handbook university malaya

2014 / 2015

2 Institute of Graduate StudiesPostgraduate Handbook

TABLE OF CONTENTS

Welcoming Address from the Dean of the Institute of Graduate Studies 1. INTRODUCTION University of Malaya

Institute of Graduate Studies (IGS) Organizational Chart The IGS Management Management Team Contact Details Academic Calendar, 2014/2015 Session List of Public Holidays in Malaysia (2014/2015)

2. ACADEMICS

Postgraduate Programmes Period of Study Registered Candidates

Legislations and Prescribed Rules Student Support 3. ADMISSION Entry Requirements Language Requirements Application Procedures Fees Financial Support Immigration Guidelines for International Candidates Insurance for International Candidates 4. CANDIDATURE Candidates Contact Details Enrolment Registration of Courses Conversion from Masters to Ph.D Residential Requirements Progress Reports

Candidature Requirements 5. VARIATIONS TO CANDIDATURE Withdrawal from Semester Lapse in Candidature Change of Title/Field of Research

32014 / 2015

Change of Supervisor/Department Extension of Period of Candidature Advice on Issues Arising during Candidature Withdrawal from the University

Appeals for Re-admission 6. RESEARCH GUIDANCE Research Proposal Supervision Requirements for Research Candidates

Seminars and Candidature Defence Presenting Conference Papers Publishing Your Research

Upskill Programmes Assistance in Thesis and Dissertation Writing

Avoiding Plagiarism Intellectual Property 7. EXAMINATION Admission as an Examination Candidate

Withdrawal from Examination Absence from Examination Marking Scheme and Grade Point Average (GPA) Submission of Thesis/Dissertation for Examination

Guideline to the Preparation of Research Reports/Dissertations/Theses Preparing for the Viva-Voce Outcome of Thesis/Dissertation Examination 8. GRADUATION

Getting References from Supervisors Scrolls and Academic Transcripts Convocation Procedures

Academic Dress 9. POST-DOCTORAL Post-Doctoral Research Fellowship 10. COMMUNICATION LIST OF ABBREVIATION UM MAIN CAMPUS MAP UM OFFICIAL SONG


Welcoming Address from the Dean of the Institute of Graduate Studies

The Institute of Graduate Studies (IGS) congratulates you on your successful enrolment into the University of Malaya and wishes you a very warm welcome. The University is not only the oldest university in this country but has also forged a global reputation of being the premier Research University in Malaysia.

I believe you have chosen to pursue a degree programme which will be of great benefit to your career and which will also enable you to contribute to the society in which you serve. With this enrolment, you have undertaken a responsibility to ensure that you will succeed both at a personal and professional level.

Success at the postgraduate level is no easy task. A lot of commitment and sometimes sacrifices are needed in order to overcome the inevitable challenges posed by this academic pursuit. This is where a lot of patience and maturity is required of all candidates. Your supervisor and your lecturers will be available to assist you through this journey. Do ensure that you are in constant communication with them to facilitate your progress.

One of the ways candidates can experience a smooth progression in the postgraduate pursuit is to really be aware of and to understand the rules governing the process. I would like to take this opportunity to remind all candidates to find out and strictly adhere to the University rules and regulations. All guidelines and regulations pertaining to your studies are provided in this handbook. I believe that this handbook will be a useful reference throughout your course of study.

Finally, on behalf of IGS, I wish you every success and an enjoyable degree programme at the University of Malaya.

PROFESSOR DATIN DR. NORHANOM ABDUL WAHAB Dean, Institute of Graduate Studies

52014 / 2015 1. INTRODUCTION

University of Malaya

History of UM

University of Malaya, or UM, Malaysia's oldest university, is situated on a 900 acre campus in the southwest of Kuala Lumpur, the capital of Malaysia. It was established in April 1949 in Singapore with the merger of the King Edward VII College of Medicine (founded in 1905) and Raffles College (founded in 1928).

The University of Malaya derives its name from the term 'Malaya' as the country was known as then. The Carr-Saunders Commission, which recommended the setting up of the university, noted in its Report in 1948:

"The University of Malaya would provide for the first time a common centre where varieties of race, religion and economic interest could mingle in joint endeavour ... For a University of Malaya must inevitably realise that it is a university for Malaya."

The growth of the University was very rapid during the first decade of its establishment and this resulted in the setting up of two autonomous Divisions in 1959, one located in Singapore and the other in Kuala Lumpur. In 1960, the government of the two territories indicated their desire to change the status of the Divisions into that of a national university. Legislation was passed in 1961 and the University of Malaya was established on 1st January 1962.

On June 16th 1962, University of Malaya celebrated the installation of its first Chancellor, Tunku Abdul Rahman Putra Al-Haj, who was also the country's first prime minister. The first Vice-Chancellor was Professor Oppenheim, a world-renowned Mathematician.

Currently, His Royal Highness The Sultan of Perak Darul Ridzuan is the Chancellor of the University of Malaya.

The current Vice-Chancellor Professor Dato Dr. Mohd Amin Bin Jalaludin was appointed as the eleventh Vice-Chancellor of the University of Malaya on the 8th of November 2013.

Mission

To advance knowledge and learning through quality research and education for the nation and for humanity.

Vision

To be an internationally renowned institution of higher learning in research, innovation, publication and teaching.


Core Values

The core values of the University of Malaya are: Integrity Professionalism Respect Meritocracy Academic Freedom Teamwork Open-mindedness Creativity Accountability Social Responsibility

Educational Goals

Graduates of the University of Malaya will be able to-

(a) demonstrate knowledge and skills in their field of study, appropriate research and professional practices, and the processes of critical thinking and problem solving;

(b) use effective methods including contemporary technology to manage information, to achieve diverse professional goals aligned with professional standards and make decisions based on appropriate data and information;

(c) engage in continuous self-improvement and professional growth, support the professional development of others, and display positive leadership and professional behaviours and disposition for effective practice;

(d) communicate effectively with other professionals, and the community, and project a coherent vision of social responsibilities; and

(e) appreciate and continue to be guided by the Universitys core values of integrity, respect, academic freedom, open-mindedness, accountability, professionalism, meritocracy, teamwork, creativity and social responsibility.

Institute of Graduate Studies (IGS)

Overview

The Institute of Graduate Studies (IGS) or in Malay, Institut Pengajian Siswazah is the postgraduate centre for UM. Since its inception in 1979, the main function of IGS is to promote excellent multidisciplinary research and postgraduate training in order to meet the growing demands and development of the modern era. The number of postgraduate students has increased significantly over the years. There are currently over 11,000 students with about 3,500 international students from 80 countries.

72014 / 2015

IGS consists of the Admissions, Examination, Finance & Scholarship Sections, Thesis Unit and Student Development & Writing Unit. With cooperation from other academic establishments of the University, these sections oversee the academic progress, finance and welfare of postgraduate students.

Mission

The enhancement of postgraduate management is to support the University of Malaya in becoming a world renowned institution of choice for postgraduate education.

Objectives

The objectives of IGS are:

(a) to be an efficient and effective postgraduate management centre; (b) to formulate policies, identify and implement best practices pertaining to the

management of postgraduate education; (c) to enhance the promotion of postgraduate programmes towards achieving the

quality objectives of the University on postgraduate education; (d) to facilitate multidisciplinary programmes in the University of Malaya; (e) to organize academic and social activities for postgraduate students; and (f) to provide support services to postgraduate students.


