HANOVER SCHOOL OF MEDICINE

SAP CONNECTION AND AUDIT-PROOF ARCHIVING WITH NSCALE

Requirements:

• Introduction of a central archive for patient files

• Audit-proof migration of over 15 million documents

• Connection to SAP R/3, SAP IS-H and i.s.h. med

• Comparison of master data and transaction data with KIS (hospital information system)

• Connection to invoice processing and contract administration

• Modernisation of the scanning process and registration

Solution:

• nscale for SAP

• Use of nscale Server under VMware

• Remote Jukebox

• Soon nscale for MS Sharepoint

Successes:

• Audit-proof filing of documents

• Reliable, high-performance and scalable back-end

• Certified SAP connection

• Data transfer / alignment from the KIS system

ABOUT THE HANOVER SCHOOL OF MEDICINE

The Hanover School of Medicine (MHH) covers an area of over 400,000 square

metres. The central clinic is at the heart of the campus; it is surrounded by the

paediatric clinic, the clinic for dentistry and orthodontics, research and training

buildings, the library, apartments and sports facilities. The gynaecology centre

moved into a new building on the MHH site on 1 June 2004. Since 1 January 2006,

the department of plastic, hand and reconstructive surgery is also located on the

MHH site. The orthopaedic and dermatology departments are located in other

hospitals around Hanover.

www.mh-hannover.de

ABOUT ADVICE IT

advice IT is a consulting company for document management systems (DMS),

process optimisation and archiving. advice IT provides consulting services and

implementations in all scope of work – everything from incoming documents

through to digital archiving. advice IT's services range from the conceptualisation

and system selection through to the system and interface implementation and

include the compiling or verification of process documentation.

www.advice-it.de.

DRIVEN BY RESEARCH: THE INFORMATION PLATFORM

Within this environment, pioneering

work is also being done on technologies

that support medical research; for

example, in the segment of "audit-proof

patient files". Since 1996, ZIMt (then

referred to as "Medizinisches

Hochschulzentrum") has consistently

driven the expansion of the previous

microfiche archive to a digital,

comprehensive and always updated

information platform for practising

doctors, the nursing staff as well as for

research and teaching. The digital archive

for patient documents of MHH was

created under the name ALIDA (German:

Arzt- und Leistungsstellen

unterstützendes Informationssystem der

digitalen Archivierung).

"Even after the change at the top of the Centre for Information Management (ZIMt) we continue to trust in the tried and tested collaboration with Ceyoniq Technology and advice IT. Both commercial and technical aspects were of equal significance."

Dirk May, CIO of MHH and Head of ZIMt

COMPETENT MANAGEMENT OF HUGE VOLUMES OF DATA

As the functional basis for the data

centre's electronic patient file "ALIDA",

the Ceyoniq system was implemented at

the end of 1999. Based on the one-time

"Y2K problem" of the legacy system being

replaced, 15 million documents had to be

migrated in an audit-proof manner within

a few months' time. At the same time, the

existing screens, procedures and comfort

settings had to be replicated on the new

platform.

REALITY: THE ELECTRONIC PATIENT FILE

Over 1,000 regular users from MHH

prove that the vision of the electronic

patient file has become a reality.

RAPIDLY GROWING DATABASE

More than 50 million patients' documents

and a rapidly growing volume of current

lab findings from all departments have

turned the once quaint "Central archive for

patient files" into a modern information

system whose high-performance

infrastructure is now also used for filing

business-related documents from SAP R/3.

MONTHLY USAGE: 1,600 USERS

Aside from the scanned documents, the

current installation, which is used by

approx. 1,600 users each month,

contains an interface to the existing SAP

R/3, SAP IS-H and i.s.h. med (since

2007) and will include further content

(e.g. results, doctor's letters) via COLD

processes from various lab and

radiology systems.

CALMLY FACING NEW CHALLENGES

As a new challenge additional SAP

areas (among others invoice

processing and contract management)

and the audit-proof filing of documents

from Microsoft SharePoint.

Ceyoniq Technology GmbH Boulevard 9 33613 Bielefeld

Phone: +49 521 9318-1000 Fax: +49 521 9318-1111 E-mail: info@ceyoniq.com

www.ceyoniq.com

About Ceyoniq Technology GmbH

Ceyoniq Technology GmbH is the premium maker of the information platform.nscale 7vecto. This platform includes software solutions ranging fromindustry-independent document management systems and enterprise content management through to intelligent systems for processing complex business and communication processes (e-mail management, incoming invoice processing, etc.).Over 100 employees work at the Bielefeld headquarters and offices in Berlin, Hamburg, Munich, Leipzig and Vienna. Ceyoniq Technology GmbH is part of the Ceyoniq Corporate Group; this Group also includes Ceyoniq Media GmbH in Bielefeld and Ceyoniq Consulting GmbH located in Bielefeld and Leipzig.