guidelines for direct material suppliers using gsx … · 2018. 5. 14. · code, service/mode...

GUIDELINES FOR DIRECT MATERIAL SUPPLIERS

USING GSX TRADEWEB

FCA US INFORMATION & COMMUNICATION TECHNOLOGY MANAGEMENT

03/12/2015 1 FCA US

INTRODUCTION This first part of this document details the business process that applies to production suppliers using the GXS TradeWeb product for communicating with FCA US. The second part of this document details the FCA US requirements for preparing an Assembly & Manufacturing Ship Notice, Service & Parts Shipping Notice, Supplier Ship Direct Shipping Notice, and a Steel Shipping Notice on GXS TradeWeb. The examples have been annotated to correspond to elements in the element by element descriptions. During the sign-up process for a GXS TradeWeb account, the supplier will select the FCA US community; access code is CHRYWEB (case-sensitive).

03/12/2015 2 FCA US

BUSINESS PROCESS AND DOCUMENT DESCRIPTIONS Eleven documents will be transmitted to the supplier at various points in the process:

PentaSAP Purchase Order PentaPO* PentaSAP Purchase Order Change PentaPC*

Material Release REL*

Shipping Schedule SDS* Routing Instructions SRI* Receiving Advice (RDR/RMO) RA* Application Advice AA* Functional Acknowledgment FA*

Text Message Text*

Remittance Advice RM*

Steel Order Status STLOS*

* Represents the 'message type' the supplier will see in the in-box. The following seven documents will be sent from the supplier to FCA US at various points in the process, when required: Assembly & Manufacturing Ship Notice Service & Parts Ship Notice Supplier Ship Direct Ship Notice Steel Ship Notice PentaSAP Accounts Payable Invoice PentaSAP Supplier Ship Direct Miscellaneous Charge Invoice Service & Parts Order Cancel PentaSAP Purchase Orders (PentaPO) and PentaSAP Purchase Order Changes (PentaPC) FCA US will issue PentaSAP Purchase Orders (PPO) and PentaSAP Purchase Order Changes (PPOC) for new contracts as well as spot-buys. Material Releases (REL) FCA US uses the Release as the buyer's authorization for the seller to commit to resources, such as labor or material, period-to-date cumulative quantities, and ship/delivery patterns requirements that have been represented in "buckets," such as weekly or monthly. A Ship/Delivery Pattern code of 'As Directed' and a Ship/Delivery Pattern Time Code of 'As Directed' means refer to your Shipping Schedule. In the header information of the Material Release, a Forecast Type of 'Change' will be issued for the transmission of requirement changes for selected part numbers only. Data for other part numbers previously transmitted are not included in this transmission and must be retained. The Material Release for steel to the FCA US stamping plants consists of discrete monthly orders with requirements shown weekly. Releases will be transmitted only to add to or revise prior release data. Steel release transmissions are therefore to be considered updates to all prior release data communicated from FCA US.

03/12/2015 3 FCA US

BUSINESS PROCESS AND DOCUMENT DESCRIPTIONS (continued) Shipping Schedules (SDS) The Shipping Schedule provides the ability for FCA US to convey precise shipping schedule requirements to a supplier and is intended to supplement the Material Release. The Shipping Schedule will supersede certain shipping and delivery information transmitted in a previous Material Release, but it does not replace the Material Release. The Shipping Schedule shall not be used to authorize labor, materials or other resources. In the header information of the Shipping Schedule, a Forecast Type ‘Change’ will be issued for the transmission of requirement changes for selected part numbers only. A Forecast Type of 'Add' will be issued for adding new part numbers or shipment requirements for part(s) sent in a previous Shipping Schedule. A Forecast Type of ‘Delete’ will be issued for removing a part or shipment requirement for part(s) sent on a previous Shipping Schedule transaction. Data for other part numbers previously transmitted and not included in this transmission must be retained. Supplier Routing Instructions (SRI) A routing instruction lists the shipping instructions between a 'Ship-from' and a Ship-to' location and includes information such as supplier and carrier name and address information, Standard Carrier Alpha Code, service/mode codes, pool points, weight breaks, and specific notes as they apply to the 'Ship-from' and 'Ship-to' locations. FCA US will transmit the Routing Instruction to inform suppliers which carriers to use when shipping material to FCA US facilities. A Text Message will also be transmitted to suppliers along with the Routing Instructions. The purpose of the Text Message will be to include the generalized and specific notes found in today's paper routing instructions. Receiving Advice (RA) FCA US will transmit a Receiving Advice when there are receiving discrepancies or quality problems on the receiving dock or at the point of use. The Receiving Advice is transmitted for the following conditions: Overage to the ship notice quantity Shortage to the ship notice quantity Receipt of material with no corresponding ASN Material returned to supplier (e.g. defects or over-shipments) Material scrapped by FCA US with supplier authorization Notification to the supplier to adjust the YTD cumulative quantity shipped FCA US processes reports of discrepancies and quality problems from its plants and transmits the resulting Receiving Advice every twenty minutes to ensure that suppliers have timely information. For additional information on any discrepancy reported in a Receiving Advice, contact your CHAMPS Control Records Analyst. Application Advice (AA) The FCA US use of the Application Advice will be to report results of data content edits of the Ship Notice and the Invoice. Each Ship Notice sent to FCA US is acknowledged in a separate Application Advice. FCA US sends a separate Original Transaction Line Item Information loop for each part number from each shipment within the Ship Notice. If the part number line item had no errors, the Original Transaction Line Item Information will indicate that the Ship Notice has been accepted. If there are errors, the error message and a copy of the bad data will be displayed. The quantity is sent only when there is a cumulative year-to-date shipped quantity disagreement. In the case of Miscellaneous Charge Invoices, an Application Advice is returned for each invoice sent and an Original Transaction Line Item Information loop is generated for each invoice line item.

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BUSINESS PROCESS AND DOCUMENT DESCRIPTIONS (continued) Functional Acknowledgment (FA) FCA US uses the Functional Acknowledgment to inform the supplier that a ship notice or invoice message submitted by the supplier has been received. The Functional Acknowledgment also informs the supplier whether or not the message as submitted by the supplier is a compliant EDI document as defined by the ANSI ASC X12 EDI standard. It does not provide any checks of the correctness of the data. The transaction providing the results of system edits is the Application Advice (AA). Text Messages (Text) From time to time, FCA US will broadcast messages to the supply base in the form of a Text Message. It will be displayed in the in-box as 'Text'. This text message could pertain to plant operating schedules or other pertinent information that the supplier needs to know. Remittance Advice (RM) FCA US will use this transaction set to only transmit payment detail remittance information. The payment is based on the terms as defined on the purchase order. This transaction is not for Electronic Funds Transfer. Steel Order Status (STLOS) FCA US will issue a Steel Order Status Report to steel suppliers to inform the supplier of what open releases FCA US has on record for that particular supplier. Ship Notices As the material is shipped to FCA US, the supplier should send a ship notice to FCA US informing of the shipment. This should be done as the shipment leaves the supplier premises. The type of ship notice the supplier should use will depend on the type of business being conducted with FCA US: Type of Location Shipping To Type of Ship Notice to Use FCA US Dealership Supplier Ship Direct (SSD) Service & Parts Warehouse Service & Parts Assembly or Manufacturing plant Assembly & Manufacturing Shipment of Steel Steel Corrections to Ship Notices are accomplished by the cancellation of the ship notice in error and resending it. Corrected Ship Notices must be identical to the original ASN except on the fields requiring the change. Ship notices may be cancelled as long as the material has not arrived at the FCA US plant. Individual line items or the entire transaction set may be cancelled. To cancel a line item, the following fields must match the original ASN: Release Supplier Ship-From Location Ship-To Location Ultimate Receiving Plant Part Number Ship Date Ship Quantity Bill of Lading Packing Slip To cancel an entire transaction set, modify the original ASN as follows: 1. Change the Transaction Set Purpose from Original to Cancellation. 2. Transmit the modified ASN to cancel the entire transaction.