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92014 / 2015

FROM THEDEANS OFFICE

Professor Dr. Mohamed Kheireddine Aroua

Assoc. Professor Dr. Kamila Ghazali

Professor Datin Dr. Norhanom Abdul Wahab


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112014 / 2015

MANAGEMENT TEAM CONTACTS DETAILS

Dean Professor Datin Dr. Norhanom Abdul Wahab

Tel: 03-7967 4600 E-mail: [email protected]

Deputy Dean Professor Dr. Mohamed

Kheireddine Taieb Aroua Tel: 03-7967 4615

E-mail: [email protected]

Deputy Dean Associate Professor Dr. Kamila

Ghazali Tel: 03-7967 4601


GENERAL ADMINISTRATIVE SECTION Deputy Registrar

Mr. Mahamad Apandi Khalib Tel: 03 7967 4649


Principal Assistant Registrar Ms. Nur Farhana Abdullah


Assistant Registrar

Ms Siti Nor Shoffiah Zamari Tel: 03-7967 2573


ADMISSIONS SECTION: Assistant Registrar (Admissions Unit)

Assistant Registrar (Registration Unit)

Ms. Noor Hafiza Halim Tel: 03-7967 7826


Mr. Mardiansha Kalimuddin Tel: 03-7967 6276


EXAMINATION SECTION: Principal Assistant Registrar Mdm. Normuhaini Ab. Roni


THESIS UNIT:

Assistant Registrar Ms. Joan Tang May Yin


Assistant Registrar Ms. Siti Norliyana Ramlee



STUDENT DEVELOPMENT & WRITING UNIT: Assistant Registrar

Mr. Hud Hanapi Tel: 03-7967 4419


FINANCE & SCHOLARSHIP SECTION: Finance Officer

Mr. Mohd Hadi Jantan Tel: 03-7967 4605


ACADEMIC UNIT: Assistant Administrative Officer

Mdm. Masjiwa Hj. Hanipah Tel: 03-7967 4637


TECHNICAL UNIT: Assistant Engineer

Mr. Mohd Rafie Mohd Noah Tel: 03-7967 4440


IT UNIT: Assistant Information Technology Officer

Mr. Ahmadi Bin Ayob Tel: 03- 7967 4518


132014 / 2015

ACADEMIC CALENDAR, 2014/2015 SESSION

SEMESTER I

Description Duration Dates

Introduction Week (Haluansiswa) 1 week 1 Sept 2014 - 7 Sept 2014

Lecture 6 weeks* 8 Sept 3014 - 17 Oct 2014

Semester I, Mid Semester Break 1 week


BREAK / SPECIAL SEMESTER

Description Duration Dates

Break 9 weeks{~ 4 July 2015 - 6 Sept 2015

OR

Lectures & Examination 8 weeks{~ 4 July 2015 - 28 August 2015

* Malaysia Day 16 September 2014 < Hari Raya Qurban (Eid Al-Adha) - 5 October 2014 @ Deepavali (Diwali) 23 October 2014 # First Muharram (Maal Hijrah) - 25 October 2014 + Christmas Day - 25 December 2014 ^ New Year - 1 January 2015 Maulidur Rasul 3 January 2015 Federal Territory Day 1 February 2015 Thaipusam 3 February 2015 Chinese New Year 19 & 20 February 2015 = Labour Day 1 May 2015 / Wesak Day 3 May 2015 } Kings Birthday 6 June 2015 { Nuzul Al-Quran 4 July 2015 ~ Hari Raya Aidilfitri 18 19 July 2015

152014 / 2015

LIST OF PUBLIC HOLIDAYS IN MALAYSIA 2014/2015

2014 16 September - Malaysia Day

15 October* - Hari Raya Qurban (Eid al-Adha)

2 November - Deepavali

5 November - First Muharram (Maal Hijrah)

25 December - Christmas Day

2015 1 January - New Year

3 January - Prophet Muhammad's Birthday (Maulidur Rasul)

3 February - Thaipusam (Kuala Lumpur, Putrajaya, Johor, Negeri Sembilan, Perak, Penang & Selangor only)

1 February - Federal Territory Day

19 20 February - Chinese New Year

1 May - Labour Day

3 May - Wesak Day

6 June - Kings Birthday

4 July - Nuzul Al-Quran

18 & 19 July* - Hari Raya Aidilfitri

31 August - National Day

16 September - Malaysia Day

23 September* - Hari Raya Qurban (Eid al-Adha)

11 November - Deepavali

14 October - First Muharram (Maal Hijrah)

24 December - Prophet Muhammad's Birthday (Maulidur Rasul)

25 December - Christmas Day

*Subject to change


2. ACADEMICS

Postgraduate Programmes The University of Malaya offers postgraduate programmes for both Masters and Doctoral Degrees. The programmes of study shall be classified as follows:

Masters Masters Degree by Coursework Masters Degree by Clinical Coursework Masters Degree by Research (Dissertation) Masters Degree by Coursework & Research (Dissertation)

- also known as the Mixed-Mode programme Doctoral

Doctoral Degree by Research (Thesis) Doctoral Degree by Coursework & Research (Thesis) Industrial Ph.D Doctoral Degree by Prior Publications Dual-Ph.D

- UM and University of Sydney, Australia - UM and Liverpool John Moores University, UK - UM and Ecole Polytechnique in Palaiseau, France - UM and National Cheng Kung University, Taiwan - UM and The National Polytechnique de Toulouse, France - UM and University of Tehran, Iran - UM and Amirkabir University of Technology, Iran - UM and University of Paris-Sud, France - UM and University of Liverpool, UK - UM and University of Nottingham, UK - UM and University of Antwerp, Belgium - UM and University of New South Wales, Australia

In choosing a coursework programme the candidate will gain depth of knowledge and be trained in their chosen field of study. A research programme offers the candidate the opportunity to hone his/her skills in both research and academic writing. The candidates research findings are expected to contribute new insights into his/her particular area of research. In a coursework and research programme the candidate will attend lectures and at the same time get the opportunity to carry out supervised research. For the Industrial Ph.D programme, candidates from the industry will do their research at the respective industry where they are attached to. Candidates with excellent publications may submit their Ph.D thesis in the format of published papers. Details of the format are available at http://www.ips.um.edu.my under the Rules and Regulations tab.

172014 / 2015

Period of Study The duration of the programmes depends on the requirements of each programme.

In general, the minimum and maximum periods are:

Masters Clinical Masters Doctoral

Minimum 2 or 3 semesters 4 years 4 semesters

Maximum 8 semesters 6 years (Dentistry) 7 years (Medical)

12 semesters

Registered Candidate The candidate will be classified as a registered candidate of the University from his/her initial registration until the award of his/her degree, subject to the candidate to renew his/her registration every semester. Legislations and Prescribed Rules

(1) Masters Programmes

Masters candidates are governed by the University of Malaya (Masters Degree) Rules and Regulations, 2010.

(2) Ph.D Programme

Ph.D candidates are governed by the University of Malaya (Degree of Doctor of Philosophy) Rules and Regulations, 2007. In addition to the above all postgraduate candidates are also governed by the Universities and University Colleges Act, 1971 Constitution of the University of Malaya, all other statutes, rules and regulations currently applicable in the University including the University of Malaya (Discipline of Candidates) Rules 1999. The full texts of the above rules and regulations are available at http://www.ips.um.edu.my under the Rules and Regulations tab. As a registered candidate of the University of Malaya, the candidates have the responsibility to be aware of and to abide by the rules and regulations of the University, the policies and requirements of their respective faculties and the advice contained in this handbook.

Student Support

(1) Institute of Graduate Studies (IGS)

Current and potential postgraduate candidates can seek help and advice from the Dean of Graduate Studies as well as the IGS staff on matters pertaining to regulations, admissions and registration, student activities, financial aid and convocation.


(2) Faculty

The Dean, the Deputy Dean (Higher Degree), the Head of Department and the Administrative Officers of the candidates faculty will be their resource persons in postgraduate matters pertaining to programme requirements; examination; supervisor; and, candidature requirements such as requests for withdrawal from semester or courses, extension and period of candidature.

