Hampton Roads Lane Closure Management

Ken Coody Regional Traffic Operations Manager September 13, 2016

District Administrator Guidance

• As a matter of District Policy, VDOT will not close or restrict travel at two major competing water crossings at the same time for scheduled work.

• In the case of an emergency maintenance issue and there is an existing lane closure at the opposing water crossing, the emergency is dealt with appropriately.

• Notification to the TOC and DDO is made immediately.

• In the case of an urgent maintenance issue and there is an existing lane closure at the competing water crossing

• Deputy District Administrator must approve the work, in writing.

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District Administrator Guidance

• Competing Water Crossings:

• Hampton Roads Bridge Tunnel and Monitor Merrimac Memorial Bridge Tunnel

• Downtown Tunnel and Midtown Tunnel • James River Bridge and Monitor Merrimac

Memorial Bridge Tunnel • Berkley Bridge and High Rise Bridge • High Rise Bridge and Downtown Tunnel • High Rise Bridge and Gilmerton Bridge

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NOTE: Work within 2 miles of a facility is considered part of the facility.

District Administrator Guidance

• Traffic Engineering will review traffic counts and complete a traffic analysis prior to approval of a complete closure

• Requires 2-4 weeks advance notice

• VDOT will coordinate with localities to ensure pending road work does not conflict with a major harbor crossing closure.

• Example: Coordination with City of Chesapeake to ensure the Gilmerton Bridge is available during High Rise Bridge closures.

• Managers need to ensure closures do not impact major holidays or local events such as Harborfest, Neptune Festival, or graduations amongst other events.

• Regional Closures are shared via: closures@hrtpo.org

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District Administrator Guidance

• Early coordination is the key to ensuring conflicts are resolved.

• All lane closure requests for roadwork or water crossing closures must be coordinated using the Lane Closure Advisory Management System (LCAMS).

• Significant closure conflicts are deconflicted during ERO’s weekly Significant Lane Closure meeting.

• The Hampton Roads District will not execute an extended harbor crossing closing for construction or maintenance work without approval of the Regional Operations Director and the Deputy District Administrator.

• Upon final approval, VDOT Communications will provide public notice with an outreach campaign, for at least two weeks prior to any significant closure or work occurs.

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Planned Lane Closures

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Lane Closure – Work Zone Management Allowable Lane Closure Hours Document Lane Closure Advisory Management System (LCAMS) VaTraffic entries Weekly Significant Lane Closure Review Meeting

• Deadline – 8 a.m. Thursday week prior • Multidisciplinary meeting • Communications – notice to media

TOC activation/deactivation of lane closure (VaTraffic) Public notification (DMS, HAR, 511, twitter, media)

Traffic Engineering Services

Various review functions Allowable hours Maintenance of Traffic Plans

TOC

ITS Subject Matter Experts Region wide ‘eyes’ for monitoring

Points of Interaction

Allowable Lane Closure Hours Document

Purpose – provide standard allowable hours for: Work beyond the shoulder Shoulder and Lane Closure Hours Full directional closures Ramp Closures Managed lane closures Process to manage work when it cannot be completed within allowable

hours

Adherence does not constitute approval

Additional considerations Scheduled water crossing closures expected to change traffic patterns Expected traffic impacts (if working outside allowable hours) Adjacent and/or nearby active work zones Special events/holidays Importance and/or urgency of work

Allowable Lane Closure Hours Count Data

Location: I-264 Eastbound

From: Witchduck Rd Exit 16

To: Independence Blvd Exit 17 Data Collection Dates:

