guidelines and application forms mfpo

8/12/2019 Guidelines and Application Forms Mfpo

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MFPO

GUIDELINES FOR GRANT/ RENEWAL OF MFPO LICENSE,INSPECTION & MARKET OUTLET CHECKS.

Consequent upon the transfer of the Administration of MFPO, 1973 fromthe Ministry of Food Processing Industries MFPI! to the Food "afety and"tandards Authority of India fo##o$ing guide#ines sha## app#y on the grant%rene$a#of #icense, inspection & co##ection of samp#es, etc'

A. Issue of Licese!

1! An app#ication for grant of MFPO #icense shou#d (e comp#ete in a## respects and(e accompanied $ith the fo##o$ing documents)

i! Form*A du#y comp#eted and signed in dup#icate! (y the proprietor% partneror the authorised signatory' +he source of meat at item shou#d (e c#ear#yspe#t out indicating name and address of s#aughter house s! and shop s!particu#ar#y for su( items -./ and -C/'

ii! 0icense fee as per c#ause 3! for fie years through 2emand 2raft% PayOrder in faour of the Seio" Accou#s Office", Food "afety and"tandards Authority of India, e$ 2e#hi'

iii! .#ueprint% #ayout p#an of the processing unit' +he (oundaries on a## the sidesshou#d (e spe#t out c#ear#y for easy identification'

i! Partnership 2eed%Affidait%Memorandum of Artic#es of Association to$ardsthe constitution of the firm'

! 0ist of 4quipments% Machinery 5 used for s#aughter if app#ica(#e!, forstoring, de*(oning, mincing, processing of meat etc'

i! +he OC or a #icense from the #oca# authority i6 panchayat% municipa#ity%corporation as the processing of meat may resu#t in pu(#ic nuisance'

ii! 0ist of Meat Food Products & specimen #a(e#s in trip#icate! for each meatfood product desired to (e manufactured

iii! Authority #etter $ith name and address of responsi(#e persons to (enominated (y the manufacturer indicating the po$ers ested $ith them i6assisting the officers in inspections, co##ection of samp#es, pac8ing &dispatch, corresponding $ith MFPO authorities, signing indemnity #etters'

i! 0ist of $or8ers $ith their medica# fitness certificate'! :ater ana#ysis report from a recognised% pu(#ic hea#th #a(oratory $here the

$ater source is other than municipa# $ater supp#y'i! +he app#ications for -A/ category #icence to gie an underta8ing that $hich

stipu#ates time to ta8e up ;ACCP certification'

ii! If any product is not (eing manufactured for a particu#ar period t$o years!the #icence shou#d (e cance##ed'

iii!


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3! In case the app#ication is comp#ete in a## respects a detai#ed inspection ofpremises as per prescri(ed procedure shou#d (e carried out $ithin 3= days' Acopy of inspection report shou#d (e handed oer to the party on the spot (ythe inspecting officer indicating the shortcomings, if any, giing a specific timeframe for comp#eting the same'

! In case the app#ication is not resu(mitted in comp#ete form and%or theshortcomings pointed out during the inspection are not rectified $ithin thespecified time, a reminder shou#d (e sent $ithin $ee8s to the app#icant (y

registered post giing another opportunity' 2oing so, it may a#so (ecommunicated that in case the needfu# is not done $ith*in the specified timeand production of meat food products is carried out $ith*out o(taining #icense,action sha## (e ta8en under MFPO/73' According#y action shou#d (e initiatedimmediate#y'

>! An app#ication receied for grant of #icense shou#d (e disposed of $ithin >days of the receipt of the app#ication'

?! 2ocuments receied may hae to (e carried to the meat factory forerification' After erification, the inspecting officer shou#d certify and attest thedocuments'

7! +he inspection report for grant of #icense shou#d c#ear#y depict the preai#ingconditions in the meat factory (y giing specific description% ep#anation for a##the items instead of fi##ing -yes/ or -no/ so that higher authorities or any(odycan isua#ise the conditions preai#ing $ithout isiting'

