gvrd board meeting minutes - april 29, 2016 · 2016. 4. 29. · 3.1 asset disposal policy report...

GREATER VANCOUVER REGIONAL DISTRICT BOARD OF DIRECTORS

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Board of Directors held at 9:07 a.m. on Friday, April 29, 2016 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia.

MEMBERS PRESENT: Port Coquitlam, Chair, Director Greg Moore Vancouver, Vice Chair, Director Raymond Louie Anmore, Director John McEwen Belcarra, Director Ralph Drew Bowen Island, Director Maureen Nicholson Burnaby, Director Derek Corrigan (arrived at

9:20 a.m.) Burnaby, Director Sav Dhaliwal Burnaby, Director Colleen Jordan Coquitlam, Director Craig Hodge Coquitlam, Director Richard Stewart Delta, Director Lois Jackson Electoral Area A, Alternate Director Bill Holmes for

Maria Harris Langley City, Director Rudy Storteboom Langley Township, Director Charlie Fox Langley Township, Director Bob Long Lions Bay, Alternate Director Ron Mclaughlin for

Karl Buhr Maple Ridge, Director Nicole Read (arrived at

9:16 a.m.) New Westminster, Director Jonathan Cote

MEMBERS ABSENT: Tsawwassen, Director Bryce Williams Vancouver, Director Gregor Robertson

STAFF PRESENT:

North Vancouver City, Director Darrell Mussatto North Vancouver District, Director Richard Walton Pitt Meadows, Director John Becker Port Moody, Director Mike Clay Richmond, Director Malcolm Brodie Richmond, Director Harold Steves Surrey, Alternate Director Tom Gill for Linda

Hepner Surrey, Alternate Director Vera LeFranc for Bruce

Hayne Surrey, Director Mary Martin Surrey, Director Barbara Steele Surrey, Director Judy Villeneuve Vancouver, Alternate Director George Affleck for

Geoff Meggs Vancouver, Alternate Director Adriane Carr for

Kerry Jang Vancouver, Director Heather Deal Vancouver, Director Andrea Reimer Vancouver, Director Tim Stevenson West Vancouver, Director Michael Smith White Rock, Director Wayne Baldwin

Carol Mason, Commissioner/Chief Administrative Officer Deanna Manojlovic, Assistant to Regional Committees, Board and Information Services, Legal

and Legislative Services Chris Plagnol, Director, Board and Information Services/Corporate Officer, Legal and Legislative

Services

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Board of Directors held on Friday, April 29, 2016 of 9

A. ADOPTION OF THE AGENDA

1. April 29, 2016 Regular Meeting Agenda

It was MOVED and SECONDED That the GVRD Board adopt the agenda for its regular meeting scheduled for April 29, 2016 as circulated.

CARRIED

B. ADOPTION OF THE MINUTES

1. April 1, 2016 Regular Meeting Minutes

It was MOVED and SECONDED That the GVRD Board adopt the minutes for its regular meeting held April 1, 2016 as circulated.

C. DELEGATIONS No items presented.

D. INVITED PRESENTATIONS No items presented.

E. CONSENT AGENDA

CARRIED

The following items were removed from the Consent Agenda, in the following order, for consideration under Section F. Items Removed from the Consent Agenda: 4.2 Metro Vancouver 2015 Industrial Lands Inventory 3.2 Status of Reserves

It was MOVED and SECONDED That the GVRD Board adopt the recommendations contained in the following items presented in the April 29, 2016 GVRD Board Consent Agenda: 1.1 UBC Frederic Wood Theatre Liquor Licence Application 1.2 Distribution of Electoral Area A Community Works Fund Monies 2.1 Metro Vancouver Staff Submission to the B.C. Climate Leadership Plan, Phase II

Engagement 3.1 Asset Disposal Policy 3.3 GVRD Nominee to the 2016-2017 E-Comm Board of Directors 3.4 2015 Food Scraps Recycling and Christmas Waste Reduction Campaigns 4.1 Consideration of the Village of Lions Bay Regional Context Statement 4.3 2016 Regional Food System Action Plan 5.1 Draft Audited 2015 Financial Statements 5.2 2015 Financial Results Year-End 6.1 Delegations Received at Committee April 2016

CARRIED


The items and recommendations referred to above are as follows:

1.1 UBC Frederic Wood Theatre Liquor Licence Application Report dated March 14, 2016 from Marcin Pachcinski, Division Manager, Electoral Area and Environment, Planning, Policy and Environment, providing the Board with the opportunity to consider an application for a liquor primary licence for the UBC Frederic Wood Theatre.