(3) Library

The University of Malaya Library consists of a Main Library which provides library facilities and a network of branch and special libraries to meet the specific and special needs of some faculties. The core business of the Library is to support the teaching, learning and research needs of the university. The Library also conducts information skills sessions for postgraduate candidates as follows:

(a) Information Skills sessions for postgraduates. These 2 hour sessions are

held at least twice weekly. Candidates will be alerted to the wide range of information sources in the library especially the electronic sources such as the online databases.

(b) Consultancy sessions for Ph.D Candidates and academic staff. In this individual consultancy sessions, researchers will be guided to the information sources in the library pertaining to their specific area of research.

For appointment please contact the Information Skills Division, University of Malaya Library at 03-7967 3384 or please refer to http://umlib.um.edu.my

(4) Institute of Research Management and Monitoring (better known as the

Malay acronym IPPP) IPPP manages all research and development of funds from internal as well as external sources. Internal research funds come from the Postgraduate Research Vote (Vot PPP) as well as grants from local foundations and private industries. IPPP also provides financial support to postgraduate candidates to attend conferences and to pay for page charges for publications in ISI journals. For details, please refer to http://www.ippp.um.edu.my

(5) Support for International Candidates

The University offers support to international candidates who are new to Kuala Lumpur and to Malaysia. For matters related to visa, accommodation, insurance and offshore office inquiries, please contact The International Student Centre (ISC) or go to the website at http://isc.um.edu.my.

192014 / 2015

3. ADMISSION Entry Requirements

To be admitted to a Masters programme, applicants will need to have completed a recognized Bachelors degree in a relevant discipline and to have obtained a better than average cumulative grade point average (CGPA). For admission to a Doctoral programme, applicants will need to have a recognized Masters degree in a relevant discipline. Nevertheless, please refer to the relevant Faculty Handbook for details on entry requirements.

Programme Minimum Requirements Masters Coursework only Coursework & Research (Mixed-mode) Research only (Dissertation)

A Bachelors Degree (Hons.) or its equivalent in the related field*

Doctoral Coursework & Research (Mixed-mode) Research only (Thesis)

A Masters Degree or its equivalent in the related field*

*Note: i Preference will be given to applicants having a Bachelors Degree with CGPA 3.0

and above or its equivalent. ii Applicants having a Bachelors Degree with CGPA 3.7 and above can apply directly

for the Doctoral programme. Language Requirements (1) English Language Requirement

The University of Malaya expects all postgraduate candidates to be proficient in the English language. (a) Entry requirements for International Candidates who are writing their

Thesis/Dissertation in English:

(i) A band 6 for IELTS (Only Academic IELTS certificate is accepted); or (ii) A score of 550 paper based total, a score of 213 for computer-based

total or a score of 80 for internet-based total for TOEFL. However different entry requirements are imposed by: The Faculty of Law: the minimum English requirement is Band

7 for IELTS or a score of 600 for TOEFL. The English Language Proficiency Programme (ELP) offered by the University is not applicable for the Faculty of Law

The Faculty of Languages and Linguistics (for the Master of English as a Second Language programme): the minimum English requirement is Band 6.5 for IELTS or a score of 600 for TOEFL


(b) Exit requirements for international candidates following courses

and/or writing thesis/dissertation in languages other than English:

(i) A band 5 for IELTS (Only Academic IELTS certificate is accepted); or (ii) TOEFL 500 - 549

Without IELTS/TOEFL - Candidates must pass in a course in the English language as may be determined by the Senate, before he is conferred the Degree.

(2) Bahasa Malaysia Requirement

(a) A candidate who is a Malaysian citizen shall be required to possess at

least a pass in Bahasa Melayu or Bahasa Malaysia at the level of Sijil Pelajaran Malaysia or a level III in the Sijil Kecekapan Bahasa Malaysia or a Level III in the Sijil Intensif Bahasa Malaysia of the University or an equivalent level before being conferred the Degree.

(b) International candidates shall be required to attend at a satisfactory level a Bahasa Malaysia course that is conducted by the University before being conferred the Degree. However the international candidate can be exempted from taking the Bahasa Malaysia course if the candidate possesses at least a pass in Bahasa Melayu or Bahasa Malaysia at the level of Sijil Pelajaran Malaysia or Level III in the Sijil Kecekapan Bahasa Malaysia or Level III in the Sijil Intensif Bahasa Malaysia of the University or a Bahasa Malaysia course recognised by the University.

(c) Candidates are required to register online for the course. (d) The course must be taken not later than 2 semesters after the

candidates initial registration. Application Procedures Applications should be submitted online at http://pgadmission.um.edu.my. All supporting documents and proof of payment for processing fees should be scanned and sent online together with the application. Fees The course fees for postgraduate candidates can be found at http://www.ips.um.edu.my under `Fee Structure. (1) Type of Fees

(a) Non-Recurring Fees (to be paid once only during candidature)

comprise of candidature, alumni, graduation and other services fees. (b) Recurring Fees (to be paid every semester) comprise of registration,

service, health, library, welfare and recreation fees. (c) Fees According to Programme Enrolled (based on credit hours)

comprise of tuition, examination, research and submission of thesis/dissertation fees.

212014 / 2015

(2) Methods of Payment

(a) Self-financing

Fees can be paid through the following ways:

(i) Internet Banking CIMB http://www.cimbclicks.com.my under Bill Payment

(ii) E-Payment (http://epayment.um.edu.my/) FPX (Financial Processing Exchange) Credit Card Go to Services tab, choose E-Payment (FPX) or E-Payment (Credit Card)


(iii) Bill Presentment BIMB (Bank Islam Malaysia Berhad) only

(b) Scholarship/Grant/Loan Letters from sponsors (in three duplicates) need to be submitted to the Student Accounts Division of the Bursars Office.

(c) Employee Provident Fund (EPF)

Malaysian candidates can choose to withdraw from their EPF to pay their fees. However, they will have to pay the fees first and apply to withdraw from the EPF later using application forms available at the Bursars Office.

(3) OnLine Checking of the Statement of Account

Candidates are advised to check their statement of account online through http://myum.um.edu.my from time to time.

cont/-

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(4) Implications of Outstanding Fees (a) Renewal of Candidature

Candidates are required to renew their candidature and register online every semester. Registration is only complete after the payment of fees. Candidates are advised to print and keep online payment details as proof of payment and for reference purposes. A charge of RM200.00 will be imposed on:

(i) candidates in coursework programmes (including those in the

mixed mode programmes registering for the coursework component) who register after the second week of the Semester; and

(ii) candidates in research programmes (including those in the mixed mode programmes registering for the research component) who register after the seventh week of the Semester.

(b) Failure to Pay Fees

The consequences of not paying your fees at the stipulated time are:

(i) You will not be allowed to sit for the examination; (ii) Your candidature will lapse. A fine of RM 300.00 will be

imposed in order to reactivate your candidature; (iii) You are not allowed to renew your candidature for the following semester; (iv) Your examination result slip, transcript or graduation scroll will not be released; or (v) You are barred from attending the convocation ceremony.

Financial Assistance A range of scholarships are available for postgraduate candidates. However, most of the scholarships are for research candidates only. Among the scholarships and financial assistance available are: For Malaysian Candidates Only MyMaster & MyPh.D Fellowship Scheme Fee Reduction Scheme For Postgraduate Candidates With Disabilities And

Elderly


For Malaysian & International Candidates Ryoichi Sasakawa Young Leaders Fellowship Fund (SYLFF) Fellowship Postgraduate Research Fund (PPP) Bright Sparks Scheme University Of Malaya

For International Candidates Malaysian Technical Cooperation Programme (MTCP) Malaysian International Scholarship (MIS)

Please log on to the IGS website http://www.ips.um.edu.my for details on the available financial support and application procedures. Immigration Guidelines for International Candidates The Visa Unit of the International Student Centre (ISC) offers assistance and advice on all matters pertaining to immigration. Candidates are advised to visit the centres website for immigration guidelines and procedures at http://isc.um.edu.my/mainpage.php?module=Maklumat&kategori=105&id=111&papar=1#.U_VwQ8WSyxU under Visa Visa with Reference (VDR).

