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DOE/RL-95-103 Revision 2 Hanford Site Guide for Preparing and Maintaining Generator Group Pollution Prevention Program Documentation United States Department of Energy Richland, Washington Approved for Public Release

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Page 1: Hanford Site Guide for Preparing and Maintaining Generator Group Pollution Prevention ... · RCRA-Resulated Waste. Solid waste, not specifically excluded from regulations under 40

DOE/RL-95-103 Revision 2

Hanford Site Guide for Preparing and Maintaining Generator Group Pollution Prevention Program Documentation

United States Department of Energy Richland, Washington

Approved for Public Release

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This wrt wan prepared 88 an account of work spansored by M aosncy of tho United States Govemnenl. Neimsr tho United States G o v e m n t nor any agency thorwf. nor em, of their mrqAoysas. nor any of their contractors, Bubcontractors or their arployees, makes any wenantv, exprws or inv!jed, or m m s any legd liability or respomeiLilW for tho acwracy. cwnpletmess. or any ulird pew's use or tho remits of Buch use of any infomation. apparatus. product. or proceea &dosed. or represents that lt8 use wodd not inlriw p+,atdy owned rights. Reference harein to any 8pdcifk -mal product. procws. 01 8sMce by m d e m, mdsnsrk. manufacturer, or othsmiss. doag not nacseSar3y constitute or i q l y its endorsement. rec4mmsndstion. or favoring by the United Smtw G o v e m n t or any awncy thoreof or its contractors or 8ybconwBculls. Ths view and op'niors of anhors expressed herein do not wcsssady state or reflect those of ths United Smes G o v s m n t or MY wncy thereof.

This report has been reproduced from the bsst available copy.

hltd h OI. Lbiid stam

DISCLMZ.CHP (1-91)

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DOEIRL-95-103 Revision 2

Hanford Site Guide for Preparing and Maintaining Generator Group Pollution Prevention Program Documentation

Date Published November 1997

United States Department of Energy P.O. Box 550 Richland, Washington 99352

Approved for Public Release

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DOE/RL-95-103, Rev. 2

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ABSTRACT

This document provides guidance t o generator groups f o r preparing and maintaining documentation o f Po l lu t ion Prevention/Waste Minimization Program

. a c t i v i t i e s . are discussed:

Documentation guidance f o r the fo l lowing f i v e PUWMin elements

0 Fiscal Year Goals 0 Budget and Sta f f ing 0 Waste Minimization Assessments 0 0 Waste Minimization Cer t i f i ca t i on

Hanford Home Page access to, report ing and c e r t i f i c a t i o n forms i s discussed, and hard copies o f the fo l lowing forms are provided i n the appendices :

0 0 Quar te r ly Status Report 0 0 Waste Minimization Cer t i f i ca t i on Form

Quar te r ly and Annual Po l lu t ion Prevention Reporting

Quar te r ly Report on Waste Reduction Accomplishments

Annual Report on Waste Reduction Accomplishments

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CONTENTS

ABSTRACT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i i i LIST OF TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi ABBREVIATIONS AND ACRONYMS . . . . . . . . . . . . . . . . . . . . . , . vi i DEFINITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi i

1.0 INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 1.1 PURPOSE OF GUIDE . . . . . . . . . . . . . . . . . . . . . . . 1-1 1.2 BACKGROUND . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

2.0 REQUIRED. POLLUTION PREVENTION/ WASTE MINIMIZATION PROGRAM DOCUMENTATION . . . . . . . . . . . . . . . . . . . . . . . 2-1 2.1 FISCAL YEAR GOALS . . . . . . . . . . . . . . . . . , . . . . . 2-1 2.2 . BUDGET AND STAFFING . . . . . . . . . . . . . . . . . . . . . . 2-2

2.3 WASTE MINIMIZATION ASSESSMENTS . . . . . . . . . . . . . . . . 2-3 2.4 ' POLLUTION PREVENTION/WASTE MINIMIZATION REPORTING . . . . . . 2-4

2.2.1 Pollution Prevention Budget Documentation Requirements . 2-2

2.4.1 Pollution Prevention Quarterly Reports . . . . . . . . . 2-4 2.4.2 Annual Reports . . . . . . . . . . . . . . . . . . . . . 2-4

2.5 WASTE MINIMIZATION CERTIFICATION . . . . . . . .. . . . . . . . 2-4

3.0 REFERENCES . . .. . . tru

. . . . :. . . . :. . . . . . . . . . . . 3-1

APPENDICES

A POLLUTION PREVENTION PROGRAM ELEMENTS . . . . . . . . A-1

C EPA-DESIGNATED AFFIRMATIVE PROCUREMENT PRODUCTS LIST . . . . . . . . . C-1 D QUARTERLY AND ANNUAL REPORT FORMS . . . . . . . . , . . . . . . . . . D-1 E WASTE MINIMIZATION CERTIFICATION FORM . . . . . . . . . . . . . . . . E-l

B SECRETARIAL MEMORANDUM: DEPARTMENT POLLUTION PREVENTION GOALS . . . . B-i

V

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LIST OF TABLES

1-1 Key Program Elements f o r Generator Group Po l lu t ion Prevention Program Documentation . . . . . . . . . . . . . . . . . . 1-2

2-1. Instruct ions f o r Preparing Fiscal Year Po l lu t ion Prevention/Waste Minimization Goals . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

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ABBREVIATIONS AND ACRONYMS

BHI CDR CFR CY O&O DOE DOE-HQ DOE-RL Ecology EPA EPCRA ERDF FDH FTE FY HLW LEFF LLW MLLW MTRU OHM P2 P20A P2lWmin PCB PHMC PFP PNNL PPG PPOA PUREX RCRA RFSH RHAZ SAN SPG TRU TSCA