@! +he eact source of meat shou#d (e ascertained to ensure that meat is notprocured from unauthorised sources' +he source of meat sha## inaria(#y (ementioned in the #icense (oo8'

9! +he manufacturer has to o(tain different category of 0icenses depending uponthe meat sourced (y him for manufacture of arious types of MFPs as per thecategorisation' 2ifferent categories of #icensees can (e issued for the samepremises to the manufacturer' :or8ing area for each species of meat productssha## (e separate' +he #icense fee is to (e charged separate#y for eachcategory of #icense'

1=! "haring of processing premises of a #icensee (y any other manufacturer sha##not (e a##o$ed'

11! +he specimen #a(e#s approed shou#d meet the requirements stipu#ated inPara 1= of the Fourth "chedu#e of MFPO/1973' +he date of #a(e##ing sha## not(e treated as the date of manufacture'

1! :hen*eer a #icense is issued, a copy of the #etter a#ong $ith form -./ may (eendorsed to a## other regiona# offices and a set of documents (e sent to the;eadquarter for monitoring'


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*3*

$. Ree%' of 'icese!

1! For rene$a# of #icense, fo##o$ing documents are required to (e su(mitted $ith theapp#ication in Form*A'

i! +he rene$a# fee for fie years'ii! Annua# medica# eamination%fitness certificate of the $or8ers for the current

year'

iii! A copy of a#id OC from the #oca# authority or a copy of the #icense for thecurrent year $here the system of issue of a #icense (y the #oca# authority isin ogue and $heneer it is not possi(#e, a copy of the same for thepreious year'

i! Any other information #i8e change in partnership deed, addition to thepremises, change in the #ist of equipments and machinery, addition orde#etion in the #ist of MFPs shou#d a#so (e informed to the #icensingauthority'

! If the app#ication for rene$a# of #icense is not su(mitted $ithin the due time,the pena#ty sha## (e charged as per c#ause >! of MFPO/1973'

! If any #icensee does not rene$ his #icense $ith in the a#idity period, it is construedas ina#id #icence' After the epiry of #icense, the net fo##o$ing day, a noticeshou#d (e issued directing him to stop manufacture of meat food products ti## it isrene$ed for the said purpose' "imi#ar #etter may (e issued after a month, $hichshou#d (e fo##o$ed (y a registered sho$ cause notice in the net month statingthat the #icense $i## (e cance##ed (y the end of the month un#ess it is rene$ed,comp#eting a## the forma#ities'

3! +he rene$a# of #icense under MFPO sha## not (e #in8ed $ith the inspection ofmanufacturing units' Action can a#$ays (e ta8en against the #icensee for io#ation

of any of the proisions of the MFPO een after rene$a# of #icense' +herefore,un#ess a decision has a#ready (een ta8en (y competent authority to initiate actionfor suspension%cance##ation of #icense, or prosecution of #icensee under the MFPO,the rene$a# of #icense may not (e refused'

C' Is(ec#io!

a! In order to chec8 the hygienic and sanitary conditions of meat factories, a needfor reising the inspection format is fe#t so as to #ay more emphasis on theinspection of meat used in the processing of meat products and ma8e the formatsimp#e & (rief' According#y the MFPO inspecting officers shou#d henceforth report

the inspection findings in the enc#osed reised formats Anneure 1 & ! andfo##o$ing instructions shou#d (e adhered to for the inspection $or8'

orma##y a team of officers 1 "MO and 1 MO! or a#ternatie#y, 1 MFPOofficer assisted (y one group C or 2 officer shou#d conduct inspection particu#ar#yfor retai# out#et chec8s $here some 8ind of action under MFPO is fe#t to (e ta8enagainst unauthorised manufacturers% dea#ers etc'

1! +he inspecting officers shou#d inaria(#y issue the inspection report to theunit inspected $hether a #icensee or a retai# out#et'