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BUSINESS PROCESS AND DOCUMENT DESCRIPTIONS (continued) PentaSAP Accounts Payable Invoice If the supplier is on the FCA US Evaluated Receipts Settlement (ERS) program, payment to the supplier will be based on the ship notice. If the supplier is not on ERS, the supplier will then need to generate a PentaSAP Accounts Payable Invoice on TradeWeb. After a period of time, generally two to three hours (depending on current conditions) after the invoice has been sent, the supplier should receive a Functional Acknowledgement from FCA US, which indicates that FCA US has received the supplier's invoice. It does not indicate, however, that the invoice will be paid. It simply indicates that the invoice has been received. If a Functional Acknowledgment is not received within a reasonable period of time, call (586) 274-7676. After FCA US has received the invoice, it will go through additional edits in the FCA US Corporate Accounts Payable (CAP) System. After the invoice has been validated, it will be either flagged for payment or it will be rejected. If the invoice has been flagged for payment, the supplier should receive a Remittance Advice on TradeWeb detailing what is being paid. The payment is based on the terms as defined on the purchase order. If the invoice has been rejected, the supplier will receive a text message in the TradeWeb 'in-box'. The text message will indicate "Text for INV # 99999" where "99999" is the invoice number entered by the supplier. There are various reasons why FCA US will reject an invoice. These reasons are detailed in the body of the text message and must be reviewed in order to resolve the invoice error condition. PentaSAP Supplier Ship Direct Miscellaneous Charge Invoice The PentaSAP Supplier Ship Direct Miscellaneous Charge Invoice lists the extra charges associated with a shipment identified on a previously received Advance Ship Notice in the Evaluated Receipt Settlement (ERS) process. This transaction enables the sender to transmit a charge that they are unable to transmit on the original Advance Ship Notice. The transaction set data will be audited to the FCA US Purchase Order and the Advance Ship Notice. Any discrepancies will be returned on the Application Advice transaction. The supplier must use this information to resolve the discrepancies and retransmit the corrected data, if applicable. Corrections to the PentaSAP Supplier Ship Direct Miscellaneous Charge Invoice and the Advance Ship Notice are accomplished by the cancellation of and resending of the entire transaction.

Test Chrysler Supplier Code This form is divided into three levels.

All italicized fields are mandatory and must be completed. Click for help with the basic structure of the document

Ship Notice InformationShip Notice Type: Original

Ship Notice Identification:

Ship Notice Date (MM/DD/CCYY):

Ship Notice Time (HHMM):

Shipment Date/TimeShipment Date (MM/DD/CCYY):Shipment Time (HHMM):

Time Zone:

01 - GMT + 1 hour

Help

Gross Weight: Unit of Measure: Hundred Weight

Net Weight: Unit of Measure: Hundred Weight

PackagingPackaging Form: Bag

Packaging Material: Aluminum

Container Quantity:

Carrier DetailsSCAC Code:

Transportation Method: Air

Routing:

Pool Point:

Equipment Description: 20 ft. IL Container (Open Top)

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ABCD

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Equipment Initial:

For air, the airline code; For other modes of transportation, the equipment owner's prefix. Equipment Number:

The trailer, railcar or sea container number in which the part or returnable container is shipped. Outside of United States, the trailer's license plate number is the trailer numberds

Reference NumbersBill of Lading Number:

Airbill Number:

Packing Slip:

PRO/Invoice Number:

Freight Bill Number:

Master Bill of Lading:

Seal Number:

Address InformationRelease Supplier Code:

Ship From Location Code:

Ship To Location Code:

Chrysler Plant Code (Ultimate Destination):Bill To Location Code:

DockCode(s) to Use 1

Dock Code:

Excess Transportation InformationParty Responsible: Receiving Plant

AETC Number:

Help

Delete Chrysler Part Number:

Returnable Container Number:

Vendor Part Number:

Engineering Change Level:

Purchase Order Number:

Bill of Lading Number:

Packing Slip Number:

MMMA Release Authorization Number:Quantity Shipped:

Unit of Measure: Actual Pounds (01)

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Quantity Shipped to Date:

Address InformationReceiving Plant Code or Ship To Supplier Code: Receiving Plant (Ultimate Destination) Code:


Charge InformationCharge Segment(s) to Use 3

PO Clause Number:

Charge Amount:

Transportation Billing: No

PO Clause Number:

Charge Amount:


PO Clause Number:

Charge Amount:


Help

Delete Returnable Container Number:




MMMA Release Authorization Number:Quantity Shipped:

Unit of Measure: Actual Pounds (01)


Address InformationReceiving Plant Code or Ship To Supplier Code: Receiving Plant (Ultimate Destination) Code:

Total Line Items: 3Order/Part(s) to Add 0

Returnable Container(s) to Add 0

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Update Document

ASSEMBLY & MANUFACTURING SHIP NOTICE ELEMENT REQUIREMENTS A. Ship Notice Type (required) Original; Cancellation; Cum Adjust (only used for CHAMPS Supplier Year-to-date cumulative quantity shipped adjustments (see Example 13 in the FCA US 856 Implementation Guide for details). B. Ship Notice Identification (required) A unique supplier-assigned Shipment Identification (SID) number that is not repeated within a one year period FCA US will only use and store the first 16 characters. C. Ship Notice Date (required) Current date. D. Ship Notice Time (required) Current time. E. Shipment Date (required) This is the date of shipment. Use the date that the shipment leaves the supplier's premises. F. Shipment Time (required) This is the time of shipment. Use the time that the shipment leaves the supplier's premises, with the supplier's appropriate local time zone qualifier. The time should be in 24-hour clock format (HHMM). Any time is acceptable, with the appropriate Time Zone Qualifier. Shipment Level: G. Gross and Net Weights (required) Gross and Net weights for the shipment are required. Packaging: H. Packaging Form and Material (required) These two elements are used to identify the type of packaging used. Drop-down boxes are provided in order for the supplier to select one from each list.

I. Container Quantity (required) Number of packages. Carrier Details: The specification of carrier details is required at the Shipment level for each Ship Notice. When multiple carriers are to be employed in the movement of material, specify the originating carrier (the carrier leaving the supplier's dock). The Standard Carrier Alphabetic Code (SCAC) for the originating carrier is provided in the Supplier/Carrier Routing Instructions. If making a rail shipment other than through a consolidator, identify the railroad carrying the shipment. A Private Carrier is to be utilized only when the supplier provides transportation service using their own equipment and the suppliers do not submit a Freight Bill for payment of said service. If a Private Carrier is used and the supplier does not have an assigned SCAC code, the supplier should insert the first four alphabetic characters of their company name. This is the only exception allowed with regard to the entry of SCAC codes. If the supplier submits Freight Bills to FCA US for payment of supplier-provided transportation, use the mode and SCAC codes found on the Supplier/Carrier Routing Instructions. If the supplier does not receive an SRI, they should call FCA US Logistics at 248-576-8604 as soon as possible. SCAC codes CXUA, EWCF, ROEE AND XPEN and transportation modes ‘A’, ‘AC’ and ‘AE’ require a valid AETC number. J. SCAC Code (required) Standard Carrier Alphabetic Code (SCAC) from Routing and Carrier Instructions (SRI).

