handbook - pacific island development...
TRANSCRIPT
Pacific Blue Economy Conference Partners
Government of Kazakhstan
HANDBOOK FOR HEADS OF DELEGATION
GRAND PACIFIC HOTEL, SUVA, REPUBLIC OF FIJI, 23 - 24 AUGUST, 2017
BULA VINAKA AND WELCOME ................................................................................................................ 2
REGISTRATION ........................................................................................................................................... 3
IMMIGRATION & QUARANTINE ................................................................................................................ 3
PROTOCOL ................................................................................................................................................. 3
LIAISON OFFICERS .................................................................................................................................... 3
HOTEL ACCOMMODATION & TRAVEL .................................................................................................... 3
SPONSORSHIP ........................................................................................................................................... 4
ATTIRE ......................................................................................................................................................... 4
WIFI ACCESS .............................................................................................................................................. 4
DISPLAYS .................................................................................................................................................... 4
CONFERENCE HELPDESK ........................................................................................................................ 4
PRESENTERS MEETING ............................................................................................................................ 4
PRESENTATIONS ....................................................................................................................................... 4
OFFICIAL STATEMENTS ............................................................................................................................ 5
MEALS ......................................................................................................................................................... 5
SECRETARIAT ............................................................................................................................................ 5
FURTHER INFORMATION .......................................................................................................................... 5
ANNEX 1 - SHIRT SIZE ............................................................................................................................... 6
SHIRT & TOP SIZE: ................................................................................................................................. 6
Shirt ...................................................................................................................................................... 6
Top ....................................................................................................................................................... 6
HOW TO CALCULATE YOUR SHIRT SIZE ........................................................................................... 6
Shirt Size Chart ................................................................................................................................... 6
Shirt Measurement Instructions ........................................................................................................ 7
Size Chart -Women Shirts .................................................................................................................. 7
CONTENT
We are delighted that you have chosen to join us at our Inaugural Pacific Blue Economy Conference
from 23 to 24 August 2017 at the magnificent Grand Pacific Hotel. We have worked diligently to
ensure your conference experience is full of engaging sessions and activities that maximize your
opportunities to interact with attendees from the region and beyond.
We’ve chosen the venue and location carefully to enhance your experience and encourage you to
explore the city and its unique culture mix during your stay.
This handbook is designed to assist you as you navigate the conference and safely explore the City.
If you have any questions please visit the conference website www.pacificidf.org
For urgent questions, you can contact the conference team via email [email protected]. We
are looking forward to meeting you at the Conference.
Enjoy the conference and welcome to Suva!
BULA VINAKA AND WELCOME
Participants are invited to register online at www.pacificidf.org through https://goo.gl/forms/0BTxI2spcM18JaZI2. Online registration closes on 14 August 2017.
On-site registration will begin on Tuesday afternoon 22 August at the Registration Desk located at the lobby of the GPH.
Conference IDs will be distributed by assigned liaison officers upon arrival. Identification badges should be worn at all times in order to gain access to the Meeting area.
IMMIGRATION & QUARANTINE
A passport valid for at least three months beyond the intended stay in Fiji is required. For more information please visit the Department of Immigration web site (http://www.immigration.gov.fj/).
Fiji has strict quarantine regulations. Participants are encouraged to visit the Fiji Islands Revenue and Customs Service (http://www.frcs.org.fj/arriving-in-fiji/) and the Biosecurity Authority of Fiji (http://www.baf.com.fj/) web sites for all information they need about prohibited and restricted items.
PROTOCOL
Heads of Delegation will be accorded protocols and courtesies appropriate to their status by the host coun-try on arrival and departure. This includes the provision of security and the appropriate transport to and from the airport and during the conference.
LIAISON OFFICERS
The host country will provide a Liaison Officer (LO) for each Head of Delegation. Each national delegation is requested to designate a coordinator who will work with the host country on airport facilitation matters. During the Meeting, the LO will be the contact person for the delegation on logistical and administrative matters and will be available in person to assist delegations throughout their visit.
The staff in charge of logistical and administrative arrangement for each country delegation should contact the assigned liaison officers in advance for any specific logistical and administrative requests of the HODs and the delegates.
HOTEL ACCOMMODATION & TRAVEL
All PIDF sponsored participants will be accommodated at the Grand Pacific Hotel.
REGISTRATION
The PIDF Secretariat will meet the return air fares, accommodation costs and provide a limited per diem in Fiji of all the heads of delegation of the members of the PIDF. The limited per diem is for meals not covered and incidentals. (PIDF members covered are Fiji, Kiribati, Marshall Islands, Federated States of Micronesia, Nauru, Tokelau, Tonga, Tuvalu, Vanuatu, Timor Leste, Solomon islands, Pacific Islands Association of Non-Governmental Organisations, and Pacific Islands Private Sector Organisation.)