The offer of admission does not come with a student pass which is a government requirement for all international students. International applicant who is offered a place to study in Malaysia is required to apply for Visa with Reference (VDR) before entering this country. Visa with Reference (VDR) is a visa issued by the Malaysian Representative Office abroad to a non-citizen to enable individual(s) to enter Malaysia after the visa is approved by the Immigration Department Headquarters in Malaysia. The candidate is not allowed to register without VDR. As a student in the University of Malaya, the student is required to renew his/her Student Pass every year. The application for Student Pass renewal must be submitted to the Visa Unit (ISC) two (2) months prior to the date of expiry of the students Student Pass. For detailed information, please contact: [email protected]. Insurance for International Candidates Effective from Semester II Academic Session 2012/2013 (13 February 2013), international students will pay for insurance coverage RM300.00 premium fees per year. The insurance coverage will replace the yearly health fees of RM600.00 (which has been removed from student fees) with an outpatient coverage amount of RM500.00 per year. These insurance fees will be included in the tuition fee structure. Students no longer have to pay insurance fees manually to the University of Malaya bank account. Students who already have an insurance coverage may apply for exemption from payment of insurance fees. Please send the full insurance coverage (English version) to the International Student Center (ISC). ISC will approve the application if the insurance covers all the item below stipulated by the Ministry of Education (MOE).

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TYPES OF COVERAGE TOTAL COVERAGE

PERSONAL ACCIDENT & DEATH : RM 25,000.00 Death (Natural & Sickness)

Death (Accidental) RM 25,000.00 Permanent Total Disablement

(Natural & Sickness) RM 25,000.00

Permanent Total Disablement (Accidental) RM 25,000.00 Partial Permanent Disablement (Accidental) RM 25,000.00 INPATIENT SERVICES Limited to RM 20,000.00

Per year OUTPATIENT SERVICES Limited to RM 500.00

Per year REPATRIATION Maximum RM 5,000.00

4. CANDIDATURE

Candidate's Contact Details It is the candidates responsibility to update contact details online using the siswamail within seven days of any change in the Malaysian residential address or telephone number. Simply log on to http://myum.um.edu.my, go to Profile and to Address tab and click Update.

Enrolment Candidates are required to keep their candidature updated by registering on a continuous basis with the University. Failure to do so would result in termination of their candidature. The University Senate has the right to terminate the registration of a candidate if in the opinion of the Senate the candidate for any academic reason is not able to continue his programme of study. Candidates of coursework programmes need to renew their candidature within the first two weeks of every semester. Candidates of research programmes need to renew their candidature not later than the seventh week from the commencement of every semester. Registration of Courses Registration of courses needs to be completed within two weeks from the commencement of the semester. Candidates are allowed to drop any courses registered as follows:

(1) Courses dropped within the first two weeks Course fees will not be charged; (2) Courses dropped after the second week but before the seventh week Course

fees will be charged accordingly.

Candidates are not allowed to drop any registered courses after the seventh week of the semester.


Conversion from Masters to Ph.D A candidate for the Masters degree programme by research may apply to convert his Masters candidature to Ph.D. However, he has to complete at least twelve months but not more than fifteen months of his Masters degree programme of study at the time of his/her application for conversion. The candidate is required to (1) make a written application within 12 15 months of candidature to the Dean

together with the following:

(a) A written report not exceeding 6,000 words regarding:

(i) Introduction and scope of the research; (ii) Objective of the research; (iii) Research methodology; (iv) Research output that has been generated for the last twelve to fifteen

months including the production of:

A journal paper accepted for publication and the presentation at a seminar at the national or international level; or

An application for a patent which is pending or has been granted and a presentation at a seminar at the national or international level; or

Any other achievement as may be determined by the Faculty and a seminar presentation at the national or international level.

(v) A research plan for the degree of Doctor of Philosophy.

(b) Recommendation and report from supervisor; and (c) The support and report of the Head of Department responsible for his

programme of study.

(2) present the research output in a seminar before a panel of assessors comprising two experts from within or outside the University in the related field as may be determined by the Faculty. The said seminar shall as far as possible be held within a month from the date of the application for the change in the status of candidature.

Residential Requirements

All candidates are subject to a residential requirement in a prescribed duration of their candidature unless authorised leave of absence has been granted. Candidates are expected to remain in residence in order to benefit from planning, conducting and writing up their research within the University community and environment.

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The residential requirement is deemed especially important especially during the early period of candidature to build the skills and knowledge necessary to carry out the proposed research program and also for the candidates to make use of support programs and facilities provided by the University. During the first few semesters of candidature, the candidates are expected to interact on a regular basis with supervisors and participate in any faculty activities if required by the faculty.

For Coursework and Mixed-modes candidates, they have automatically fulfilled the residential requirements by attending courses registered during the first few semesters of their candidature. For Research mode candidates, they are considered to have fulfilled the residential requirement if they have completed all the following requirements: (1) Attended at least 3 credits of Research Methodology Course within the

first two (2) semester of candidature; (2) Seminar presentation;

Masters programme at least one seminar presentation OR more as required by the faculty

Doctoral programme at least two seminar presentations OR more as required by the faculty

(3) A Candidature Defence session; (4) Face to face consultation with supervisor(s) as imposed by the faculty;

and/or (5) Participation in any faculty activities as required by the faculty The Faculty may include other requirements for their respective postgraduate candidates. Please refer to your Faculty on how you can fulfil the residential requirements. Progress Reports All postgraduate research candidates are to submit a progress report online at the end of each semester. The supervisor shall evaluate the progress report and submit the progress report to the Deputy Dean of Higher Degree/Head of Department. A candidate whose progress is satisfactory will be recommended for continuous of his/her candidature. The Faculty shall terminate the candidature of a candidate whose progress is not satisfactory for three consecutive semesters. A candidate who fails to submit his progress report within the stipulated period shall be barred from registering for the following semester. Candidature Requirements All postgraduate candidates are required to complete their candidature by fulfilling the requirements as follows:


For Doctor of Philosophy Degree and Doctor of Medicine:

Requirements The candidates are required to fulfill candidature requirements as follows before 3-Months Notice of submission: 1. Fulfil the minimum candidature duration of 4 semesters 2. Fulfil the University language requirement (Bahasa Malaysia and English) 3. Fulfil the residential requirement of 12 months

Candidates are considered have fulfilled the residential requirement if they have completed requirements 4, 5, 6 and 7 and including the following:

(a) Face-to-face consultation with supervisor(s) as imposed by the faculty; and/or

(b) Participation in any faculty activities as required by the faculty

4. Attend at least 3 credits of Research Methodology Course not later than the second (2nd) semester of candidature

5. Present your research proposal at Proposal Defence not later than the second (2nd) semester of candidature

6. Present your research progress at Candidature Defence not later than the fifth (5th) semester of candidature

7. Present your research progress at Thesis Seminar before the submission of thesis for examination

The candidates must fulfill the following publication requirement before the Viva-Voce and the Examination Committee (Board) meeting: 8. Publication Requirements

Candidate pursuing a programme in the field of Science must show proof of acceptance of publication for at least two (2) papers in ISI (WoS) Journals prior to viva-voce and the Committee of Examiners meeting.