**


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! Frequency of inspections for a## the functiona# MFPO units haing category-A/ #icense shou#d (e at*#east t$ice a month, category -./ once in a monthand category - C/ once in t$o months, depending on the productionschedu#e' In case of category -A/ #icensee AMI%PMI shou#d (e conductedand mention shou#d (e made in the inspection report' For eery thousand(irds 1= (irds sha## (e se#ected for random chec8 in the p#ant' "imi#ar#y incase of sheep%goat and pigs for eery = anima#s at*#east one anima# sha##(e se#ected at random for AM%PM eamination' In case of #arge anima#s at*#east one anima# for eery 1= anima#s sha## (e eamined'

3! Frequency of retai# out#et chec8s to detect sa#e of unauthorised MFPs,comp#iance of #a(e##ing requirements and for dra$# of mar8et samp#esshou#d (e at #east four chec8s per month'

! 4ery officer shou#d spend at*#east 1= c#ear days of inspection in out stationunits' More attention shou#d (e gien to mar8et out#et chec8s in the area toensure the comp#iance of MFPO'

>! Functiona# units shou#d (e inspected during processing time on rotationa#(asis'

?! :heneer a factory%*processing unit is c#osed for oer a period of morethen 3 months such units shou#d not (e a##o$ed production (efore adetai#ed inspection is carried out under MFPO'

7! For testing of MFPO samp#es, eisting system sha## continue' "amp#es forana#ysis sha## (e sent to 2MI 0a(oratories ti## a#ternatie arrangements aremade (y the Ministry' +he sca#e of samp#ing sha## remain the same'

@! +he information furnished in the inspection reports shou#d (e precise'Factua# and am(iguous statements shou#d (e aoided' +he suggestionsgien for improement shou#d again (e (rief, and precise' A copy of theinspection report sha## (e endorsed to ;eadquarters'

9! A quarter#y report on the num(er of inspections carried, num(er of samp#esco##ected and ana#ysed separate#y for MFPO


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! A team of t$o to three officers consisting of 1 "MO & MO may (econstituted $ho may (e assisted (y one c#ass III and % or C#ass IBemp#oyee'

3! +he contraened meat products may (e got pac8ed in suita(#e pac8ingmateria# % pac8ages $hich shou#d (e du#y sea#ed and secure#y tagged $iththe Officia# "ea# affiing the signatures of the concerned team mem(ers' Asei6ure note % memo furnishing the description %detai#s of sea#ed goods %products shou#d (e prepared $hich shou#d (e signed (y a## team mem(ers

and may (e got signed (y 1* independent $itnesses 'If arranging ofindependent $itness is not possi(#e, arranging Po#ice assistance may (econsidered $ho may a#so act as a $itness'

! After comp#eting the required forma#ities and fo##o$ing the Proisions of theCo+e of C"ii' P"oce+u"e, -0 12 of -34 , the sei6ure memo may (ehanded oer to the concerned party % person and the sei6ed goods may (eta8en in officia# custody and deposited in the office or to the nearest po#icestation $ith a officia# #etter citing the contraention committed to ta8e thecognisance'

(! +he a(oe procedure may a#so (e adopted in cases $here prosecution is notthe o(ectieand the products require to (e detained under MFPO *73 forerifying the authenticity of the goods % products so#d in the mar8et eceptthat the Inspecting Officer may (e proided $ith the assistance of a c#ass IIIor c#ass IB emp#oyee '

1!In such cases, the Inspecting Officer shou#d prepare a detai#ed note of thesea#ed good% products to (e detained and the sea#ed products may (e got 8eptin the safe custody%refrigerated or fro6en conditions (y the party%person underits%his ac8no$#edgement for further necessary action%erification%disposa# etc'

! +he po#ice assistance may (e ta8en if there is o(struction in the discharge ofofficia# duties or it is so dou(ted'

3! Further steps for instituting #ega# proceedings may (e ta8en, if the situation so$arrants or the de#i(erate contraention of the proisions of MFPO is found tohae (een committed'


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Re5ui"ee#s fo" issue of Licese u+e" MFPO 6 -0

