Guideline for SWYAA Annual Country Reports

January to December 2015

This is a general guideline for each SWYAA when writing the annual report. Each Alumni Association has the

freedom to add/delete specific information. The annual report will be uploaded on the SWYAA official website.

Photos related to major post-program activities of each Alumni Association should be sent together with the

annual report (photos should be in jpeg, maximum 10 pictures in high resolution, please add explanation).

Deadline of submission of the annual reports: January 31, 2016

Please submit your report to: swyaa@iyeo.or.jp

Tick (✓ or ☒ ) relevant answer/s or write necessary information.

BASIC FACTS

Basic facts about your country’s Alumni Association:

Country México

Name of the organization SWYAA México (In Spanish: Asociación de Exparticipantes del

Barco Mundial de la Juventud)

Organisational structure □ Umbrella organization of the government

□ Officially registered

☒ Voluntary group

□ Other ( )

Board members

(Name/batch)

President: David Zazueta López (SWY23)

Vice President: Patricia López Cárdenas (GLDP)

Vice President: Tania Astrid Valdivia García (GLDP)

Secretary General: Francisco Tenorio Hernández (GLDP)

Treasurer: Alberto Negrete Sansores (SWY15, NL SWY23)

Number of members Total number of ex-PYs: 196

Active members: 40

Affiliate members: 160

Annual membership fee □ Yes How much? ( )

☒ No (We plan to start collecting a fee and register officially in 2016

and onwards)

Basic facts about your country’s participation in SWY:

Which batches has your country

participated in? 1, 3, 5, 7, 9, 11, 12, 13, 15, 17, 19, 21, 23, 25 and GLDP.

Which institution has conducted

the selection process? ☒ Japanese Embassy

☒ Government

Youth organization

☒ SWYAA (The AA works with the Mexican Youth Institute and the

Japanese Embassy together to conduct the selection process)

□ Other ( )

Which institution has conducted

the pre-departure training? □ Japanese Embassy

□ Government

□ Youth organization

☒ SWYAA

Other ( )

How many days was the pre-

departure training? □ 1 day

□ 2 – 3 days

□ 4 – 6 days

☒ Other (Right after the PYs are selected, they begin the preparation

process, which ends just before the departure for the Program. The

Delegation usually holds 2 or 3 meetings every week during 3 months)

Communication:

How does your AA

communicate internally

with members and

externally with non-

members?

☒ Website URL (http://swymexico.org/ )

□ Newsletter Please attach a copy of the newsletter to this report

☒ Mailing list

□ Blog URL ( )

☒ Facebook page (https://www.facebook.com/SwyMexico/)

□ Other ( )

NETWORKING AND COLLABORATIONS WITH JAPAN AND THE GLOBAL COMMUNITY

Important associates and

collaborators? ☒ Government sector (name: Mexican Youth Institution)

☒ Japanese Embassy

□ Japanese community

☒ Other organizations (name: Sociedad México Japón Asia, A.C.

Someja, AMEJ - Asociación Mexicana de Exbecarios del Japón,

A.C. and Asociación México Japonesa, A. C.)

Do you organize events with

the Japanese Embassy? ☒ Yes

How often? Twice a year

What kind of events? Final interview of the selection process and

presentation of the new delegation

□ No

Do you organize events with

the Japanese community? □ Yes

How often? ( )

What kind of events? ( )

☒ No (We want to start doing something with the Japanese community

and we have talked to the Embassy about it, maybe they can help us start

the interaction)

Activities of January to December 2015 Among all the activities listed, please indicate one event that you would like to be included in the

official SWYAA Activity Report 2015 by writing “ * ” in front of the first column: “Name of the

event”

International reunions (Please write your AA has hosted an international reunion)

Name of the event None

Date of the event

Hosting city

How many participants?

From which countries?

Number of domestic participants:

Number of international participants:

Names of the countries participated:

Please write a summary of

the event

National reunions (Please write your AA has hosted a national reunion)

Name of the event Cuernavaca barbecue

Date of the event August 30th 2015

Hosting city Cuernavaca

How many participants? 20

Please write a summary of

the event

Before the final interviews of the selection process for the Mexican

delegation SWYL 28, we decided to have a barbecue near Mexico City.

The picture shows a lot of free time but we also spent quite some time

discussing the profiles for the final interviews.

Name of the event Planning for the selection process

Date of the event March 6th ,7th and 8th 2015

Hosting city Querétaro

How many participants? 15

Please write a summary of

the event

We invited all Mexican ExPYs to participate in this 3 day event in order

to decide the structure for the next selection process in order to share it

with the Japanese Embassy.

Name of the event Meeting the new delegation

Date of the event September 28th 2015

Hosting city Mexico City

How many participants 20

Please write a summary of

the event

We invited all ExPYs to meet the new delegation at a restaurant for

breakfast.

Receiving ex-SWY participants

Did you organize a

“Homestay + 1” project for

the visitors?

If yes, please write in detail.

We received more than 10 international exPYs in Mexico during 2015.

However, Homestay+1 was not strictly implemented.