TSD USC WAC WMH WMINRS

Bechtel Hanford, Inc. Conceptual Design Review/Report Code o f Federal Regulations Calendar Year Decontamination and Decommissioning U.S. Department o f Energy U.S. Department o f Energy, Headquarters U.S. Department o f Energy, Richland Operations Of f i ce Washington State Department o f Ecology U.S. Environmental Protection Agency Emergency Planning and Cmunity Right-To-Know Act o f 1986 Environmental Restoration Disposal Faci 1 i t y Fluor Daniel Hanford, Inc. F u l l Time Equivalent Fiscal Year High-Level Waste Process Waste Water Low-Level Waste Mixed Low-Level Waste Mixed Transuranic Waste State Regulated Waste Po l lu t ion Prevention Pol 1 u t i on Prevention Opportunity Assessment Pol l 'ut ion Preventi onlwaste Mi.nimizati on Pol ychl or1 nated biphenyl Project Hanford Management Contract P1 utoni um F in i shi ng P1 ant Pac i f i c Northwest National Laboratory Po l lu t ion Prevention Group Pol 1 u t i on Prevention Opportunity Assessment P1 utoni um Urani um Extract i on Faci 1 i t y Resource Conservation and Recovery Act o f 1976 Rust Federal Services Hanford, Inc . RCRA Hazardous Waste So l id Sanitary Waste Speci f i c Gravi ty Transuranic Waste Toxic Substances Control Act o f 1976,Toxic Substance (PCB's. e tc . 1 Treatment, Storage, o r Disposal United States Code Washington Administrative Code Waste Management o f Hanford, Inc. Waste Minimization Reporting System

DEFINITIONS

Refers t o a program t h a t ensures t h a t items composed o f recovered materials w i l l be purchased t o the maximum extent pract icable, consistent w i th Federal law and procurement regulations (RCRA, Section 6002). Guidance on t h i s program has been issued and i s updated as EPA issues addi t ional guide1 ines.

A f f i rmat ive Procurement.

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CleanuD/Stabi l iza t ion . Waste. Cleanup/stabi 1 i za t ion includes environmental restoration of contaminated media (soi 1 , groundwater, surface water, sediments, e t c . ) , stabilization of nuclear and non-nuclear (chemical materials, and deactivation and decommissioning (including decontamination) of facil i t ies.

Cleanup/stabilization waste consists of one-time operations waste produced from environmental restoration activities. including primary a;d secondary wastes associated w i t h retrieval and remediation operations, wastes." and wastes from decontamination and decommissioning/transition Operations. I t also includes all Toxic Substances Control Act o f 1976 (TSCA) regulated wastes, such as polychlorinated biphenyl-contaminated fluids or equipment .

occur a t a single point in time, but may last for several years while producing wastes. By definition, these activities are ,not considered t o be routine (periodic and/or on-going) ,. because the waste i s a d i rect resul t o f past operations and ac t i v i t i es , rather t h a n a current process. Newly generated wastes t h a t are produced during these "one-time operations" are considered a secondary waste stream. and are separately accounted for whenever possible. This secondary (newly generated) waste usually results from common

. activities such as handling, sampling, treatment, repackaging, shipping, etc.

Prevention/Waste Minimization (P2IWMin) Program whose activities or processes produce waste.

Generator GrouD. As defined by the responsible contractor, any discrete activity, project, or facility whose act 'or process produces waste.

- Goal. A specific result toward which efforts are directed.

Hazardous Substance. Any hazardous substance listed as a hazardous substance i n the Emergency Planning and Comunity.Right-to-Know Act and any further updates, and all ozone depleting compounds as defined by the Montreal Protocol o f October 1987 and any further updates of the protocol.

legacy

Cleanup/stabi lization activities t h a t generate wastes do not necessarily

'

Generator. Each contractor.within the scope of the Pollution

1 Hazardous Waste. Those solid wastes t h a t exhibit any of the

characteristics of hazardous waste identified in 40 Code of Federal Regulations (CFR) 261, Subpart C (e.g. , ignitable, corrosive, reactive, acutely haz!rdous, or acutely toxic);, or t h a t are listed i n 40 CFR 261. Subpart D . List of Hazardous Waste. I

Low-Level Waste (LLW). Waste t h a t contains radioactivity and i s no t classified as high-level waste, transuranic waste, or spent nuclear fuel, or byproduct material as defined by U.S. Department of Energy (DOE) Order 5820.2A (DOE 1988a). Test specimens of fissionable material t h a t are irradiated for research and development only, and not for the production of power or plutonium, may be classified as LLW. provided the concentration of transuranic i s less t h a n 100 nanocuries per gram (nCi/g).

Mixed Waste. Waste containing both radioactive and hazardous components as defined by the Atomic Energy Act o f 1954 and. the Resource Conservation and Recovery Act o f 1976 (RCRA), respectively.

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Non-Routine Waste.

Po l lu t ion Prevention. The use o f materials, .processes, o r pract ices- t h a t

Ident ical t o waste from Cleanup/Stabil ization a c t i v i t i e s ,

reduce or. e l iminate the creat ion o f po l lu tan ts o r wastes a t the source. includes pract ices t h a t reduce the use o f hazardous and nonhazardous. mater ia ls, energy, water, o r other resources as wel l as those tha t protect natural resources through comervation o r more e f f i c i e n t use.

It

RCRA-Resulated Waste. So l id waste, not spec i f i ca l l y excluded from regulations under 40 CFR 261.4, I den t i f i ca t i on and L i s t i ng o f Hazardous Waste." o r de l i s ted by pe t i t i on , t ha t i s e i ther a l i s t e d hazardous waste (40 CFR 261.30 t o 261.33) o r exh ib i ts the character ist ics o f a hazardous waste (40 CFR 261.20 t o 261.24).

Recvclin . Recycling techniques are characterized as use. reuse, and -reclamation t&hniques (resource recovery). Use or reuse involves the re tu rn o f a po ten t ia l waste material , e i t he r . to the or ig ina t ing process as a subs t i tu te f o r an input material o r t o another process as an input mater ia l . Reclamation i s the processing or regeneration o f a material t o recover a useable product.

of production. ana ly t i ca l , and/or research and development laboratory operations; treatment, storage, o r disposal operations: "work-for-others; " o r any per iod ic and recurr ing work tha t i s considered ongoing. The term "normal operations" re fe rs t o the type o f ongoing process (e.g.. production) not the .speci f ic a c t i v i t y t h a t produced the waste. Periodic laboratory o r f a c i l i t y clean-outs and s p i l l cleanups that, occur as a resu l t o f these processes are also considered normal operations.

