happay for restaurants

2014 copyright and proprietary. VA Tech Ventures

Expense MANAGEMENTFor multi-chain restaurants


As a restaurant you have expenses; a lot of them.

Fuel

Events andPromotions

Maintenance and Repairs

Rent and utility bills

Food and ingredients

Kitchen equipment and utensils

Sodas and Juices

To manage these expenses and keep the business running, your employees need timely access to liquid funds. So what you do? You give them cash…


Typically, this is how the current process works!

Looks pretty simple and straightforward for one employee!

Employee goes to the Store Manager with a list of items to be bought

REQUISITION FIRST ENTRYThe Store Manager makes an entry of the items in his system.

DISBURSEMENTGives the employee a cash advance against the entry

PURCHASEEmployee purchases the items from the store

RECEIPTEmployee submits receipt

FINAL ENTRYStore Manager enters the receipt data into the system


However, on any given day, not one but many employees request funds for expenses.


REQUISITION FIRST ENTRYThe Store Manager makes an entry of the items in his system.

DISBURSEMENTGives the employee a cash advance against the entry

PURCHASEEmployee purchases the items from the store

RECEIPTEmployee submits receipt

FINAL ENTRYStore Manager enters the receipt data into the system


Typically, this is what happens!

REQUISITION FIRST ENTRY DISBURSEMENT PURCHASE RECEIPT FINAL ENTRY

Overload of requests

Money runs out!

No idea how and where cash was spent

Lost receipts!

Accounts don’t match

Piles of receipts to be saved

TediousManual entry

Store manager has to be available for giving money


The Store Manager makes an entry of the items in his system.

Gives the employee a cash advance against the entry

Employee purchases the items from the store

Employee submits receipt

Store Manager enters the receipt data into the system

TediousManual entry


Overload of requests

Money runs out!

No idea how and where cash was spent

Lost receipts!

Accounts don’t match

Piles of receipts to be saved

TediousManual entry

Store manager has to be available for giving money

TediousManual entry

Now imagine you have not one but a chain of restaurants…This chaos multiples across all your outlets!

HOWEVER, THERE IS A WAY OUT.


Introducing Happay

An innovative expense management solution for restaurants Happay eliminates cash handling, paper receipts and manual data

entry.

Employees get happay cards Restaurant admins allocate money, track expenses and control employee spending from happay’s mobile or web

dashboard


How happay works for your restaurant

OUTLET 1

EMPLOYEE 1 EMPLOYEE 2 EMPLOYEE 3 EMPLOYEE 4

Assign Happay Visa cards to your employees.

Admin Kitchen Manager Marketing Manager Deliverymen


OUTLET 1


Fund cards instantly, from your admin app or web dashboard.

Admin Kitchen Manager Marketing Manager

Kitchen Manager

Deliverymen



Admin Kitchen Manager Marketing Manager

Decide beforehand how and where your employees spend their allocated funds.

SET LIMIT

Kitchen Manager

PERIOD AMOUNTCOUNT

Daily - 30,000

OUTLET 1

Set spend limits on individual cards.

30,000

Deliverymen



Admin Kitchen Manager Marketing Manager Deliverymen

Allow cards to be used anywhere or restrict card usage.

SET POLICIES

Kitchen Manager

POS ATMONLINE

OUTLET 1


Track all expenses in real time!

Admin

Kitchen Manager

Marketing Manager

Deliveryman

DHL Rs. 200

Gourmet Foods Rs. 3000

Printo

Indian Oil

Rs. 500

Rs. 1000

Get an overview of all employee expenses in one, single place. View aggregate expense data of all employees together or filter data by individual

employees.


Cashless and paperless expense reporting, approval and reconciliation for your team.

EMPLOYEES

1 SPEND ON CARD

SNAP PHOTO OF RECEIPTS

SUBMIT EXPENSES ON MOBILE!

2

3

STORE MANAGERS AND ACCOUNTANTS

4 VIEW & APPROVE EXPENSE REPORTS WITH DIGITISED RECEIPTS

EXPORT EXPENSE DATA TO ACCOUNTING5


Why happay is the ideal solution for your restaurant

1

2

3

Instant money disbursement to employees No lengthy approvals, no delays, no cash handling

Automated expense reporting and reconciliationNo manual entry. No paper receipts.

Real-time tracking and control of expensesNo waiting for bills to be submitted

4 Accurate accounting of expensesAutomated and error free

** Plus, you get to do all this from one, centralised platform. **


Restaurants using happay for expense management

With Happay, all the expenses are automatically recorded and verified, and hence they can directly be imported into accounting.

It has freed up one person for doing more productive work.

Happay has streamlined the process and made it paperless. Also, we are spending 70% less time in managing expenses.

-Sony Jacob, Finance and Accounts, Windmills

Before happay, I would visit my outlets individually to distribute petty cash or send money to each outlet by cheque. This was a slow and time-consuming process.

With happay I am able to allocate money to my outlets instantly from my admin dashboard.

I am also able to track where the allocated money is being spent.Expense accounting is also faster and automated.

-Finance and Accounts, Habanero


Get Started with happay in no time

1

2

3

15 MINUTE ONLINE SIGNUP

NO PAPERWORK REQUIRED

EXPRESS DELIVERY OF HAPPAY CARDS

4 INSTANT CARD ACTIVATION


For a demo of our product,email us at [email protected] or call us at +91-80-65777444.

THANK YOU

happay for restaurants

Economy & Finance

entry employee

store employee

store receipt employee

entry purchase employee

receipt store manager

money employee

manual data entry

system tedious manual