Trucks 2% Single Lane Capacity 1584

Lanes 4

Traffic Volume Summer Traffic

Hour of the Day Mon-Thur Volume Friday Volume Saturday Volume Sunday Volume - -

0 - 1AM 945 1209 1748 1577

1 - 2AM 489 587 1012 1063

2 - 3AM 382 465 904 968

3 - 4AM 304 353 596 572

4 - 5AM 513 525 476 418

5 - 6AM 1611 1527 788 528

6 - 7AM 3823 3686 1682 1061

7 - 8AM 5835 5787 2740 1542

8 - 9AM 6158 5603 3986 2211

9 - 10AM 5183 5447 4497 2721

10 - 11AM 5048 5543 5280 3781

11 - 12PM 5595 6065 6006 4375

12 - 1PM 5999 6895 6290 5108

1 - 2PM 6022 6504 6253 5374

2 - 3PM 6787 7264 6107 5252

3 - 4PM 8194 8336 6102 5151

4 - 5PM 8715 8076 5763 4678

5 - 6PM 8557 7864 5234 4360

6 - 7PM 6723 7045 5037 4313

7 - 8PM 4539 5658 4553 3419

8 - 9PM 3546 4411 3862 2878

9 - 10PM 3113 4047 3467 2393

10 - 11PM 2604 3694 3476 1988

11 - 12PM 1704 2800 2601 1420

Capacity Worksheet

Location: I-64 Westbound

From: I-264 Exit 284

To: Indian River Rd Exit 286 Data Collection Dates:

Trucks 3% Single Lane Capacity 1576

Lanes 4

Traffic Volume Non Summer Traffic

Hour of the Day Mon-Thur Volume Friday Volume Saturday Volume Sunday Volume - -

0 - 1AM 579 2116 1177 1166

1 - 2AM 296 2224 653 739

2 - 3AM 234 2585 643 665

3 - 4AM 252 2836 374 388

4 - 5AM 374 3461 360 253

5 - 6AM 1080 4189 615 341

6 - 7AM 3207 4797 1196 656

7 - 8AM 4867 5377 2030 1111

8 - 9AM 4608 4649 2595 1520

9 - 10AM 3506 3742 2885 2230

10 - 11AM 3235 3324 3331 2725

11 - 12PM 3563 3332 3839 3097

12 - 1PM 3873 3559 4163 3672

1 - 2PM 4155 3292 4110 3573

2 - 3PM 5160 3859 4242 3507

3 - 4PM 6658 3782 4225 3494

4 - 5PM 6224 3568 4168 3518

5 - 6PM 5619 3063 3865 3266

6 - 7PM 4699 2487 3691 2855

7 - 8PM 3159 2139 3185 2451

8 - 9PM 2525 2041 2620 1883

9 - 10PM 2081 2311 2317 1523

10 - 11PM 1451 2387 1915 1181

11 - 12PM 1010 2254 1669 871

Sample page from ALCH document

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Lane Closure Precedence

• Average 500 Planned Lane Closures every week. • Critically important to the agency and the motoring public that we

effectively manage this work load, from the multi-million dollar construction project to the simple drain cleaning, so that it all gets accomplished.

• In VDOT there are two basic types of Lane Closures • Planned • Emergency

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Lane Closure Precedence

• Work in Hampton Roads is best described as fitting into various “buckets”

• Emergency Work: Work that if not done “will result” in damage to the motorist vehicle or infrastructure. This work can and should be done immediately.

• Urgent Work: Work that if not done “may result” in damage to the motorist vehicle or infrastructure. This work should be scheduled and accomplished as soon as possible, preferably within 24 hours.

• Contractual Obligated Work: Work that if not accomplished “on-time, on-budget” will result in penalties.

• Weather Dependent Work: Work that is dependent on the temperature and

clear/dry conditions.

• Routine Maintenance Work: Work that is routine in nature that can be rescheduled and moved around without undue risk. It should be noted that this work though considered routine is as important as other work and if not accomplished could result in severe consequences.

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Lane Closure Precedence

• Lane Closures entered that conflict with other work scheduled will show up as pending

• Results in an automated email being sent to the requestor, the POC for the work in conflict and the System Administrator

• Must then be de-conflicted before either is allowed to work

• The de-confliction starts with the two requestors and moves up the management chain until it is resolved

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Lane Closure Advisory Management System http://www.openlcams.com/

Significant Lane Closure Participants

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Significant Lane Closure Spreadsheet

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Lane Closure Report

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