Sanitarv Waste. A l l non-hazardous and non-radioactive waste disposed i n a sani tary l a n d f i l l including demolit ion waste, i ndus t r i a l wastes, and wastes such as garbage generated by normal housekeeping a c t i v i t i e s .

the source. Source reduction a c t i v i t i e s and techniques lnclude subs t i tu t ion o f less hazardous mater ia ls, process ,opt imizat ion o r modif icat ion, technology changes and administrat ive changes (inventory control ) , and housekeeping pract ices (material segregation). Source reduction resu l ts i n reducing or el iminat ing po ten t ia l waste material ex i t i ng from a process.

fo l lowing i r rad ia t i on , but t h a t has not been reprocessed t o remove i t s const i tuent elements.

regulated under TSCA or RCRA, such as used o i l , t h a t may be regulated by Ecology under WAC 173-303.

Transuranic Waste. Without regard t o source or form, waste t h a t i s contaminated w i th alpha-emi t t i n g transurani um radionuclides w i th ha1 f - 1 ives greater than 20 years and concentrations greater than 100 nCi/g a t the time o f assay. Heads o f F ie ld Elements can determine t h a t other alpha contaminated wastes, pecul iar t o a spec i f j c s i t e , must be managed as transuranic waste

Routine ODerations Waste. Normal operations waste produced from any type

Source Reduction. The el iminat ion or reduction o f waste generat?on a t

SDent Nuclear Fuel. 'Fuel t h a t has been withdrawn from a nuclear reactor

State-Onlv Hazardous Waste. Any other hazardous waste not spec i f i ca l l y

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(DOE 1988a).

Treatment. Any method, technique, o r process ( including neut ra l i za t ion) designed t o change the physical, chemical, or b io logical character o r composition o f any hazardous, radioactive. o r sani tary waste so as t o neutral ize such waste, t o recover energy or material resources from the waste, o r t o render such waste nonhazardous; safer t o transport, store, o r dispose: o r amenable f o r recovery o r storage; o r reduced i n volume.

TSCA-Requlated Waste. Hazardous chemical wastes, both l i q u i d and so l i d , containing more than 50 parts per m i l l i o n (ppm) o f PCBs or PCBs regulated f o r disposal (DOE 1996).

Waste Reduction. Reduction o f the t o t a l amount o f waste tha t i s generated and disposed o f by DOE operations through waste minimization and treatment a c t i v i t i e s .

Elimina,tion,or minimization o f . the generation o f waste before treatment, storage, or,disposal. Waste,minimization.is any source reduction or recycl ing a c t i v i t y t h a t resu l ts i n (1) reduction o f t o t a l volume o f waste, (2) reduction o f t o x i c i t y o f waste, o r , (3 ) both, as long as t h a t reduction i s consistent w i th the general goal o f minimizing.present and fu tu re threats t o human health and the environment.

Waste Minimization.

Waste Minimization Assessment. An evaluation and.appraisa1 o f a process. a c t i v i t y , o r operation t o i den t i f y potent ia l waste minimization opportuni t ies. The preferred method a t the Hanford S i te i s conducting a Po l lu t ion Prevention Opportunity Assessment (PZOA). Other evaluation methods, such as value engineering studies and engineering evaluations, are also acceptable.

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HANFORD SITE GUIDE FOR PREPARING AND MAINTAINING GENERATOR GROUP POLLUTION PREVENTION

PROGRAM DOCUMENTATION

1 . 0 INTRODUCTION

1.1 PURPOSE OF GUIDE

This document provides guidance to contractor generator groups for developing and maintaining documentation of Pol 1 uti on Preventi on/Waste Minimization (PZ/WMin) Program activities. The program documentation is intended t o demonstrate generator compli ance with U .S . Department of Energy (DOE) requirements as well as state and Federal regulations.

1.2 BACKGROUND

waste generation and pollutant releases to the environment, use of toxic substances, and t o conserve resources. The P2/WMin Program, has been developed to meet P2/WMin .public law requirements, Federal and state regulations, and DOE requirements (DOE/RL 1996b). The Hanford Site PZ/WMin Program i s implemented through sitewide and contractor programs. The Hanford Site Waste Minimization Plan provides overall requirements (DOE/RL 1996b). Each prime contractor (Fluor Daniel Hanford. Inc. (FDH). Bechtel Hanford. Inc. (BHI), and Pacific Northwest National Laboratory (PNNL)) has an implementation plan describing how the requirements will be met (RFSH 1996, BHI 1997, PNNL 1996). The documentation guide identifies the documentation required t o be maintained on f i l e t h a t demonstrates compliance with the requirements .

The U.S. Environmental Protection Agency (EPA) provides guidance for a . Resource Conservation and Recovery Act o f 1976 (RCRA) -compl iant waste minimization program (EPA 1993). The DOE also outlines the elements o f a generator-specific pollution prevention program (DOE 1996). The EPA and DOE program elements are presented in Appendix A and are applicable a t the Hanford Site, contractor, and generator group level.

the key pollution prevention elements listed in Table 1-1. Documentation of these key elements will demonstrate compliance w i t h regulatory and DOE requirements .

The purpose of the Hanford Site PZ/WMin Program i s t o eliminate or reduce

Generator groups are required t o maintain documentation on f i l e only for

1-1

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' 1.

2 .

3.

4.

I 5.

I

DOE/RL-95-103, Rev. 2

Table 1-1 Key Program Elements f o r Generator Group Po l lu t ion Prevention Program Documentation

Fiscal Year Goals

Budget and Staffing

0 Budget and f u l l t ime equivalent s t a f f supporting PUWMin a c t i v i t i e s

Waste Minimization Assessments

Pol 1 u t i on Prevent1 on Reporting

0 Quarter ly reports 0 Annual report ( f o r CY 1997 only)

Waste Minimization Cer t i f i ca t i on

1-2

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2.0 REQUIRED POLLUTION PREVENTION/WASTE MINIMIZATION PROGRAM DOCUMENTATION

This section discusses the documentation for the P2/WMin elements t h a t are t o be kept on f i le .

2.1 FISCAL YEAR GOALS.

Establishing goals i s essential to a successful P2/WMin Program and i s an important and required element of the Hanford Site P2IWMin Program.. Pollution prevention goals are necessary t o (1) meet Federal, state. and DOE regulations and reporting requirements: (2) provide a system for tracking progress and measuring success of P2/WMin activities: and (3) focus efforts on resultsl oriented, achievable activities t h a t reduce the generation of waste and pollutants t o all media, the use of hazardous substances, and the conservation o f ,energy and natural resources.