Recommendation: That the GVRD Board: a) recommend the issuance of a liquor licence to the UBC Frederic Wood

Theatre for the following reasons: i. the location is an established theatre, and liquor service will be an

amenity to patrons attending an event; ii. no concerns were received from the public; and 111. no concerns were raised by the RCMP.

b) endorse staff comments outlined in the report titled "UBC Frederic Wood Theatre Liquor Licence Application", dated March 14, 2016.

Adopted on Consent

1.2 Distribution of Electoral Area A Community Works Fund Monies Report dated March 29, 2016 from Marcin Pachcinski, Division Manager, Electoral Area and Environment, Planning, Policy and Environment, seeking GVRD Board endorsement of the distribution of Community Works Fund monies to areas within Electoral Area A based on population, with areas of high population receiving more funding than areas of low population.

Recommendation: That the GVRD Board endorse the distribution of monies from the Community Works Fund to areas within Electoral Area A based on population, as described in the report titled "Distribution of Electoral Area A Community Works Fund Monies", dated March 29, 2016.

Adopted on Consent

2.1 Metro Vancouver Staff Submission to the B.C. Climate Leadership Plan, Phase II Engagement Report dated March 22, 2016 from Jason Emmert, Air Quality Planner, Planning, Policy and Environment, outlining the content of the Metro Vancouver staff Phase II submission to the Province on the Climate Leadership Plan and seeking GVRD Board support for those comments via a letter to the Minister of Environment.

Recommendation: That the GVRD Board write to the Minister of Environment conveying its support for the Metro Vancouver Phase II staff submission on the Provincial Climate Leadership Plan.

Adopted on Consent


3.1 Asset Disposal Policy Report dated April 19, 2016 from the lntergovernment and Finance Committee, together with report dated March 29, 2016 from Phil Trotzuk, Chief Financial Officer/General Manager, Financial Services, seeking GVRD Board approval of the Asset Disposal Policy, which provides direction and guidance on the disposal of Metro Vancouver's assets.

Recommendation: That the GVRD Board approve the Asset Disposal Policy as revised in the report titled "Asset Disposal Policy", dated April 19, 2016.

Adopted on Consent

3.3 GVRD Nominee to the 2016-2017 E-Comm Board of Directors Report dated April 1, 2016 from Greg Moore, Chair, Metro Vancouver Board, seeking a GVRD Board designate as Metro Vancouver's nominee to the 2016-2017 E-Comm Board of Directors pursuant to the provisions of the E-Comm Members' Agreement.

Recommendation: That the GVRD Board designate Raymond Louie as Metro Vancouver nominee to the E-Comm Board of Directors for the 2016-2017 term.

Adopted on Consent

3.4 2015 Food Scraps Recycling and Christmas Waste Reduction Campaigns Report dated March 29, 2016 from Larina Lopez, Corporate Communications Division Manager, External Relations, providing an update on two waste reduction and behavior change campaigns - Food Scraps Recycling and Christmas - utilizing advertising and social media that were implemented in 2015 in support of Metro Vancouver's waste reduction objectives.

Recommendation: That the GVRD Board receive for information the report titled, "2015 Food Scraps Recycling and Christmas Waste Reduction Campaigns", dated March 29, 2016.

Adopted on Consent

4.1 Consideration of the Village of Lions Bay Regional Context Statement Report dated March 10, 2016 from Eric Aderneck, Senior Regional Planner, Planning, Policy and Environment, providing the Board with the opportunity to consider acceptance of the Village of Lions Bay's Regional Context Statement. Recommendation: That the GVRD Board accept the Village of Lions Bay Regional Context Statement as received by Metro Vancouver on March 9, 2016.

