rotary or your host family to pick you up to transfer you home.

*Tours and the day tours are offered are subject to change based on availability and at the discretion of Terra North America Tours. At least one (1) group activity will be offered daily (except day of arrival due to airlines schedules). Breakfast and one (1) other meal will be provided daily; either lunch or dinner. You will be responsible for one meal per day and any snacks.

07th of April (Tuesday) - Beach Time and Talent Show 8:00AM - Breakfast and depart for a great day at the beach, new suffers will have a chance to rent (optional, and at own expense) boards and practice the greatest Hawaiian sport.In the afternoon, our destination is Ala Moana Shopping Center. Here you will have a chance to shop before dinner. We will have dinner at the famous Bubba Gump Shrimp Company, the restaurant chain made famous after the success of the movie “Forrest Gump”. The movie based on his life, philosophy and love of shrimp. We’ll also have lots of fun on our Talent Show!


Reservations, Priceand Inclusions


Land Portion: $1,099.00 US dollars per person.

Air Portion: When you register for the tour be sure to select the airport closest to your host town or most convenient for your host family or Rotary. E-mail us at: so [email protected] about booking and payment can be arranged.

You will want to purchase your ticket as soon as possible to take advantage of the lowest fare available so be sure to send an e-mail to as soon as you are ready [email protected] purchase your ticket.

Airline seats are limited and based on first come first served basis. Most often tickets get more expensive as time goes by so the sooner we issue your ticket, normally the less you pay. The payment for the airline ticket will be due at the time of booking and once issued tickets are fully non refundable.

Payment of Land Portion:

You may choose to pay a non-refundable deposit of $250.00 with the remaining balance due 30 days after the deposit is received or no later than the 13th of March, whichever comes first. If full payment is not received, your space on the tour will be in jeopardy and may be lost. Since $250.00 is non refundable, you should not pay it until you are sure you will be able to pay the total amount within 30 days or:Pay the full amount at once.

Your payment may be made by:

Check:Please send check, drawn on U.S. Bank in U.S. funds to the address listed below, (be sure to put the name of student as it appears in the passport on the bottom of the check) payable to: Terra North America Tours.

Terra North America Tours, LLC - 1610 61st Street SE - Auburn WA 98092

Credit Card:Please complete the Credit Card form you can find here: http://www.terranorthamerica.com/creditcardauthorization.pdf

Reservation:

Booking process and required documents to secure your spot on the tour are as follows:

Online Registration Form – If you have not registered online you must do so, by clicking on the blinking word “Registration” in the tour you are interested in taking. Once you have completed and submitted your registration online you are registered for the trip; however to guarantee your spot you must submit the documents below along with your payment (see details in Prices and Inclusions section of your tour) to Terra North America Tours.

Please print, complete, sign (documents requiring signatures) and send all the following documents to :[email protected] ◊ Copy of our Authorization Form signed by natural parent or guardian:http://www.terranorthamerica.com/authorization.pdf◊ Copy of your Medical Release Form (The Medical Release form is often located at Section F on your Rotary Application Form entitled 'Rules and Conditions of Exchange' in which allows Terra North America to take students to the doctor in case of any emergencies – DO NOT mistake with the Medical History and Dental Care – no need to send us those! Non-Rotary students must check with their exchange program for a similar document).◊ Copy of a recent color photo of traveler ◊ Copy of your Insurance I.D. Card◊ Copy of the Name Page (page with photo and personal details) of your Passport ◊ Written authorization to travel from your District Chair/person responsible for your exchange program

Terra North America must have all documents for the student to travel; WITHOUT THE ABOVE DOCUMENTS, THE STUDENT WILL NOT BE ALLOWED TO DEPART ON THE TOUR AND ALL CANCELLATION PENALTIES WILL APPLY.

By paying for the tour the student, and the student’s parents, agree with all the terms and conditions of the trip including the cancellation policy, you may find that under our general conditions on our website. Please refer to our website, , for detailed www.terranorthamerica.comand updated information as we reserve the right to make changes to our tours and requirements at any time.

If more than one bus, your bus number will be determined closer to the tour departure by Central States tour committee and the tour organizers.

YOUR RESERVATION, DOCUMENTS FROM ABOVE AND FULL PAYMENT MUST BE COMPLETED AND RECEIVED BY TERRA NORTH AMERICA TOURS LLC NO LATER THAN MARCH 13TH, 2015 OR WITHIN 30 DAYS OF INITIAL DEPOSIT; whichever comes first, keep in mind all seats are sold on a first come first served basis. After the March 13th, 2015 deadline spaces will still be sold based on availability on a first come first served basis; however payment in full and all required documents will be due at the time of booking.