An app#ication for grant of MFPO #icense comp#ete in a## respects andaccompanied $ith the fo##o$ing documents shou#d (e su(mitted to the nearestMFPO office of the concerned region' +he #ist of the MFPO offices in each regionis enc#osed'

i! Form*A du#y comp#eted and signed in dup#icate! (y the proprietor%partner or the authorised signatory' +he source of meat at item shou#d (e c#ear#y spe#t out indicating name and address of s#aughterhouse s! and shop s! particu#ar#y for su( items -./ and -C/'

ii! 0icense fee as per c#ause 3! for fie years through 2emand 2raft%Pay Order in faour of the Seio" Accou#s Office", Food "afetyand "tandards Authority of India, e$ 2e#hi'

iii! .#ueprint% #ayout p#an of the processing unit' +he (oundaries on a##the sides shou#d (e spe#t out c#ear#y for easy identification'

i! Partnership 2eed%Affidait%Memorandum of Artic#es of Association

to$ards the constitution of the firm'! 0ist of 4quipments% Machinery 5 used for s#aughter if app#ica(#e!, for

storing, de*(oning, mincing, processing of meat etc'i! +he OC or a #icense from the #oca# authority i6 panchayat%

municipa#ity% corporation as the processing of meat may resu#t inpu(#ic nuisance'

ii! 0ist of Meat Food Products & specimen #a(e#s in trip#icate! for eachmeat food product desired to (e manufactured

iii! Authority #etter $ith name and address of responsi(#e persons to(e nominated (y the manufacturer indicating the po$ers ested $iththem i6 assisting the officers in inspections, co##ection of samp#es,

pac8ing & dispatch, corresponding $ith MFPO authorities, signingindemnity #etters'

i! 0ist of $or8ers $ith their medica# fitness certificate'! :ater ana#ysis report from a recognised% pu(#ic hea#th #a(oratory

$here the $ater source is other than municipa# $ater supp#y'i! +he app#ications for -A/ category #icence to gie an underta8ing that

$hich stipu#ates time to ta8e up ;ACCP certification'ii! If any product is not (eing manufactured for a particu#ar period t$o

years! the #icence shou#d (e cance##ed'iii!


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Lis# of MFPO offices/"e7ios

1' "enior Mar8eting Officer MFPO!Food "afety and "tandards Authority of IndiaC%o 2irectorate of Mar8eting & Inspectione$ CDO .ui#ding, e$ Marine 0ines

M' "enior Mar8eting Officer MFPO!Food "afety and "tandards Authority of India,3rd& thF#oor, F2A .ha$an,ot#a Eoad, e$ 2e#hi * 11===


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Dot' of IndiaFood "afety and "tandards Authority of India

MARKET OUTLET INSPECTION REPORT

1' ame & 2esignation of the Inspecting Officer

' 2ate of Inspection

3' ame & Address of the Premises% unit Inspected

' +ype of meat% MFPs "toredG

>' Inspection Findings%o(serationsG

i! :hether the meat% MFPs are manufactured (y a #icensee

ii! MFPO 0icense o' & Category

iii! ;ygienic and sanitary conditionsi! Pac8ing & #a(e##ing

! Personne# ;ygiene

i! "torage conditions of the products'

?' "uggestions & Action Points for comp#iance)if any!

7' Eemar8s)

"ignature of the Party or "ignature of the Inspecting OfficerAuthorised "ignatory $ith officia# sea#!


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Go8#. of I+iFoo+ Sfe#9 + S#+"+s Au#)o"i#9 of I+i

Is(ec#io Meo"+u fo" G"# of Licece

-. Ne of #)e Ui#

2. A++"ess of #)e Ui#

a! 2istance from the nearest

airport

(! Is there any proision for

epansion in future

0. E:#e"' Is(ec#io

1' :hether situated adacent to

residentia# area C#ean%


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>' i! Is the surrounding area free from

Cesspoo#s, ponds, rat $ho#es etc'

ii! Presence of (irds, cro$s, u#tures

etc', if any

?' :hether the entry is restricted to

unauthorised person

7 i! :hether incinerator or (uria# pits

for disposa# of condemned carcasses

$astes eists

ii! :hether rendering p#ant eists

@' Condition of the drainage system

$hether open or permanent#y insta##ed

underground Adequate%Inadequate!