Candidate pursuing a programme in the field of Social Science must show proof of acceptance of publication for at least one (1) paper in ISI (WoS) Journals or at least two (2) papers in the category A or B refereed journal recognized by Faculty/Academy/Institute/Centre prior to viva-voce and the Committee of Examiners meeting.

IMPORTANT NOTE: Candidates are also required to fulfill any additional requirements imposed by the faculty.

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For Doctor of Public Health (Faculty of Medicine), Doctor of Philosophy in Faculty of Education (Mixed-mode) and Doctor of Dental Public Health (Mixed Mode):

No Requirements

1. Fulfil the minimum candidature duration of 4 semesters. 2. Fulfil the University language requirement (Bahasa Malaysia and English) 3. Fulfil residential requirements for 12 months 4. Presentation

Proposal presentation at the beginning of the research component registration.

Present research progress in Candidature Defence as required by the Faculty.

IMPORTANT NOTE: Candidates are also required to fulfil any additional requirements imposed by the faculty.

For Masters by Research (Dissertation) Only

No Requirement The candidates are required to fulfil candidature requirements as follows before 3-Months Notice of submission: 1. Fulfil the minimum candidature duration of 2 semesters. 2. Fulfil the University language requirement (Bahasa Malaysia and

English) 3. Fulfil the residential requirement of 6 months

Candidates are considered have fulfilled the residential requirement if they have completed requirements 4, 5 and 6 and including the following:

(a) Face-to-face consultation with supervisor(s) as imposed by the faculty; and/or

(b) Participation in any faculty activities as required by the faculty

4. Attend at least 3 credits of Research Methodology Course not later than the second (2nd) semester of candidature.

5. Present your research proposal at Proposal Defence not later than the second (2nd) semester of candidature

6. Present your research progress at Candidature Defence not later than the third (3rd) semester of candidature

cont/-


The candidates must fulfill the following publication requirement before the Examination Committee (Board) meeting: Publication Requirements Master's Degree Candidate pursuing a programme in the field of Science

must show proof of acceptance of publication for at least one (1) papers in ISI (WoS) Journals prior to a Committee of Examiners meeting.

Master's Degree Candidate pursuing a programme in the field of Social Science must show proof of acceptance of publication for at least one (1) paper in the category A or B refereed journal recognized by Faculty/Academy/Institute/Centre prior to a Committee of Examiners meeting.


For Masters by Coursework & Research (Dissertation) Mixed Mode Only:

No Requirement 1. Fulfil the minimum candidature duration of 2 semesters.

2. Fulfil the University language requirement (Bahasa Malaysia and English)

3. Fulfil residential requirements of 6 months

4. Presentation

Proposal presentation at the beginning of the research component registration

Present research progress in a Candidature Defence session as required by the Faculty


5. VARIATIONS TO CANDIDATURE

Withdrawal from Semester The maximum period the candidates may be permitted to withdraw from a semester is:

a. Ph.D - four (4) semesters b. Masters - two (2) semesters Candidates may apply to withdraw within the duration of the period of candidature whether on a continuous basis or otherwise. The period of withdrawal is counted as part of the candidates maximum period of candidature.

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(2) Applications for withdrawal from a semester must be received by the Faculty the latest on the Friday of the seventh week of the semester.

(3) Candidates must apply by filling in the appropriate forms prior to the effective date of change. Forms can be downloaded from IGS website at http://www.ips.um.edu.my under Current Students tab.

(4) Candidates are not allowed to withdraw from any semester in the following situations:

(a) Candidates have not attended at least one semester of study; (b) When the examination period has commenced; or (c) During the final semester of candidature.

Lapse in Candidature A candidate whose candidature has lapsed due to failure on his part to renew the candidature, may submit an appeal using the prescribed form to continue with his studies. The approval to reactivate any candidature may be given only if not more than two semesters have lapsed at any one time, subject to there being a balance of the period of candidature. A candidate whose appeal is approved will be imposed a fine of RM300 to reactivate his candidature. Change of Title/Field of Research A candidate may change his/her title of research at any time during his/her candidature by submitting an application to the Faculty. However the title of research is finalized and approved by the Faculty meeting before the candidate submits his/her thesis or dissertation for examination. A candidate may submit an application in accordance with the prescribed procedures to change the field of research. Any change of title or field of study is subject to the approval of the Faculty concerned. Change of Supervisor/Department Candidates may submit an application, in accordance with the prescribed procedures, to change their supervisor or department. Any change of supervisor or department is subject to the approval of the Faculty concerned. Extension of Period of Candidature An appeal to extend the maximum period of candidature must be submitted in the final semester before the end of the candidature period. Appeals need to be made on the appropriate form obtainable from the IGS website. Candidates are required to get the support of the supervisor (for those following research programmes) or the support of the Deputy Dean of Higher Degree (for those following coursework programmes) before submitting the form to the Dean for recommendation to the Dean of IGS. Approval for a one semester extension can be given not more than twice. Upon approval, candidates are required to register within one month from the approval date. Any further appeal, after an extension of two semesters has been given, will not be considered.


Advice on Issues Arising during Candidature If the candidate faces any issues regarding candidature, the candidate should contact their programme coordinator or supervisor. Candidate may also seek advice from their Head of Department, the Deputy Dean of Higher Degree, or the Dean of the Faculty. In a situation where the problem cannot be resolved at the Faculty level, the candidate can bring the matter to the Dean of IGS. International candidates can also seek support and advice on non-academic matters from ISC. The services of the Counselling, Career and Disability Section of the University of Malayas Student Affairs Section are also available to postgraduate candidates. Please contact 03-7967 3244 /3355 /3335 /3342 /3430 for more information. Withdrawal from the University

(1) Withdrawal from the University means withdrawal from a programme of

study whereupon a student shall not continue with the programme of study currently pursued.

(2) An application to withdraw from a programme of study shall be made in writing and in accordance with prescribed procedures through the Dean of the Faculty to the Dean of the Institute of Graduate Studies or any designated officer of the University.

(3) Any decision with respect to withdrawal from the University shall be final.

Appeals for Re-admission A candidate who has withdrawn from a programme of study may apply for admission to the programme of study or any other higher degree programmes of the University. A candidate of a degree programme by Research or Coursework and Research (Mixed-mode), whose candidature has lapsed due to failure to renew the candidature or the expiry of the maximum period of candidature, may apply to be re-admitted to the programme of study but in a different field and is to be supervised by a different supervisor. A candidate of a degree programme of study by Coursework or Clinical Coursework, whose candidature has lapsed due to failure to renew the candidature or the expiry of the maximum period of candidature, may apply for re-admission to any other programme of study in the University. A candidate whose candidature is terminated because he has failed in his examination or on other grounds shall not be re-admitted into the programme of study or any other higher degree programmes of study of the University.

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6. RESEARCH GUIDANCE Research Proposal All research candidates are required to attend a Research Methodology course of at least three credits. At the end of the course, candidates are to present a complete research proposal of their intended research in a seminar. A good research proposal requires much thought and work. It should clearly state the purpose of study and the research questions. Candidates research proposal should also state the method and methodology of their research. The components within a proposal may vary across faculties but as a norm, it should include a review of relevant literature, the significance of the study, the research design and a schedule of work. Candidates are advised to consult their supervisor for details on how to prepare a research proposal.

Supervision Tips for positive supervisor-supervisee interaction: (1) Be effective in communication. This means being honest about how you feel regarding

issues raised during your meetings. (2) Be polite. Say what you have to say clearly and politely. (3) Be sure to match supervisor and supervisee expectations. Discuss with your

supervisor and come to an understanding on what the expectations are for both parties.

(4) Be punctual. Make sure you turn up on time and have regular meetings with your supervisor.

(5) Be realistic. Discuss and come to an understanding on realistic deadlines for submission of and return of chapters and feedback from your supervisor.