Adopted on Consent


4.3 2016 Regional Food System Action Plan Report dated March 17, 2016 from Heather McNeil, Division Manager, Growth Management, and Jaspal Marwah, Regional Planner, Planning, Policy and Environment, providing the Board an opportunity to consider the 2016 Regional Food System Strategy Action Plan (Action Plan) and to convey the Action Plan to member municipalities for similar endorsement.

Recommendation: That the GVRD Board: a) Endorse the 2016 Regional Food System Action Plan as a collaborative

approach through which local governments can jointly advance a sustainable, resilient and healthy regional food system;

b) Acknowledge the consolidation into the Action Plan of food system actions already planned for implementation by Metro Vancouver;

c) Direct staff to explore eighteen new collaborative actions identified in the Action Plan; and

d) Convey the Action Plan to member municipalities to: i. Endorse the 2016 Action Plan as a collaborative approach through

which local governments can jointly advance a sustainable, resilient and healthy regional food system;

ii. Acknowledge the consolidation into the Action Plan of food system actions already planned for implementation by the municipality;

iii. Direct staff to explore applicable new collaborative actions identified in the Action Plan; and

iv. Assign a designated staff person to coordinate municipal participation in the implementation of the Action Plan.

Adopted on Consent

5.1 Draft Audited 2015 Financial Statements Report dated April 4, 2016 from Phil Trotzuk, Chief Financial Officer, and Linda Sabatini, Division Manager, Finance Operations and Systems, Financial Services, presenting for approval the Audited 2015 Financial Statements for the Greater Vancouver Districts and the Metro Vancouver Housing Corporation.

Recommendation: That the GVRD Board approve the Audited 2015 Consolidated Financial Statements for the Greater Vancouver Regional District.

Adopted on Consent

5.2 2015 Financial Results Year-End Report dated March 31, 2016 from Phil Trotzuk, Chief Financial Officer, and Dean Rear, Director, Financial Planning and Operations, Financial Services, updating the GVRD Board on financial performance for the year ending December 31, 2015 as compared to the 2015 annual budget.


Recommendation: That the GVRD Board receive the report dated March 31, 2016 titled "2015 Financial Results Year-End" for information.

Adopted on Consent

6.1 Delegations Received at Committee April 2016 Report dated April 12, 2016 from Kelly Hardy, Office Supervisor, Board and Information Services, Legal and Legislative Services, informing the GVRD Board of delegation activities at Committee in April 2016.

Recommendation: That the GVRD Board receive for information the report dated April 12, 2016, titled "Delegations Received at Committee April 2016", containing submissions received from the following delegates: a) Scott Cornell, President, Strachan Point Estates b) Brenda Debelle, Resident of Strachan Point

Adopted on Consent

F. ITEMS REMOVED FROM THE CONSENT AGENDA

3.2 Status of Reserves Report dated March 31, 2016 from Phil Trotzuk, Chief Financial Officer/General Manager, Financial Services, seeking GVRD, GVWD and GS&DD Board approval of additional reserve applications to those previously approved in October 2015, and projecting the reserve status of operating and designated reserves for 2016.

It was MOVED and SECONDED That the GVRD Board approve the application of reserves as set out in Schedules 1 and 2 of the report titled "Status of Reserves" dated March 31, 2016.

CARRIED

4.2 Metro Vancouver 2015 Industrial Lands Inventory Report dated April 1, 2016 from Eric Aderneck, Senior Regional Planner, Planning, Policy and Environment, conveying the Metro Vancouver 2015 Industrial Lands Inventory Summary and Technical Reports.

9:16 a.m. Director Read arrived at the meeting. 9:20 a.m. Director Corrigan arrived at the meeting.

It was MOVED and SECONDED That the GVRD Board receive for information the report dated April 1, 2016, titled: "Metro Vancouver 2015 Industrial Lands Inventory".