The DOE has established waste reduction goals for waste generated from routine operations for the DOE complex t o be achieved by December 31, 1999, The May 1996 memorandum from The Secretary of Energy announcing the goals i s presented i n Appendix B (DOE 1996b). Calendar Year (CY) 1993 waste generation da ta i s the baseline year for these goals. U.S. Department of Energy-Richland Operations Office (DOE-RL) has accepted .these goals for the Hanford Site. These goals are applicable t o the routine and cleanup/stabilization waste generators as noted. The goals are itemized below.

0 For routine operations: - Reduce the generation o f low-level radioactive waste 50-percent

- Reduce the generation of mixed low-level waste 50-percent

- Reduce the generation of hazardous waste, including RCRA-. State-, and TSCA-regulated wastes, 50-percent

- Reduce the generation o f sanitary waste 33-percent

- Reduce total releases and offsite transfers for treatment and disposal of Emergency Planning and Coninunity Right-To-Know Act o f 1986 (EPCRA) 313 toxic chemicals 50-percent.

0 For routine operations and cleanup/stabilization activities: - Recycle 33-percent of sanitary waste

0 For affirmative procurement: - Increase affirmative procurement of EPA-designated recycled

products listed i n Table C1-1 of Appendix C t o 100-percent. except where they are not commercially available a t a reasonable price or do not meet performance standards

Generators or generator groups shall establish fiscal year waste reduction goals FY 1998 waste reduction goals are t o be submitted t o the WMH

2-1

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Waste classification i

P2/WMin group by January 15, 1998. Subsequent fiscal ,year waste reduction goals are t d be submitted by October 15th. In establishing waste reduction goals for wastes generated from routine operations, generators or generator groups shoul'd consider waste generation ceilings assigned t o their company to support meeding the fiscal year or Secretary of Energy's goals. Qualitative goals may bd established.

group management and submitted to the WMH PPIWMin organization and also filed with the genkrator's or generator group's program documentation. A suggested format for the documentation of established goals i s provided i n Table 2-1.

' Table 2-1. 1 Pollution Prevention/Waste Minimization Goals

Fiscal year goals are to be approved and signed by generator or generator

Instructions for Preparing Fiscal Year

Waste forecast Source or Other reduction Basis of (Percent) (Percent) Est i mat e

1. List on/ the table below the waste generation forecast or other basis for the waste type listed.

recycli'g as a percentage of the forecasted quant i ty . e estimated quantity resulting from source reduction and

7

I

Mixed Low-level waste (MLLW)

RCRA hazardous waste State-only hazardous waste

Mixed Tdansuranic waste (MTRU)

TSCA redulated waste

Fiscal Year Goals For FY - - Riutine Waste - Cleanup/Stabilization or Non-Routine Waste

(I?) (m3) (kg)

. (kg) (kg)

Low-level waste (LLW) 1 (I?) I Transuranic waste (TRU) I (I?) I I

Approved: Generator or Generator Group Manager

I

2-2

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2.2 BUDGET AND STAFFING

2.2.1 Po l l u t i on Prevention Budget Documentation Requirements

contractor generator groups achieve t h e i r goals. Within the l i m i t s o f avai lable funding, the DOE po l l u t i on prevention program elements l i s t e d i n Appendix A are t o be considered i n a po l l u t i on prevention program f o r an ind iv idua l f a c i l i t y . ind iv idua l cost account plans a t the cost account plan, work. o r task package leve l , depending on the s ize o f the Po l lu t ion Prevention budget and the organization o f the contractor generator group program.

Copies of ' the:appropr iate budget documentation w i l l be maintained as program documentation. I n cases where funding i s not established i n separate budget documents, estimated budget information should be maintained as documentation. The quarter ly status report , discussed i n Section 2.4.1. also provides documentation o f planned and actual budget as well as the po l l u t i on prevention s t a f f i n g level i n f u l l t ime equivalents.

Emphasis should be placed on budgeting f o r a c t i v i t i e s tha t w i l l help

Separate, i den t i f i ab le funding can be established w i th in

2.3 WASTE MINIMIZATION ASSESSMENTS

of waste streams as we l l as the a c t i v i t i e s tha t produce those wastes.. Once those waste streams have been characterized (constituents, concentrations, quant i t ies ) , they can be p r i o r i t i z e d and evaluated f o r reduction. evaluating a given waste stream f o r reduction i t i s desirable t h a t a l t e rna t i ve reduction methods be considered and economically evaluated. Evaluating a l te rna t ive waste reduction methods i n order t o ident i fy.waste reduction opportuni t ies should be the primary purpose o f a waste minimization assessment. The preferred assessment method a t the Hanford S i t e i s conducting a Po l lu t ion Prevention Opportunity Assessment (PZOA). Other evaluation methods, such as value engineering studies, engineering evaluations, and P2/WMin i n design assessments, are also acceptable.

The P20A i s a structured assessment process tha t u t i l i z e s a systematic approach t o i d e n t i f y and document waste minimization opportuni t ies. Training on conducting P20As i s avai lable from the WMH,PZ/WMin Group. The Po l l u t i on Prevention Opportunity Assessments - - A Training and Resource Guide. (DOE/RL 1996a) i s a lso avai lable t o help waste generator groups complete these a c t i v i t i e s .

An important par t o f an e f fec t i ve PZ/WMin Program i s the i d e n t i f i c a t i o n ' '

I n

Waste minimization assessments must also be documented. Documentation should be maintained i n the program documentation f i l e . The resu l ts o f waste minimization assessments should also .be placed on the Hanford S i t e Po l l u t i on Prevention Home Page, To place an assessment on the Home Page, submit completed waste minimization assessments along w i th an assessment summary i n e lec t ron ic format t o the WMH P2/WMin group po in t o f contact.

2-3

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DOE/RL-95-1U3, Rev. 2

This section discusses the P2/WMin report ing requirements. Regularly reported data w i l l be submitted e lec t ron ica l l y using formats avai lable a t http://www. ~l/gov:1050/polpre~/areport/areport. htm. A l te rna t ive ly , i f access t o the Hanford in t ranet i s unavailable, data may be submitted on hard copy using the formats presented i n Appendix D.