ASSEMBLY & MANUFACTURING SHIP NOTICE ELEMENT REQUIREMENTS (continued) K. Transportation Method (required) Choose one of the following modes:

Air Less than Trailer Load (LTL) Air Charter Motor (Trailer Load) Air Express Containerized Ocean Parcel Post Private Carrier Dedicated Delivery Service Parcel Delivery (UPS, Federal Express, etc.) Expedited Truck Rail Geographic Shipping/Receiving Roadrailer Geographic Receiving Vessel Geographic Shipping Intermodal L. Routing (use when applicable) Used for shipments to MMMA only to supply the Routing Code from the Unit Contract Carriers. Not used for any other carriers for MMMA. M. Pool Point (use when applicable) Use the pool location shown on Routing Instructions. See Appendix A for valid pool points. The following three elements are used to convey the transportation details relating to the equipment used by the carrier. When entering equipment numbers with alpha prefixes, place the alpha portion in the Equipment Initial field and the numeric portion in the Equipment Number. For a rail shipment, use the railcar number in the equipment number with the owner's prefix in the equipment initial. For an air freight shipment, use the 2-character airline code in equipment initial and the flight number of the airline in equipment number. N. Equipment Description (required) Description of the type of equipment used for shipment. Select the appropriate type of equipment from the list. O. Equipment Initial (optional - use when applicable) The alphabetic portion of the equipment identification. P. Equipment Number (required) The trailer, railcar number or sea container number in which the part or returnable container is shipped. Outside of United States, the license plate number of the trailer is the equipment (trailer) number. Reference Numbers: Additional identifying numbers are required to adequately identify the shipment. The maximum length of the reference numbers is sixteen positions. When cancellation of an ASN may be necessary, whether for line items or the entire ASN, require at least the following elements: Bill of Lading Number from the original ASN at the Shipment level. Packing Slip at the Shipment level if only one Packing Slip applies to the entire shipment. If

there is more than one Packing Slip for a shipment, it is also required at the Order level for each part number.

Q. Bill of Lading Number (use when applicable) A Bill of Lading Number cannot be duplicated within a twelve-month period. Detail Bill of Lading numbers are also required and must appear at the Order level. If multiple parts with multiple packing slips are involved in a shipment to a single destination, only one Bill of Lading Number should be used. The Bill of Lading number, if shipping by surface carrier, or Airbill Number, if shipping by air, is required at the Shipment Level. Do not use more than 16 characters for Bill of Lading or Airbill number.

ASSEMBLY & MANUFACTURING SHIP NOTICE ELEMENT REQUIREMENTS (continued) R. Airbill Number (use when applicable) Airbill Number, if shipping by air, is required at the Shipment Level. Do not use more than 16 characters. S. Packing Slip (use when applicable) If there is one packing slip, which applies to the entire shipment, use the packing slip at the shipment level only. If there is more than one packing slip for a shipment, the packing slip is also required at the Order level for each part number. Do not use more than 16 characters for the Packing Slip. T. PRO/Invoice Number (use when applicable) Please provide at the Shipment Level, if available. Do not use more than 16 characters for PRO/Invoice number. U. Freight Bill Number (use when applicable) Please provide at the Shipment Level, if available. Do not use more than 16 characters for Freight Bill number. V. Master Bill of Lading (use when applicable) The Master Bill of Lading number must be at the Shipment level. Detail Bill of Lading numbers are also required and must appear at the Order level. For a detailed definition of FCA US bill of lading requirements, please refer to the supplement following the at the end of this document. A Master Bill of Lading is required when your Supplier Routing Instructions (SRI) indicates a shipment through a Pool Point, Cross-dock or Border Crossing OR for transportation mode Geographic Receiving ("GR"). If the transportation mode is Geographic Shipping and Receiving (“GG”) or Geographic Shipping (“GS”), a master bill of lading is not required even though the shipment is routed through a pool point. The Master Bill of Lading number must be used at the Shipment level. W. Seal Number (use when applicable) Used at the Shipment level for trailer or railcar seal numbers, if present. Do not use more than 8 charac-ters. Address Information: Four location codes are used at the Shipment level. These codes should echo the codes from the Address Information from the Material Release. If the codes are not correct on the Release, contact your buyer. X. Release Supplier Code (required) The FCA US assigned supplier code of the released supplier. For the Released Supplier Code, use the FCA US-assigned supplier code for which the Material Release (REL) was issued. Y. Ship From Location Code (required) Use the FCA US assigned supplier code of the actual Ship From location. This could be the same as the Release Supplier Code. Z. Ship To Location Code (required) Use the FCA US assigned receiving plant code or the supplier code of the actual Ship To location as specified on the Material Release. AA. FCA US Plant Code (Ultimate Destination) (required) Use the FCA US assigned ultimate destination receiving plant code, even if the same as the Ship To Location. BB. Bill To Location Code (use when applicable) This element is used for FCA US Group special processing. This element should be used only for the following:

"03103" for Mopar Supplier Ship Direct, "08989" for Container Management System "02000" for Precious Metals

ASSEMBLY & MANUFACTURING SHIP NOTICE ELEMENT REQUIREMENTS (continued) CC. Dock Code (use when applicable) Use in conjunction with the Ultimate Destination to identify FCA US receiving plant dock code as shown on the FCA US Material Release. Excess Transportation Information: To identify the causes, responsibility, and authorization number for a shipment that requires premium transportation. Used when FCA US gives authorization to use other than normal routing. DD. Responsibility Code (use when applicable) Use to assign responsibility for the excess transportation charges: FCA US ultimate receiving plant re-sponsibility, supplier responsibility or carrier responsibility. EE. AETC Number (use when applicable) Authorization for Excess Transportation Charges (AETC) number: must start with "CE" for FCA US Expense, "SR" for Supplier Responsible or "CR" for Carrier Responsible. This must be unique within the current model year. Order (Part) Level: There must be at least one Order level in each ship notice. The Order level is used to identify the buyer's part number or returnable container part number and to cross-reference parts to the returnable container the part is shipped in. If a returnable container is used, definition of the returnable container part number is required within the same order level as the shipped part as well as in its own Order level. FF. FCA US Part Number (required) Use the FCA US released part number found on the Material Release. GG. Returnable Container Number (use when applicable) Returnable Container Part number. Use only if part is shipped in returnable container. HH. Vendor Part Number (use when applicable) AcuStar Electronics use only, vendor part number. II. Engineering Change Level (use when applicable) Engineering Change Level: check with your Engineering department, if unknown. Reference Numbers Notes: Although the standard allows up to 30 characters in reference numbers, FCA US processes only the first 16. Sending more than 16 characters in Bill of Lading numbers, Packing Slip numbers or Freight Bill numbers may result in ASNs being rejected as duplicates if the first 16 characters match a previously used reference number. JJ. Purchase Order Number (required) Purchase Order Number as shown on FCA US Purchase Order, including amendments. KK. Bill of Lading Number (required) When parts on a single trailer are destined for multiple destinations and will pass through a consolidation center, OR where the transportation mode is Geographic Receiving, a Master Bill of Lading must be created. The Master Bill of Lading number must be used at the Shipment level. Detail Bill of Lading numbers are also required and must appear at the Order level. A Bill of Lading Number cannot be duplicated within a twelve-month period. LL. Packing Slip Number (required) If there is one packing slip, which applies to the entire shipment, use the packing slip at the shipment level only. If there is more than one packing slip for a shipment, the packing slip is also required at the Order level for each part number. Do not use more than 16 characters for the Packing Slip.