(6) Role and responsibilities of the candidate:

(a) Candidates should interact with the supervisor at least two (2) times per month in the first semester and once (1) a month the next semester. For the first meeting, the candidate and supervisor should talk face to face, while, the next meeting can be conducted via other methods such as online.

(b) Candidates shall record meetings and discussions on their research each time they meet with the supervisor.

(c) Candidates should have a good working relationship with the supervisor. (d) Candidates must plan the project schedule and comply with the maximum

period of study. (e) Candidates should discuss and agree with the supervisor on consultation

times. (f) Candidates must submit progress as specified without falsifying the

research outcome and is free of plagiarism. (g) Candidates must notify their supervisor of any problems that may

interfere with the research. (h) Candidates shall engage in academic activities organized by the

department or the RC. (i) Candidates must plan and ensure sufficient time to do the research and

write the thesis.


(j) Candidates should ensure that their candidature is always active by renewing their registration each semester.

(k) A candidate shall give three months notice to the supervisor or inform the supervisor the date for submission of the thesis for examination purposes, so there is no delay in the appointment of examiners.

(l) Candidates are solely responsible for the content, the presentation of thesis and viva-voce presentation.

(m) Candidates are responsible for ensuring that corrections are made in a given period after the Board of Examiners meeting / viva-voce and the Senate.

Candidates can refer to the full text of the supervision policy at IGS website.

Requirements for Research Candidates (1) Seminars and Candidature Defence

As a postgraduate candidate, candidates should actively participate in the departmental/faculty events that are useful for their research. The Faculty publicizes upcoming seminars and conferences through the student notice boards and the website. All postgraduate research candidates are required to present their papers in seminars and candidature defence sessions as follows:

(a) Masters by Research

(i) Proposal Defence not later than the second semester of candidature. (ii) Candidature Defence not later than the second semester of

candidature.

(b) Masters by Coursework and Research (Mixed-mode) (i) Proposal presentation at the initial registration of the research

component. (ii) Candidature Defence at the time scheduled by the faculty.

(c) Doctoral by Research

(i) Proposal Defence not later than the second semester of candidature.

(ii) Candidature Defence not later than the second semester of candidature.

(iii) Thesis Seminar before the submission of thesis for examination

(d) Doctoral by Coursework and Research (Mixed-mode) (i) Proposal presentation in the beginning of research component

registration. (ii) Candidature Defence session as required by the Faculty.

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(2) Presenting Conference Papers Candidates are highly encouraged to attend and present papers at conferences. Attending a conference provides candidates the opportunity to meet and confer with people in their area of research. Candidates get to foster relationships and build links with academicians and fellow candidates from other institutions around the world. If candidates are presenting a paper they will also obtain invaluable feedback that will help them to further improve their work. Candidates are advised to consult with their supervisors on conferences which are relevant to their field of research. Candidates can also do a web search to find the most useful conferences relevant to their research. It is advisable that candidates stay focused and not waste precious time and resources on conferences which are not related to their area of research. Funding for conferences may vary across faculties and candidates are advised to make enquiries early in their period of candidature.

(3) Publishing Your Research

(a) Master's Candidates pursuing a programme in the field of Science must

show proof of acceptance of publication for at least one (1) paper in ISI (WoS) Journals prior to a Committee of Examiners meeting.

(b) Master's Candidates pursuing a programme in the field of Social Science must show proof of acceptance of publication for at least one (1) paper in the category A or B refereed journals recognized by Faculty/Academy/Institute/Centre prior to a Committee of Examiners meeting.

(c) Ph.d Candidates pursuing a programme in the field of Science must show proof of acceptance of publication for at least two (2) papers in ISI (WoS) Journals prior to a Committee of Examiners meeting and viva-voce.

(d) Ph.d Candidates pursuing a programme in the field of Social Science must show proof of acceptance of publication for at least one (1) paper in the ISI (WoS) Journals or at least two (2) papers in the category A or B refereed journals recognized by Faculty/Academy/Institute/Centre prior to a Committee of Examiners meeting and viva-voce.


The publication requirements for postgraduate research candidates are as per following:

Aspect Remark (1) ISI Web of Science

(WoS) publications Candidate pursuing a programme in the field of Science must provide proof of acceptance for publication in ISI WoS journals before viva voce and/or Committee of Examiners meeting. Candidate pursuing a programme in the field of Social Science must provide proof of acceptance for publication in ISI WoS journals or in the category A or B refereed journal recognized by the faculty/academy/institute/centre before viva voce and/or Committee of Examiners meeting. ISI WoS publications include full length articles in journals and proceedings with impact factor.

(2) Authorship The student must be the first author, or either the second or subsequent author after the supervisor(s), or the first student author. In the event, two or more students co-author an article, only one student is allowed to use this article to fulfil his/her graduation requirement.

(3) Timing Publications accepted must be within the students candidature.

(4) Topic of publications

Must be related and conform to the students research

(5) Affiliation Publications must carry the affiliation of the department and/or faculty where the student is registered.

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Upskill Programmes IGS provides short intensive courses through its Upskill Programmes to prepare all postgraduate candidates with some crucial knowledge to begin research work, publish research findings and move to completion and beyond. Various speakers are invited to conduct the program including experienced academic staff of UM, speakers from other universities in Malaysia and also experts from abroad.

The courses: Provide candidates with basic knowledge before they begin their research and

writing. Help candidates to develop ideas in making their research more creative and

innovative. Provide a platform for candidates to exchange their ideas and share

knowledge with one another Support candidates to develop better skills in writing and publishing their

research findings in reputable journals Prepare candidates with good skills and knowledge before they begin their

experience in the working environment. For more information about the courses schedule, please contact the Student Development & Writing Unit of IGS at 03-7967 6935. Assistance in Thesis and Dissertation Writing Student Development & Writing Unit of IGS offers services to assist postgraduate candidates in writing their thesis and dissertation. Services provided include: Hands-on Clinics/Individual Assistance on Turnitin, Stylewriter and Endnote

Software Usage. Proof-reading and Editing Service

This service is conducted by appointed postgraduate candidates with experience in editing. The service is coordinated by the IGS and clients pay directly to the editors (minimum RM 5 per page).

Face-to-face Tutoring Ph.D Thesis Boot Camp / Masters Dissertation Boot Camp

The boot camp aims to provide a venue specifically for candidates who are in their final stages of writing their thesis and dissertations. Candidates who are plan to submit their thesis/dissertation at the end of each semesters will spend a dedicated time to just write, format, clean up their thesis/dissertation for submission.

Experienced staffs, tutors and demonstrators are assigned for these services can provide feedback and collaborate with candidates to help them improve the quality of their thesis or dissertation. For detailed information, please contact 03-7967 6935.


Avoiding Plagiarism As an enrolled student and member of the University of Malaya candidates are expected to produce original academic work. Failure to acknowledge the work of others in their work means the candidate is guilty of plagiarism. A candidate who is found to have plagiarized his assignments or any written work that is part of the assessment in a course or programme may be subjected to disciplinary action under the University of Malaya (Discipline of Candidates) Rules 1999. All rules and regulations pertaining to acts of plagiarism are clearly outlined in, How to Avoid Plagiarism: A Handbook for Postgraduate Candidates. The handbook can be downloaded at http://ips.um.edu.my/images/ips/doc/rules_regulations/How_To_Avoid_Plagiarism A_Handbook_For_Postgraduate_Students.pdf Candidates are advised to read this handbook which also offers guidelines on citation methodology. Candidates are advised to check their work for originality by using the Turnitin software. Details on Turnitin software can be accessed at http://software.um.edu.my/turnitin.html Training on the Turnitin software is provided continuously and free of charge by the Student Development & Writing Unit of IGS. Please contact 03-7967 6935 for more details. Intellectual Property The UM Intellectual Property Policy covers intellectual property (IP) ownership. As an enrolled student of UM, candidates are required to report to the University all IP with commercial potential. This does not mean that candidates lose their IP rights as their invention still belongs to them unless they have previously assigned it to another party. However, UM may make a claim for joint ownership if, for example, candidates are employed by the University to do research. In such a case, the candidates contract may assign ownership to the University of Malaya.