I Prevention Quarterly Reports

Hanford S i te waste generator the 15th o f Ju ly , and the i n t o two e lec t ron ic forms:

1) Waste Reduction Accom lishments and 2) Status. Both forms are accessible v ia the HanPord S i t e Polyution Prevention Home Page. The WMH P2IWMin group i s avai lable t d answer questions or provide fu r ther c l a r i f i c a t i o n on completing the Quarterlb Reports. Quarterly Reports should be submitted e lec t ron ica l l y t o the respfictive WMH PZ/WMin 'point o f contact.

1

2.4.2 Annudl Reports

submitted t o WMH P2/WMin group by January 15; 1998. The CY 1997 Annual Report i s a s ing le 'electronic form on Waste Reduction Accomplishments. The form i s accessible v ' i a the Hanford S i t e Po l lu t ion Prevention Home Page. The WMH PZ/WMin groub i s avai lable t o answer questions or provide fu r ther c l a r i f i c a t i o n on completing the Annual Report. The CY 1997 annual reports should be submitted e lec t ron ica l l y t o the respective WMH P2/WMin po in t o f contact.

The CY 11997 annual report on waste reduction accomplishments must be

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3.0 REFERENCES

40 CFR 261, “ I den t i f i ca t i on and L i s t i ng o f Hazardous Waste.” Code o f federa7

40 CFR 264.73. “Operating Record,” Code o f Federal Regulations, as amended.

Atomic Energy Act o f 1954, 42 USC 2011. e t seq.

BHI , 1997, Environmental Contractor Waste Minimization and Po l l u t i on Prevention Program Plan, BHI-00099, Revision 2. Bechtel Hanford, I nc . , Richland, Washington, October 1, 1997

Energy, Washington , D. C.

Manual. U.S. Department o f Energy, Washington. D.C.

Regulations, as amended.

DOE, 1988 ~ Radioactive Waste Management, DOE Order. 5820.2A. U . S. Department o f

DOE,. 1994. Waste Minimization Reporting System (WMINRS version 2.01 Users

DOE, 1996, Pol Tution Prevention Program Plan. U.S. Department o f Energy, DDE/S-0118, Washington, D.C.

DOE/RL 1996a. Po l l u t i on Prevention Opportunity Assessments--A Training and Resource Guide, DDE/RL-96-80. U.S. Department o f Energy, Richland Operations Of f i ce . R i chland, Washington.

DDE/RL 1996b. Hanford S i t e Waste Minimization and Po l l u t i on Prevention Awareness Program Plan, DOE/RL-91-31. U. S : Department o f Energy, R i chl and Operations Of f i ce , Rich1 and, Washington.

Minimization Program, Federal Register, Vol. 58. No. 102. Washington. D.C.

EPA, 1993, “Guidance t o Ha;ardous Waste Generators on the Elements o f a Waste

Emergency Planning and Comnunity Right-to-Know Act. as amended, 42 USC 11013, 11028, e t seq.

Resource Conservation and Recovery Act o f 1976. 42 USC 6901, e t seq

PNNL. 1996. Po l l u t i on Prevention Program Implementation Plan. PNL-MA-822. Revision 1. Pac i f i c Northwest National Laboratory, Richland, Washington. September 1996

RFSH, 1996, Project Hanford Management Contract Po l lu t ion Prevention Program Implementation Plan, HNF-EP-0496. Revision 2, Rust Federal Services Hanford. Inc , Richland, Washington, December 1996

Toxic Substances Control Act o f 1976, 15 USC 2601. e t seq

WAC 173-303. Dangerous Waste Regulations. Publ icat ion No 92-91, Amended November 1995, Washington State Department o f Ecology, Olympi a . Washington

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APPENDIX A t

POLLUTION PREVENTION PROGRAM ELEMENTS

A l . 1 Generator Group Program Implementation Elements

DOE are given below (DOE 1996). Tabye Al-1 l i s t s pollution prevention program elements recommended by.EPA (EPA 1993). A descriptive reference t h a t discusses each element i s also indicated i n Table Al-1.

Pollution prevention program im lementation elements recommended by the

1. Orqani zation and Infrastructure 0 Designate a generator group pollution prevention (P2)

coordinator

0 Interface with the sitewide P2 coordinator(s)

0 Participate in the sitewide P2 Network

0 Institute corrective actions resulting from program evaluation.

2. Proaram Devel oDment

0 Develop and maintain generator group P2 program documentation

0 Establish goals

0 Develop activity schedules for specific tasks and projects

0 Obtain budgets for generator group programmatic activities

0 Assign personnel t o develop and implement the generator group P2 program

0 Integrate P2 practices into operating procedures.

3. Sitewide Proqram ParticiDation

0 Involve employees in job-specific P2 practices

0 Exchange information and technologies with other waste generator groups

0 Seek technical assistance

0 Track material use

0 Report on material usage, recycling, and progress made in implementing P2 practices

0 Participate in sitewide waste reduction and recycling programs.

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5

6 .

I . Q

8 . 0

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nlng

Identify job-specific P2 training needs

Participate in P2 Opportunity Assessment training.

pDortuni tv ASSeSSmentS/ImDlementatiOn

Identify and evaluate current and potential waste-generating activities

Identify and prioritize P2 opportunities

Conduct P2OAs on waste streams

Implement process modifications and material substitutions

Evaluate the potential of new technologies on waste-generating act i vi t i es . affirmative procurement practices

Encourage affirmative procurement in the purchase of EPA- designated recycle products.

on Considerations

Design P2 principles and practices into new and modified faci 1 i ties

Incorporate P2 into facility upgrades and.process modifications and document these upgrades for proJects in the conceptual design.review/report (CDR) phase of a project valued at a general plant project or higher

ram Evaluation

Evaluate generator group program implementation status

Eva1 uate waste reducti onlperformance

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Table Al-1. Pollution Prevention Program Elements. EPA guidance’

ilaste Minimization Program elements (per RCRA)

~

A. Top management Support

Hanford Site policy

Company pol icy

Set goals

Comi tment opportunity implementation

Faci 1 i ty coordinator

Pub1 i cize successes

Incentives

Training

6. Characterization of waste generation and waste management costs

C Waste minimization assessments

Identi f i cat1 on of opportum ti es

Determine true costs of the waste

D Cost allocation system

E . Technology transfer

F. Program implementation and evaluation ’ (EPA, 1993)

(RCRA. 197.6)

Program Element Descriptive Reference

Hanford Site plan

Contractor plans

Hanford Site plan and contractor plans

Hanford Site plan and contractor plans

Contractor plans

Hanford Site plan and contractor plans Hanford Site plan and contractor plans

Hanford Site plan and contractor plans Hanford Site plan and Contractor plans

Hanford Site plan and Contractor plans

Contractor plans

Hanford Site plan and contractor plans Hanford Site plan and contractor plans Hanford Site plan and contractor olans

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APPENDIX 6

SECRETARIAL MEMORANDUM : DEPARTMENT POLLUTION PREVENTION GOALS

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APPENDIX C

EPA-DESIGNATED AFFIRMATIVE PROCUREMENT PRODUCTS LIST

Table C 1 - 1 i s a l i s t of EPA-designated items considered for affirmative procurement.