ASSEMBLY & MANUFACTURING SHIP NOTICE ELEMENT REQUIREMENTS (continued) MM. MMMA Release Authorization Number (use when applicable) For Mitsubishi Motors Manufacturing of America (MMMA), the Release Authorization Number (RAN) and Delivery year for the quantity shipped against the Shipping Schedule are required. NN. Quantity Shipped (required) Quantity shipped for the released part or returnable container part number. OO. Unit of Measure (required) Purchased parts unit of measure as shown on FCA US Material Release, usually "EA". PP. Quantity Shipped to Date (required) Cumulative net quantity to date shipped for the current model year, including the quantity in this shipment. Address Information (Detail): Two locations are used at the Order level for a particular part number if the shipment is going to multiple destinations. The Ship To and Ultimate Destination locations entered in the Order Level with the appropriate part shown. These codes should echo the codes in the Address Information in the heading and detail areas of the Material Release (REL). If the codes are not correct on the Release, contact your buyer. QQ. Receiving Plant Code or Ship To Supplier Code (use when applicable) The actual Ship To location specified on the Material Release. RR. Receiving Plant (Ultimate Destination) Code (use when applicable) Use the FCA US receiving plant code of the ultimate destination, even if same as the ship to location. Charge Information: This section is used to specify allowances or charges for ERS productive material only. This information is entered in the Order level to bill for charges associated with clauses or supplier-paid transportation for a specific part number. All charges must be related to a provision in the FCA US Purchase Order. The Purchase Order Clause or Transportation Billing designation is required. FCA US allows up to three additional charges per Order level. If more than three occurrences are needed, contact Corporate Accounts Payable for instructions. To bill FCA US for supplier-paid transportation, the value "E" must be in the transportation code of the FCA US Purchase Order. SS. PO Clause Number (use when applicable) If the additional charge is based on a clause in the FCA US Purchase Order, use the clause number. For other charges, do not use. TT. Charge Amount (required when using this section) The total amount of the charge or allowance for specified provision of the FCA US Purchase Order. UU. Transportation Billing (required when using this section) If the charge is for transportation, select yes or no.

ASSEMBLY & MANUFACTURING SHIP NOTICE ELEMENT REQUIREMENTS (continued) Returnable Container Level: The ship notice provides FCA US with a mechanism to monitor the flow of returnable containers between FCA US locations and the supplier body. Additionally, it provides the supply base with the capability to view the container flow between their shipping location(s) and the FCA US plant(s) they support. It also provides a method of requesting payment for expendable packaging. To associate each part to the container it is shipped in, a separate Order Level is required for each unique returnable container included in your shipment. When expendable packaging is used for an entire shipment or partial shipment, a charge should be submitted containing the charge for all expendable packaging in the shipment. When the entire shipment of multiple parts are shipped in the same returnable container number, combine the shipment and YTD quantities into one Order/Part Level. When the shipment is a mix of returnable and expendable containers, use '00000EXP' as the associated container number for the expendables. Each part number shipping in its back up expendable will need a separate packing slip number (the packing slip should have the part and expendable ASN together). Failure to do so will make it difficult to be reimbursed for expendable packaging costs. Requesting reimbursements for expendable packaging costs should occur only when returnable containers should have been used but were not available. When the entire shipment is shipping in its back up expendable containers, use '00000EXP' as the associated container number. Each part number shipping in its back up expendable will need a separate packing slip number (the packing slip should have the part and expendable ASN together). Failure to do so will make it difficult to be reimbursed for expendable packaging costs. Requesting reimbursements for expendable packaging costs should occur only when returnable containers should have been used but were not available. If CRATES is set up to use an expendable as the primary container, then all the parts can be listed the same packing slip number. You will need to use the ‘EXPLLLWWHH’ that corresponds with each part number. Compliance with these requirements is the basis for the return of containers to the supplier’s location. Questions concerning the container ship notice process should be directed to your CMS Analyst. Multiple Returnable Containers When it becomes necessary to include multiple returnable container levels, use the following instructions: 1) Add the order level as would normally be done. 2) Enter the part number, returnable container number, etc. for the part. 3) Click on the 'Update Document' button at the bottom of the form. This will add an order level for the returnable container specified. Repeat the following steps for however many additional returnable containers are required: 4) Add another order level. 5) Enter a returnable container number in the returnable container element. 6) Click on the 'Update Document' button at the bottom of the form. This will add an order level for the returnable container specified. Do the following only once and after all returnable container levels have been added: 7) Click the 'Delete' box to the right of the PART order levels that have been added. 8) Click on the 'Update Document' button at the bottom of the form. What should be left after the update is the original order level for the part and a series of returnable container order levels. 9) Enter the required information for the returnable containers. 10) If all required and appropriate optional information has been entered for every level, click the 'Send' button to transmit the ship notice to FCA US.



Ship Notice Information Ship Notice Type: Original




Shipment Date/Time Shipment Date (MM/DD/CCYY):Shipment Time (HHMM):

Time Zone:

01 - GMT + 1 hour

HelpGross Weight: Unit of Measure: Hundred Weight




Container Quantity:



Routing:

Pool Point:


Equipment Initial:

For air, the airline code; For other modes of transportation, the equipment owner's prefix.

ABCD

EF

G

H

I

JKLM

NO

Equipment Number:

The trailer, railcar or sea container number in which the part or returnable container is shipped. Outside of United States, the trailer's license plate number is the trailer number


Airbill Number:

Packing Slip:

PRO/Invoice Number:



Seal Number:

Address Information Release Supplier Code:



Chrysler Plant Code (Ultimate Destination):


Dock Code:


AETC Number:

Help Delete Serial Number(s) Needed to Use 1

Bar Coded Level Serial Number:

Order/Part(s) to Add 0

Help Delete Chrysler Part Number:



Contract Number:

Quantity Shipped:

Unit of Measure: Actual Pounds


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PO Clause Number:

Charge Amount:


PO Clause Number:

Charge Amount:


PO Clause Number:

Charge Amount:


Total Line Items: 3Tare Level(s) to Add 0

Update Document

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SERVICE & PARTS SHIP NOTICE ELEMENT REGUIREMENTS A. Ship Notice Type (required) Original; Cancellation; Cum Adjust (only used for CHAMPS Supplier Year-to-date cumulative quantity shipped adjustments. B. Ship Notice Identification (required) A unique supplier-assigned Shipment Identification (SID) number that is not repeated within a one year period FCA US will only use and store the first 16 characters. C. Ship Notice Date (required) Current date. D. Ship Notice Time (required) Current time. E. Shipment Date (required) This is the date of shipment. Use the date that the shipment leaves the supplier's premises, with the supplier's appropriate local time zone qualifier. F. Shipment Time (required) This is the time of shipment. Use the time that the shipment leaves the supplier's premises, with the supplier's appropriate local time zone qualifier. The time should be in 24-hour clock format (HHMM). Shipment Level: G. Gross and Net Weights (required) Gross and Net weights for the shipment are required. Packaging: H. Packaging Form and Material (required) These two elements are used to identify the type of packaging used. Drop down boxes are provided in order for the supplier to select one from each list.

