harlow demobilisation plan · 2016. 10. 11. · harlow demobilisation plan ... 144 100% identify...

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Task Name Duration Start Finish Predece Resource Names Actual Start Actual Finish

1 29% Harlow Exit Plan 433 days Mon 28/03/16 Wed 22/11/17 Mon 28/03/16 NA2 100% Initial Exit Planning 88 days Fri 01/04/16 Tue 02/08/16 Mark Whittaker Fri 01/04/16 Tue 02/08/1661 15% Office Move for Non‐Kier Harlow Staff 110 days Tue 23/08/16 Mon 23/01/17 Tue 23/08/16 NA62 3% Mead Park 110 days Tue 23/08/16 Mon 23/01/17 Tue 23/08/16 NA63 100% Agree use of 1 office at Mead Park until June 17 1 day Tue 23/08/16 Tue 23/08/16 Mark Whittaker Tue 23/08/16 Tue 23/08/1664 0% Sign Licence to Occupy 1 day Mon 03/10/16 Mon 03/10/16 Mark Whittaker NA NA65 0% Order Mercury Box for systems access 22 days Tue 01/11/16 Wed 30/11/16 Conrad Fletcher NA NA66 0% Install Mercury Box for systems access 15 days Tue 03/01/17 Mon 23/01/17 Conrad Fletcher NA NA67 1% Location 79 days Tue 23/08/16 Fri 09/12/16 Tue 23/08/16 NA68 5% Identify new office location 29 days Tue 23/08/16 Fri 30/09/16 Mark Whittaker Tue 23/08/16 NA69 0% Adquate welfare arrangements 20 days Mon 03/10/16 Fri 28/10/16 NA NA70 0% Liase with residents to agree desk config 20 days Mon 03/10/16 Fri 28/10/16 68 Chris Power NA NA71 0% Arrange building access 20 days Mon 31/10/16 Fri 25/11/16 70 Chris Power NA NA72 0% Agree date for transfer 10 days Mon 28/11/16 Fri 09/12/16 71 Chris Power NA NA73 54% Resources 45 days Mon 29/08/16 Fri 28/10/16 Mon 29/08/16 NA74 75% Identify affected resources 10 days Mon 29/08/16 Fri 09/09/16 Mon 29/08/16 NA75 75% Cirlcle Planned (?) 10 days Mon 29/08/16 Fri 09/09/16 Mark Whittaker Mon 29/08/16 NA76 75% Finance (?) 10 days Mon 29/08/16 Fri 09/09/16 Mark Whittaker Mon 29/08/16 NA77 75% Grainger (?) 10 days Mon 29/08/16 Fri 09/09/16 Mark Whittaker Mon 29/08/16 NA78 75% IT (?) 10 days Mon 29/08/16 Fri 09/09/16 Mark Whittaker Mon 29/08/16 NA79 75% Hot Desks (?) 10 days Mon 29/08/16 Fri 09/09/16 Mark Whittaker Mon 29/08/16 NA80 0% Carry out consultation 10 days Mon 03/10/16 Fri 14/10/16 Mark Whittaker NA NA81 0% Gain agreement on reloaction 10 days Mon 17/10/16 Fri 28/10/16 80 Mark Whittaker NA NA82 0% IT 45 days Mon 03/10/16 Fri 02/12/16 NA NA83 0% Assess requirement 15 days Mon 03/10/16 Fri 21/10/16 68 Conrad Fletcher NA NA84 0% Ensure systems access available 10 days Mon 24/10/16 Fri 04/11/16 83 Conrad Fletcher NA NA85 0% Order any new equipment 10 days Mon 24/10/16 Fri 04/11/16 83 Conrad Fletcher NA NA86 0% Install equipment 20 days Mon 07/11/16 Fri 02/12/16 85 Conrad Fletcher NA NA87 13% Post Jan 2017 Reporting 196 days Mon 03/10/16 Mon 03/07/17 Mark Whittaker Mon 03/10/16 NA88 0% Meeting Schedule 109 days Wed 01/02/17 Mon 03/07/17 NA NA89 0% Feb 2017 1 day Wed 01/02/17 Wed 01/02/17 NA NA90 0% March 2017 1 day Wed 01/03/17 Wed 01/03/17 NA NA91 0% April 2017 1 day Mon 03/04/17 Mon 03/04/17 NA NA92 0% May 2017 1 day Mon 01/05/17 Mon 01/05/17 NA NA93 0% June 2017 1 day Fri 02/06/17 Fri 02/06/17 NA NA94 0% July 2017 1 day Mon 03/07/17 Mon 03/07/17 NA NA95 14% KPI Reporting requirement 89 days Mon 03/10/16 Thu 02/02/17 Mon 03/10/16 NA96 100% Agree Client POC 5 days Mon 03/10/16 Fri 07/10/16 Mark Whittaker Mon 03/10/16 Fri 07/10/1697 0% Agree KPI report parameters 10 days Mon 10/10/16 Fri 21/10/16 96 Mark Whittaker NA NA98 0% Agree reporting format 5 days Mon 24/10/16 Fri 28/10/16 97 Mark Whittaker NA NA99 25% Ensure systems access available 43 days Mon 03/10/16 Wed 30/11/16 Conrad Fletcher Mon 03/10/16 NA100 0% Identify resource 43 days Mon 03/10/16 Wed 30/11/16 NA NA101 0% Identify source of reporting 5 days Mon 31/10/16 Fri 04/11/16 98 Mark Whittaker NA NA102 0% Provide monthly KPI reports 1 day Thu 02/02/17 Thu 02/02/17 Mark Whittaker NA NA103 99% Tranistion Board Meetings 225 days Thu 14/04/16 Thu 23/02/17 Chris Power Thu 14/04/16 NA104 99% Meetings 225 days Thu 14/04/16 Thu 23/02/17 Thu 14/04/16 NA105 100% Meeting 1 (7) 1 day Thu 14/04/16 Thu 14/04/16 Thu 14/04/16 Thu 14/04/16106 100% Meeting 2 (8) 1 day Wed 11/05/16 Wed 11/05/16 Wed 11/05/16 Wed 11/05/16

Thu 22/09/16 Harlow Demobilisation Plan

Appendix E

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107 100% Meeting 3 (9) 1 day Thu 09/06/16 Thu 09/06/16 Thu 09/06/16 Thu 09/06/16108 100% Meeting 4 (10) 1 day Thu 07/07/16 Thu 07/07/16 Thu 07/07/16 Thu 07/07/16109 0% Meeting 5 (11) 0 days Thu 08/09/16 Thu 08/09/16 NA NA110 0% Meeting 6 (12) Now combined with Meeting 5 0 days Thu 08/09/16 Thu 08/09/16 NA NA111 0% Meeting 7 (13) 0 days Thu 13/10/16 Thu 13/10/16 NA NA112 0% Meeting 8 (14) 0 days Wed 09/11/16 Wed 09/11/16 NA NA113 0% Meeting 9 (15) 0 days Thu 12/01/17 Thu 12/01/17 NA NA114 0% Meeting 10 (16) 0 days Thu 23/02/17 Thu 23/02/17 NA NA115 99% Progress Report 105 days Thu 14/04/16 Thu 08/09/16 Thu 14/04/16 NA116 100% Issue Report 1 1 day Thu 14/04/16 Thu 14/04/16 Chris Power Thu 14/04/16 Thu 14/04/16117 100% Issue Report 2 1 day Wed 11/05/16 Wed 11/05/16 Chris Power Wed 11/05/16 Wed 11/05/16118 100% Issue Report 3 1 day Thu 09/06/16 Thu 09/06/16 Chris Power Thu 09/06/16 Thu 09/06/16119 100% Issue Report 4 1 day Thu 07/07/16 Thu 07/07/16 Chris Power Thu 07/07/16 Thu 07/07/16120 0% Issue Report 5 0 days Thu 08/09/16 Thu 08/09/16 Chris Power NA NA121 47% Risk 218 days Fri 01/04/16 Tue 31/01/17 Mark Whittaker Fri 01/04/16 NA122 100% Risk Workshops 49 days Fri 01/04/16 Wed 08/06/16 Mark Whittaker Fri 01/04/16 Wed 08/06/16123 100% Grounds 1 day Wed 04/05/16 Wed 04/05/16 Mark Whittaker Wed 04/05/16 Wed 04/05/16124 100% Streets 1 day Wed 04/05/16 Wed 04/05/16 Mark Whittaker Wed 04/05/16 Wed 04/05/16125 100% HPS 1 day Fri 01/04/16 Fri 01/04/16 Mark Whittaker Fri 01/04/16 Fri 01/04/16126 100% Transport 1 day Tue 17/05/16 Tue 17/05/16 Mark Whittaker Tue 17/05/16 Tue 17/05/16127 100% Finance & Commercial 1 day Wed 08/06/16 Wed 08/06/16 Mark Whittaker Wed 08/06/16 Wed 08/06/16128 100% Tech Services 1 day Tue 17/05/16 Tue 17/05/16 Mark Whittaker Tue 17/05/16 Tue 17/05/16129 100% Prepare Risks and Issues Log 26 days Wed 04/05/16 Fri 10/06/16 Mark Whittaker Wed 04/05/16 Fri 10/06/16130 100% Joint Client Risk Workshop 0 days Thu 09/06/16 Thu 09/06/16 TPB Thu 09/06/16 Thu 09/06/16131 45% Issue Risk Register bi‐weekly to HM SMT 158 days Fri 24/06/16 Tue 31/01/17 Mark Whittaker Fri 24/06/16 NA132 41% Costs incurred by JV during demob that benefit LATC 175 days Wed 01/06/16 Tue 31/01/17 Wed 01/06/16 NA133 100% Establish principles for costs incurred by JV during demob that benefit LAT23 days Wed 01/06/16 Fri 15/07/16 Mark Whittaker,P Wed 01/06/16 Fri 15/07/16134 100% Develop Process 10 days Mon 18/07/16 Fri 29/07/16 133 Chris Power Mon 18/07/16 Fri 29/07/16135 100% Submit formal paper to HDC 0 days Thu 08/09/16 Thu 08/09/16 134 Mark Whittaker Thu 08/09/16 Thu 08/09/16136 15% Agree process 38 days Thu 08/09/16 Mon 31/10/16 135 Mark Whittaker Thu 08/09/16 NA137 0% Implement process 5 days Tue 01/11/16 Mon 07/11/16 136 NA NA138 35% Collect Hours worked data 138 days Fri 22/07/16 Tue 31/01/17 Chris Power Fri 22/07/16 NA139 80% Communication 218 days Fri 01/04/16 Tue 31/01/17 Helena Royale Fri 01/04/16 NA140 100% HR 20 days Thu 21/07/16 Wed 17/08/16 Thu 21/07/16 Wed 17/08/16141 100% Develop a HR Comms Strategy with Kier HR Lead 15 days Thu 21/07/16 Wed 10/08/16 Helena Royale,Pet Thu 21/07/16 Wed 10/08/16142 100% Agree HR Comms Strategy 5 days Thu 11/08/16 Wed 17/08/16 141 Helena Royale,Pet Thu 11/08/16 Wed 17/08/16143 79% Staff Communications 218 days Fri 01/04/16 Tue 31/01/17 Fri 01/04/16 NA144 100% Identify Transition Project Board (TPB) 1 day Fri 01/04/16 Fri 01/04/16 Mark Whittaker Fri 01/04/16 Fri 01/04/16145 100% Agree Joint Comms Strategy 25 days Mon 01/08/16 Fri 02/09/16 Niel Churchill,Hele Mon 01/08/16 Fri 02/09/16146 100% Medium for communication 13 days Mon 13/06/16 Wed 29/06/16 Mon 13/06/16 Wed 29/06/16147 100% Establish a single information outlet and advise all staff of its existence. 5 days Mon 13/06/16 Fri 17/06/16 Chris Power,Mark Mon 13/06/16 Fri 17/06/16148 100% Establish official means of communication 5 days Mon 20/06/16 Fri 24/06/16 147 Chris Power,Mark Mon 20/06/16 Fri 24/06/16149 100% Establish Hierarchy of information for release on a need to know basis w3 days Mon 27/06/16 Wed 29/06/16 148 Chris Power,Mark Mon 27/06/16 Wed 29/06/16150 100% Joint agreement of information release (in conjunction with the existing 197 days Mon 02/05/16 Tue 31/01/17 Mon 02/05/16 Tue 31/01/17151 100% Identify the necessity for joint Council / Kier statements. 197 days Mon 02/05/16 Tue 31/01/17 Mark Whittaker Mon 02/05/16 Tue 31/01/17152 100% Agree the wording for such information with the Council. 21 days Fri 02/09/16 Fri 30/09/16 145 Mark Whittaker Fri 02/09/16 Fri 30/09/16153 100% Agree the timing for release of information with the Council. 21 days Fri 02/09/16 Fri 30/09/16 152 Mark Whittaker Fri 02/09/16 Fri 30/09/16154 48% Joint Newsletter 180 days Thu 14/04/16 Thu 22/12/16 Thu 14/04/16 NA