Table C1-1. Products containing Recovered Materials Designated by EPA for Affirmative Procurement

zategory Construction Materials

Original Items - Cement and concrete

containing fly ash - Building insulation

Landscape Products

Paper Products

Park and Recreation

Non-Paper Office Products

- Coated printing and writing paper

- Bristols ( f i l e folders , index cards, tags. tickets)

- Newsprint - Paperboard and

packaging products - Tissue products - Uncoated printing and

writing paper

I Transportation Products

Newly Designated Items - Cement and concrete - Containing blast

- Carpet - Floor t i l e s - Laminated paper board - Patio block - Structural fiberboard

furnace slag

- Hydraulic mulch - Yard trimmings

compost - Binders - Office recycling

containers - Office waste

receptacle - Plastic desktop

accessories - Plastic trash bags - Toner cartridges

- Playground surfaces - Running tracks - Traffic cones - Traffic barriers

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Vehicular

Refere Materials Adv

'roducts

DOE/RL-95-103, Rev. 2

- Retread t ires - Reclaimed engine - Rerefined lubricating coolant

oils

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APPENDIX D QUARTERLY AND ANNUAL REPORT FORMS

Pollution prevention quarterly and annual report forms are included in this appendix. The text of the help f i les is also included in , this appendix. Forms are available for completion and submittal on the Pollution Prevention Home Page.

Copies o f these reports should be maintained on f i l e i n the generator group program documentation.

D1. l Quarterly and Annual Report Forms

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Quarterly Report on Waste Reduction Accomplishments

I When you are done filling in the form, dick on the button located at the battom of this form labeldd 'Submit Data to the PPG DahBase'. A copy of what has been recorded will be cchoed hack to you. Please review the infixmation to be SUR it is correct. If changes are necdadJ methe Browner's Back Bntbn to return b the form. If the infomation is correct, prihlsave a copy for yourrcwrdr and click on the OK buttom to complete the reporting.

A help sc L is available for each hput element. Simply dickon themhelp button next tothe Lput text.

I I

I Facilbty Name: 1- TechniCdl Contact: -1 phone: -1

Stream Name: I[ ~ y p e : I GLW) mu-kvel masre PI Form: 0 Liquid 0 Cas Sol id 0 Sludge

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-

Enter password j . . ' I Submit fet initial review . 1.1 Reset Values t

Note: Clicking the "Reset Values" box will clear (erase) all data you have entered in t h e current fotm.

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Full

I Quarterly Status Report

Time Equivalents IFTES) 1-1

A help s& is available for each input element. Simply click on the nextto thelinput text.

help button I ~

I

m .

k

-

The Following two fields are optional. Any input you provide will k aPpreCq*.

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Lz

F

[ Tap of Docnment ] or 1 Top of Form]

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Annual Report on Waste Reduction Calendar Year 1W7

Accomplishments

Use !his f d to doclunent pollation pwvcntiom successes such as sow reduction and wyclii, d d Elevent waste mtment sctivitks. The form provides for the documeatati~, by Contractor and Faciliq, of decreases in waste generation, air emissions, and water effluents rhrou&h some reduction, and recycling dvities.

This form is intended to document each activity or p e s s at Hanford that resulted in waste reduction, hazardous constitutent reduction in waste, recycling both on and off-site, andlsome on-site tseatment activities. Infinmation you supply in completion of this form will be useful in completing various annuid reports and in determining progress m m d goals in reducing waste generation and promoting recycling.

~

When you done filling in the form, click on the b u m lo& at the bottom of thii hrm label4 'Submit Data to the PPG Data Base'. A copy of what has ken recorded will be echoed back to you. Please review the infimnatirm to be sure it ki currect. Ifchanges are needed, h e the Browser's Back Button to return to the form. If the information is comt. prinbave a obpy for your records and click on the OK button to complete the reponing. 1

n is available for each input element. Simply click on the 1 help button

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Waste Source: @ Routine ONon-Routine . Describe the Waste Reduction A c t i v i t y : R

e

Was this activity the r e s u l t vf P2 in Design Opportunities? 0 Yes Waste Min Approach:@Soutce Reduction ORacycling OTreatment

Implementation Date: (mml'yy)-I

mount Reduced: T I Amount Recycled: on-sitd-i o f f - s i t e n mib: Cubio lfeteze- 1.1 Density: Density Unnlts:.] I.[ Estimated Cost of Implementation: -1 EseLmaced Dollar Saving8 for ~ ~ 9 7 : 1-1

Optional.:. '

Estimated Dollaz~SaoLngs for Next 10 Years: -1

Enter Fassword ]'I S u W t tor initial r e n e w I I ~ e ~ e t values I 1

Note: Clicking the "Re8et. Value's'' box will clear (erase) a l l data you have entered in the current form.

1 Top of Document J or [ %p afFom] - ~ ~ ~ _ _ _

, RIXUfW TO Hanford Home Page or Pollution Prevention Home Page

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D1.2 Quar te r ly and Annual Report Guidance

D1.2.1 Guiiance for Quarterly and Annual Waste Reduction Accomplishments

1 . Report

Accomplishments and the Annual Report on Waste Reduction Accomplishments i s provided below.

Form PreDarkd BvlFor:

C l i ck on the down arrow a t the end o f the tex t en t ry block and select the Contrac i or tha t achieved the waste minimization being reported. I f the name o f theicontractor i s not i n the l i s t : Then please contact your Waste Management Hanford po in t o f contact 'or send an e-mail t o David-Nichols t o have the l i s t updated.

current PPlkMi n representative.

Faci 1 i t v Naie:

PUREX , PFP, F i r e Department, Fleet Maintenance, e tc .