**

9' Arrangement of disposa# of

$aste materia#

1=' "ource of $ater supp#y

:hether identifying mar8s hae (een app#ied

to the pipe#ines for easy identification

of pota(#e and non pota(#e supp#y

11' Condition of anima# house, ho#ding

pens, quarantine pens ;ygienic%


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sufficient height

19' :hether antiseptic%disinfectant foot

(ath is proided at the entrance

*3*

3. I#e"' Is(ec#io

1' :hether the unc#ean and c#ean departments

are partitioned adequate#yG $hether the $a##s

and cei#ings are proper#y $hite$ashed

' :hether the f#oor, $a##s and cei#ings are

proper#y p#astered $ith imperious materia#

#i8e cement

3' Fissures, ho#es and creices, dampness

present % a(sent!

' Condition of the f#oor%$a##s C#ean%' :hether the $a##s are ti#ed upto a

sufficient height' :hether the $indo$s are at

sufficient height and a$ay from $or8ing

p#atform, ta(#es, coo8ing ats to aoid any

contamination $ith dust, accidenta##y (ro8en

g#ass parts etc'


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?' :hether the ra$ meat department fi##ing

department and coo8ed meat department

are partitioned adequate#y

7' :hether separate entry and eit to

a(oe departments eists

@' :hether adequate foot operated com(ination

faucets $ith hot and co#d $ater supp#y

proided a#ong $ith #iquid soap containers

at each entry point

9' :hether sufficient care is (eing eercised

to ensure that each $or8er $ashes his

hands proper#y (efore entering and #eaing

the factory 1No#e! It is prefera(#e to proide

antiseptic so#ution for hand $ash a#so4

1=' :hether sufficient sign (oards indicating

;NOT TO SPIT/SMOKE< in the premises

are disp#ayed

11' :hether artificia#%natura# #ighting is

adequate and the (u#(s%tu(e #ight are

**

a$ay from the $or8ing equipments to

aoid accidenta# fa##ing of (ro8en g#ass

pieces in the meat products


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1' :hether ehaust fans proided

=. Co+i#io of S#o"es

:hether the spices, addities, curing agents

etc', are proper#y #a(e##ed and pac8ed to aoid

access and contamination (y the rodents

and insects' :hether pesticides, rodenticides,

antiseptics disinfectants are proper#y #a(e##ed

and are 8ept under #oc8 and 8ey

>. D"i7e S9s#e

1' :hether adequate and sufficient

' :hether the t$o systems i'e', i! sanitary

#ines carrying the $aste from toi#ets and

dressing rooms and ii! #ine $hich pic8s up

and remoe the #iquid $aste of the p#ant

are independent of each other to aoid

(ac8ing up of $aste from sanitary system

into edi(#e products department shou#d

a (#oc8age or cho8ing occur

. W#e" Su(('9

Sou"ce! Municipa#%:e##%(ore $e##

1' :hether adequate pota(#e $ater supp#y $ith

pressure is proided a#ong $ith steam #ine,

co#oured green and $hite respectie#y in

each department to aoid accidenta# (urns!


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' :hether hose pipe are proide, if proided

is that separate for each department

?. Pe"soe'

1' :hether the staff is periodica##y eamined for

medica# fitness, if in affirmatie $hat is the

periodicity and $hen $as the #ast eamination done

' ame, qua#ification and address of the doctor

and hospita# to $hich attached

*>*

3' :hether regu#ar#y accinated against cho#era,

+yphoid, +u(ercu#osis etc'

' :hether nai#s and hair are proper#y trimmed

use of nai# po#ish to (e prohi(ited!'