· Transportation from/to Honolulu airport to hotels and activities.· Breakfast every day· 7 Meals (lunch or dinner daily) including one luau dinner· 7 nights at a Hotel, 4 persons per room, 2 per bed· 1 Rotary chaperone· 2 Terra North America Coordinators· All the activities on the program:

* Snorkeling * Catamaran Tour * Surfing * City Tour * Pearl Harbor Tour * Tour to the North of the Island * Ticket and Tour to the Polynesian Cultural Center * Ticket to Diamond Head Trail * Luau Dinner * Exclusive video of the trip available online for download and T-Shirt * All Taxes and tips


ImportantHawaiithe aloha state

Not Included:

- Personal spending money;- 1 meal per day (either lunch or dinner);- Airline ticket to/from Honolulu;- Fee for checked bag or bags.PLEASE CHECK WITH THE AIRLINE WHAT ARE THEIR CHECKED BAGS FEES.

What to take:

Essential Items - Original Passport - Sun hat & Sun glasses - Sun block - Prescription glasses and/or contact lenses with spares - Personal hygiene items - Medicine you might take with spares - Underwear clothing - Outerwear clothing - Light jacket - Lots of enthusiasm!

Suggested Items

- Camera - Cotton socks - Extra batteries - Reading material - Swimsuit - Deodorant - Shampoo - Soap - Alarm clock (it is your own duty to wake up) - Cash (see general conditions) - Watch / Clock - Plastic bag for your dirty clothes

WHAT YOU SHOULD NOT BRING: - Jewelry - A lot of luggage - Too much money - Bad temper


General ConditionsHawaiithe aloha state

1. English is the official language of the trip.2. No traveler will be allowed to deviate from the itinerary or program

established for the group.3. The exchange student must arrive at the boarding place on the date and

time established by the Organization. No student may arrive early without the approval of the Organization and his/her host district; if a student must arrive early, additional fees may apply, including but not limited to; hotel costs, meals, transportation to the hotel and any unforeseen expenses due to the early arrival. After the trip all students must return immediately and straight to his/her host city.

4. In bus trips, you must board/disembark at the boarding place closest to the city that you live in. Students who wish to board at a different boarding place must ask for previous authorization from the Organization and your host district 15 days prior to the departure of the trip. This possibility will depend on the availability of the bus seats. In this case, the student must pay for the chosen boarding place, if more expensive, and will not have right to a discount, if less expensive.

5. In case of bus trips, the Organization will be responsible for the Exchange Student's reception and transfer only at the boarding city, only if we receive complete arrival information 10 days prior to the beginning of the trip, only if the student is using the supplied accommodation or is going directly to the boarding point, if this information is not supplied by the student, he/she must pay for the transfer from the Bus Depot/Airport to the boarding place or accommodation. The boarding place for trips by air is at the last airport.

6. The Organization is not responsible for the student's transportation from their host cities to the boarding place.

7. It is strictly prohibited to possess, use or buy drugs of any kind including alcoholic beverages.

8. In relation to romantic relationships, we expect all travelers to respect the Rotary rules.

9. It is not allowed to make piercings or tattoos during the trip.10. "Pranks" such as removing objects from supermarkets, stores, hotels etc.

will be strictly punished and will be reported to your host district in addition to any legal ramifications such acts might bring about.

11. One or more Rotarians will accompany the group as Chaperons.12. Some trips may require a guarantee deposit to cover fines charged for

delay penalties, devolution of lost and found objects, warnings, etc. The remaining amount will be returned to the exchange students at the end of the trip (if the payment was done with a credit card, you'll have the money back on the same card, not in cash).

13. The timetable is shown in the program and should be respected. The Organization reserves the right to alter the itinerary or timetable in case of unforeseen circumstances or for the benefit of the group. If you do not respect the timetable, you will be charged a penalty (this money will be reverted into an activity for all participants). We expect you to be responsible, have group spirit, and be on time.

14. The trip coordinators will determine the departure and return time for all activities as well as the curfew for each night.