Technical Cbntact: Phone:

de ta i l s o f t h i s a c t i v i t y t o answer questions on the technical content.

The t e x t o f the help items f o r the Quarterly Report on Waste Reduction

The database w i l l automatically be updated t o include the name.of the

Enter the name o f the F a c i l i t y o r Waste Generator Group. For example:

Provide the name and phone number o f someone fam i l i a r enough w i th the

Waste Stream Name:

applicable.1 Otherwise, enter the descr ipt ive stream name used a t the f a c i l i t y . to t rack cumulative quant i t ies generated by t h i s waste stream. check w i th the group responsible f o r t racking/report ing quant i t ies generated. The combination. o f Contractor, F a c i l i t y Name, and Waste Stream Name must unique i n order t o properly t rack waste reductions and report a r o l l u p a t the end o f the year.

Waste. Emishon o r E f f luen t Twe:

appropriate waste type. l i s t then please contact your f a c i l i t y representative i n the Po l lu t ion Prevention Group.

The 10 choilces are:

Pleask provide the SWITS stream code, such as 6003 or H016. i f

I f i n doubt,

C l i ck on the down arrow a t the end o f the entry box and h igh l i gh t the I f the waste type you are report ing i s not i n the

(LLW) Lo 1' -Level Waste (MLLW) Mfxed Low-Level Waste (TRU) Transuranic Waste (MTRU) Mbxed Transuranic Waste (HLW) High-Level Waste (RHAZ) RCRA Hazardous Waste

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(OHAZ) State Regulated Waste (SAN) Solid Sanitary Waste (LEFF) Process Waste Water (TSCA) Toxic Substance (PCB's, e tc . )

Waste Form:

the form type you wish t o select. The 4 choices are: Select one of the 4 waste forms by clicking the radio button preceding

Liquid- mostly or all liquid. May contain some solids. Gas- containerized Solid- contains no free liquid Sludge- mostly solids but contains some free liquid

Waste Source:

Selecting the correct waste source i s essential since waste minimization goals and reports.are different for non-routine waste sources. Click on t h e , radio button t h a t precedes the selection you wish to make. Only one can be selected. The definitions of routine and non-routine wastes seem t o change from time to time. Consult the Hanford Guide for Preparing and Maintaining Generator Group Pollution Prevention Program Documentation for the current definition.

Describe the Waste Reduction Activity:

actions t h a t enabled the reduction of waste. This description i s all the information t h a t i s available t o those outside the Hanford area so please be as descriptive as possible. This description needs t o be entered only once in to the database. If you have already reported this activity and provided a description then this field may be lef t blank.

Was this activity the result of P2 i n Desisn Omortunities:

button. Also describe the scope of the design project in., Describe the Waste Reduction Activity", indicating whether this i s a new design or a design upgradehodification for an existing facility or system.

Waste Minimization Aimroach:

immediately preceding the correct approach.

Include the reason for initiating the activity, w h a t was reduced and the

If this activity i s the result of P2 i n Design, click,Jhe "yes" radio

Select one of the three options provided by clicking on the radio bu t ton

Source Reduction Recycl i ng Treatment

If the waste was minimized using more t h a t one approach then you must submit a form for each approach. Do not double report waste reduction quantities. Allocate the appropriate percentage t o each approach this may be 0-100%.

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Imp1 ement a t i ,on Date :

mmlyy for input. For example July 4 , 1996 would be 07/96. This field i s only for new acti'vities implemented during the current reporting period. If the activity was/ implemented prior to this reporting period then leave blank or enter N/A. 1 Amount Reduded :

If yod are reporting recycling information then leave this field blank.Otherwise-Enter the numeric value for the total <b>Source Reduction</b> (including Hazardous constituent reduction) achieved during this reporting period. The lunits (kilogram. cubic meters, e tc . ) for this reduction activity will be identified in box immediately following the Recycling da ta area.

Amount Recvcl ed :

for these fields.

I Enter phe date this activity was f i r s t implemented. Use the format

I If yod are not reporting a recycling activity then no action i s required

For a recycling activity enter the numeric value(s) for the quantity recycled on ! s i te , off-site, or both. Do not double report values. Then click on the down /arrow of the units box to select the correct units for the quantity reported.

Report/ only the quantity(s) recycled during this reporting period

Units :

Use the down arrow in the units box t o bring up a l i s t of units to select from. Highlight the correct units for the value(s) entered in the Source redudtion. On-Site, and/or Off-site field(s). Federal and State requirements are t h a t sanitary and solid waste quantities be reported in kilograms: dl1 other waste types are reported by volume. Conversions will be made to theirequired units for you.

Density:

- I

Sanitary or Solid wastes by volume or reported one of types by weight (mass)Then you must provide a density factor

for conversjon. Otherwise you can omit these two fields.

(SpG) which i s unitless or mass per unit volume such as pounds per cubic foot Next--Click on the down arrow i n the units box and select the appropriate units.

Estimated Cyst of Im~l ementati on :

the current reporting period.

waste reduction activity.

Enter /a numeric value for the density. This may be a specific gravity

This field applies only to new activities t h a t were implemented during

Provide a dollar .estimate of the total dollar cost to implement this Include equipment costs, charges for procedure

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modification and any expenses testing .

i ncurred during design , instal 1 a t i o n , and

Estimated Savinqs:

date. period through implementation of this waste reduction action. cost of implementation i n the calculation. All the savings achieved from changes in- disposal, packaging, handling, and administrative costs should be considered.

Estimated Dollar Savinqs for Next 10, Years:

readily available, then please provide i t . Enter the dollar amount of savings t h a t are anticipated over the next 10 years. implementation i n the calculation. All the savings achieved from changes i n disposal, packaging, handl ing, and administrative costs should be considered.

D1.2.2 .Guidance for Quarterly Status Report

Note- This field i s for all activities regardless of the implementation Enter the dollar amount of savings t h a t were realized this reporting

Do not include

Note- This i s an optional reporting element. If the information is

Do no t include cost of

The text of the help items for the Quarterly Status Report i s provided bel ow. Form PreDared BvlFor:

Click on the down arrow at the end of the text entry block and select the Contractor t h a t achieved the waste minimization being reported. If the name of the contractor i s not in the l i s t : Then please contact your Waste Management Hanford point of contact or send an e-mail' to David Nichols t o have the 1 i st updated.

current PZ/WMi n representative.