Appendix E

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155 100% April 16 5 days Thu 14/04/16 Wed 20/04/16 Thu 14/04/16 Wed 20/04/16156 100% Review and comment 5 days Thu 14/04/16 Wed 20/04/16 Mark Whittaker Thu 14/04/16 Wed 20/04/16157 100% June 16 1 day Tue 14/06/16 Tue 14/06/16 Tue 14/06/16 Tue 14/06/16158 100% Review and comment 1 day Tue 14/06/16 Tue 14/06/16 Mark Whittaker Tue 14/06/16 Tue 14/06/16159 100% July 16 4 days Tue 12/07/16 Fri 15/07/16 Tue 12/07/16 Fri 15/07/16160 100% Prepare Kier Input 1 day Tue 12/07/16 Tue 12/07/16 Tue 12/07/16 Tue 12/07/16161 100% Approve submission 2 days Wed 13/07/16 Thu 14/07/16 160 Wed 13/07/16 Thu 14/07/16162 100% Submit to client for inclusion 1 day Fri 15/07/16 Fri 15/07/16 161 Fri 15/07/16 Fri 15/07/16163 100% August 16 9 days Fri 12/08/16 Thu 25/08/16 Fri 12/08/16 Thu 25/08/16164 100% Prepare Kier Input 1 day Fri 12/08/16 Fri 12/08/16 Chris Power Fri 12/08/16 Fri 12/08/16165 100% Submit to client for inclusion 0 days Mon 15/08/16 Mon 15/08/16 164 Chris Power Mon 15/08/16 Mon 15/08/16166 100% Received for Approval 0 days Mon 22/08/16 Mon 22/08/16 165 HDC Mon 22/08/16 Mon 22/08/16167 100% MW / HR Approval 3 days Mon 22/08/16 Wed 24/08/16 166 Helena Royale,Ma Mon 22/08/16 Wed 24/08/16168 100% Published 0 days Thu 25/08/16 Thu 25/08/16 167 HDC Thu 25/08/16 Thu 25/08/16169 25% September 16 9 days Fri 16/09/16 Thu 29/09/16 Fri 16/09/16 NA170 100% Prepare Kier Input 1 day Fri 16/09/16 Fri 16/09/16 Chris Power Fri 16/09/16 Fri 16/09/16171 100% Submit to client for inclusion 0 days Mon 19/09/16 Mon 19/09/16 170 Chris Power Mon 19/09/16 Mon 19/09/16172 0% Received for Approval 0 days Mon 26/09/16 Mon 26/09/16 171 HDC NA NA173 0% MW / HR Approval 3 days Mon 26/09/16 Wed 28/09/16 172 Helena Royale,Ma NA NA174 0% Published 0 days Thu 29/09/16 Thu 29/09/16 173 HDC NA NA175 0% October 16 10 days Wed 12/10/16 Wed 26/10/16 NA NA176 0% Prepare Kier Input 1 day Wed 12/10/16 Wed 12/10/16 Chris Power NA NA177 0% Submit to client for inclusion 0 days Thu 13/10/16 Thu 13/10/16 176 Chris Power NA NA178 0% Received for Approval 0 days Thu 20/10/16 Thu 20/10/16 177 HDC NA NA179 0% MW / HR Approval 4 days Thu 20/10/16 Tue 25/10/16 178 Helena Royale,Ma NA NA180 0% Published 0 days Wed 26/10/16 Wed 26/10/16 179 HDC NA NA181 0% November 16 9 days Fri 11/11/16 Thu 24/11/16 NA NA182 0% Prepare Kier Input 1 day Fri 11/11/16 Fri 11/11/16 Chris Power NA NA183 0% Submit to client for inclusion 0 days Mon 14/11/16 Mon 14/11/16 182 Chris Power NA NA184 0% Received for Approval 0 days Mon 21/11/16 Mon 21/11/16 183 HDC NA NA185 0% MW / HR Approval 3 days Mon 21/11/16 Wed 23/11/16 184 Helena Royale,Ma NA NA186 0% Published 0 days Thu 24/11/16 Thu 24/11/16 185 HDC NA NA187 0% December 16 9 days Fri 09/12/16 Thu 22/12/16 NA NA188 0% Prepare Kier Input 1 day Fri 09/12/16 Fri 09/12/16 Chris Power NA NA189 0% Submit to client for inclusion 0 days Mon 12/12/16 Mon 12/12/16 188 Chris Power NA NA190 0% Received for Approval 0 days Mon 19/12/16 Mon 19/12/16 189 HDC NA NA191 0% MW / HR Approval 3 days Mon 19/12/16 Wed 21/12/16 190 Helena Royale,Ma NA NA192 0% Published 0 days Thu 22/12/16 Thu 22/12/16 191 HDC NA NA193 53% Feedback and contact points 172 days Mon 06/06/16 Tue 31/01/17 Mon 06/06/16 NA194 100% Establish the single point contact for all staff via the nominated Employ 10 days Mon 06/06/16 Fri 17/06/16 Mark Whittaker Mon 06/06/16 Fri 17/06/16195 50% All requests for information by staff shall be answered within 48 hours o172 days Mon 06/06/16 Tue 31/01/17 Chris Power Mon 06/06/16 NA196 100% Meetings and Communications 1 day Mon 04/04/16 Mon 04/04/16 Mon 04/04/16 Mon 04/04/16197 100% Key lines of Communications 1 day Mon 04/04/16 Mon 04/04/16 Mark Whittaker Mon 04/04/16 Mon 04/04/16198 100% Exit Plan Project Manager 1 day Mon 04/04/16 Mon 04/04/16 Mark Whittaker Mon 04/04/16 Mon 04/04/16199 33% HR / TUPE 284 days Fri 01/04/16 Wed 03/05/17 Pete Chisnall Fri 01/04/16 NA200 100% Establish applicability of TUPE 5 days Mon 02/05/16 Fri 06/05/16 Pete Chisnall Mon 02/05/16 Fri 06/05/16201 58% Establish Employee Liability Information (ELI) 219 days Thu 14/04/16 Wed 15/02/17 Thu 14/04/16 NA202 100% Prepare Employee Liability Information (ELI) list based on their exposure t 20 days Thu 14/04/16 Wed 11/05/16 Pete Chisnall Thu 14/04/16 Wed 11/05/16


Appendix E

ID % Complete


203 100% Prepare and submit ELI Disclaimer Letter 18 days Thu 14/04/16 Mon 09/05/16 Pete Chisnall Thu 14/04/16 Mon 09/05/16204 100% Submit ELI for internal Review 1 day Thu 12/05/16 Thu 12/05/16 202 Pete Chisnall Thu 12/05/16 Thu 12/05/16205 100% Provide ELI to client 0 days Fri 13/05/16 Fri 13/05/16 204 Pete Chisnall Fri 13/05/16 Fri 13/05/16206 100% ELI to include pension info 58 days Wed 01/06/16 Fri 19/08/16 204 Pete Chisnall Wed 01/06/16 Fri 19/08/16207 100% Review Gap Analysis from Client ELI review 36 days Fri 10/06/16 Fri 05/08/16 871 Pete Chisnall,Mar Fri 10/06/16 Fri 05/08/16208 100% Meeting to agree responses to Client ELI info requests / clarifications 0 days Thu 21/07/16 Thu 21/07/16 Pete Chisnall Thu 21/07/16 Thu 21/07/16209 65% Assess Liability for Holiday Pay Claims 52 days Thu 21/07/16 Fri 30/09/16 Mark Whittaker,P Thu 21/07/16 NA210 38% ELI Feedback Actions 149 days Thu 21/07/16 Wed 15/02/17 Thu 21/07/16 NA211 99% Submit full refresh of ELI 80 days Fri 26/08/16 Fri 16/12/16 Fri 26/08/16 NA212 100% August 16 1 day Fri 26/08/16 Fri 26/08/16 Pete Chisnall Fri 26/08/16 Fri 26/08/16213 0% December 16 0 days Fri 16/12/16 Fri 16/12/16 Pete Chisnall NA NA214 100% Provide details of 3rd party contracts / agreements 7 days Thu 21/07/16 Fri 29/07/16 Thu 21/07/16 Fri 29/07/16215 100% Provide Agency List to HTS 7 days Thu 21/07/16 Fri 29/07/16 Mark Whittaker Thu 21/07/16 Fri 29/07/16216 0% Training Records (see also Training Record section below) 86 days Tue 04/10/16 Tue 31/01/17 NA NA217 0% Review and prepare documents for transfer 85 days Tue 04/10/16 Mon 30/01/17 Pete Chisnall NA NA218 0% Provide Training Records to Client 1 day Tue 31/01/17 Tue 31/01/17 Pete Chisnall NA NA219 100% Provide Out of Hours Payment Process 30 days Thu 21/07/16 Wed 31/08/16 Pete Chisnall Thu 21/07/16 Wed 31/08/16220 100% Provide Agency List 7 days Thu 21/07/16 Fri 29/07/16 Mark Whittaker Thu 21/07/16 Fri 29/07/16221 100% Provide Company Car / Vehicle T&C's and Trade Up/ Down info 7 days Thu 21/07/16 Fri 29/07/16 Pete Chisnall Thu 21/07/16 Fri 29/07/16222 0% Provide Contracts of Employement 0 days Wed 15/02/17 Wed 15/02/17 Pete Chisnall NA NA223 0% Provide details of any potential Legal Actions 0 days Wed 15/02/17 Wed 15/02/17 Pete Chisnall NA NA224 0% Provide details of long term sick and maternity leave etc 0 days Fri 16/12/16 Fri 16/12/16 Pete Chisnall NA NA225 29% Provide Starters and Leavers Information 131 days Fri 15/07/16 Fri 13/01/17 Fri 15/07/16 NA226 100% July 16 1 day Fri 15/07/16 Fri 15/07/16 Pete Chisnall Fri 15/07/16 Fri 15/07/16227 100% August 16 1 day Wed 31/08/16 Wed 31/08/16 Pete Chisnall Wed 31/08/16 Wed 31/08/16228 0% September 16 1 day Fri 30/09/16 Fri 30/09/16 Pete Chisnall NA NA229 0% October 16 1 day Mon 31/10/16 Mon 31/10/16 Pete Chisnall NA NA230 0% November 16 1 day Wed 30/11/16 Wed 30/11/16 Pete Chisnall NA NA231 0% December 16 1 day Fri 16/12/16 Fri 16/12/16 Pete Chisnall NA NA232 0% January 17 1 day Fri 13/01/17 Fri 13/01/17 Pete Chisnall NA NA233 100% Provide Client with update in Gap Analysis info and expected delivery date1 day Mon 08/08/16 Mon 08/08/16 207 Pete Chisnall Mon 08/08/16 Mon 08/08/16234 0% Agree final ELI list internally and inform the Transition Board 28 days prior44 days Tue 01/11/16 Fri 30/12/16 Pete Chisnall,Mar NA NA235 50% Pension Fund ‐ confirm transfer info 56 days Tue 02/08/16 Tue 18/10/16 Pete Chisnall Tue 02/08/16 NA236 0% Redeployment and Redundancy ‐ Currently Not Applicable 1 day Tue 31/01/17 Tue 31/01/17 NA NA237 0% The issue of a HR1 via BIS including a reference to the indicative roles to b NA NA238 0% Identify any employees at the risk of redundancy. NA NA239 0% Issue notice of risk to employees in writing where applicable. NA NA240 0% Collate and figures on request for voluntary redundancy where applicable NA NA241 0% Identify any redeployment opportunities into wider regional roles or Kier G NA NA242 0% Issue redundancy notices where applicable. NA NA243 100% Staff and Trades Union representation 122 days Thu 14/04/16 Fri 30/09/16 Thu 14/04/16 Fri 30/09/16244 100% Source Collective TU Agreements 10 days Thu 14/04/16 Wed 27/04/16 Pete Chisnall Thu 14/04/16 Wed 27/04/16245 100% Validate Agreements 10 days Thu 28/04/16 Wed 11/05/16 244 Pete Chisnall Thu 28/04/16 Wed 11/05/16246 100% Communicate Collective TU Agreements 0 days Fri 13/05/16 Fri 13/05/16 245 John Phillips Fri 13/05/16 Fri 13/05/16247 100% Identify Trade Union Representation 20 days Mon 05/09/16 Fri 30/09/16 Pete Chisnall Mon 05/09/16 Fri 30/09/16248 100% Provide Agency List to Client 3 days Mon 20/06/16 Wed 22/06/16 Mark Whittaker Mon 20/06/16 Wed 22/06/16249 0% Establish sub‐contractor/outsourced transferee list 35 days Mon 05/09/16 Fri 21/10/16 NA NA250 0% Prepare a list of sub‐contractors that may be eligible to make a claim for T20 days Mon 05/09/16 Fri 30/09/16 Pete Chisnall NA NA


