Hampshire County Council

Education Jobs Website

We are happy to release the updated Education Jobs Website.

Changes have been made to the website to provide enhanced

security and some additional features.

You will be required to register your establishment and log in, to

be able to place an advert.

Please use this booklet as a guide to using the updated

Education Jobs website.

If you have any questions, please contact the schools’

recruitment team:

eps-recruitment@hants.gov.uk

02380 383 537

Please note that the screenshots used for the purpose of this manual have

been taken from the Hampshire County Council website. However, all

information is relevant to any partners who are using the Education Jobs

website.

Registration Process 1

Vacancy Submission Form Introduction 2

Establishment Details 2

Vacancy Tab 3

Vacancy Tab Guidance 4

Position Tab 4

Use Enhanced Vacancy 5

Enhanced Vacancy 5

Attachments and Pictures 6

Award Logos 6

Advert Details 7

Interview Dates 8

Preview and Submit 8

Contents

Registration Process

Please create a school account; your username and password will allow you to post adverts.

To register, visit the usual Education Jobs website, scroll down

and click ‘Register your school’ near the bottom of the page

To register, please click ‘Register

an account’ on the right hand side.

In future, please click ‘Log

in/Submit a vacancy’.

This page requires you to complete all the fields with your establishment details. Please note that

you need to create a school account using a shared school email address. There will be one

account per school.

• Enter your establishment name, contact name, email

address, telephone number and DfE number (enter full

seven digits, no space or punctuation)

• Passwords must contain at least 12 characters (this

password is for the school account, so please ensure

you are willing to share it with colleagues)

• Once fields are complete, click register at the bottom

of the page

• You will receive an email which requires you to confirm

the email address by clicking on a link provided

• Your registration will be forwarded to EPS Recruitment

for processing

• Once registration is complete, you will receive a final

email to confirm your account is active

1

Vacancy Submission Form Introduction

The vacancy submission form introduction provides you with an overview of the Education

Jobs service including pricing, timeframes and contact details.

• Please click ‘Create a new vacancy’, select your Local Authority (e.g. Hampshire) and

then click find your establishment

• Enter your DfE number, which should populate the fields with your school details;

please manually complete any fields which have not been populated, if applicable

• Check the details are correct then move on to the next page

Establishment Details

2

Vacancy Tab

Please complete all the fields relating to your vacancy:

• Email Address (and whether you would like it

to show in the advert)

• Vacancy Type (if ‘Teacher’ please complete

‘Suitable for NQT’, ‘Key Stage’ and ‘Teaching

Subject’ fields)

• Post Title

• Working Pattern

• Role Location

• Job/Person Summary

• Application Procedure

• Safer Recruitment Statement (maintained

schools to tick the box to use standard

statement)

• Job/Person summary and Application Procedure

(free text fields, maximum of 4000 characters);

you can use bullet points, numbering, bold text

and alignment options

Please note: Email address is required so the team can contact you regarding the vacancy,

and so confirmation emails can be sent.

If the box is ticked for ‘Show school email address?’, then candidates can also use this as a

point of contact for any questions.

3

Vacancy Tab Guidance

Position Tab

Job/Person Summary:

• Enter a short paragraph about the role and person required

• Use this to attract the best candidate

• This is an opportunity to engage the candidate and sell the vacancy

• You should draft this based on environment/ethos of your establishment

Application Procedure:

The applicant will either:

• Download an application form from the advert and post/email this to the school

• Contact the school and ask for an application pack

• Go to the school website for further information

Please ensure the process is clear to the applicant.

This space can also be used to provide contact information and details regarding school

visits.

Please complete all fields with specific details of the position e.g. salary details, contract

types and full/part time.

The salary range minimum and maximum fields are

used for candidate searching; they do not appear

on your advert but enable candidates to filter job

searches within their preferred salary bracket.

• Fixed salary: Place the same figure in both

minimum and maximum fields

• Salary range: Please provide minimum and

maximum of the range

4

Use Enhanced Vacancy

Please confirm if you would like your advert to be enhanced.

• If you select ‘No’, the next page will be ‘Advert’

• If you select ‘Yes’, the next page will be ‘Enhanced Vacancy’

Please select a colour scheme for your advert and a template for your text, logo

and images.

If you would like your Ofsted report to be linked to the advert, please tick the

box.

For any images uploaded, you will need to confirm you have received consent

for any children in the images (from parent/guardian) and provide the name of

the person who obtained this.

Enhanced Vacancy

5

You can now upload up to five

attachments, two or three images and

one school logo.

• To upload a document or image,

click the orange ‘browse’ button

• Chose your file

• Provide file description

• Click upload

• Repeat as required

• If you have chosen an image, there

will be an option to set one as the school logo

This gives you the option to upload up to

four award logos as appropriate.

Selecting any award logos is optional

therefore you can move on without doing so

if preferred.

Award Logos

Attachments and Pictures

6

Advert Details

Please provide all details relating to the advert:

• Application form: If you would like include the corporate application form,

tick the box; schools who have their own application form available via their

school website can enter the link.

• Reason for advert: For example, retirement or resignation (does not appear

in advert)

• Position Start Date: You also have the

option to have no start date (start date

unknown) or to show as month and year only

• Advert Go Live Date

• Advert Closing Date: We recommend that each

vacancy is listed for at least seven days

• Advert closing time: 12:00pm or 17:00pm

Please use the comments box to provide any

further information strictly for the EPS

Recruitment Team only (this text will not be

visible on the advert).

Please note: We will invoice directly to the school name if we are not

informed otherwise. If you would like us to invoice to a third party e.g.

academy, please state this in the comments box for the EPS team to view.

You may also wish to use this space to provide a PO number for the

invoice.

7

Interview Dates

Please enter any interview dates you require on the advert. If you do not yet

have interview dates, you can click next to move on.

Interview dates cannot be before the advert closing date or after the position

start date. You can add up to three interview dates.

This page shows you a preview of your advert. If necessary, you can go back

and make any amendments.

• Once happy with your advert, click

submit

• You will be given a reference number,

please keep record of this number

so any future amendments can be

made

• You will also receive an email with the

reference number, to confirm

submission

Preview and Submit

8