7. EXAMINATION The examination in any course and thesis/dissertation may incorporate written tests, orals, practical and clinical in any form as well as other assessment methods as may be approved by the Senate on the recommendation of the Faculty. Admission as an Examination Candidate Candidates are not allowed to take an examination unless they are officially registered for the course, have paid the prescribed fees in full and have satisfactorily attended the course.

392014 / 2015

Withdrawal from Examination Candidates must submit a written notice giving reasons for their withdrawal to the Dean of the Faculty at least two weeks before the start of the scheduled examination period in a semester. Absence from Examination Candidates must notify in writing to the Dean of the Faculty giving reasons for any absence from examination. This letter must be forwarded within seven days from the date of the examination. Marking Scheme and Grade Point Average (GPA) The assessment for the examination of the coursework component is based on the following marking scheme:

MARKS GRADE GRADE MARKS MEANING

80 - 100 A 4.00 DISTINCTION 75 - 79 A- 3.70 70 - 74 B+ 3.30 PASS 65 - 69 B 3.00 60 - 64 B- 2.70

CONDITIONAL PASS 55 - 59 C+ 2.30 50 - 54 C 2.00 45 - 49 C- 1.70

FAIL 40 - 44 D+ 1.50 35 - 39 D 1.00 0 - 34 F 0.00

Submission of Thesis/Dissertation for Examination Candidates may submit the thesis/dissertation for examination after the minimum period and within the maximum period of the candidature. The period taken for the examination of the thesis/dissertation and any period for correction or further work on the thesis/dissertation as required by the Committee of Examiners, shall not be deemed to be part of the maximum period of the candidates candidature. Any corrections or re-examination required for the dissertation or thesis must be submitted before the lapse of the prescribed period. Failure to do so shall be deemed a failure in the examination of the thesis/dissertation unless an extension to the prescribed period is approved by the Senate. Candidates are not allowed to withdraw from an examination for a thesis/dissertation where the thesis/dissertation has already been submitted for examination.


Guideline to the Preparation of Research Reports, Dissertations and Theses A research report, dissertation or thesis can be written in ONE of the following formats: Conventional format Article style format Thesis in the format of published papers (This option is only available for

Doctoral of Philosophy candidates)

These formats serve as a generic guideline for the postgraduate candidates in writing a research report/dissertation/thesis. Minor variation of the format as recommended by the supervisors is allowed. (1) Conventional Format

The conventional format follows the traditional monograph structure. The structure of research report, dissertation or thesis that follows the conventional format should include the following:

Preface

Title Page Original Literary Work Declaration Form Abstract Abstrak Acknowledgements / Dedication Table of Contents List of Figures List of Tables List of Symbols and Abbreviations List of Appendices

Main Body

Chapter 1: Introduction Chapter 2: Literature Review Chapter 3: Materials and Methods / Methodology Chapter 4: Results Chapter 5: Discussion Chapter 6: Conclusion References (A consolidated list of references for all chapters)

Supplementary

List of Publications and Papers Presented Appendix

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(2) Article Style Format Apart from the conventional style of writing, a research report, dissertation or thesis can also be presented in the chapters that are in the format of journal article. The number of chapters to be included is at the discretion of the author, depending on the suitability of the chapters in answering the research questions. The article style format should not be confused with the format for thesis by published papers. Similar to the conventional format, a research report/dissertation/thesis in the article style format should be written extensively to elucidate the different aspects of the research work in great detail. The main body of a research report/dissertation/thesis in the article style format should contain the following chapters: (a) General Introduction

The General Introduction gives an overview of the research by outlining the objectives, novelty as well as the research questions addressed. This chapter should also explain the correlation among the articles/chapters.

(b) Literature Review

The Literature Review provides extensive background information on past studies and current knowledge pertaining to the research topic.

(c) Article 1, Article 2, Article 3 or more

Each article should address a specific research objective or a related topic of the study. Each article forms a separate chapter and must be written in a cohesive manner with a logical and coordinated progression from one article/chapter to the other. The article/chapter should consist of its own sections on Introduction, brief Literature Review, Methodology, Results, Discussion and Conclusion.

(d) Conclusion and Recommendation

The Conclusion chapter summarizes the findings in all articles and suggests the future direction for research.

The format specifications of the research report/dissertation/thesis must conform to the general research report/dissertation/thesis requirements as outlined in the following chapters


The general structure that follows article style format should include the following:

Preface


Main Body

Chapter 1: General Introduction Chapter 2: Literature Review Chapter 3: Article 1*

3.1 Introduction 3.2 Literature Review 3.3 Materials and Methods / Methodology 3.4 Results 3.5 Discussion 3.6 Conclusion

Chapter 4: Article 2*

4.1 Introduction 4.2 Literature Review 4.3 Materials and Methods / Methodology 4.4 Results 4.5 Discussion 4.6 Conclusion

Chapter 5: Article 3* 5.1 Introduction 5.2 Literature Review 5.3 Materials and Methods / Methodology 5.4 Results 5.5 Discussion 5.6 Conclusion cont/-

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Chapter 6: Conclusion References (A consolidated list of references for all chapters)

Note:

*Article is written with a specific title which normally refers to the research done

Supplementary


(3) Thesis in the Format of Published Papers The University of Malaya permits the presentation of thesis for the Doctoral degree in the format of published and/or submitted papers, where such papers have been published or accepted by high impact journals (e.g.: ISI journals) during the period of candidature. Papers submitted as a Ph.D thesis must be based on a particular theme or focus and form a cohesive research write up. The quality of a thesis by published papers should be in accordance with Ph.D-level research. The guidelines for the format by published papers are as follows: (a) The theses may comprise published papers and/or manuscripts

accepted for publication by high impact journals (e.g. ISI journals). The papers should be published or accepted for publication during the period of candidature.

(b) The minimum number of papers and/or manuscripts is normally three (3). However, in some disciplines a larger number of papers is required to meet the expectations of scope and quality in accordance with Ph.D-level research. For Doctor of Philosophy by Prior Publication mode, the minimum number of published works is at least five (5) and these works must be those published within a period not exceeding 10 years prior to the date of submission of thesis.

(c) Where the papers have more than one writer, the candidate must be the main writer of at least two out of three papers. For Doctor of Philosophy by Prior Publication mode, the candidate should be the primary author of four (4) of the published works submitted.


(d) Normally, the theses shall include the following in addition to the components required of a standard thesis: list of publications and/or manuscripts; acknowledgments of joint writers and evidence of permissions; and published papers and accepted manuscripts.

(e) Each published paper or submitted manuscript must begin with a clear statement of the contribution made by each writer of any jointly written paper.

(f) The thesis shall be prefaced by a synopsis which summarises the most important findings presented in each published paper or submitted manuscript. It should indicate how the included works are thematically linked or tied to a particular research framework and how, when considered together, they contribute significantly to knowledge in the discipline. The synopsis should be included in the Introduction chapter.

(g) The Introduction chapter should contain: description of research problem investigated; objectives of the study; and account of research progress linking the research papers.

The account of research progress must link together the various papers submitted as part of the thesis so that the reader can understand the logic behind the progression of the research programme.

(h) The Literature Review chapter must contain, in accordance with discipline norms, a critical review of relevant literature, identify the knowledge gaps and the relationship of the literature to the programme of research.

(i) The Conclusion chapter establishes the cumulative effect of the papers, the significance of the findings and the knowledge claim in the thesis.