Appendix E

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251 0% Agree list 10 days Mon 03/10/16 Fri 14/10/16 250 Pete Chisnall NA NA252 0% Agency Agreements 5 days Mon 17/10/16 Fri 21/10/16 251 Pete Chisnall NA NA253 100% Establish relevant internal HR contact details 10 days Fri 01/04/16 Thu 14/04/16 Pete Chisnall Fri 01/04/16 Thu 14/04/16254 100% Establish Client HR reps 1 day Fri 01/04/16 Fri 01/04/16 Pete Chisnall Fri 01/04/16 Fri 01/04/16255 0% Establish incoming company HR reps 21 days Wed 02/11/16 Wed 30/11/16 Pete Chisnall NA NA256 0% Identify affected employees and request copies of T & C's from HR Admin 66 days Tue 01/11/16 Tue 31/01/17 Pete Chisnall NA NA257 0% Prepare Employee documention for Transfer 10 days Tue 31/01/17 Mon 13/02/17 NA NA258 0% Identify programme for consultations 20 days Mon 03/10/16 Fri 28/10/16 NA NA259 100% Develop a HR Comms Strategy with Kier Comms Lead 15 days Thu 21/07/16 Wed 10/08/16 Thu 21/07/16 Wed 10/08/16260 100% Agree HR Comms Strategy 5 days Thu 11/08/16 Wed 17/08/16 259 Thu 11/08/16 Wed 17/08/16261 22% TUPE 207 days Mon 02/05/16 Tue 14/02/17 Pete Chisnall Mon 02/05/16 NA262 100% Establish TUPE Q&A 10 days Mon 18/07/16 Fri 29/07/16 Pete Chisnall Mon 18/07/16 Fri 29/07/16263 30% Commence consultation meetings with Employee Reps 129 days Thu 04/08/16 Tue 31/01/17 Pete Chisnall Thu 04/08/16 NA264 100% Agree HR Working Group 15 days Mon 05/09/16 Fri 23/09/16 Pete Chisnall Mon 05/09/16 Fri 23/09/16265 50% Employee Briefings 132 days Mon 02/05/16 Tue 01/11/16 Mon 02/05/16 NA266 100% Employee Briefings 1 ‐ May 1 day Mon 02/05/16 Mon 02/05/16 Pete Chisnall Mon 02/05/16 Mon 02/05/16267 100% Employee Briefings 2 ‐ July 1 day Wed 27/07/16 Wed 27/07/16 Pete Chisnall Wed 27/07/16 Wed 27/07/16268 0% Employee Briefings 3 ‐ September date TBC 1 day Fri 30/09/16 Fri 30/09/16 Pete Chisnall NA NA269 0% Employee Briefings 4 ‐ November date TBC 1 day Wed 30/11/16 Wed 30/11/16 Pete Chisnall NA NA270 100% Issue initial letter 6 days Mon 19/09/16 Mon 26/09/16 Pete Chisnall Mon 19/09/16 Mon 26/09/16271 0% New providers carry out 1‐2‐1s ‐ Agree programme 10 days Tue 27/09/16 Mon 10/10/16 270 John Phillips NA NA272 0% Receive measures letter from new provider 10 days Mon 19/09/16 Fri 30/09/16 John Phillips NA NA273 0% Facilitate consultation with employee reps over any proposed measures. 87 days Mon 03/10/16 Tue 31/01/17 NA NA274 0% Issue final transfer letter 22 days Mon 02/01/17 Tue 31/01/17 Pete Chisnall NA NA275 0% Issue TUPE information to new provider 22 days Mon 02/01/17 Tue 31/01/17 Pete Chisnall NA NA276 0% Seek confirmation from the transition team that leavers are now off payro10 days Wed 01/02/17 Tue 14/02/17 273 Pete Chisnall NA NA277 0% Training Records 153 days Mon 03/10/16 Wed 03/05/17 NA NA278 0% Collate details of Training Records 87 days Mon 03/10/16 Tue 31/01/17 NA NA279 0% Agree what information will be transferred and when 10 days Wed 01/02/17 Tue 14/02/17 278 NA NA280 0% Transfer records in agreed format 56 days Wed 15/02/17 Wed 03/05/17 279 NA NA281 0% Collate Health surveillance and Referral Info 61 days Tue 08/11/16 Tue 31/01/17 Pete Chisnall NA NA282 17% Exit Activities ‐ Individual work streams 238 days Fri 01/04/16 Tue 28/02/17 Mick Jenkins,Stev Fri 01/04/16 NA283 14% Repairs & Maintennce 238 days Fri 01/04/16 Tue 28/02/17 Steve Ward Fri 01/04/16 NA284 90% Identify site assets / furniture / equipment / notices / tools / ladders 65 days Mon 04/07/16 Fri 30/09/16 Steve Ward Mon 04/07/16 NA285 100% Equipment removal process agreed (See Schedule 8) 10 days Fri 01/04/16 Thu 14/04/16 Steve Ward Fri 01/04/16 Thu 14/04/16286 0% Review / cancel maintenance agreements 20 days Mon 02/01/17 Fri 27/01/17 Steve Ward NA NA287 0% Contract termination clauses identified and settled 44 days Thu 01/12/16 Tue 31/01/17 Steve Ward NA NA288 20% Ensure all contracted works completed on site by end of December 87 days Thu 01/09/16 Fri 30/12/16 Steve Ward Thu 01/09/16 NA289 0% Settel final accounts with all contractors for 2106‐2017 works 42 days Mon 02/01/17 Tue 28/02/17 Steve Ward NA NA290 0% Settle Final Accounts with Client 42 days Mon 02/01/17 Tue 28/02/17 Steve Ward NA NA291 0% Pay Sub‐contractors for works done 42 days Mon 02/01/17 Tue 28/02/17 Steve Ward NA NA292 0% Cancel outstanding third party payment arrangements 44 days Thu 01/12/16 Tue 31/01/17 Steve Ward NA NA293 0% Identify ongoing maintenance obligations 30 days Mon 03/10/16 Fri 11/11/16 Steve Ward NA NA294 0% Removal of all standard forms e.g. CSP, H & S System, reference books 5 days Mon 23/01/17 Fri 27/01/17 Steve Ward NA NA295 0% Termination of third party suppliers 44 days Thu 01/12/16 Tue 31/01/17 Steve Ward NA NA296 0% Final day hand over meeting 2 days Mon 30/01/17 Tue 31/01/17 Steve Ward NA NA297 0% Handover documents / statutory certificates / O & M manuals etc 22 days Wed 04/01/17 Thu 02/02/17 Steve Ward NA NA298 0% Remove Plans / O & M manuals 20 days Wed 04/01/17 Tue 31/01/17 Steve Ward NA NA


Appendix E

ID % Complete


299 0% Remove contract folders and arrange archiving 20 days Wed 04/01/17 Tue 31/01/17 Steve Ward NA NA300 0% Remove of ID badges 5 days Mon 23/01/17 Fri 27/01/17 Steve Ward NA NA301 0% Remove company statutory notices / insurance certificates etc 44 days Thu 01/12/16 Tue 31/01/17 Steve Ward NA NA302 0% Hand over of keys / building passes / alarm codes etc 5 days Mon 23/01/17 Fri 27/01/17 Steve Ward NA NA303 0% Agree mothballing / ongoing maintenance requirements 5 days Mon 23/01/17 Fri 27/01/17 Steve Ward NA NA304 0% Recovery of PPE, tools, test & inspect etc issue to contract 5 days Mon 23/01/17 Fri 27/01/17 Steve Ward NA NA305 0% Client contractors to be notified of contract finish date 20 days Mon 05/12/16 Fri 30/12/16 Steve Ward NA NA306 14% Planned & Capital 238 days Fri 01/04/16 Tue 28/02/17 Steve Ward Fri 01/04/16 NA307 90% Identify site assets / furniture / equipment / notices / tools / ladders 65 days Mon 04/07/16 Fri 30/09/16 Steve Ward Mon 04/07/16 NA308 100% Equipment removal process agreed (See Schedule 8) 10 days Fri 01/04/16 Thu 14/04/16 Steve Ward Fri 01/04/16 Thu 14/04/16309 0% Review / cancel maintenance agreements 20 days Mon 02/01/17 Fri 27/01/17 Steve Ward NA NA310 0% Contract termination clauses identified and settled 44 days Thu 01/12/16 Tue 31/01/17 Steve Ward NA NA311 20% Ensure all contracted works completed on site by end of December 87 days Thu 01/09/16 Fri 30/12/16 Steve Ward Thu 01/09/16 NA312 0% Settel final accounts with all contractors for 2106‐2017 works 42 days Mon 02/01/17 Tue 28/02/17 Steve Ward NA NA313 0% Settle Final Accounts with Client 42 days Mon 02/01/17 Tue 28/02/17 Steve Ward NA NA314 0% Pay Sub‐contractors for works done 42 days Mon 02/01/17 Tue 28/02/17 Steve Ward NA NA315 0% Cancel outstanding third party payment arrangements 44 days Thu 01/12/16 Tue 31/01/17 Steve Ward NA NA316 0% Identify ongoing maintenance obligations 30 days Mon 03/10/16 Fri 11/11/16 Steve Ward NA NA317 0% Removal of all standard forms e.g. CSP, H & S System, reference books 5 days Mon 23/01/17 Fri 27/01/17 Steve Ward NA NA318 0% Termination of third party suppliers 44 days Thu 01/12/16 Tue 31/01/17 Steve Ward NA NA319 0% Final day hand over meeting 2 days Mon 30/01/17 Tue 31/01/17 Steve Ward NA NA320 0% Handover documents / statutory certificates / O & M manuals etc 22 days Wed 04/01/17 Thu 02/02/17 Steve Ward NA NA321 0% Remove Plans / O & M manuals 20 days Wed 04/01/17 Tue 31/01/17 Steve Ward NA NA322 0% Remove contract folders and arrange archiving 20 days Wed 04/01/17 Tue 31/01/17 Steve Ward NA NA323 0% Remove of ID badges 5 days Mon 23/01/17 Fri 27/01/17 Steve Ward NA NA324 0% Remove company statutory notices / insurance certificates etc 44 days Thu 01/12/16 Tue 31/01/17 Steve Ward NA NA325 0% Hand over of keys / building passes / alarm codes etc 5 days Mon 23/01/17 Fri 27/01/17 Steve Ward NA NA326 0% Agree mothballing / ongoing maintenance requirements 5 days Mon 23/01/17 Fri 27/01/17 Steve Ward NA NA327 0% Recovery of PPE, tools, test & inspect etc issue to contract 5 days Mon 23/01/17 Fri 27/01/17 Steve Ward NA NA328 0% Client contractors to be notified of contract finish date 20 days Mon 05/12/16 Fri 30/12/16 Steve Ward NA NA329 25% Grounds 192 days Mon 06/06/16 Tue 28/02/17 Mick Jenkins Mon 06/06/16 NA330 95% Identify site assets / furniture / equipment / notices / tools / ladders 85 days Mon 06/06/16 Fri 30/09/16 Mon 06/06/16 NA331 100% Equipment removal process agreed (See Schedule 8) 10 days Mon 27/06/16 Fri 08/07/16 Mon 27/06/16 Fri 08/07/16332 0% Review / cancel maintenance agreements 20 days Mon 02/01/17 Fri 27/01/17 NA NA333 20% Ensure all contracted works completed on site by end of December 87 days Thu 01/09/16 Fri 30/12/16 Mick Jenkins Thu 01/09/16 NA334 0% Settel final accounts with all contractors for 2106‐2017 works 42 days Mon 02/01/17 Tue 28/02/17 Mick Jenkins NA NA335 0% Settle Final Accounts with Client 42 days Mon 02/01/17 Tue 28/02/17 Mick Jenkins NA NA336 0% Pay Sub‐contractors for works done 42 days Mon 02/01/17 Tue 28/02/17 Mick Jenkins NA NA337 0% Cancel outstanding third party payment arrangements 44 days Thu 01/12/16 Tue 31/01/17 NA NA338 100% Identify ongoing maintenance obligations 30 days Mon 03/10/16 Fri 11/11/16 Mon 03/10/16 Fri 11/11/16339 100% Provide details of Schedule of Cleaning Plans and Frequencies 9 days Tue 12/07/16 Fri 22/07/16 Mick Jenkins Tue 12/07/16 Fri 22/07/16340 0% Removal of all standard forms e.g. CSP, H & S System, reference books 5 days Mon 23/01/17 Fri 27/01/17 NA NA341 0% Termination of third party suppliers 44 days Thu 01/12/16 Tue 31/01/17 NA NA342 0% Final day hand over meeting 2 days Mon 30/01/17 Tue 31/01/17 NA NA343 0% Handover documents / statutory certificates / O & M manuals etc 22 days Wed 04/01/17 Thu 02/02/17 NA NA344 0% Remove contract folders and arrange archiving 20 days Wed 04/01/17 Tue 31/01/17 NA NA345 0% Remove of ID badges 5 days Mon 23/01/17 Fri 27/01/17 NA NA346 0% Remove company statutory notices / insurance certificates etc 44 days Thu 01/12/16 Tue 31/01/17 NA NA