Facility Name:

PUREX , PFP, Fi re Department, Fleet Maintenance, etc.

Planned Eudqet :

activities for reporting period.

The database will automatically be updated t o include the name of the

Enter the name of the Facility or Waste Generator Group. For example:

Please provide the amount, i n dollars, planned for waste minimization

Actual Budqet:

minimization activities during reporting period. Please provide the amount, i n dollars, actually spent for waste

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F u l l Time Eduivalents (FTEsl: I

Please! provide the number o f full time equivalents (FTE) involved i n waste minimization activities during the reporting period.

Secretarial Loa1 Status:

For each of the wastes listed below provide 1) Baseline data or basis for the goall, 2) statement of the goal, and 3) status as o f the end o f the reporting period i n achieving t h a t goal.

Routi le low-level radioactive waste Routile low-level mixed waste Routide hazardous waste

offsite transfers from routine

Th i s i/s an optional reporting element and does not include the status towards achieving the Secretary of Energy goals. a brief sta+nent o f the current status i n attaining t h a t goal.

ExamDle for / a second auarter status reDort for FY97:

of LLW waste was generated during the previous( FY96) fiscal year due t o routine activities. A goal was established for FY97 t o keep the generation of LLW a t or below the amount generated during the previous FY. During the f i r s t quarter 12 dubic meters of LLW were.generated and 2 cubic meters were generated ddring the second quarter. Operations i s projecting t h a t they will generate 12 cubic meters during the remainder of the fiscal year.

The status reDort may contain:

Routide LLW: 1) FY96 generated quantity (25 cubic meters) was the basis o f the goal! 2) Goal was no t t o exceed the FY96 quantity. 3) A t o t a l of 14 cubic meters have been generated t o date. will be exceeded by 1 cubic meter.

Status of PIOAs Conducted This Quarter:

Li'st the t i t l e of each PPOA completed dhring this reporting period. Indicate if this assessment has been made available t o a l l Hanford contractors by adding i t t o the PPOA database.

Planned Oookrtunities Identified Throuclh P2 i n DesiQn:

description1 and a projected implementation date.

Please provide for each goal

No LL J was generated by the facility i n 1993. However 25 cubic meters

.

I t i s anticipated t h a t ' the goal

1 This i s an optional reporting element.

I If yoh have identified opportunities through P2 i n design, provide a

Update this item i n future quarterly reports only i f the status changes.

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APPENDIX E

WASTE MINIMIZATION CERTIFICATION FORM

CERTIFICATION:

F a c i l i t y o r Contractor Name(s):

For the f a c i l i t y ( i e s ) 1isted.above. I c e r t i f y t ha t a waste minimization program is i n place t o reduce the volume and t o x i c i t y , o f hazardous waste t h a t the f a c i l i t y ( i e s ) generates t o the degree determined t o be economically pract icable: and the proposed method o f treatment, storage. and disposal i s t h a t pract icable method cur ren t ly avai lable which minimizes the present and fu tu re th rea t t o human heal th and the envi ronment . Manager:

T i t l e :

Company:

Date:

(Printed name and signature)

This form should be signed and kept on f i l e w i th generator po l l u t i on prevention documentation.

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DISTRIBUTION

Number of CoDi es - ONSITE

13 U. S. DeDartment of Enersv. Ri chland ODerations Office

A. V . Beard M. A. Barnard S. D. Bradley C . R . Briggs M. E . .Burandt D. H . Chapin M. S. Collins

- E . B. Dagan R. X . Gonzalez J . Pennock R . W. Small J . H . Zeisloft Hanford Technical Library Public Reading Room

8 B&W Hanford ComDany

T. G. Beam J . E . Bramson F. J . Carvo

J . R. . G . J . B. B. B. E.

. A. E. Hill Hiiiiard LeBaron Ne1 son-Maki Woodford

1 B&W Protec. Inc.

M. B. Jaeger

57-55 K8 - 50 57-51 A5-55 K8-50 R3-79 A5-18 57-55 R3-79 h0-12 A2-45 h0-12 P8-55 H2-53

54-66 T5 - 54 N1-41 N2-57 11-04 56-15 T5 - 54 T5-56

L4 - 02

Oi s t r i buti on-1

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Number o

- ONS

L

t

DOE/RL-95-103. Rev. 2

D is t r ibu t ion (Continued)

DyncorD T r i -C i t i es Services, Inc.

B. J . Dixon C. M. Lee R. E. Morgan C. A. Saylor

F1 uor Daniel Hanford

0. D. Berglund J . W . Golden L. 0. Waggoner Document Processing Center (1) Central F i les (1) Correspondence Control (1)

F1 uor Daniel Northwest

R . A. Del Mar

63-26 16-39 63-26 63-26

T7-37 N1-26 50-19 A3-93 81-07 A3-95

E6-40

Hanford Environmental Health Foundation

S. M. Mc in tu r f f H1-77

Lockheed Martin Hanford Cow.

B. L. Treadway R1-90

Lockheed Martin Services. Inc.

T. M. Holmes

Numatec Hanford Cow.

D. J . Alexander

D i s t r i but ion-2

G3-32

53-31

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DOE/RL-95-103, Rev. 2

D is t r i bu t i on (Continued)

Number of CoDies

ONSITE 2 Pac i f i c Northwest National Laboratory

J . A. Engel-Cox P7-79 K. M. Fowler K8-03

1

4

17

Waste Management Federal Services Northwest

S. E. Myers H1-12

Bechtel Hanford Inc.

D. K. Duvon R. J . Landon E. M. Mueller G. S. Robinson

XI.-86 HO - 18 H9-01 HO-02

Waste Manaqement Federal Services o f Hanford. Inc.

B. M. Barnes T4-04 M. D. Betsch H6-06 R. J . Boom T6-12 H. C. Boynton T4-52 D. E. Clark H6-06 P. R. Gunter S6-71 N . 0. Hinojosa X3-67 S. C. Howald H6-06 K. K . Kover T3 - 28 D. E . McKenney H6-06 D. S. Merry H6-06 D. H. Nichols H6-06 B. G. Place H6-06 M. M. Seay S6-31 P. Segall H6-06 R. W . Szelmeczka L6-05 0. J . Valero H6-06

D is t r ibu t ion-3

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