I. Container Quantity (required) Number of packages. Carrier Details: The specification of carrier details is required at the Shipment level for each Ship Notice. When multiple carriers are to be employed in the movement of material, specify the originating carrier (the carrier leaving the supplier's dock). The Standard Carrier Alphabetic Code (SCAC) for the originating carrier is provided in the Supplier/Carrier Routing Instructions. If making a rail shipment other than through a consolidator, identify the railroad carrying the shipment. A Private Carrier is to be utilized only when the supplier provides transportation service using their own equipment and the suppliers do not submit a Freight Bill for payment of said service. If a Private Carrier is used and the supplier does not have an assigned Standard Carrier Alphabetic Code (SCAC), the supplier should insert the first four alphabetic characters of their company name. This is the only exception allowed with regard to the entry of SCAC codes. If the supplier submits Freight Bills to FCA US for payment of supplier-provided transportation, use the mode and SCAC codes found on the Supplier/Carrier Routing Instructions. If the supplier does not have an SRI, they should call FCA US Logistics at 810-576-8604 as soon as possible. SCAC codes CXUA, EWCF, ROEE AND XPEN and transportation modes ‘A’, ‘AC’ and ‘AE’ require a valid AETC number. J. SCAC Code (required) Standard Carrier Alphabetic Code (SCAC) from Routing and Carrier Instructions (SRI).

SERVICE & PARTS SHIP NOTICE ELEMENT REGUIREMENTS (continued) K. Transportation Method (required) Choose one of the following modes:

Air Less than Trailer Load (LTL) Air Charter Motor (Trailer Load) Air Express Containerized Ocean Parcel Post Private Carrier Dedicated Delivery Service Parcel Delivery (UPS, Federal Express, etc.) Expedited Truck Rail Geographic Shipping/Receiving Roadrailer Geographic Receiving Vessel Geographic Shipping Intermodal The following three elements are used to convey the transportation details relating to the equipment used by the carrier. When entering equipment numbers with alpha prefixes, place the alpha portion in the Equipment Initial field and the numeric portion in the Equipment Number For a rail shipment, use the railcar number in the equipment number with the owner's prefix in the equipment initial. For an air freight shipment, use the 2-character airline code in equipment initial and the flight number of the airline in equipment number. L. Routing (use when applicable) Used for shipments to MMMA only to supply the Routing Code from the Unit Contract Carriers. Not used for any other carriers for MMMA. M. Pool Point (use when applicable) Use the pool location shown on Routing Instructions. N. Equipment Description Code (required) Code identifying type of equipment used for shipment. O. Equipment Initial (optional - use when applicable) The alphabetic portion of the equipment identification. P. Equipment Number (required) The trailer or railcar number or sea container number in which the part is shipped. Outside of United States, the license plate number of the trailer is the equipment (trailer) number. Reference Numbers: Additional identifying numbers are required to adequately identify the shipment. The maximum length of the reference numbers is sixteen positions. When cancellation of an ASN may be necessary, whether for line items or the entire ASN, require at least the following elements: Bill of Lading Number from the original ASN at the Shipment level. Packing Slip at the Shipment level if only one Packing Slip applies to the entire shipment. If


Q. Bill of Lading Number (use when applicable) A Bill of Lading Number cannot be duplicated within a twelve-month period. Detail Bill of Lading numbers are also required and must appear at the Order level. If multiple parts with multiple packing slips are involved in a shipment to a single destination, only one Bill of Lading Number should be used. The Bill of Lading number, if shipping by surface carrier, or Airbill Number, if shipping by air, is required at the Shipment Level. Do not use more than 16 characters for Bill of Lading or Airbill number.

SERVICE & PARTS SHIP NOTICE ELEMENT REGUIREMENTS (continued) R. Airbill Number (use when applicable) Airbill Number, if shipping by air, is required at the Shipment Level. Do not use more than 16 characters. S. Packing Slip (use when applicable) If there is one packing slip, which applies to the entire shipment, use the packing slip at the shipment level only. If there is more than one packing slip for a shipment, the packing slip is also required at the Order level for each part number. Do not use more than 16 characters for the Packing Slip. T. PRO/Invoice Number (use when applicable) Please provide at the Shipment Level, if available. Do not use more than 16 characters for PRO/Invoce number. U. Freight Bill Number (use when applicable) Please provide at the Shipment Level, if available. Do not use more than 16 characters for Freight Bill number. V. Master Bill of Lading (use when applicable) The Master Bill of Lading number must be at the Shipment level. Detail Bill of Lading numbers are also required and must appear at the Order level. For a detailed definition of FCA US bill of lading requirements, please refer to the supplement following at the end of this document. A Master Bill of Lading is required when your Supplier Routing Instructions (SRI) indicates a shipment through a Pool Point, Cross-dock or Border Crossing OR for transportation mode Geographic Receiving ("GR"). If the transportation mode is Geographic Shipping and Receiving (“GG”) or Geographic Shipping (“GS”), a master bill of lading is not required even though the shipment is routed through a pool point. The Master Bill of Lading number must be used at the Shipment level. W. Seal Number (use when applicable) Used at the Shipment level for trailer or railcar seal numbers, if present. Do not use more than 8 charac-ters. Address Information: Up to four location codes are used at the Shipment level. If all parts on the shipment are going to a single destination, use all four location codes at the Shipment level. If the shipment is going to multiple destinations, the Ship To and Ultimate Destination location codes are used at the Order level with the appropriate part. The Released Supplier Code and Ship From Location Code are always at the Shipment level. The Ship To Location Code and Ultimate Destination could be at the Shipment level if shipping all items to one location, or at the Order level if shipping to multiple locations. These codes should echo the codes from the Address Information from the Material Release. If the codes are not correct on the Release, contact your buyer. X. Release Supplier Code (required) The FCA US assigned supplier code of the released supplier. For the Released Supplier Code, use the FCA US assigned supplier code for which the Material Release (REL) was issued. Y. Ship From Location Code (required) Use the FCA US assigned supplier code of the actual Ship From location. This could be the same as the Release Supplier Code. Z. Ship To Location Code (required) Use the FCA US assigned receiving plant code or the supplier code of the actual Ship To location as specified on the Material Release. AA. FCA US Plant Code (Ultimate Destination) (required) Use the FCA US assigned ultimate destination receiving plant code, even if the same as the Ship To Location.

SERVICE & PARTS SHIP NOTICE ELEMENT REGUIREMENTS (continued) BB. Dock Code (use when applicable) Use in conjunction with the Ultimate Destination to identify FCA US receiving plant dock code as shown on the FCA US Material Release. Excess Transportation Information: To identify the causes, responsibility, and authorization number for a shipment that requires premium transportation. Used when FCA US gives authorization to use other than normal routing. CC. Responsibility Code (use when applicable) Use to assign responsibility for the excess transportation charges: FCA US ultimate receiving plant re-sponsibility, supplier responsibility or carrier responsibility. DD. AETC Number (use when applicable) Authorization for Excess Transportation Charges (AETC) number: must start with "CE" for FCA US Expense, "SR" for Supplier Responsible or "CR" for Carrier Responsible. This must be unique within the current model year. Tare Level: The Tare level is only used for Service & Parts Division when a container is controlled by a Master or Mixed Load Bar-coded Label. If the shipment is not controlled by a Master or Mixed Load Bar coded label, this level must be still be created, but the serial number should be left blank. EE. Bar Coded Label Serial Number (use when applicable) This is required for Service and Parts shipments for the Mixed Load or Master Bar-coded Label. The maximum length of the serial number is 9 characters plus the 1-character Data Identifier for a maximum of 10 characters. The Mixed Load/Master Label Serial Number cannot be duplicated within a twelve-month period. Order (Part) Level: There should be at least one Order level in each ship notice. The Order level is used to identify the buyer's part number. FF. FCA US Part Number (required) Use the FCA US released part number found on the Material Release. GG. Engineering Change Level (use when applicable) Engineering Change Level: check with your Engineering department, if unknown. Reference Numbers Notes: Although the standard allows up to 30 characters in reference numbers, FCA US processes only the first 16. Sending more than 16 characters in Bill of Lading numbers, Packing Slip numbers or Freight Bill numbers may result in the ship notice being rejected as duplicates if the first 16 characters match a previously used reference number. HH. Purchase Order Number (required) Purchase Order Number as shown on FCA US Purchase Order, including amendments. II. Contract Number (use when applicable) Used to identify a separate contract number under a blanket Purchase Order. JJ. Quantity Shipped (required) Quantity shipped for the released part. KK. Unit of Measure (required) Purchased parts unit of measure as shown on FCA US Material Release, usually "EA".