Appendix E

ID % Complete


347 0% Hand over of keys / building passes / alarm codes etc 5 days Mon 23/01/17 Fri 27/01/17 NA NA348 0% Agree mothballing / ongoing maintenance requirements 5 days Mon 23/01/17 Fri 27/01/17 NA NA349 0% Recovery of PPE, tools, test & inspect etc issue to contract 5 days Mon 23/01/17 Fri 27/01/17 NA NA350 0% Client contractors to be notified of contract finish date 20 days Mon 05/12/16 Fri 30/12/16 NA NA351 32% Operations ‐ WIP 235 days Mon 09/05/16 Fri 31/03/17 Mick Jenkins,Stev Mon 09/05/16 NA352 32% Repairs & Maintenance 235 days Mon 09/05/16 Fri 31/03/17 Steve Ward Mon 09/05/16 NA353 100% Understand and collate WIP 10 days Mon 09/05/16 Fri 20/05/16 Mon 09/05/16 Fri 20/05/16354 100% Develop WIP management process 5 days Mon 23/05/16 Fri 27/05/16 353 Mon 23/05/16 Fri 27/05/16355 50% Implement WIP tracking 177 days Mon 30/05/16 Tue 31/01/17 354 Mon 30/05/16 NA356 100% Agree order phase‐out or reduction programme to exit 15 days Mon 13/06/16 Fri 01/07/16 Mon 13/06/16 Fri 01/07/16357 40% Reconcile old orders >3mths to phase‐out exit point 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA358 40% Monitor phase‐out/reduction at monthly contracts review 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA359 40% Manage WIP provisions & Aged debt to exit 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA360 40% Programme workload 'troughs' to resource levels in exit period 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA361 40% Identify resource surplus and resolve re‐utilization issues 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA362 0% Manage sub‐contractor phase‐out in exit period 87 days Mon 03/10/16 Tue 31/01/17 NA NA363 40% Accounting carry‐over month‐by‐month to exit 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA364 0% Establish & Manage financial provisions 87 days Mon 03/10/16 Tue 31/01/17 NA NA365 0% Works Orders Final Account Phase out 87 days Thu 01/12/16 Fri 31/03/17 NA NA366 0% Establish any retentions up to and beyond contract expiry 64 days Thu 01/12/16 Tue 28/02/17 NA NA367 0% Recover any retentions up to and beyond contract expiry 64 days Tue 03/01/17 Fri 31/03/17 NA NA368 35% Planned & Capital 235 days Mon 09/05/16 Fri 31/03/17 Steve Ward Mon 09/05/16 NA369 100% Understand and collate WIP 10 days Mon 09/05/16 Fri 20/05/16 Mon 09/05/16 Fri 20/05/16370 100% Develop WIP management process 5 days Mon 23/05/16 Fri 27/05/16 369 Mon 23/05/16 Fri 27/05/16371 50% Implement WIP tracking 177 days Mon 30/05/16 Tue 31/01/17 370 Mon 30/05/16 NA372 100% Agree order phase‐out or reduction programme to exit 15 days Mon 13/06/16 Fri 01/07/16 Mon 13/06/16 Fri 01/07/16373 40% Reconcile old orders >3mths to phase‐out exit point 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA374 40% Monitor phase‐out/reduction at monthly contracts review 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA375 40% Manage WIP provisions & Aged debt to exit 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA376 40% Programme workload 'troughs' to resource levels in exit period 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA377 40% Identify resource surplus and resolve re‐utilization issues 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA378 0% Manage sub‐contractor phase‐out in exit period 87 days Mon 03/10/16 Tue 31/01/17 NA NA379 40% Accounting carry‐over month‐by‐month to exit 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA380 0% Establish & Manage financial provisions 87 days Mon 03/10/16 Tue 31/01/17 NA NA381 0% Works Orders Final Account Phase out 87 days Thu 01/12/16 Fri 31/03/17 NA NA382 0% Establish any retentions up to and beyond contract expiry 64 days Thu 01/12/16 Tue 28/02/17 NA NA383 0% Recover any retentions up to and beyond contract expiry 64 days Tue 03/01/17 Fri 31/03/17 NA NA384 99% Non‐Housing Buildings 95 days Mon 22/08/16 Mon 02/01/17 Mon 22/08/16 NA385 0% Capital Projects 0 days Mon 02/01/17 Mon 02/01/17 NA NA386 100% Statutory inspection cycles 5 days Mon 22/08/16 Fri 26/08/16 Mon 22/08/16 Fri 26/08/16387 100% Check Programme 5 days Mon 22/08/16 Fri 26/08/16 Mon 22/08/16 Fri 26/08/16388 58% Disabled Facilities Grants (DFG) 109 days Tue 02/08/16 Fri 30/12/16 Tue 02/08/16 NA389 100% TUPE issue re resource to HDC or HTS 60 days Mon 03/10/16 Fri 23/12/16 Mon 03/10/16 Fri 23/12/16390 35% All work to be completed by 31/12/16 109 days Tue 02/08/16 Fri 30/12/16 Tue 02/08/16 NA391 29% Grounds 235 days Mon 09/05/16 Fri 31/03/17 Mick Jenkins Mon 09/05/16 NA392 100% Understand and collate WIP 10 days Mon 09/05/16 Fri 20/05/16 Mon 09/05/16 Fri 20/05/16393 100% Develop WIP management process 5 days Mon 23/05/16 Fri 27/05/16 392 Mon 23/05/16 Fri 27/05/16394 100% Provide details of Playground annual and 3 year inspections 1 day Tue 12/07/16 Tue 12/07/16 Mick Jenkins Tue 12/07/16 Tue 12/07/16


Appendix E

ID % Complete


395 50% Implement WIP tracking 177 days Mon 30/05/16 Tue 31/01/17 393 Mon 30/05/16 NA396 20% Plan Review Meeting Schedule 90 days Mon 12/09/16 Fri 13/01/17 Mon 12/09/16 NA397 100% Sept 16 5 days Mon 12/09/16 Fri 16/09/16 Mon 12/09/16 Fri 16/09/16398 0% Oct 16 5 days Mon 10/10/16 Fri 14/10/16 NA NA399 0% Nov 16 5 days Mon 14/11/16 Fri 18/11/16 NA NA400 0% Dec 16 5 days Mon 12/12/16 Fri 16/12/16 NA NA401 0% Jan 17 5 days Mon 09/01/17 Fri 13/01/17 NA NA402 0% Parks and Landscapes 117 days Mon 22/08/16 Tue 31/01/17 NA NA403 0% Playgrounds 0 days Tue 31/01/17 Tue 31/01/17 NA NA404 0% Environmental Task Force (ETF) 0 days Tue 31/01/17 Tue 31/01/17 NA NA405 0% Tree Team 117 days Mon 22/08/16 Tue 31/01/17 NA NA406 0% Review programme of tree work 5 days Mon 22/08/16 Fri 26/08/16 NA NA407 0% Impact of 80 day working jobs from 31/09 5 days Mon 03/10/16 Fri 07/10/16 NA NA408 0% Weather impact re unplanned events 87 days Mon 03/10/16 Tue 31/01/17 NA NA409 0% Parks and Landscapes Team (P&L) 5 days Mon 22/08/16 Fri 26/08/16 NA NA410 0% Review programme of work 5 days Mon 22/08/16 Fri 26/08/16 NA NA411 0% Bramble removal programme 10 days Mon 24/10/16 Fri 04/11/16 NA NA412 0% Review programme of work 10 days Mon 24/10/16 Fri 04/11/16 NA NA413 0% Hedge reduction programme 10 days Mon 24/10/16 Fri 04/11/16 NA NA414 0% Review programme of work 10 days Mon 24/10/16 Fri 04/11/16 NA NA415 0% Reinvestment Programme (this is HDC and HTS re future requirment) 0 days Wed 01/02/17 Wed 01/02/17 NA NA416 35% Street Scene 117 days Mon 22/08/16 Tue 31/01/17 Mon 22/08/16 NA417 0% Street Cleansing 0 days Tue 31/01/17 Tue 31/01/17 NA NA418 0% Dumped Rubbish 0 days Tue 31/01/17 Tue 31/01/17 NA NA419 35% Litter Bins 5 days Mon 22/08/16 Fri 26/08/16 Mon 22/08/16 NA420 35% Confirm all fitted 5 days Mon 22/08/16 Fri 26/08/16 Mon 22/08/16 NA421 0% Graffiti / Fly Posting / Drug Paraphernalia Removal 0 days Tue 31/01/17 Tue 31/01/17 NA NA422 100% Agree order phase‐out or reduction programme to exit 15 days Mon 13/06/16 Fri 01/07/16 Mon 13/06/16 Fri 01/07/16423 40% Reconcile old orders >3mths to phase‐out exit point 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA424 40% Monitor phase‐out/reduction at monthly contracts review 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA425 40% Programme workload 'troughs' to resource levels in exit period 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA426 40% Identify resource surplus and resolve re‐utilization issues 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA427 0% Manage sub‐contractor phase‐out in exit period 87 days Mon 03/10/16 Tue 31/01/17 NA NA428 40% Accounting carry‐over month‐by‐month to exit 152 days Mon 04/07/16 Tue 31/01/17 Mon 04/07/16 NA429 0% Establish & Manage financial provisions 87 days Mon 03/10/16 Tue 31/01/17 NA NA430 0% Works Orders Final Account Phase out 87 days Thu 01/12/16 Fri 31/03/17 NA NA431 0% Establish any retentions up to and beyond contract expiry 64 days Thu 01/12/16 Tue 28/02/17 NA NA432 0% Recover any retentions up to and beyond contract expiry 64 days Tue 03/01/17 Fri 31/03/17 NA NA433 27% IT 200 days Mon 02/05/16 Fri 03/02/17 Steve Pritchard Mon 02/05/16 NA434 100% HTS Server Room Installation 77 days Mon 02/05/16 Tue 16/08/16 John Phillips Mon 02/05/16 Tue 16/08/16435 100% Provide details of Kier Harlow service logs 10 days Mon 18/07/16 Fri 29/07/16 Conrad Fletcher Mon 18/07/16 Fri 29/07/16436 0% Relocation of VC Equipment 22 days Mon 02/01/17 Tue 31/01/17 Conrad Fletcher NA NA437 100% Assign Project Manager 5 days Mon 15/08/16 Fri 19/08/16 Mon 15/08/16 Fri 19/08/16438 0% See ‐ Office Move for Non‐Kier Harlow Staff Section 45 days Mon 03/10/16 Fri 02/12/16 Conrad Fletcher NA NA439 24% IT Team Location 23 days Mon 01/08/16 Wed 31/08/16 Mon 01/08/16 NA440 100% Review location costs and establish Kier location post Jan 17 23 days Mon 01/08/16 Wed 31/08/16 Mark Whittaker Mon 01/08/16 Wed 31/08/16441 0% Option B ‐ Relocate Kier IT Team 87 days Mon 03/10/16 Tue 31/01/17 NA NA442 0% Install Mercury Box at Mead Park for Hot desk connectivity 44 days Thu 01/12/16 Tue 31/01/17 NA NA


Appendix E

ID % Complete


443 0% Review assigned location 10 days Mon 03/10/16 Fri 14/10/16 440 Conrad Fletcher NA NA444 0% Order new data lines 10 days Mon 17/10/16 Fri 28/10/16 443 Conrad Fletcher NA NA445 0% Programme in hardware relocation 10 days Mon 17/10/16 Fri 28/10/16 Conrad Fletcher NA NA446 9% Communication & Meetings 90 days Mon 13/06/16 Fri 14/10/16 Mon 13/06/16 NA447 100% Set up internal monthly Conf Call 1 day Mon 13/06/16 Mon 13/06/16 Chris Power Mon 13/06/16 Mon 13/06/16448 0% Coordinate initial stakeholder IT workshop 10 days Mon 03/10/16 Fri 14/10/16 Chris Power NA NA449 100% External Stakeholders 10 days Mon 22/08/16 Fri 02/09/16 Mon 22/08/16 Fri 02/09/16450 100% Cohesis (Callsys) 10 days Mon 22/08/16 Fri 02/09/16 Mon 22/08/16 Fri 02/09/16451 100% Agree rules around systems access for Callsys 10 days Mon 22/08/16 Fri 02/09/16 Conrad Fletcher Mon 22/08/16 Fri 02/09/16452 12% User Accounts 133 days Mon 01/08/16 Wed 01/02/17 Mon 01/08/16 NA453 0% Agree information and format to be transfer from local / shared drives 48 days Mon 03/10/16 Wed 07/12/16 Conrad Fletcher NA NA454 13% Licences 109 days Thu 01/09/16 Wed 01/02/17 Thu 01/09/16 NA455 25% Prepare list of users and licences 22 days Thu 01/09/16 Fri 30/09/16 Conrad Fletcher Thu 01/09/16 NA456 0% Ratify user list with ELI 15 days Mon 03/10/16 Fri 21/10/16 455 Chris Power NA NA457 0% Agree list 5 days Mon 24/10/16 Fri 28/10/16 456 Mark Whittaker NA NA458 0% Cancel User Accounts 0 days Wed 01/02/17 Wed 01/02/17 Conrad Fletcher NA NA459 0% Cancel Licences 0 days Wed 01/02/17 Wed 01/02/17 Conrad Fletcher NA NA460 19% Email 133 days Mon 01/08/16 Wed 01/02/17 Mon 01/08/16 NA461 85% Issue instruction on acceptable email usage during transition 20 days Mon 01/08/16 Fri 26/08/16 Mark Whittaker,Jo Mon 01/08/16 NA462 0% Agree what email history will be transfered and how 22 days Mon 03/10/16 Tue 01/11/16 Conrad Fletcher NA NA463 0% Transfer any agreed email history 1 day Wed 01/02/17 Wed 01/02/17 Conrad Fletcher NA NA464 0% Apply auto reply to redundant email accounts 1 day Wed 01/02/17 Wed 01/02/17 Conrad Fletcher NA NA465 0% Arrange for redirect / termination of emails 22 days Tue 01/11/16 Wed 30/11/16 Conrad Fletcher NA NA466 0% Protocol to access email history post Jan 17 22 days Tue 01/11/16 Wed 30/11/16 Mark Whittaker NA NA467 0% Kier App 66 days Tue 01/11/16 Wed 01/02/17 NA NA468 0% Agree sign post wording for post Jan 17 9 days Tue 01/11/16 Fri 11/11/16 Chris Power NA NA469 0% Deactivate Kier Harlow Repairs App and post signpositing script 0 days Wed 01/02/17 Wed 01/02/17 Conrad Fletcher NA NA470 17% Assets 112 days Thu 01/09/16 Fri 03/02/17 Thu 01/09/16 NA471 5% Prepare Asset List 43 days Mon 03/10/16 Wed 30/11/16 Conrad Fletcher Mon 03/10/16 NA472 0% Ratify Asset List 20 days Thu 01/12/16 Wed 28/12/16 471 Mark Whittaker NA NA473 0% Agree HTS asset requirement (Alpha & Beta Assets) 20 days Thu 29/12/16 Wed 25/01/17 472 Mark Whittaker NA NA474 0% Agree return dates for assets 21 days Mon 03/10/16 Mon 31/10/16 Conrad Fletcher NA NA475 0% Develop stategy for collecting mobile comms (phones / dongles / laptops /10 days Tue 01/11/16 Mon 14/11/16 474 Conrad Fletcher NA NA476 0% Remove IT Assets from site and return to Centre 3 days Wed 01/02/17 Fri 03/02/17 Conrad Fletcher NA NA477 100% Review and advise on printer leases 22 days Thu 01/09/16 Fri 30/09/16 Conrad Fletcher Thu 01/09/16 Fri 30/09/16478 33% Telephony and data lines (WAN) 141 days Fri 17/06/16 Fri 30/12/16 Fri 17/06/16 NA479 58% Mobile Telephones 131 days Fri 17/06/16 Fri 16/12/16 Fri 17/06/16 NA480 100% Explore possibilty of HTS retaining Mobile no's for indentified staff 49 days Fri 17/06/16 Wed 24/08/16 Chris Power Fri 17/06/16 Wed 24/08/16481 25% Arrange for PUK codes to be issued for transfering numbers 20 days Mon 21/11/16 Fri 16/12/16 Mon 21/11/16 NA482 0% Discuss findings with HTS 5 days Thu 25/08/16 Wed 31/08/16 480 Chris Power NA NA483 100% HTS to retain Handets 22 days Thu 01/09/16 Fri 30/09/16 Thu 01/09/16 Fri 30/09/16484 0% PDA info to be collated 22 days Mon 03/10/16 Tue 01/11/16 Kier Harlow NA NA485 25% Collate details of all user SIM cards and device 22 days Mon 03/10/16 Tue 01/11/16 Kier Harlow Mon 03/10/16 NA486 0% Prepare list of all lines 22 days Thu 01/09/16 Fri 30/09/16 Conrad Fletcher NA NA487 0% Establish data and telephone lines and termination notice lead times 22 days Thu 01/09/16 Fri 30/09/16 Conrad Fletcher NA NA488 0% Establish dates for termination of lines 22 days Thu 01/09/16 Fri 30/09/16 Conrad Fletcher NA NA489 0% Cancel IT data lines 44 days Tue 01/11/16 Fri 30/12/16 Conrad Fletcher NA NA490 0% Cancel Telephone and broadband / wireless contracts as applicable 44 days Tue 01/11/16 Fri 30/12/16 Conrad Fletcher NA NA


