h2020 time records projektØkonomi, tina ryding 22. 05. 2015

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H2020 TIME RECORDS PROJEKTØKONOMI, TINA RYDING 22. 05. 2015

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Page 1: H2020 TIME RECORDS PROJEKTØKONOMI, TINA RYDING 22. 05. 2015

H2020 TIME RECORDS

PROJEKTØKONOMI, T INA RYDING

22. 05. 2015

Page 2: H2020 TIME RECORDS PROJEKTØKONOMI, TINA RYDING 22. 05. 2015

Grant Agreement – Personnel costs - highlights

• Actually incurred costs• Within the project period• Connected with the action and necessary for its implementation• Identifiable and verifiable

Page 3: H2020 TIME RECORDS PROJEKTØKONOMI, TINA RYDING 22. 05. 2015

Grant Agreement – Keeping records (art 18.1.1) – highlights

• …for personnel costs (…) the beneficiaries must keep time records for the number of hours declared. The time records must be in writing and approved by the persons working on the action and their supervisors, at least monthly.

The registration must include (from Model Grant Agreement v. 2, p. 157):• The number of hours detailed per day (hours worked for the action in each

day)• A reference to the action tasks or work package described in Annex 1, to

easily verify that the work carried out matches the work assigned and the person-months reported to the action

• A brief description of the activities carried out, to understand and show what work was carried out.

Page 4: H2020 TIME RECORDS PROJEKTØKONOMI, TINA RYDING 22. 05. 2015

Grant Agreement – Keeping records (art 18.1.1) – highlights

INFORMATION INCLUDED IN TIMESHEETS MUST MATCH RECORDS OF:

• ANNUAL AND SICK-LEAVE TAKEN, • DAYS OFF (HOLIDAY), • AND WORK-RELATED TRAVEL

Page 5: H2020 TIME RECORDS PROJEKTØKONOMI, TINA RYDING 22. 05. 2015

AAU time recording system

Quick guide in English:

http://www.aauhaandbog.aau.dk/file/6250/Quick-guide-english-20120326.pdf

Access to the financial system (ØSS):

http://www.adm.aau.dk/vue/index.php3

Monthly deadlines: The timesheet must be delivered and approved by the fifth working day of the following month!

Page 6: H2020 TIME RECORDS PROJEKTØKONOMI, TINA RYDING 22. 05. 2015

Example Work packages (from GA)

WP title Months + AAU person months AAU analysenr.

WP1: Project ManagementMths 1-36AAU: 1 month

80101

WP2: Bio-assay developmentMths 1-36AAU: 3 months

80102

WP3: Photonic sensing deviceMths 1-36AAU: %

80103

WP4: Bio-functionalizationMths 1-36AAU: 26 months

80104

WP5: Biochip integrationMths 6-36AAU: 0,5 months

80105

WP6: Readout deviceMths 10-24AAU: 0,5 months

80106

WP7: Preliminary validationMths 1-36AAU: 1 month

80107

WP8: Exploitation, standardization and roadmapping

Mths 1-36AAU: 0,5 months

80108

WP9: Dissemination and communicationMths 1-36AAU. 2 months

80109

Page 7: H2020 TIME RECORDS PROJEKTØKONOMI, TINA RYDING 22. 05. 2015

Examples of description of activity

• Coordination• Reporting• Travelling• Meeting• Testing• Etc.

• Brief description – estimate the level of detail • Use the area ”Kommentar” in AAU time recording• Tick the box ”Husk” to keep the description for the registration in next month