SERVICE & PARTS SHIP NOTICE ELEMENT REGUIREMENTS (continued) LL. Quantity Shipped to Date (required) Cumulative net quantity to date shipped for the current model year, including the quantity in this shipment. Charge Information: This information is entered in the Order level for charges associated with clauses or supplier-paid transportation for a specific part number. All charges must be related to a provision in the FCA US Purchase Order. Either the Purchase Order Clause Number or Transportation Billing designation is required. However, they are mutually exclusive. FCA US allows up to three additional charges per Order level. If more than three occurrences are needed, contact Corporate Accounts Payable for instructions. To bill FCA US for supplier-paid transportation, the value "E" must be in the transportation code of the FCA US Purchase Order. MM. PO Clause Number (use when applicable) If the additional charge is based on a clause in the FCA US Purchase Order, use the clause number. For other charges, do not use. NN. Charge Amount (required when using this section) The total amount of the charge or allowance for this provision of the FCA US Purchase Order. OO. Transportation Billing (use when applicable) If the charge is for transportation, select yes or no.








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SUPPLIER SHIP DIRECT (SSD) SHIP NOTICE ELEMENT REGUIREMENTS A. Ship Notice Type (required) Original; Cancellation. B. Ship Notice Identification (required) A unique supplier-assigned Shipment Identification (SID) number that is not repeated within a one year period of time. FCA US will only use and store the first 16 characters. C. Ship Notice Date (required) Current date. D. Ship Notice Time (required) Current time. E. Shipment Date (required) This is the date of shipment. Use the date that the shipment leaves the supplier's premises, with the supplier's appropriate local time zone qualifier. F. Shipment Time (required) This is the time of shipment. Use the time that the shipment leaves the supplier's premises, with the supplier's appropriate local time zone qualifier. The time should be in 24-hour clock format (HHMM). Any time is acceptable, with the appropriate Time Zone Qualifier. Shipment Level: G. Gross and Net Weights (required) Gross and Net weights of the shipment are required. Packaging: H. Packaging Form and Material (required) These two elements are used to identify the type of packaging used. Drop down boxes are provided in order for the supplier to select one from each list.

I. Container Quantity (required) Number of packages. Carrier Details: The specification of carrier details is required at the Shipment level for each Ship Notice. When multiple carriers are to be employed in the movement of material, specify the originating carrier (the carrier leaving the supplier's dock). The Standard Carrier Alphabetic Code (SCAC) for the originating carrier is provided in the Supplier/Carrier Routing Instructions. If making a rail shipment other than through a consolidator, identify the railroad carrying the shipment. A Private Carrier is to be utilized only when the supplier provides transportation service using their own equipment and the suppliers do not submit a Freight Bill for payment of said service. If a Private Carrier is used and the supplier does not have an assigned SCAC code, the supplier should insert the first four alphabetic characters of their company name. This is the only exception allowed with regard to the entry of SCAC codes. If the supplier submits Freight Bills to FCA US for payment of supplier-provided transportation, use the mode and SCAC codes found on the Supplier/Carrier Routing Instructions. If the supplier does not have an SRI, they should call FCA US Logistics at 810-576-8604 as soon as possible. SCAC codes CXUA, EWCF, ROEE AND XPEN and transportation modes ‘A’, ‘AC’ and ‘AE’ require a valid AETC number. J. SCAC Code (required) Standard Carrier Alphabetic Code (SCAC) from Routing and Carrier Instructions (SRI).

SUPPLIER SHIP DIRECT (SSD) SHIP NOTICE ELEMENT REGUIREMENTS (continued) K. Transportation Method (required) Choose one of the following modes:

Air Less than Trailer Load (LTL) Air Charter Motor (Trailer Load) Air Express Containerized Ocean Parcel Post Private Carrier Dedicated Delivery Service Parcel Delivery (UPS, Federal Express, etc.) Expedited Truck Rail Geographic Shipping/Receiving Roadrailer Geographic Receiving Vessel Geographic Shipping Intermodal The following three elements are used to convey the transportation details relating to the equipment used by the carrier. When entering equipment numbers with alpha prefixes, place the alpha portion in the Equipment Initial field and the numeric portion in the Equipment Number. For a rail shipment, use the railcar number in the equipment number with the owner's prefix in the equipment initial. For an air freight shipment, use the 2-character airline code in equipment initial and the flight number of the airline in equipment number. L. Pool Point (use when applicable) Use the pool point location shown on Routing Instructions. M. Equipment Description Code (required) Code identifying type of equipment used for shipment. N. Equipment Initial (optional - use when applicable) The alphabetic portion of the equipment identification. O. Equipment Number (required) The trailer or railcar number or sea container number in which the part or returnable container is shipped. Outside of United States, the license plate number of the trailer is the equipment (trailer) number. Reference Numbers: Additional identifying numbers are required in order to adequately identify the shipment. The maximum length of the reference numbers is sixteen positions. When cancellation of an ASN may be necessary, whether for line items or the entire ASN, require at least the following elements: Bill of Lading Number from the original ASN at the Shipment level. Packing Slip at the Shipment level if only one Packing Slip applies to the entire shipment. If


P. Bill of Lading Number (use when applicable) A Bill of Lading Number cannot be duplicated within a twelve-month period. Detail Bill of Lading numbers are also required and must appear at the Order level. If multiple parts with multiple packing slips are involved in a shipment to a single destination, only one Bill of Lading Number should be used. The Bill of Lading number, if shipping by surface carrier, or Airbill Number, if shipping by air, is required at the Shipment Level. Do not use more than 16 characters for Bill of Lading or Airbill number. Q. Airbill Number (use when applicable) Airbill Number, if shipping by air, is required at the Shipment Level. Do not use more than 16 characters.

SUPPLIER SHIP DIRECT (SSD) SHIP NOTICE ELEMENT REGUIREMENTS (continued) R. Packing Slip (use when applicable) If there is one packing slip, which applies to the entire shipment, use the packing slip at the shipment level only. If there is more than one packing slip for a shipment, the packing slip is also required at the Order level for each part number. Do not use more than 16 characters for the Packing Slip. S. PRO/Invoice Number (use when applicable) Please provide at the Shipment Level, if available. Do not use more than 16 characters for PRO/Invoice number. T. Freight Bill Number (use when applicable) Please provide at the Shipment Level, if available. Do not use more than 16 characters for Freight Bill number. U. Master Bill of Lading (use when applicable) The Master Bill of Lading number must be at the Shipment level. Detail Bill of Lading numbers are also required and must appear at the Order level. For a detailed definition of FCA US bill of lading requirements, please refer to the supplement following the at the end of this document. A Master Bill of Lading is required when your Supplier Routing Instructions (SRI) indicates a shipment through a Pool Point, Cross-dock or Border Crossing OR for transportation mode Geographic Receiving ("GR"). If the transportation mode is Geographic Shipping and Receiving (“GG”) or Geographic Shipping (“GS”), a master bill of lading is not required even though the shipment is routed through a pool point. The Master Bill of Lading number must be used at the Shipment level. V. Seal Number (use when applicable) Seal number for the trailer or railcar, if present. Do not use more than 8 characters for each seal number. Address Information: Three location codes are used at the Shipment level. These codes should echo the codes from the Address Information from the Material Release. If the codes are not correct on the Release, contact your buyer. W. Release Supplier Code (required) The FCA US assigned supplier code of the released supplier. For the Released Supplier Code, use the FCA US assigned supplier code for which the Material Release (REL) was issued. X. Ship From Location Code (required) Use the FCA US assigned supplier code of the actual Ship From location. This could be the same as the Release Supplier Code. Y. Ship To Location Code (use when applicable) Use the FCA US assigned receiving plant code or the supplier code of the actual Ship To location as specified on the Material Release. Order (Part) Level: There should be at least one Order level in each ship notice. The Order level is used to identify the buyer's part and engineering change level. Z. FCA US Part Number (required) Use the FCA US released part number found on the Material Release. AA. Engineering Change Level (use when applicable) Engineering Change Level: check with your Engineering department, if unknown. Reference Numbers Notes: Although the standard allows up to 30 characters in reference numbers, FCA US processes only the first 16. Sending more than 16 characters in Bill of Lading numbers, Packing Slip numbers or Freight Bill numbers may result in ASNs being rejected as duplicates if the first 16 characters match a previously used reference number.