Appendix E

ID % Complete


491 100% Leave Broadband cabling insitu ? 21 days Mon 03/10/16 Mon 31/10/16 Mon 03/10/16 Mon 31/10/16492 6% Data 166 days Mon 13/06/16 Tue 31/01/17 Mon 13/06/16 NA493 100% Establish contractual requirement 10 days Mon 13/06/16 Fri 24/06/16 Chris Power Mon 13/06/16 Fri 24/06/16494 0% Review HDC / HTS IT specification 11 days Tue 04/10/16 Tue 18/10/16 Conrad Fletcher NA NA495 0% Review HTS systems for transfer issues 15 days Wed 19/10/16 Tue 08/11/16 494 Conrad Fletcher NA NA496 0% Agree protocol for cost capture for any non contractual development 15 days Wed 09/11/16 Tue 29/11/16 495 Mark Whittaker NA NA497 0% Agree what information will be transferred and when 23 days Wed 30/11/16 Fri 30/12/16 496 Conrad Fletcher NA NA498 0% Review data for sensitivity 23 days Fri 28/10/16 Tue 29/11/16 Clive Thomas NA NA499 0% Agree format for data transfer 23 days Fri 28/10/16 Tue 29/11/16 Conrad Fletcher NA NA500 0% Agree method for archive all electronic folders 23 days Fri 28/10/16 Tue 29/11/16 Conrad Fletcher NA NA501 0% Develop method of data transfer 23 days Fri 28/10/16 Tue 29/11/16 Conrad Fletcher NA NA502 0% Test transfer process 10 days Wed 30/11/16 Tue 13/12/16 501 Conrad Fletcher NA NA503 0% Transfer data 0 days Tue 31/01/17 Tue 31/01/17 Conrad Fletcher NA NA504 0% Performance Reporting (see post Jan 17 Reporting) 0 days Tue 31/01/17 Tue 31/01/17 NA NA505 54% Castlepoint and South Essex 88 days Mon 01/08/16 Wed 30/11/16 Mon 01/08/16 NA506 100% Asses requirement to run these systems independent of Harlow 20 days Mon 01/08/16 Fri 26/08/16 Conrad Fletcher Mon 01/08/16 Fri 26/08/16507 0% Relocate the Callsys server 22 days Tue 01/11/16 Wed 30/11/16 Conrad Fletcher NA NA508 75% Create programme to deliver change by 31/01/17 12 days Tue 13/09/16 Wed 28/09/16 506 Conrad Fletcher Tue 13/09/16 NA509 25% Commercials 280 days Mon 04/04/16 Fri 28/04/17 Neil Rowland Mon 04/04/16 NA510 5% Idefinition and scope of indemnities 33 days Wed 15/06/16 Fri 29/07/16 Mark Whittaker Wed 15/06/16 NA511 0% Establish Finance Demob Steering Group 10 days Mon 01/08/16 Fri 12/08/16 Mark Whittaker NA NA512 60% Review all pre and post payments (eg; annual / quarterly payments 87 days Fri 01/07/16 Mon 31/10/16 Keith Hodgson Fri 01/07/16 NA513 100% Agree Financial Delegations and cascade 2 days Thu 07/04/16 Fri 08/04/16 Surb Khela Thu 07/04/16 Fri 08/04/16514 0% Confirm any outstanding PO's for the contract 64 days Thu 01/12/16 Tue 28/02/17 Neil Rowland NA NA515 50% Check aged debt 260 days Mon 04/04/16 Fri 31/03/17 Neil Rowland Mon 04/04/16 NA516 25% On‐going review of Balance Sheet 152 days Mon 04/07/16 Tue 31/01/17 Clive Thomas Mon 04/07/16 NA517 0% Outstanding invoices & WIP to be submitted 63 days Wed 01/02/17 Fri 28/04/17 Surb Khela NA NA518 0% Close out PO's / complete reconciliation 63 days Wed 01/02/17 Fri 28/04/17 Neil Rowland NA NA519 0% Close billing on supply chain / reconciliations 63 days Wed 01/02/17 Fri 28/04/17 Neil Rowland NA NA520 0% Follow up finance meeting, establish any outstanding items 63 days Wed 01/02/17 Fri 28/04/17 Neil Rowland NA NA521 0% Establish Kier liability for any insurance claims 36 days Fri 28/10/16 Fri 16/12/16 Mark Whittaker NA NA522 47% Transfers, Novations and Assignments 238 days Wed 01/06/16 Fri 28/04/17 Neil Rowland Wed 01/06/16 NA523 94% Identification of contracts to be novated 131 days Mon 20/06/16 Mon 19/12/16 Mon 20/06/16 NA524 100% Establish any contracts that may be novated 131 days Mon 20/06/16 Mon 19/12/16 Neil Rowland Mon 20/06/16 Mon 19/12/16525 0% Notify all sub‐contractors of changes 8 days Wed 21/09/16 Fri 30/09/16 Neil Rowland NA NA526 32% Procurement 225 days Mon 20/06/16 Fri 28/04/17 Mon 20/06/16 NA527 50% Identify Warranties on materials & equipment. 44 days Fri 01/07/16 Wed 31/08/16 Neil Rowland Fri 01/07/16 NA528 50% Obtain formal client agreement as to location of warranties 21 days Mon 01/08/16 Mon 29/08/16 Neil Rowland Mon 01/08/16 NA529 50% Identify Projects within the 12 month Defects & Liability period 165 days Mon 20/06/16 Fri 03/02/17 Neil Rowland Mon 20/06/16 NA530 0% Identify any outstanding retentions 63 days Wed 01/02/17 Fri 28/04/17 Neil Rowland NA NA531 0% Collate and provide details to Client 63 days Wed 01/02/17 Fri 28/04/17 NA NA532 25% Process for client to notify defects after contract end 23 days Mon 01/08/16 Wed 31/08/16 Neil Rowland Mon 01/08/16 NA533 55% Agreements 55 days Thu 16/06/16 Wed 31/08/16 Thu 16/06/16 NA534 55% Optain 'Speedy' Agreement 55 days Thu 16/06/16 Wed 31/08/16 John Phillips Thu 16/06/16 NA535 44% Depot Leases Existing Premises 54 days Wed 01/06/16 Mon 15/08/16 Wed 01/06/16 NA536 50% Review re‐location phase‐out issues 44 days Wed 01/06/16 Mon 01/08/16 Mark Whittaker Wed 01/06/16 NA537 0% Review Plans and agree Kier requirement 10 days Tue 02/08/16 Mon 15/08/16 536 Mark Whittaker NA NA538 100% Expiry of Leases 3 days Wed 15/06/16 Fri 17/06/16 Mark Whittaker Wed 15/06/16 Fri 17/06/16


Appendix E

ID % Complete


539 100% Obtain Lease ‐ Veolia 3 days Wed 15/06/16 Fri 17/06/16 Mark Whittaker Wed 15/06/16 Fri 17/06/16540 0% Disolution of JVCo (see Legal Support) 20 days Wed 01/02/17 Tue 28/02/17 NA NA541 22% Financial Agreements, Costs and Closing Payments 291 days Mon 20/06/16 Mon 31/07/17 Clive Thomas Mon 20/06/16 NA542 60% Identification and agreements of additional costs/variances: 182 days Mon 20/06/16 Tue 28/02/17 Mon 20/06/16 NA543 0% Establish and agree with the Council all variances and additional costs 42 days Mon 02/01/17 Tue 28/02/17 Neil Rowland NA NA544 75% Establish and agree with the Council any extra costs associated with this D162 days Mon 20/06/16 Tue 31/01/17 Neil Rowland Mon 20/06/16 NA545 25% Cash Flow plan for tranisition period 165 days Mon 20/06/16 Fri 03/02/17 Surb Khela Mon 20/06/16 NA546 0% Agree process for partial work completions 22 days Thu 01/09/16 Fri 30/09/16 Neil Rowland NA NA547 0% Agreement of closing payment and final account 63 days Wed 01/02/17 Fri 28/04/17 Neil Rowland NA NA548 0% CBRE Mead Park Estate Service Charge 151 days Mon 02/01/17 Mon 31/07/17 Neil Rowland NA NA549 0% Canal and River Trust discharge recharge 151 days Mon 02/01/17 Mon 31/07/17 Neil Rowland NA NA550 30% Legal Support 363 days Mon 04/07/16 Wed 22/11/17 Brian Barnes Mon 04/07/16 NA551 100% Arrange initial internal Conf Call 1 day Mon 04/07/16 Mon 04/07/16 Chris Power Mon 04/07/16 Mon 04/07/16552 100% Provide Legal support details to HDC 1 day Tue 12/07/16 Tue 12/07/16 Chris Power Tue 12/07/16 Tue 12/07/16553 73% 3rd Party Contracts 60 days Tue 12/07/16 Mon 03/10/16 Tue 12/07/16 NA554 100% Obtain Contracts 1 day Tue 12/07/16 Tue 12/07/16 Chris Power Tue 12/07/16 Tue 12/07/16555 75% Review Contracts 30 days Mon 22/08/16 Fri 30/09/16 James Drath Mon 22/08/16 NA556 0% Further Action ? 1 day Mon 03/10/16 Mon 03/10/16 555 NA NA557 100% Update ToRS with Legal POC 1 day Tue 12/07/16 Tue 12/07/16 Chris Power Tue 12/07/16 Tue 12/07/16558 80% Respond to Confidentiality Letter re Supply Chain dated 25th July 50 days Mon 25/07/16 Fri 30/09/16 Neil Rowland Mon 25/07/16 NA559 100% Respond to LGPS Pensions Letter dated 27th July 50 days Mon 25/07/16 Fri 30/09/16 James Drath Mon 25/07/16 Fri 30/09/16560 0% Review any Pensions liability 10 days Mon 05/09/16 Fri 16/09/16 Jonathan Sturman NA NA561 0% Actions to wind up JVCo (TBC) 233 days Mon 02/01/17 Wed 22/11/17 Brian Barnes NA NA562 0% Review Heads of Terms Document 10 days Mon 19/09/16 Fri 30/09/16 James Drath NA NA563 11% Compliance inc Health, Safety and Environmental 186 days Tue 14/06/16 Tue 28/02/17 Anne‐Marie Smit Tue 14/06/16 NA564 0% Environmental 152 days Mon 01/08/16 Tue 28/02/17 Mick Jenkins NA NA565 0% Waste & Recycling 152 days Mon 01/08/16 Tue 28/02/17 NA NA566 0% Phase out transfer station 44 days Thu 01/12/16 Tue 31/01/17 Mick Jenkins NA NA567 0% Give Notice to the Environment Agency to end licencing of the waste tr30 days Wed 21/12/16 Tue 31/01/17 Neil Rowland NA NA568 0% Archive consignment notes 22 days Mon 02/01/17 Tue 31/01/17 572 Mick Jenkins NA NA569 0% Confirm higher levels of waste with waste supply chain towards contra 23 days Mon 01/08/16 Wed 31/08/16 Mick Jenkins NA NA570 0% Recycle clothing at contract expiry 20 days Wed 01/02/17 Tue 28/02/17 571 Chris Power NA NA571 0% Organise hazardous waste removal i.e. hyraulic fluid/oils (Lifts) 44 days Thu 01/12/16 Tue 31/01/17 Mick Jenkins NA NA572 0% Ensure Spill Kit inspections UTD 44 days Tue 01/11/16 Fri 30/12/16 Anne‐Marie Smith NA NA573 0% Collate log of materals to hand over 44 days Tue 01/11/16 Fri 30/12/16 Anne‐Marie Smith NA NA574 21% Health & Safety 166 days Tue 14/06/16 Tue 31/01/17 Anne‐Marie Smit Tue 14/06/16 NA575 100% Establish Health, Safety information requirements 19 days Tue 14/06/16 Fri 08/07/16 Anne‐Marie Smith Tue 14/06/16 Fri 08/07/16576 42% Health & Safety Files 135 days Mon 18/07/16 Fri 20/01/17 Anne‐Marie Smit Mon 18/07/16 NA577 44% Prepare Files for transfer to client 120 days Mon 18/07/16 Fri 30/12/16 Mon 18/07/16 NA578 0% CDM files 44 days Tue 01/11/16 Fri 30/12/16 Anne‐Marie Smith NA NA579 100% Environmental file 44 days Tue 01/11/16 Fri 30/12/16 Anne‐Marie Smith Tue 01/11/16 Fri 30/12/16580 75% Premises register 44 days Tue 01/11/16 Fri 30/12/16 Anne‐Marie Smith Tue 01/11/16 NA581 100% Accident folders 44 days Tue 01/11/16 Fri 30/12/16 Anne‐Marie Smith Tue 01/11/16 Fri 30/12/16582 0% Accident folders on system 20 days Mon 18/07/16 Fri 12/08/16 NA NA583 100% Asbestos incidents 44 days Tue 01/11/16 Fri 30/12/16 Anne‐Marie Smith Tue 01/11/16 Fri 30/12/16584 0% Occupational health records 44 days Tue 01/11/16 Fri 30/12/16 Anne‐Marie Smith NA NA585 0% WAH equipment log and testing 44 days Tue 01/11/16 Fri 30/12/16 Anne‐Marie Smith NA NA586 0% Training and toolbox talk information 44 days Tue 01/11/16 Fri 30/12/16 Pete Chisnall NA NA