(j) Published or accepted papers must be presented coherently in the thesis according to the requirement of the University of Malaya (Degree of Doctor of Philosophy) Regulations 2007 including any accompanying declarations.

The examination process for theses in the format of published papers is similar to that for conventional theses by research. Theses which have not achieved sufficient academic merit may be referred for further work within a period of between 6 to 12 months and be submitted for re-examination. In such cases, the candidate may choose to submit the thesis for re-examination in the same format or in the conventional Ph.D thesis format.

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The general structure that follows the format by published papers should include the following:

Preface


Main Body

Chapter 1: Introduction Chapter 2: Literature Review Chapter 3: Published Paper 1

Published Paper 2 Published Paper 3 and so on

Chapter 4: Conclusion References (List of references for chapters of Introduction,

Literature Review and Conclusion)

Supplementary


The Guideline to the Preparation of Research Reports, Dissertations and Theses can be downloaded from the IGS website. This document provides guidelines for research report/ dissertation/thesis preparation and includes details on page layout, language, order of chapters and binding requirements. Candidates should also consult their supervisor regarding faculty/department requirements.

Preparing for the Viva-Voce Doctoral candidates are required to attend a viva-voce where they will be required to defend their research. A viva-voce can be daunting as candidates are expected to answer all questions/issues raised by the examiners. The oral examination varies in duration and may last between one to three hours. Candidates are required to do a short power-point presentation of their research during the viva-voce. Candidates are strongly advised to consult their supervisor and rehearse their presentation in front of an audience.


Remember, you are the expert in your area of research and you have worked on your research for years!

On the day of the viva-voce, candidates have to make sure that they are at the venue at least 30 minutes before the event. During the viva-voce, candidates are advised to defend their work with confidence.

Once the viva-voce is over, candidates will be required to wait while the committee deliberates. Candidates will be informed of the status of the viva-voce, however the official endorsement of the result will be done by the University Senate. Masters candidates are not required to attend a viva-voce. However, in some cases, candidates may be called to defend their dissertation in which case they will be notified early to be present. Outcome of Thesis/Dissertation Examination (1) Doctoral

A Doctoral thesis examination can have one of the following results:

(a) A thesis qualifies to be awarded a distinction if (i) it is recommended by the Committee of Examiners based on the

reports of the examiners; (ii) it is completed and submitted by the candidate for examination

within not more than eight (8) semesters with respect to the Degree programme of study by Research and ten (10) semesters with respect to the Degree programme of study by Coursework and Research from the date of the initial registration of the candidate concerned; and

(iii) it has never been submitted for any re-examination (b) Attained sufficient academic merit for the award of the degree without

amendments/corrections to the thesis. (c) Attained sufficient academic merit for the award of the degree subject

to minor corrections to be made to the thesis within a period of 3 months as required by the examiners and subject to confirmation of the corrections by the supervisor.

(d) Attained sufficient academic merit for the award of the degree subject to major corrections to be made to the thesis within a period of 6 months as required by the examiners and subject to confirmation of the corrections by the Internal Examiner.

(e) Required to undertake further work and submit the thesis for re-examination within a period of 6 to 12 months from the Senate date.

(f) Failed to attain sufficient academic merit in the thesis examination for the degree of Doctor of Philosophy and it is recommended to the Senate that a Masters degree be awarded subject to the candidate fulfilling the requirement for the award of the Masters degree.

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(g) Failed to attain academic merit and it is recommended to the Senate that the candidate has failed in the thesis examination and is not allowed to submit the thesis for re-examination.

(2) Masters by Research (Dissertation)

A Masters dissertation examination can have one of the following results:

(a) A dissertation qualifies to be awarded a distinction if- (i) it is recommended by the Committee of Examiners based on the

reports of the examiners; (ii) it is completed and submitted by the candidate for examination

within a period not exceeding four (4) semesters from the date of initial registration of the candidate; and

(iii) it has never been submitted for any re-examination. (b) Attained sufficient academic merit for the award of the degree without

amendments/corrections to the dissertation. (c) Attained sufficient academic merit for the award of the degree subject

to minor corrections to be made to the dissertation within a period of 3 months as required by the examiners and subject to confirmation of the corrections by the Supervisor.

(d) Attained sufficient academic merit for the award of the degree subject to major corrections to be made to the dissertation within a period of 6 months as required by the examiners and subject to confirmation of the corrections by the Internal Examiner.

(e) Required to undertake further work and submit the dissertation for re-examination within a period of 6 to 12 months from the Senate date.

(f) Failed to attain academic merit and it is recommended to the Senate that the candidate has failed in the dissertation examination and is not allowed to submit the dissertation for re-examination.

(3) Masters by Coursework and Research (Dissertation)

A dissertation examination can have one of the following results:

(a) A dissertation qualifies to be awarded a distinction if- (iv) it is recommended by the Committee of Examiners based on the

reports of the examiners; (v) it is completed and submitted by the candidate for examination

within a period not exceeding four (4) semesters from the date of initial registration of the candidate; and

(vi) it has never been submitted for any re-examination. (b) Attained sufficient academic merit for the award of the degree without

amendments/corrections to the dissertation. (c) Attained sufficient academic merit for the award of the degree subject

to minor corrections to be made to the dissertation within a period of 3 months as required by the examiners and subject to confirmation of the corrections by the supervisor and Internal Examiner.

(d) Required to undertake further work and submit the dissertation for re-examination within a period of 3 to 6 months from the Senate date.


(e) Failed to attain academic merit and it is recommended to Senate that the candidate has failed in the dissertation examination and is not allowed to submit the dissertation for re-examination.

8. GRADUATION

Getting References from Supervisors Candidates are advised to plan ahead and get references from their supervisors/lecturers before they leave the university. This will ensure that their referee still has their details and can obtain further relevant information from the candidates. Scrolls and Academic Transcripts Effective from 2014 onwards, the University of Malaya will only be issuing the e-Scroll (electronic scroll) to its graduates. The e-Scroll is a digitally signed document by authorized signatories of the University. It can be viewed and printed by the graduate or any other authorized person at any time and from any place. The e-scroll will be accompanied by an Academic Transcript (hard copy). The first issue of academic transcript is complimentary. A fee of RM10.00 will be charged for subsequent issues of the transcript. Convocation Procedures Upon fulfilment of all requirements needed for a programme, candidates will be informed officially by IGS as to the degree to be conferred upon. The official notice will be issued after the University Senate approves the conferment. Prior to the convocation, all graduates must ensure that any outstanding fees to the University are cleared. Graduates can be barred from attending the convocation ceremony and the scroll and transcript withheld until all outstanding fees are cleared. The University convocation ceremony is held once every year. Graduates will be informed by the IGS about the convocation procedures via post or announcement via the UM convocation website (http://umconvo.um.edu.my/). Should the graduates not receive any mail one month before the convocation ceremony, please contact the Examination Section of the IGS. Graduates are required to check their name through the UM convocation website by clicking the convocation session link. Academic Dress Distribution of academic dress to all graduates will be done a week before the convocation starts. The official graduation attire comprises a gown, lapel and mortar board/beret. The graduation attire for Masters graduates is different from that for Ph.D graduates. The colour of the lapel also differs according to Faculty. Graduates are advised to check their Faculty colour to ensure they have been given the right lapel and tassel for the beret.

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The Colour of the Lapel of Academic Dress


Mortal Board/Beret and Scroll

Doctoral Graduates

Masters Graduates

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9. POST-DOCTORAL Post-Doctoral Research Fellowship Application for the University of Malaya Post-Doctoral Research Fellowship (PDRF) is open throughout the year. Candidates for

handbook university malaya

Documents

candidature candidates

research candidates

candidature withdrawal

premier research university

examination admission

candidature advice

candidature defence

examination absence