CARRIED


G. REPORTS NOT INCLUDED IN CONSENT AGENDA

1.1 Electoral Area A Zoning Bylaw - Minor Amendments Report dated April 1, 2016 from the lntergovernment and Finance Electoral Area Sub-Committee, together with report dated March 14, 2016 frorn Marcin Pachcinski, Division Manager, Electoral Area and Environment, Planning, Policy and Environment, requesting that the GVRD Board give first and second reading to Greater Vancouver Regional District Electoral Area A Zoning Amendment Bylaw No. 1231, 2016, and directing staff to refer the Bylaw to relevant government agencies and First Nations identified using the Province's First Nations Consultative Areas Data Base.

It was MOVED and SECONDED That the GVRD Board: a) give first and second reading to Greater Vancouver Regional District

Electoral Area A Zoning Amendment Bylaw No. 1231, 2016; b) refer Greater Vancouver Regional District Electoral Area A Zoning

Amendment Bylaw No. 1231, 2016 to relevant government agencies, and First Nations as necessary; and

c) refer Greater Vancouver Regional District Electoral Area A Zoning Amendment Bylaw No. 1231, 2016 to public hearing.

CARRIED

Members were informed about the proposed staff recommendation to delegate the public hearing process to Board Directors who are appointed to the Metro Vancouver lntergovernment and Finance - Electoral Area Sub-Committee.

It was MOVED and SECONDED That the GVRD Board: a) delegate the holding of the public hearing to the following Board Directors

who are appointed to the Metro Vancouver lntergovernment and Finance -Electoral Area Sub-Committee: i. Maria Harris ii. Kerry Jang iii. Karl Buhr iv. Ralph Drew v. Mary Martin

b) appoint Maria Harris as chair of the public hearing and Kerry Jang as vicechair of the public hearing and set quorum for the public hearing at 3 directors; and

c) direct staff to set the date for the public hearing.

H. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN No items presented.

CARRIED


I. OTHER BUSINESS

1.1 Property Tax Assessments and Grants Director Jordan recommended that staff update a 1988 staff report titled "Real Property Taxation Issues in Greater Vancouver" with respect to the provinciallycollected portion of property taxes paid by Metro Vancouver residents.

Main Motion It was MOVED and SECONDED That the GVRD Board refer to staff the 1988 GVRD study, related to the provincial portion of the property taxes paid by Metro Vancouver residents, to bring forward to the lntergovernment and Finance Committee to consider updating, in light of the unprecedented increases in assessments experienced in the region.

Members offered comments on receiving the report in a timely manner and in advance of the Union of BC Municipalities conference scheduled at the end of September 2016.

Amendment to the Main Motion It was MOVED and SECONDED That the GVRD Board amend the Main Motion by: a) striking the term "consider" and replacing it with the term "pursue";

and b) after the word "region", adding the phrase ", with the objective of

bringing back the report by September 2016". CARRIED

Question of the Main Motion as Amended Question was then called on the Main Motion as amended and it was

CARRIED

The Main Motion as amended now reads as follows: That the GVRD Board refer to staff the 1988 GVRD study, related to the provincial portion of the property taxes paid by Metro Vancouver residents, to bring forward to the lntergovernment and Finance Committee to pursue updating, in light of the unprecedented increases in assessments experienced in the region, with the objective of bringing back the report by September 2016.

J. BUSINESS ARISING FROM DELEGATIONS No items presented.


K. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED That the GVRD Board close its regular meeting scheduled for April 29, 2016 pursuant to the Community Charter provisions, Section 90 (1) (e) and (k) as follows: "90 (1) A part of a board meeting may be closed to the public if the subject matter

being considered relates to or is one or more of the following: (e) the acquisition, disposition or expropriation of land or

improvements, if the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district; and

(k) negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the board or committee, could reasonably be expected to harm the interests of the regional district if they were held in public."

CARRIED

L. RISE AND REPORT (Items Released from Closed Meeting)

No items presented.

M. ADJOURNMENT/CONCLUSION

It was MOVED and SECONDED That the GVRD Board adjourn its regular meeting of April 29, 2016.

Chris Plagnol,

18055157 FINAL

CARRIED (Time: 9:57 a.m.)

@=,Chair


gvrd board meeting minutes - april 29, 2016 · 2016. 4. 29. · 3.1 asset disposal policy report...

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