Appendix E

ID % Complete


587 0% Final check files up to date 12 days Thu 01/12/16 Fri 16/12/16 NA NA588 0% Transfer Files 5 days Mon 16/01/17 Fri 20/01/17 NA NA589 0% Notify statutory authorities (Gas Safe/ NICIEC/ HSE etc of contract termina87 days Mon 03/10/16 Tue 31/01/17 Anne‐Marie Smith NA NA590 0% CDM Files 39 days Thu 08/12/16 Tue 31/01/17 Steve Ward NA NA591 0% CDM Implication post Jan 17 ‐ process 39 days Thu 08/12/16 Tue 31/01/17 Steve Ward NA NA592 0% Accident Forms and Investigations 39 days Thu 08/12/16 Tue 31/01/17 Anne‐Marie Smith NA NA593 0% Face Fit Testing Records 66 days Tue 01/11/16 Tue 31/01/17 Anne‐Marie Smith NA NA594 0% First Aid Kits 12 days Mon 05/12/16 Tue 20/12/16 NA NA595 0% Monthly Inspection 2 days Mon 05/12/16 Tue 06/12/16 Anne‐Marie Smith NA NA596 0% Replenish 10 days Wed 07/12/16 Tue 20/12/16 595 Anne‐Marie Smith NA NA597 0% Compile full WAH Register 36 days Fri 17/06/16 Fri 05/08/16 Anne‐Marie Smit NA NA598 0% Towers 36 days Fri 17/06/16 Fri 05/08/16 Anne‐Marie Smith NA NA599 0% MEWP 36 days Fri 17/06/16 Fri 05/08/16 Anne‐Marie Smith NA NA600 0% Ladders 36 days Fri 17/06/16 Fri 05/08/16 Anne‐Marie Smith NA NA601 0% Tetra kits 36 days Fri 17/06/16 Fri 05/08/16 Anne‐Marie Smith NA NA602 0% ? Other 36 days Fri 17/06/16 Fri 05/08/16 Anne‐Marie Smith NA NA603 0% Confirm WAH Equipment Tests and Certs 15 days Mon 08/08/16 Fri 26/08/16 597 Anne‐Marie Smith NA NA604 0% Compliance 165 days Wed 15/06/16 Tue 31/01/17 Steve Ward Wed 15/06/16 NA605 10% Further Certs to be confirmed 12 days Wed 15/06/16 Thu 30/06/16 Chris Power Wed 15/06/16 NA606 0% Gas Certs 87 days Mon 03/10/16 Tue 31/01/17 Steve Ward NA NA607 0% Electrical Certs 87 days Mon 03/10/16 Tue 31/01/17 Steve Ward NA NA608 0% Collate details of Asbestos Incidents 44 days Thu 01/12/16 Tue 31/01/17 Anne‐Marie Smith NA NA609 0% Legionella Tests 87 days Mon 03/10/16 Tue 31/01/17 Steve Ward NA NA610 0% Lift testings / thorough examination 87 days Mon 03/10/16 Tue 31/01/17 Bob Purton NA NA611 0% Confined Spaces 87 days Mon 03/10/16 Tue 31/01/17 Steve Ward NA NA612 35% Fleet 170 days Wed 08/06/16 Tue 31/01/17 Ian Bray Wed 08/06/16 NA613 100% Cars 68 days Mon 13/06/16 Wed 14/09/16 Mon 13/06/16 Wed 14/09/16614 100% Establish contratual instruction re leasing 58 days Mon 13/06/16 Wed 31/08/16 Mark Whittaker Mon 13/06/16 Wed 31/08/16615 100% Agree instruction with HTS 10 days Thu 01/09/16 Wed 14/09/16 614 Mark Whittaker Thu 01/09/16 Wed 14/09/16616 100% Obtain full car list and lease dates (see note) 5 days Mon 11/07/16 Fri 15/07/16 Mon 11/07/16 Fri 15/07/16617 100% Environmental Fleet 20 days Mon 01/08/16 Fri 26/08/16 Mon 01/08/16 Fri 26/08/16618 100% Agree to handback as Alpha Assets 20 days Mon 01/08/16 Fri 26/08/16 Mark Whittaker Mon 01/08/16 Fri 26/08/16619 100% Arval 8 days Mon 22/08/16 Wed 31/08/16 Mon 22/08/16 Wed 31/08/16620 100% Identify Comms POC 8 days Mon 22/08/16 Wed 31/08/16 Ian Holdom Mon 22/08/16 Wed 31/08/16621 20% HTS Vehicle Liaison (fleet mke up/ racking/branding) 87 days Fri 01/07/16 Mon 31/10/16 Fri 01/07/16 NA622 0% Agree final fleet make up of lease/spot/owned to be transferred with HTS 20 days Tue 04/10/16 Mon 31/10/16 19 Mark Whittaker NA NA623 15% Agree principles to leave Racking insitu with HTS 61 days Mon 04/07/16 Mon 26/09/16 Mark Whittaker Mon 04/07/16 NA624 100% Agree branding rebranding principles with HTS 20 days Fri 01/07/16 Thu 28/07/16 Mark Whittaker Fri 01/07/16 Thu 28/07/16625 0% Transfer dates and lease agreements principles to be discussed/Agreed 23 days Mon 01/08/16 Wed 31/08/16 NA NA626 0% Assess risk of proposed Hire/ Lease vehicle novation/lease hire arrangem 22 days Thu 01/09/16 Fri 30/09/16 Mark Biezley NA NA627 100% Identify Fleet list breakdown of vehicles by supplier 5 days Wed 08/06/16 Tue 14/06/16 Chris Power Wed 08/06/16 Tue 14/06/16628 100% Arval numbers 5 days Wed 08/06/16 Tue 14/06/16 Chris Power Wed 08/06/16 Tue 14/06/16629 100% Spot Hire Numbers 5 days Wed 08/06/16 Tue 14/06/16 Chris Power Wed 08/06/16 Tue 14/06/16630 100% Owned Numbers 5 days Wed 08/06/16 Tue 14/06/16 Chris Power Wed 08/06/16 Tue 14/06/16631 100% Cars 5 days Wed 08/06/16 Tue 14/06/16 Chris Power Wed 08/06/16 Tue 14/06/16632 5% Quality Inspections 105 days Mon 04/07/16 Fri 25/11/16 Mon 04/07/16 NA633 71% Spot hire vehicle inspection 2 days Mon 04/07/16 Tue 05/07/16 Joe Masters Mon 04/07/16 NA634 0% Spot Hire mop up 5 days Tue 04/10/16 Mon 10/10/16 Joe Masters NA NA


Appendix E

ID % Complete


635 0% Arval vehicle inspection 5 days Tue 04/10/16 Mon 10/10/16 Joe Masters NA NA636 0% Owned Numbers 5 days Tue 08/11/16 Mon 14/11/16 Joe Masters NA NA637 0% Cars 5 days Tue 08/11/16 Mon 14/11/16 Joe Masters NA NA638 0% Indentify damage costs and mitigation measures 5 days Mon 21/11/16 Fri 25/11/16 Joe Masters NA NA639 8% Vehicle Repairs 84 days Tue 30/08/16 Fri 23/12/16 Tue 30/08/16 NA640 25% Spot hire vehicle Repairs 5 days Tue 30/08/16 Mon 05/09/16 Joe Masters Tue 30/08/16 NA641 0% Arval vehicle Repairs 5 days Mon 19/12/16 Fri 23/12/16 Joe Masters NA NA642 0% Cars 5 days Mon 19/12/16 Fri 23/12/16 Joe Masters NA NA643 93% Transfer Spot Hires to Lease 37 days Wed 08/06/16 Thu 28/07/16 Wed 08/06/16 NA644 100% Confirm the numbers required to be transferred 5 days Wed 08/06/16 Tue 14/06/16 Chris Power Wed 08/06/16 Tue 14/06/16645 100% Identify Circle Gas vehicles to transfer (Circa 24 dependant on above) 3 days Mon 13/06/16 Fri 17/06/16 Ian Hololdm/Joe M Mon 13/06/16 Fri 17/06/16646 100% Identify Gosport vehicles to transfer (Circa 29 dependant on above) 5 days Tue 05/07/16 Mon 11/07/16 Ian Hololdm/Joe M Tue 05/07/16 Mon 11/07/16647 100% Replace Spot hires with Circle Gas vehicles (Circa 24 dependant on above) 1 day Mon 18/07/16 Mon 18/07/16 Ian Hololdm/Joe M Mon 18/07/16 Mon 18/07/16648 0% Replace Spot hires with Gosport vehicles (Circa 29 dependant on above) 1 day Thu 28/07/16 Thu 28/07/16 Ian Hololdm/Joe M NA NA649 45% Tracker manangemnt 167 days Mon 13/06/16 Tue 31/01/17 Mon 13/06/16 NA650 75% Establish SIM no's for trackers 80 days Mon 13/06/16 Fri 30/09/16 Mark Whittaker Mon 13/06/16 NA651 0% Agree trackers to remain in vehicles 20 days Mon 03/10/16 Fri 28/10/16 650 Mark Whittaker NA NA652 0% Cancel SIM's 33 days Fri 16/12/16 Tue 31/01/17 651 Neil Rowland NA NA653 0% Fleet Demobilisation 109 days Thu 01/09/16 Tue 31/01/17 NA NA654 0% Prepare joint schedule to all de and rebadging to take place at same time 20 days Thu 01/09/16 Wed 28/09/16 29 Chris Power NA NA655 0% Debrand vehicles (to be coordinated with HTS rebrand) 44 days Thu 01/12/16 Tue 31/01/17 Fleet Team NA NA656 0% Tracker keys & Fuel Cards to be returned 1 day Tue 31/01/17 Tue 31/01/17 Exit Team NA NA657 4% Fuel 165 days Wed 15/06/16 Tue 31/01/17 Wed 15/06/16 NA658 10% Indentify requirement for Merrydale Fuel System 38 days Wed 15/06/16 Fri 05/08/16 Mark Whittaker Wed 15/06/16 NA659 0% Agree principles for handover fuel in storage and vehicle tanks (all handed61 days Mon 18/07/16 Mon 10/10/16 Mark Whittaker NA NA660 0% Retrieve and Cancel Fuel Cards 7 days Mon 23/01/17 Tue 31/01/17 Joe Masters NA NA661 0% Driver Endorsement/PNC/Red Route/Congestion/Dart Ford etc. 37 days Thu 01/12/16 Fri 20/01/17 NA NA662 0% Identify driving endorsements 15 days Mon 02/01/17 Fri 20/01/17 Ian Holdom NA NA663 0% Identify accident insurance issues 15 days Mon 02/01/17 Fri 20/01/17 Ian Holdom NA NA664 0% Phase 1 fleet return TBC 2 days Thu 01/12/16 Fri 02/12/16 Ian Holdom NA NA665 0% Phase 2 fleet return TBC 1 day Mon 05/12/16 Mon 05/12/16 664 Ian Holdom NA NA666 50% Business Continuity 204 days Thu 21/04/16 Tue 31/01/17 Chris Power Thu 21/04/16 NA667 40% Manage PPE Ordering 147 days Mon 11/07/16 Tue 31/01/17 Chris Power Mon 11/07/16 NA668 40% Manage Stationary Ordering 147 days Mon 11/07/16 Tue 31/01/17 Chris Power Mon 11/07/16 NA669 100% OOH Service ‐ Refer to Individual Plan 98 days Thu 21/04/16 Mon 05/09/16 Thu 21/04/16 Mon 05/09/16670 0% Customer Appointments 10 days Mon 05/09/16 Fri 16/09/16 NA NA671 0% Standby Arrangements 10 days Mon 05/09/16 Fri 16/09/16 NA NA672 0% On‐going Works 10 days Mon 05/09/16 Fri 16/09/16 NA NA673 0% Information Technology 10 days Mon 05/09/16 Fri 16/09/16 Conrad Fletcher NA NA674 18% Premises & Assets 247 days Mon 28/03/16 Tue 07/03/17 Chris Power Mon 28/03/16 NA675 100% EPC 69 days Mon 04/07/16 Thu 06/10/16 Mon 04/07/16 Thu 06/10/16676 100% Establish EPC requirement and responsibility 43 days Mon 04/07/16 Wed 31/08/16 Mark Whittaker Mon 04/07/16 Wed 31/08/16677 100% Arrange for EPC to be carried out 3 days Thu 01/09/16 Mon 05/09/16 676 Bob Purton Thu 01/09/16 Mon 05/09/16678 100% EPC carried out 2 days Mon 12/09/16 Tue 13/09/16 677 Bob Purton Mon 12/09/16 Tue 13/09/16679 100% Report received 15 days Wed 14/09/16 Tue 04/10/16 678 Bob Purton Wed 14/09/16 Tue 04/10/16680 100% Include in Property Register 2 days Wed 05/10/16 Thu 06/10/16 679 Chris Power Wed 05/10/16 Thu 06/10/16681 0% Manage removal of VC equiment 22 days Tue 01/11/16 Wed 30/11/16 Chris Power NA NA682 80% Collate tool lists for main trades 50 days Mon 04/07/16 Fri 09/09/16 Chris Power Mon 04/07/16 NA