>' :hether c#ean uniforms, caps and gum (oots

are proided

?' :hether educated to o(sere persona#

hygiene and not to enter the c#ean department

if emp#oyed in unc#ean department and

ice*ersa to aoid contamination

7' :hether mouth mas8 proided in coo8ing


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and fi##ing departments

@' :hether informed that coughing, snee6ing,

spitting in the factory premises $hi#e

$or8ing is prohi(ited

. Me#

Sou"ce of Su(('9

i! "#aughtering done in the factory

ii! From Municipa#%Authorised "#aughter ;ouse

iii! Other sources, if any

' a! :hether adequate ante%post%mortem eamination

faci#ities eist, $here s#aughtering is done

(! :hether the carcasses from municipa# s#aughter*

house are (rought in refrigerated ans

3' :hether the carcasses%processed meat is stored at

recommended temperature and Ee#atie ;umidity E';'!

-@. E5ui(e#

1' Condition of the $or8ing ta(#es, coo8ing ats, stirrers,

mincers, (#enders, fi##ers, retorts etc', Dood%:orn out!

' Are the equipments so p#aced as to permit easy

c#eaning and are at a sufficient height to chec8

for any #eftoer of meat products


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*?*

3' :hether c#ean and sufficient drums or receptac#es,

proided for storing the g#ands, $aste, tissues, (ones

(#ood c#ots etc' separate#y in each department

"#aughter ha##, (oning, coo8ing and fi##ing departments!

' :hether tro##eys% suita(#e arrangements proided forquic8 transportation %remoa# of the a(oe materia#

>' :hether the storage receptac#e%tro##eys are proper#ymar8ed as s#aughter department, (oning department

coo8ing department, pac8ing department etc' to aoidcross contamination and easy identification

?' :hether the Coo8ing % processing equipmentsare equipped $ith safety deices

--. LA$ORATOR

:hether #a(oratory is proided inside the unit if so$hat is the capacity

' Person in*charge of the #a(oratory

-2. STORAGE OF CARCASSES

1' :hether adequate co#d storage refrigeration faci#itieseist $ith thermometer and hygrometer to record thei! +empii! Ee#atie ;umidity, if not $hat is the arrangement

' :hether the carcasses are quic8#y transported tothe co#d storage

3' Condition of co#d storagei! c#ean%unc#ean!ii! meat proper#y stored or not

' :hether separate co#d storage proided fori! Ea$ materia#ii! coo8ed meat

-0. PcBi7) "torage to (e damp proof, free frompests, rodents etc'!

1! +ype of products) Canned%ra$%fresh chi##ed%


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fro6en coo8ed%corned%curried%chun8s etc'

! Mode of pac8ing) tin cans, a#ufoi#, po#y pac8s etc

3! Condition of the pac8ing materia#

*7*

! "i6e of pac8ing

>! Code used :hether easy to decode!

?! :hether date of manufacture is (eing indicated

7! :hether the #a(e#s are true and correct inrepresentation

@! "torage at $ho#esa#e% retai# out#ets

-3. Su77es#ios fo" I("o8ee#

-=. Tie 'ii# ("esc"ie+ fo" c""9i7 ou# co('ice of su77es#ios

->. Recoe+#ios

P'ce!D#e!

1Si7#u"e of #)e Is(ec#i7 office" %i#) Desi7#io4


19/21

OEIDIA0

Dot' of IndiaFood "afety and "tandards Authority of India

Officia# Beterinary ;ea#th Certificate for Meat & Meat Products!

Inspection o' Certificate o'

2ate

I' Identification of Meat & Meat Products

Products manufactured $ith meat from

HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH

Anima# species!

ature of Products!

ature of Pac8aging

um(er of indiidua# item of pac8age

Code um(ers!

em(ossed!

Dross $eight

et $eight

II' 2estination of Meat & Meat Products

+he Meat & Meat Products $i## (e sent from

HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH

P#ace of #oading!


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21/21

IB' Additiona# remar8s )

+he Meat & Meat Products is manufactured out of meat deried from anima#s

s#aughtered according to Is#amic rites'

B' Ba#idity

+he certificate is a#id forHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH

days from theHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH'

date! Month! ear!

"ignature of Inspecting Officer

Meat & Meat Products !

2ate )

ame )

2esignation )

guidelines and application forms mfpo

Documents