ATTIRE
All Heads of Delegations of members of the PIDF will be issued on registration with two BULA shirts to be worn dur-ing the conference sessions. Please indicate your shirt size using the Form in ANNEX 1.
WIFI ACCESS
Wi-Fi will be available at the Conference venue the Britannia Ballroom; information about logging onto the network will be made available at the registration desk at the start of the conference.
DISPLAYS
A limited display area will be available in the pre-function area during the duration of the conference. Displays must relate to the conference theme of the Blue Economy. Interested organisations are to register their interest to the PIDF Secretariat by 16 August. Successful applicants are expected to provide their own display furniture.
CONFERENCE HELPDESK
A Conference Helpdesk is located near the Conference Room the Britannia Ballroom. All presenters are required to check in prior to scheduled presentations to meet with audio-visual staff, handover their presentations in a USB drive, discuss session concerns, review presentations, meet-up with co-presenters, and more. Conference assis-tants at the Helpdesk will arrange to upload presentation to the computer in the session room.
PRESENTERS MEETING
All presenters should plan to arrive and be present at a Presenters Briefing on Tuesday 22 August at 3pm at the Matua Function Room. During the briefing presenters will meet their chair and panelists and discuss their sessions and any special requirements.
PRESENTATIONS
In an effort to reduce waste and decrease the use of paper products at the meeting, there will be no paper copies of session presentations or handouts at the event. Instead presentations will be made available after the event from the conference website. Please note that not all speakers provide us with a presentation and that not all speakers may give permission for their presentations to be distributed or published.
SPONSORSHIP
OFFICIAL STATEMENTS
Delegations wishing to make a statement are to register their interest with the Conference Helpdesk. Statements must be no longer then three-minutes. Delegations are also encouraged to submit written statements for circulation whether or not they deliver an oral statement.
MEALS
Morning and afternoon tea will be served at the Pre-Function Area outside Britannia for all participants. Lunch will be at the Prince Albert Restaurant for Heads of Delegation and Levuka Restaurant for all other Participants.
SECRETARIAT
The Conference Secretariat will be located at the Cession Room next to the main lobby.
FURTHER INFORMATION
For further information please contact either Dr Leba Salusalu or Mr Reginald Khan at:
Pacific Island Development Forum
56 Domain Road, Nasese, Suva. P.O. Box 2050, Government Buildings, Suva. Fiji
Tel: (679) 3311518. Fax: (679) 3311527
[email protected] [email protected]
www.pacificidf.org
ANNEX 1 - SHIRT SIZE
SHIRT & TOP SIZE: Shirt Tick below your shirt size. Refer below for measurements.
Top Tick below the size for your top. Refer below for measurements.
HOW TO CALCULATE YOUR SHIRT SIZE Shirt Size Chart Use the Table below to determine your shirt size.
S M L XL 2XL 3XL 4XL 5XL
XXS XS S M L XL 2XL
Size Neck Chest Waist Sleeves
S 14 - 14½ 35 - 37 29 - 31 32½ - 33
M 15 - 15½ 38 - 40 32 - 34 33½ - 34
L 16 - 16½ 42 - 44 36 - 38 34½ - 35
XL 17 - 17½ 46 - 48 40 - 42 35½ - 36
2XL 18 - 18½ 50 - 52 44 - 46 36½ - 37
3XL 19 - 19½ 54 - 56 54 - 56 37½ - 38
4XL 20 - 20½ 58 - 60
52 - 54 38½ - 39
XXS XS S M L XL 2XL
Size 00 0 0-2 4-6 8-10 12-14 16-18
Chest (inches) 26-28 28-30 30-32 32-34 36-38 40-42 44-46
Waist (inches) 20-22 23-24 25-26 27-28 30-32 33-35 36-38
Shirt Measurement Instructions To determine your shirt size you need to take four essential measurements: Base of the neck, Chest, under the arms, Waistline, Sleeve. Place the measuring tape flat and keep your posture straight while taking measurements. Remember to measure in inches to match the men's shirt sizing. Neck Size: Place the tape around the thickest section of your neck. Chest Size: Keep your arms by your sides and place one end of the tape at the center of your neck, at the back. Come till the shoulder, then the elbow, and all the way to the wrist. Waist Size: Stand straight and circle the tape around your natural waistline. Hold the tape slightly loose; don't tighten the grip. Sleeve Size: Keep your arms relaxed at your sides and slightly bent. Measure from the center of the back of your neck till your shoulder and entire length of the arm. The illustrations, chart, and sizing guide given above provide you with measurements for the U.S. standard men's clothing sizes.
Size Chart -Women Shirts
Chest: Measure under arms around the fullest part of the bust. Be sure to keep tape level across back and comfortably loose. Waist: Measure around natural waist with a measuring tape.
ANNEX 1 - SHIRT SIZE