Appendix E

ID % Complete


683 100% Collate details of Site Maintenance contracts 12 days Thu 14/07/16 Fri 29/07/16 Chris Power Thu 14/07/16 Fri 29/07/16684 0% Rationalise Archieve Store 42 days Mon 03/10/16 Tue 29/11/16 Mark Whittaker NA NA685 28% Mead Park Depot 247 days Mon 28/03/16 Tue 07/03/17 Mon 28/03/16 NA686 55% Review Premises Register and Env File prior to Handover 23 days Mon 01/08/16 Wed 31/08/16 Penny Phillips Mon 01/08/16 NA687 75% Review Environmental File prior to Handover 23 days Mon 01/08/16 Wed 31/08/16 Anne‐Marie Smith Mon 01/08/16 NA688 0% Address any gaps 22 days Thu 01/09/16 Fri 30/09/16 686,687Anne‐Marie Smith NA NA689 15% Stores 122 days Mon 05/09/16 Tue 21/02/17 Mon 05/09/16 NA690 16% Archiving 122 days Mon 05/09/16 Tue 21/02/17 Mon 05/09/16 NA691 0% IT 40 days Mon 05/09/16 Fri 28/10/16 NA NA692 0% Collate list of equipment and materials 10 days Mon 05/09/16 Fri 16/09/16 NA NA693 0% Assess what can be redistributed 5 days Mon 19/09/16 Fri 23/09/16 692 NA NA694 0% Assess what needs to be disposed of securely 5 days Mon 19/09/16 Fri 23/09/16 NA NA695 0% Arrange redistribution 10 days Mon 26/09/16 Fri 07/10/16 693 NA NA696 0% Arrange secure disposal 10 days Mon 26/09/16 Fri 07/10/16 NA NA697 0% Dispose of residual items 15 days Mon 10/10/16 Fri 28/10/16 695,696 NA NA698 0% Documents 65 days Mon 03/10/16 Fri 30/12/16 NA NA699 0% Rationalise Document Store 50 days Mon 03/10/16 Fri 09/12/16 Mark Whittaker NA NA700 0% Arrange for disposal of waste 15 days Mon 12/12/16 Fri 30/12/16 699 Chris Power NA NA701 0% Arrange for removal of Non Harlow Docs 15 days Mon 12/12/16 Fri 30/12/16 699 Chris Power NA NA702 100% Van Racking 46 days Tue 13/09/16 Tue 15/11/16 Tue 13/09/16 Tue 15/11/16703 100% Fleet Team remove identified items 1 day Tue 13/09/16 Tue 13/09/16 Ian Holdom Tue 13/09/16 Tue 13/09/16704 100% Collate list of residual systems 10 days Wed 14/09/16 Tue 27/09/16 703 Chris Power Wed 14/09/16 Tue 27/09/16705 100% Issue list to Group Fleet 5 days Wed 28/09/16 Tue 04/10/16 704 Chris Power Wed 28/09/16 Tue 04/10/16706 100% Redistribute any further systems 15 days Wed 05/10/16 Tue 25/10/16 705 Chris Power Wed 05/10/16 Tue 25/10/16707 100% Scrap remaining systems 15 days Wed 26/10/16 Tue 15/11/16 706 Chris Power Wed 26/10/16 Tue 15/11/16708 0% Materials 102 days Mon 03/10/16 Tue 21/02/17 NA NA709 0% Rationalise materials store 87 days Mon 03/10/16 Tue 31/01/17 Steve Ward NA NA710 0% Remove Non Harlow Materials 15 days Wed 01/02/17 Tue 21/02/17 709 Chris Power NA NA711 0% Stock Take 9 days Tue 03/01/17 Fri 13/01/17 Steve Ward NA NA712 0% Agree costing 10 days Mon 16/01/17 Fri 27/01/17 711 Neil Rowland NA NA713 0% Instigate billing 7 days Mon 30/01/17 Tue 07/02/17 712 Neil Rowland NA NA714 33% Fixtures and Fittings 153 days Fri 01/07/16 Tue 31/01/17 Fri 01/07/16 NA715 50% Establish Fixtures & Fittings Ownership 87 days Fri 01/07/16 Mon 31/10/16 Mark Whittaker Fri 01/07/16 NA716 0% Removal of Kier Fixtures & Fittings 44 days Thu 01/12/16 Tue 31/01/17 Chris Power NA NA717 0% Local Arrangements 44 days Fri 01/07/16 Wed 31/08/16 NA NA718 0% Any local access / storage etc arrangements in place? 21 days Fri 01/07/16 Fri 29/07/16 Mark Whittaker NA NA719 0% Review with HTS 22 days Mon 01/08/16 Tue 30/08/16 718 Mark Whittaker NA NA720 0% Further action ? 1 day Wed 31/08/16 Wed 31/08/16 719 NA NA721 0% Branding 22 days Mon 02/01/17 Tue 31/01/17 NA NA722 0% Debranding of depot 22 days Mon 02/01/17 Tue 31/01/17 Steve Ward NA NA723 0% Remove Kier branded documents and awards 22 days Mon 02/01/17 Tue 31/01/17 Chris Power NA NA724 0% Remove all Kier branded stationary etc 22 days Mon 02/01/17 Tue 31/01/17 Chris Power NA NA725 48% Security 151 days Tue 05/07/16 Tue 31/01/17 Tue 05/07/16 NA726 100% Review Depot access list 34 days Tue 16/08/16 Fri 30/09/16 Pete Chisnall Tue 16/08/16 Fri 30/09/16727 0% Removal of ID cards 12 days Mon 16/01/17 Tue 31/01/17 Chris Power NA NA728 100% HTS adoption of ID card machine? 10 days Tue 05/07/16 Mon 18/07/16 Chris Power Tue 05/07/16 Mon 18/07/16729 0% Coordinate ID card change over 10 days Mon 12/12/16 Fri 23/12/16 Chris Power NA NA730 25% Prepare list of Key holders 34 days Tue 16/08/16 Fri 30/09/16 Chris Power Tue 16/08/16 NA


Appendix E

ID % Complete


731 0% Agree with HTC who will have access and carry out process for Key hand10 days Mon 12/12/16 Fri 23/12/16 Chris Power NA NA732 0% Meter Readings ‐ all Sites 80 days Tue 01/11/16 Mon 20/02/17 NA NA733 0% Confirm location of all Meters 10 days Tue 01/11/16 Mon 14/11/16 Steve Ward NA NA734 0% Agree protocol for Meter reading 10 days Tue 15/11/16 Mon 28/11/16 733 Chris Power NA NA735 0% Carry out Meter Readings 0 days Tue 31/01/17 Tue 31/01/17 Mark Whittaker NA NA736 0% Agree proportional utilities costs 15 days Tue 31/01/17 Mon 20/02/17 735 Mark Whittaker NA NA737 100% Veolia 25 days Wed 01/02/17 Tue 07/03/17 Wed 01/02/17 Tue 07/03/17738 100% Review lease and provide synopsis to HTC 25 days Wed 01/02/17 Tue 07/03/17 544 Mark Whittaker Wed 01/02/17 Tue 07/03/17739 37% Depot dilapidation survey (refer to Dilap Plan) 222 days Mon 28/03/16 Tue 31/01/17 Mon 28/03/16 NA740 100% Initial Dilap Report prepared 2 days Mon 28/03/16 Tue 29/03/16 Mon 28/03/16 Tue 29/03/16741 100% RAG Review 1 day Fri 08/04/16 Fri 08/04/16 Mark Whittaker Fri 08/04/16 Fri 08/04/16742 100% Client Review of RAG status 2 days Tue 10/05/16 Wed 11/05/16 Joe McGill Tue 10/05/16 Wed 11/05/16743 100% Commercial Review and Pricing 25 days Wed 01/06/16 Tue 05/07/16 742 Neil Rowland Wed 01/06/16 Tue 05/07/16744 100% Agree with Client 18 days Wed 06/07/16 Fri 29/07/16 743 Mark Whittaker Wed 06/07/16 Fri 29/07/16745 100% Issue Finalised Dilap Survey 1 day Mon 01/08/16 Mon 01/08/16 744 Mark Whittaker Mon 01/08/16 Mon 01/08/16746 20% Carry out Dilap works 187 days Mon 16/05/16 Tue 31/01/17 Mon 16/05/16 NA747 15% Staple Tye 171 days Mon 27/06/16 Mon 20/02/17 Mon 27/06/16 NA748 0% Review Premises Register and Env File prior to Handover 23 days Mon 01/08/16 Wed 31/08/16 Anne‐Marie Smith NA NA749 0% Review Environmental File prior to Handover 23 days Mon 01/08/16 Wed 31/08/16 Anne‐Marie Smith NA NA750 0% Address any gaps 22 days Thu 01/09/16 Fri 30/09/16 748,749Anne‐Marie Smith NA NA751 0% Provide programme for operational staff relocation 9 days Tue 12/07/16 Fri 22/07/16 Mick Jenkins NA NA752 0% Stores 26 days Tue 03/01/17 Tue 07/02/17 NA NA753 0% Stock Take 9 days Tue 03/01/17 Fri 13/01/17 Mick Jenkins NA NA754 0% Agree costing 10 days Mon 16/01/17 Fri 27/01/17 Neil Rowland NA NA755 0% Instigate billing 7 days Mon 30/01/17 Tue 07/02/17 Neil Rowland NA NA756 50% Fixtures and Fittings 153 days Fri 01/07/16 Tue 31/01/17 Fri 01/07/16 NA757 75% Establish Fixtures & Fittings Ownership 87 days Fri 01/07/16 Mon 31/10/16 Mark Whittaker Fri 01/07/16 NA758 0% Removal of Kier Fixtures & Fittings 44 days Thu 01/12/16 Tue 31/01/17 Chris Power NA NA759 0% Local Arrangements 44 days Fri 01/07/16 Wed 31/08/16 NA NA760 0% Any local access / storage etc arrangements in place? 21 days Fri 01/07/16 Fri 29/07/16 Mark Whittaker NA NA761 0% Review with HTC 22 days Mon 01/08/16 Tue 30/08/16 760 Mark Whittaker NA NA762 0% Further action ? 1 day Wed 31/08/16 Wed 31/08/16 761 NA NA763 0% Branding 22 days Mon 02/01/17 Tue 31/01/17 NA NA764 0% Debranding of depot 22 days Mon 02/01/17 Tue 31/01/17 Steve Ward NA NA765 0% Remove Kier branded documents and awards 22 days Mon 02/01/17 Tue 31/01/17 Chris Power NA NA766 0% Remove all Kier branded stationary etc 22 days Mon 02/01/17 Tue 31/01/17 Chris Power NA NA767 0% Security 157 days Mon 27/06/16 Tue 31/01/17 NA NA768 0% Review Depot access list with ELI 15 days Mon 27/06/16 Fri 15/07/16 Pete Chisnall NA NA769 0% Removal of ID cards 12 days Mon 16/01/17 Tue 31/01/17 Chris Power NA NA770 0% Coordinate ID card change over 10 days Mon 12/12/16 Fri 23/12/16 Chris Power NA NA771 0% Prepare list of Key holders and depot access cards 5 days Mon 27/06/16 Fri 01/07/16 Chris Power NA NA772 0% Agree with HTC who will have access and carry out process for Key hand10 days Mon 12/12/16 Fri 23/12/16 Chris Power NA NA773 0% Meter Readings 122 days Fri 02/09/16 Mon 20/02/17 NA NA774 0% Confirm location of all Meters 10 days Fri 02/09/16 Thu 15/09/16 Steve Ward NA NA775 0% Agree protocol for Meter reading 10 days Fri 16/09/16 Thu 29/09/16 774 Chris Power NA NA776 0% Carry out Meter Readings 0 days Tue 31/01/17 Tue 31/01/17 Mark Whittaker NA NA777 0% Agree proportional utilities costs 15 days Tue 31/01/17 Mon 20/02/17 776 Mark Whittaker NA NA778 0% Wych Elm 171 days Mon 27/06/16 Mon 20/02/17 NA NA