SUPPLIER SHIP DIRECT (SSD) SHIP NOTICE ELEMENT REGUIREMENTS (continued) BB. Purchase Order Number (required) Purchase Order Number as shown on FCA US Purchase Order, including amendments. CC. Contract Number (required) To identify a separate contract number under a blanket Purchase Order. DD. Quantity Shipped (required) Quantity shipped for the released part or returnable container part number. EE. Unit of Measure (required) Purchased parts unit of measure as shown on FCA US Material Release, usually "EA". FF. Quantity Shipped to Date (required) Cumulative net quantity to date shipped for the current model year, including the quantity in this shipment. GG. Quantity Ordered (required) Original order quantity. HH. Unit of Measure (required) Original order quantity unit of measure. Charge Information: This information is entered in the Order level to bill for charges associated with clauses or supplier-paid transportation for a specific part number. All charges must be related to a provision in the FCA US Purchase Order. The Purchase Order Clause or Transportation Billing designation is required. FCA US allows up to three additional charges per Order level. If more than three occurrences are needed, contact Corporate Accounts Payable for instructions. To bill FCA US for supplier-paid transportation, the value "E" must be in the transportation code of the FCA US Purchase Order. II. PO Clause Number (use when applicable) If the additional charge is based on a clause in the FCA US Purchase Order, use the clause number. For other charges, do not use. JJ. Charge Amount (required when using this section) The total amount of the charge or allowance for this provision of the FCA US Purchase Order. KK. Transportation Billing (use when applicable) If the charge is for transportation, select yes or no.








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STEEL SHIP NOTICE ELEMENT REGUIREMENTS A. Ship Notice Type (required) Original; Cancellation; Cum Adjust (only used for CHAMPS Supplier Year-to-date cumulative quantity shipped adjustments (see Example 13 for details). B. Ship Notice Identification (required) A unique supplier-assigned Shipment Identification (SID) number that is not repeated within a one year period FCA US will only use and store the first 16 characters. C. Ship Notice Date (required) Current date. D. Ship Notice Time (required) Current time. E. Shipment Date (required) This is the date of shipment. Use the date that the shipment leaves the supplier's premises, with the supplier's appropriate local time zone qualifier. F. Shipment Time (required) This is the time of shipment. Use the time that the shipment leaves the supplier's premises, with the supplier's appropriate local time zone qualifier. The time should be in 24-hour clock format (HHMM). Any time is acceptable, with the appropriate Time Zone Qualifier. Shipment Level: G. Gross and Net Weights (required) Gross and Net weights for the shipment are required. Packaging: H. Packaging Form and Material (required) These two elements are used to identify the type of packaging used. Drop-down boxes are provided in order for the supplier to select one from each list.

I. Container Quantity (required) Number of packages. Carrier Details: The specification of carrier details is required at the Shipment level for each Ship Notice. When multiple carriers are to be employed in the movement of material, specify the originating carrier (the carrier leaving the supplier's dock). The Standard Carrier Alphabetic Code (SCAC) for the originating carrier is provided in the Supplier/Carrier Routing Instructions. If making a rail shipment other than through a consolidator, identify the railroad carrying the shipment. A Private Carrier is to be utilized only when the supplier provides transportation service using their own equipment and the suppliers do not submit a Freight Bill for payment of said service. If a Private Carrier is used and the supplier does not have an assigned SCAC code, the supplier should insert the first four alphabetic characters of their company name. This is the only exception allowed with regard to the entry of SCAC codes. If the supplier submits Freight Bills to FCA US for payment of supplier-provided transportation, use the mode and SCAC codes found on the Supplier/Carrier Routing Instructions. If the supplier does not receive a SRI, they should call FCA US Logistics at 810-576-8604 as soon as possible. SCAC codes CXUA, EWCF, ROEE AND XPEN and transportation modes ‘A’, ‘AC’ and ‘AE’ require a valid AETC number. J. SCAC Code (required) Standard Carrier Alphabetic Code (SCAC Code) from Routing and Carrier Instructions (SRI).

STEEL SHIP NOTICE ELEMENT REGUIREMENTS (continued) K. Transportation Method (required) Choose one of the following modes:

Air Less than Trailer Load (LTL) Air Charter Motor (Trailer Load) Air Express Containerized Ocean Parcel Post Private Carrier Dedicated Delivery Service Parcel Delivery (UPS, Federal Express, etc.) Expedited Truck Rail Geographic Shipping/Receiving Roadrailer Geographic Receiving Vessel Geographic Shipping Intermodal L. Pool Point (use when applicable) Use the pool location shown on Routing Instructions. The following three elements are used to convey the transportation details relating to the equipment used by the carrier. When entering equipment numbers with alpha prefixes, place the alpha portion in the Equipment Initial field and the numeric portion in the Equipment Number. For a rail shipment, use the railcar number in the equipment number with the owner's prefix in the equipment initial. For an air freight shipment, use the 2-character airline code in equipment initial and the flight number of the airline in equipment number. M. Equipment Description Code (required) Code identifying type of equipment used for shipment. N. Equipment Initial (optional - use when applicable) The alphabetic portion of the equipment identification. O. Equipment Number (required) The trailer or railcar number or sea container number in which the part or returnable container is shipped. Outside of United States, the license plate number of the trailer is the equipment (trailer) number. Reference Numbers: Additional identifying numbers are required to adequately identify the shipment. The maximum length of the reference numbers is sixteen positions. When cancellation of a ship notice may be necessary, whether for line items or the entire ship notice, require at least the following elements: Bill of Lading Number from the original ship notice at the Shipment level. Packing Slip at the Shipment level if only one Packing Slip applies to the entire shipment. If


P. Bill of Lading Number (use when applicable) A Bill of Lading Number cannot be duplicated within a twelve-month period. Detail Bill of Lading numbers are also required and must appear at the Order level. If multiple parts with multiple packing slips are involved in a shipment to a single destination, only one Bill of Lading Number should be used. The Bill of Lading number, if shipping by surface carrier, or Airbill Number, if shipping by air, is required at the Shipment Level. Do not use more than 16 characters for Bill of Lading or Airbill number. Q. Appointment Number (use when applicable) Appointment number assigned by the plant, if available.