15. Extra expenditures: This will vary from person to person. We estimate that USD15 per day for meals should be sufficient for most students. Use your own judgment on how much you will need to bring to cover expenses not included in the tour cost. You will be visiting places with a large variety of souvenirs, if you plan to shop bring more money. The trip doesn't include extra expenditures such as but not limited to telephone calls, not included meals, laundry, mini bar, etc.

16. Credit Card is a convenient and safe way to pay for a lot of your expenses. ATM's to obtain cash will be available, but maybe not when you need them, so we recommend you to have enough money between withdrawals. We suggest you have not less than USD20 and not more than USD100 at all times. The Organization will not be responsible for any missing cash.

17. Take as little luggage as possible, we strongly recommend 20kg/44lbs maximum for more than ten days trip and 15kg/33lbs for less. You will have to carry and be responsible for it at all times. Bring in your hand luggage all the personal belongings you will need during the trips such as toothbrush, medicines, camera etc. It is your responsibility to be informed about airlines policies regarding baggage, check in policies and all other aspects of travel. Be aware that checked bags cost is not included. The Organization will not be responsible for any lost or damaged luggage. If it is under the care of a supplier, the supplier will apply its own policy, therefore avoid bringing any expensive or valuable items.

18. The trip requires a minimum of 30 travelers to operate. The Organization reserves the right to cancel any trip that does not meet the minimum number of passengers.

19. The talent show is a fun event for everyone. We will have a special moment when your talent will be appreciated. Be ready to make a presentation. Bring typical clothes from your country, CD's with songs you might need, musical instruments you can play and, most important of all, creativeness and good temper. The coordination staff can help you to prepare your

presentation.20. Health Issues: Prepare before the trip by resting and eating well. If you take

medication regularly, plan to bring enough for your entire trip. Attention: Your health is extremely important in order to enjoy the trip. Take good care of it!

21. Even if you can swim, USE CAUTION AT ALL TIMES! Those who cross the limit area established by the coordination staff will be strictly punished.

22. We will be often exposed to sun light. Be careful and bring, and use, a lot of sun block.

23. By going on the trip, the exchange student authorizes the use of his/her image on the Organization promotional material such as brochures, website, videos, etc.

24. No exchange student is allowed to leave the hotel at night without the accompaniment/ authorization of a trip coordination member.

25. This is a cultural trip; therefore all the exchange students must attend all the activities in the program.

26. Do not forget to always communicate with your home/host family and Rotary Club. Anyone can follow the trip on Twitter, Facebook and Blog; we might ask you to post the latest happenings.

27. Some tours may include promotional items such as T-Shirts, Backpacks, Water Bottles, etc. These items must be ordered in advance to be available for the tour; therefore those that register for the tour within 25 days of departure may not be eligible to receive promotional items listed in the inclusions section of the tour.

28. In case you decide not to go on the trip, you should request the cancellation of your reservation. All requests must be received in writing and the following schedule applies to all: *Now to 61 days prior to departure: 25% of the total land price is nonrefundable.*60 to 46 days prior to departure 50% of the total land price is non-refundable.*45 to 31 days prior to departure 75% of the total land price is non-refundable.*30 days or less prior to departure 100% of the total land price is non-refundable.If you are able to find an exchange student to take your place and the change is possible, only 10% of the total land cost is non-refundable at any date.These deadlines and penalties also apply if the student cannot attend the trip because he/she did not fulfill any of the reservation requirements.

29. Cancellation Policy for Air portion: Once the ticket has been issued (the ticket may be issued anytime without notice after the deposit is received) the cancellation rules for the airline will apply. Remember any refund will be the sole discretion of the airline or airlines involved and the Organization holds no responsibility regarding the airlines final decision. The airlines may change the cancellation policy and/or fees at anytime including but not limited to cancellation fees, baggage fees, cost of meals and beverages.

30. IMPORTANT: We cannot live with a large number of people, for the time of the trip, without good organization and everyone's cooperation. The common goal needs to be respect. In cases of bad behavior or disrespect for the excursion rules, the exchange student may receive up to five warnings, according to the seriousness of his act and to the coordinator's judgment. It is possible to receive 5 warnings at one time based on the seriousness of the student's actions. Each warning will cost the student a fee and if him/her receives 5 warnings, his/her host district and the host family will be notified and that student will be sent to his/her host community immediately at his/her own expense. No refund will be given for the remainder of the tour. The student's Rotary District/Club will be notified of any warnings a student receives during the tour by the coordinators or chaperone and all warnings will accumulate from trip to trip the student takes with us.

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