Appendix E

ID % Complete


779 0% Review Premises Register and Env File prior to Handover 23 days Mon 01/08/16 Wed 31/08/16 Anne‐Marie Smith NA NA780 0% Review Environmental File prior to Handover 23 days Mon 01/08/16 Wed 31/08/16 Anne‐Marie Smith NA NA781 0% Address any gaps 22 days Thu 01/09/16 Fri 30/09/16 779,780Anne‐Marie Smith NA NA782 0% Stores 158 days Fri 01/07/16 Tue 07/02/17 NA NA783 0% Stock Take 9 days Tue 03/01/17 Fri 13/01/17 Mick Jenkins NA NA784 0% Agree costing 10 days Mon 16/01/17 Fri 27/01/17 Neil Rowland NA NA785 0% Instigate billing 7 days Mon 30/01/17 Tue 07/02/17 Neil Rowland NA NA786 0% Establish Fixtures & Fittings Ownership 87 days Fri 01/07/16 Mon 31/10/16 Mark Whittaker NA NA787 0% Removal of Kier Fixtures & Fittings 44 days Thu 01/12/16 Tue 31/01/17 Chris Power NA NA788 0% Fixtures and Fittings 153 days Fri 01/07/16 Tue 31/01/17 NA NA789 0% Establish Fixtures & Fittings Ownership 87 days Fri 01/07/16 Mon 31/10/16 Mark Whittaker NA NA790 0% Removal of Kier Fixtures & Fittings 44 days Thu 01/12/16 Tue 31/01/17 Chris Power NA NA791 0% Local Arrangements 44 days Fri 01/07/16 Wed 31/08/16 NA NA792 0% Any local access / storage etc arrangements in place? 21 days Fri 01/07/16 Fri 29/07/16 Mark Whittaker NA NA793 0% Review with HTC 22 days Mon 01/08/16 Tue 30/08/16 792 Mark Whittaker NA NA794 0% Further action ? 1 day Wed 31/08/16 Wed 31/08/16 793 NA NA795 0% Branding 22 days Mon 02/01/17 Tue 31/01/17 NA NA796 0% Debranding of depot 22 days Mon 02/01/17 Tue 31/01/17 Steve Ward NA NA797 0% Remove Kier branded documents and awards 22 days Mon 02/01/17 Tue 31/01/17 Chris Power NA NA798 0% Remove all Kier branded stationary etc 22 days Mon 02/01/17 Tue 31/01/17 Chris Power NA NA799 0% Security 157 days Mon 27/06/16 Tue 31/01/17 NA NA800 0% Review Depot access list with ELI 15 days Mon 27/06/16 Fri 15/07/16 Pete Chisnall NA NA801 0% Removal of ID cards 12 days Mon 16/01/17 Tue 31/01/17 Chris Power NA NA802 0% Coordinate ID card change over 10 days Mon 12/12/16 Fri 23/12/16 Chris Power NA NA803 0% Prepare list of Key holders and depot access cards 5 days Mon 27/06/16 Fri 01/07/16 Chris Power NA NA804 0% Agree with HTC who will have access and carry out process for Key hand10 days Mon 12/12/16 Fri 23/12/16 Chris Power NA NA805 0% Meter Readings 122 days Fri 02/09/16 Mon 20/02/17 NA NA806 0% Confirm location of all Meters 10 days Fri 02/09/16 Thu 15/09/16 Steve Ward NA NA807 0% Agree protocol for Meter reading 10 days Fri 16/09/16 Thu 29/09/16 806 Chris Power NA NA808 0% Carry out Meter Readings 0 days Tue 31/01/17 Tue 31/01/17 Mark Whittaker NA NA809 0% Agree proportional utilities costs 15 days Tue 31/01/17 Mon 20/02/17 808 Mark Whittaker NA NA810 0% Temporary Sites 171 days Mon 27/06/16 Mon 20/02/17 NA NA811 0% Review Site Files 23 days Mon 01/08/16 Wed 31/08/16 Steve Ward NA NA812 0% Address any gaps 22 days Thu 01/09/16 Fri 30/09/16 811 Steve Ward NA NA813 0% Fixtures and Fittings 153 days Fri 01/07/16 Tue 31/01/17 NA NA814 0% Establish Fixtures & Fittings Ownership 87 days Fri 01/07/16 Mon 31/10/16 Mark Whittaker NA NA815 0% Removal of Kier Fixtures & Fittings 44 days Thu 01/12/16 Tue 31/01/17 Chris Power NA NA816 0% Local Arrangements 44 days Fri 01/07/16 Wed 31/08/16 NA NA817 0% Any local access / storage etc arrangements in place? 21 days Fri 01/07/16 Fri 29/07/16 Mark Whittaker NA NA818 0% Review with HTC 22 days Mon 01/08/16 Tue 30/08/16 817 Mark Whittaker NA NA819 0% Further action ? 1 day Wed 31/08/16 Wed 31/08/16 818 NA NA820 0% Branding 22 days Mon 02/01/17 Tue 31/01/17 NA NA821 0% Debranding of Site 22 days Mon 02/01/17 Tue 31/01/17 Steve Ward NA NA822 0% Remove Kier branded documents and stationary 22 days Mon 02/01/17 Tue 31/01/17 Chris Power NA NA823 0% Security 157 days Mon 27/06/16 Tue 31/01/17 NA NA824 0% Removal of ID cards 12 days Mon 16/01/17 Tue 31/01/17 Chris Power NA NA825 0% Coordinate ID card change over 10 days Mon 12/12/16 Fri 23/12/16 Chris Power NA NA826 0% Prepare list of Key holders and depot access cards 5 days Mon 27/06/16 Fri 01/07/16 Chris Power NA NA


Appendix E

ID % Complete


827 0% Agree with HTC who will have access and carry out process for Key hand10 days Mon 12/12/16 Fri 23/12/16 Chris Power NA NA828 0% Meter Readings 122 days Fri 02/09/16 Mon 20/02/17 NA NA829 0% Confirm location of all Meters 10 days Fri 02/09/16 Thu 15/09/16 Steve Ward NA NA830 0% Agree protocol for Meter reading 10 days Fri 16/09/16 Thu 29/09/16 829 Chris Power NA NA831 0% Carry out Meter Readings 0 days Tue 31/01/17 Tue 31/01/17 Mark Whittaker NA NA832 0% Agree proportional utilities costs 15 days Tue 31/01/17 Mon 20/02/17 831 Mark Whittaker NA NA833 19% Contract Deliverables 176 days Mon 27/06/16 Mon 27/02/17 Mark Whittaker Mon 27/06/16 NA834 65% Prepare Asset schedules 70 days Mon 27/06/16 Fri 30/09/16 Chris Power Mon 27/06/16 NA835 0% Schedule 8 ‐ Alpha and Beta Assets 106 days Mon 03/10/16 Mon 27/02/17 834 NA NA836 0% Identify Alpha and Beta Assets 65 days Mon 03/10/16 Fri 30/12/16 834 NA NA837 0% Alpha Assests 0 days Tue 31/01/17 Tue 31/01/17 NA NA838 0% Transfer Alpha Assets to HTS 0 days Tue 31/01/17 Tue 31/01/17 NA NA839 0% Transfer Title and Risk 0 days Tue 31/01/17 Tue 31/01/17 NA NA840 0% Beta Assets 0 days Fri 30/12/16 Fri 30/12/16 NA NA841 0% Agree Council of Beta Assets to be transferred 0 days Fri 30/12/16 Fri 30/12/16 NA NA842 0% Leased Key Assets 66 days Tue 01/11/16 Tue 31/01/17 NA NA843 0% obtain third party consents and assignment/novation of lease/hire agre1 day Tue 31/01/17 Tue 31/01/17 NA NA844 0% Agree any council reimbursement (1.5.3(b)) 22 days Tue 01/11/16 Wed 30/11/16 NA NA845 0% Third Party Services 65 days Wed 02/11/16 Tue 31/01/17 NA NA846 0% Comply with requirements of Schedule 6 1.6 65 days Wed 02/11/16 Tue 31/01/17 NA NA847 0% Stock 20 days Tue 31/01/17 Mon 27/02/17 NA NA848 0% Agree the Stock by carrying out a physical stock‐take with representativ0 days Tue 31/01/17 Tue 31/01/17 NA NA849 0% On completion of the physical stock‐take the Stock will be valued and th5 days Tue 31/01/17 Mon 06/02/17 848 NA NA850 0% The Council will pay the Stock value within 15 Working Days of the Stoc 15 days Tue 07/02/17 Mon 27/02/17 849 NA NA851 0% Exit Week Activities 87 days Mon 03/10/16 Wed 01/02/17 Chris Power NA NA852 0% Implement Joint Exit Week Activities Team 13 days Mon 03/10/16 Wed 19/10/16 Mark Whittaker NA NA853 0% Exit Day Team 65 days Thu 20/10/16 Wed 18/01/17 NA NA854 0% Establish Exit Day activities and owners 65 days Thu 20/10/16 Wed 18/01/17 852 Chris Power NA NA855 0% Agree Exit Day Team 5 days Mon 31/10/16 Fri 04/11/16 Mark Whittaker NA NA856 0% Inform Team and brief on requirements 10 days Tue 01/11/16 Mon 14/11/16 Chris Power NA NA857 0% Establish employee process 10 days Mon 03/10/16 Fri 14/10/16 Chris Power NA NA858 0% Recover all Kier IT ‐ PDAs, Mobiles, Laptops, Signify Tokens, 3g Dongles/Card 2 days Mon 30/01/17 Tue 31/01/17 Exit Team NA NA859 0% Recover Kier Uniforms 2 days Mon 30/01/17 Tue 31/01/17 Exit Team NA NA860 0% Recover Kier ID cards 2 days Mon 30/01/17 Tue 31/01/17 Exit Team NA NA861 0% Set up demobilisation station for Exit Team 2 days Thu 26/01/17 Fri 27/01/17 Chris Power NA NA862 0% Fleet 2 days Mon 30/01/17 Tue 31/01/17 Exit Team NA NA863 0% Deactivate Kier Harlow App and post signpositing script 0 days Wed 01/02/17 Wed 01/02/17 Conrad Fletcher NA NA864 40% Client Dependant Actions 209 days Thu 14/04/16 Tue 31/01/17 Rebecca Farrant Thu 14/04/16 NA865 100% Communications 15 days Thu 14/04/16 Wed 04/05/16 Thu 14/04/16 Wed 04/05/16866 100% Rebecca to provide key contact details 15 days Thu 14/04/16 Wed 04/05/16 Thu 14/04/16 Wed 04/05/16867 23% IT 66 days Wed 01/06/16 Wed 31/08/16 Wed 01/06/16 NA868 100% Server Room Installation 20 days Fri 03/06/16 Thu 30/06/16 Fri 03/06/16 Thu 30/06/16869 0% Provide IT Specification 66 days Wed 01/06/16 Wed 31/08/16 Simon Freeman NA NA870 100% HR / TUPE 29 days Mon 30/05/16 Thu 07/07/16 Mon 30/05/16 Thu 07/07/16871 100% Review and submit Gap Analysis re: ELI List and Client requirements 29 days Mon 30/05/16 Thu 07/07/16 Mon 30/05/16 Thu 07/07/16872 0% Operations 1 day Tue 31/01/17 Tue 31/01/17 NA NA873 0% Fleet 1 day Tue 31/01/17 Tue 31/01/17 NA NA874 0% Compliance 1 day Tue 31/01/17 Tue 31/01/17 NA NA


Appendix E

ID % Complete


875 0% Finance 25 days Mon 27/06/16 Fri 29/07/16 NA NA876 0% Provide dates to allow coordination of joint workshop 25 days Mon 27/06/16 Fri 29/07/16 Simon Freeman NA NA877 0% Commercial 1 day Tue 31/01/17 Tue 31/01/17 NA NA878 0% Infrastructure 1 day Tue 31/01/17 Tue 31/01/17 NA NA


Appendix E