STEEL SHIP NOTICE ELEMENT REGUIREMENTS (continued) R. Packing Slip (use when applicable) If there is one packing slip, which applies to the entire shipment, use the packing slip at the shipment level only. If there is more than one packing slip for a shipment, the packing slip is also required at the Order level for each part number. Do not use more than 16 characters for the Packing Slip. S. PRO/Invoice Number (use when applicable) Please provide at the Shipment Level, if available. Do not use more than 16 characters for PRO/Invoice number. T. Freight Bill Number (use when applicable) Please provide at the Shipment Level, if available. Do not use more than 16 characters for Freight Bill number. U. Master Bill of Lading (use when applicable) The Master Bill of Lading number must be at the Shipment level. Detail Bill of Lading numbers are also required and must appear at the Order level. For a detailed definition of FCA US bill of lading requirements, please refer to the supplement following the at the end of this document. A Master Bill of Lading is required when your Supplier Routing Instructions (SRI) indicates a shipment through a Pool Point, Cross-dock or Border Crossing OR for transportation mode Geographic Receiving ("GR"). If the transportation mode is Geographic Shipping and Receiving (“GG”) or Geographic Shipping (“GS”), a master bill of lading is not required even though the shipment is routed through a pool point. The Master Bill of Lading number must be used at the Shipment level. V. Seal Number (use when applicable) Used at the Shipment level for trailer or railcar seal numbers, if present. Do not use more than 8 charac-ters. Address Information: Four location codes are used at the Shipment level. These codes should echo the codes from the Address Information from the Material Release. If the codes are not correct on the Release, contact your buyer. W. Release Supplier Code (required) The FCA US assigned supplier code of the released supplier. For the Released Supplier Code, use the FCA US assigned supplier code for which the Material Release (REL) was issued. X. Ship From Location Code (required) Use the FCA US assigned supplier code of the actual Ship From location. This could be the same as the Release Supplier Code. Y. Ship To Location Code (required) Use the FCA US assigned receiving plant code or the supplier code of the actual Ship To location as specified on the Material Release. Z. FCA US Plant Code (Ultimate Destination) (required) Use the FCA US assigned ultimate destination receiving plant code, even if the same as the Ship To Location. AA. Dock Code (use when applicable) Use in conjunction with the Ultimate Destination to identify FCA US receiving plant dock code as shown on the FCA US Material Release. Excess Transportation Information: To identify the causes, responsibility, and authorization number for a shipment that requires premium transportation. Used when FCA US gives authorization to use other than normal routing.

STEEL SHIP NOTICE ELEMENT REGUIREMENTS (continued) BB. Responsibility Code (use when applicable) Use to assign responsibility for the excess transportation charges: FCA US ultimate receiving plant re-sponsibility, supplier responsibility or carrier responsibility. CC. AETC Number (use when applicable) Authorization for Excess Transportation Charges (AETC) number: must start with "CE" for FCA US Expense, "SR" for Supplier Responsible or "CR" for Carrier Responsible. This must be unique within the current model year. Order (Part) Level: There should be at least one Order level in each ship notice. The Order level is used to identify the buyer's part number. DD. FCA US Part Number (required) Use the FCA US released part number found on the Material Release. EE. Engineering Change Level (use when applicable) Engineering Change Level: check with your Engineering department, if unknown. FF. Vendor Order Number (use when applicable) Order number from mill. Reference Numbers Notes: Although the standard allows up to 30 characters in reference numbers, FCA US processes only the first 16. Sending more than 16 characters in Bill of Lading numbers, Packing Slip numbers or Freight Bill numbers may result in ship notices being rejected as duplicates if the first 16 charac-ters match a previously used reference number. GG. Purchase Order Number (required) Purchase Order Number as shown on FCA US Purchase Order, including amendments. HH. Steel Release Number (use when applicable) Steel release number as specified on the Material Release. II. Bill of Lading Number (required) When parts on a single trailer are destined for multiple destinations and will pass through a consolidation center, OR where the transportation mode is Geographic Receiving, a Master Bill of Lading must be created. The Master Bill of Lading number must be specified at the Shipment level. Detail Bill of Lading numbers are also required and must appear at the Order level. A Bill of Lading Number cannot be duplicated within a twelve-month period. JJ. Packing Slip Number (required) If there is one packing slip, which applies to the entire shipment, use the packing slip at the shipment level only. If there is more than one packing slip for a shipment, the packing slip is also required at the Order level for each part number. Do not use more than 16 characters for the Packing Slip. KK. Quantity Shipped (required) Quantity shipped for the released part. LL. Unit of Measure (required) Purchased parts unit of measure as shown on FCA US Material Release, usually "EA".

STEEL SHIP NOTICE ELEMENT REGUIREMENTS (continued) Address Information (Detail): Two locations are used at the Order level for a particular part number if the shipment is going to multiple destinations. The Ship To and Ultimate Destination locations entered in the Order Level with the appropriate part shown. These codes should echo the codes in the Address Information in the heading and detail areas of the Material Release (REL). If the codes are not correct on the Release, contact your buyer. MM. Receiving Plant Code or Ship To Supplier Code (use when applicable) The actual Ship To location specified on the Material Release. NN. Receiving Plant (Ultimate Destination) Code (use when applicable) Use the FCA US receiving plant code of the ultimate destination, even if same as the ship to location. OO. Dock Code (use when applicable) Use in conjunction with the Ultimate Destination to identify FCA US receiving plant dock code as shown on the FCA US Material Release. Charge Information: This section is used to specify allowances or charges for ERS productive material only. This information is entered in the Order level to bill for charges associated with clauses or supplier-paid transportation for a specific part number. All charges must be related to a provision in the FCA US Purchase Order. The Purchase Order Clause or Transportation Billing designation is required. FCA US allows up to three additional charges per Order level. If more than three occurrences are needed, contact Corporate Accounts Payable for instructions. To bill FCA US for supplier-paid transportation, the value "E" must be in the transportation code of the FCA US Purchase Order. PP. PO Clause Number (use when applicable) If the additional charge is based on a clause in the FCA US Purchase Order, use the clause number. For other charges, do not use. QQ. Charge Amount (required when using this section) The total amount of the charge or allowance for this provision of the FCA US Purchase Order. RR. Transportation Billing (required when using this section) If the charge is for transportation, select yes or no. Item Level: Within a Steel Ship Notice, there should be at least one Item Level in each ship notice. The Item Level is used to identify the coils in the shipment. With this, the number of coils, actual and theoretical weights, heat and bar code label serial number shall be transmitted. SS. Quantity Shipped (required) The number of coils in the shipment. TT. Unit of Measure Select ‘Coils’ from the drop down list. UU. Actual Weight On a shipment for an item sold on a theoretical weight basis, the actual weight and theoretical should be used. VV. Theoretical Weight Use if the item is sold on a theoretical weight basis.

STEEL SHIP NOTICE ELEMENT REGUIREMENTS (continued) WW. Heat Number Batch number for when heat treating steel. XX. Label Serial Number Bar code label serial number attached to the coil.

FREQUENTLY ASKED QUESTIONS QUESTION: 'Am I a Direct Material Supplier or an Indirect Material Supplier?' ANSWER: If you are a supplier who supplies parts that FCA US uses in a vehicle, you are a Direct

Material Supplier; otherwise you are an Indirect Material Supplier. QUESTION: ''Which ship notice do I use?'

ANSWER: Use the following guidelines to determine which form to use:

When shipping to a dealer, use the Supplier Ship Direct form; When shipping steel to a stamping plant, use the Steel form;

When shipping parts to a depot, use the Service and Parts form; Otherwise, use the Assembly & Manufacturing form

guidelines for direct material suppliers using gsx … · 2018. 5. 14. · code, service/mode...

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