Voluntary (Social Contribution) projects – Post-Program Activities

Name of the event Dialogues for Sustainability

Date of the event Started on May 21st 2014 and still going on.

Hosting city Saltillo, State of Coahuila

How many ex-PYs involved

and how many beneficiaries?

1 exPY directly involved and many exPYs involved in online

communication.

Hard to say how many beneficiaries.

Please write a summary of

the event

Weekly sessions to discuss and share information on sustainable

practices by society and sustainable decisions by the local government

Name of the event Vanuatu, we stand with you

Date of the event March 19th 2015

Hosting city Mexico City

How many ex-PYs involved

and how many beneficiaries?

30

Vanuatu may know the amount of beneficiaries

Please write a summary of

the event

We gathered money to send to Vanuatu and created a video to support

them, in association with SWYAA Brazil and SWYAA Sweden

https://www.youtube.com/watch?v=C7vX6CQUuTM&feature=youtu.be

Name of the event Cross Atlantic Twin Project - 2nd Edition

https://www.facebook.com/events/719279471506879/

Date of the event December 5th to 19th 2015

Hosting city All over the world

How many ex-PYs involved

and how many beneficiaries?

Around 100

Hard to say how many beneficiaries.

Please write a summary of

the event

The 5th of December is the "International Volunteer Day for Economic

and Social Development" according to the UN. SWYAA Mexico and

SWYAA Sweden challenged all SWYAA-members* to make a social

contribution around or on this date.

It is the second edition of The Cross-Atlantic Twin Project and this year

it was a blood donation ralley

This is how it worked: 1) Look up the Facebook event called "Cross Atlantic Twin Project

2015" and mark "attend".

2) Invite all friends that you think has a good heart and want to help

others.

3) Donate yourself - or if you cannot - bring a friend who is willing to

donate blood, or just show up and register as a future donor - that also

counts!

4) Take a selfie in front of the hospital, health centre or mobile donation

unit and post it to the Facebook event called "Cross Atlantic Twin

Project 2015".

5) Enjoy feeling like a superhero - your donation can save a life!

Name of the event Helping Nepal

Date of the event March 23rd and 24th 2015

Hosting city Mexico City

How many ex-PYs involved

and how many beneficiaries?

8

Please write a summary of

the event Some ExPYs participated in the event Feria de las Culturas

Amigas 2015 in Mexico City where we brought some

traditional national outfits for people to take pictures with us.

We also wrote Mexican names in other languages.

We invited people to donate for helping students in Nepal. We

collected $7,900 MXN to send to Nepal through the

organization Save the children.

*Name of the event Social contribution during the selection process of new delegates

Date of the event August 8th 2015

Hosting city Querétaro, Guadalajara, Monterrey and Villahermosa

How many ex-PYs involved

and how many beneficiaries?

28

Thousands of beneficiaries

Please write a summary of

the event

One of the stages for the selection process of new delegates is to

participate in a social contribution activity during one full day. The four

cities mentioned above were venues for Mexicans to apply for the

selection process, therefore these four venues hosted one social

contribution activity each.

Activities in these four cities included: cleaning, planting trees and

painting public spaces.

OTHERS

This is a space to freely write about other activity reports of 2015.

If there is anyone from your AA who had major achievements in their professional work or voluntary

activities, please include that information as well. Ex) Winning a major award, interviewed by major newspaper or TV, promoted to a significantly high position in companies

or government, OR, activities done by your alumni members but not under the umbrella (title) of “SWYAA.”

*Name of the event: Official presentation of the Mexican delegation “In lak’ech” for SWYL 2016

Date of the event: December 11th 2015

Hosting City: Mexico City

How many ex-PYs involved: 10

Summary: The Mexican delegation “In lak’ech” for SWYL 2016 hosted an event to present themselves

officially to the authorities. We had the pleasure to have the participation of the Ambassador of Japan in

Mexico Mr. Yamada. We also had the participation of the Mexican Youth Institution and representatives of

other institutions that have collaborated with SWYAA México and with the new delegation.

Name of the event: Selection process for SWYL 2016

Date of the event: From June 8th to August 31st 2015

Hosting City: Mexico City, Querétaro, Monterrey, Guadalajara and Villahermosa (Open call nationwide)

How many ex-PYs involved: 40

Summary: SWYAA México shared a proposal for the selection process with the Embassy of Japan. Then,

the Embassy shared their comments and we reached an agreement for this year’s selection process.

The selection process had 6 stages:

1.- Online application form

2.- Written exams

3.- Social contribution activity

4.- Teamwork activities and roundtable discussions

5.- Psychometric tests

6.- Final interview

SWYAA México operates all stages. For stage 6 Final Interview, the Embassy of Japan and the Mexican

Youth Institution participated conducting the interviews along with SWYAA México.

There were 1,313 people applying for the program in stage 1.

Name: Mexican delegation “In lak’ech” for SWYL 2016

At the end of this document, we share pictures from the media covering the Mexican delegation.

Photographs:

Cuernavaca barbecue

August 30th 2015

Meeting the new delegation

September 28th 2015

Cross Atlantic Twin Project - 2nd Edition

https://www.facebook.com/events/719279471506879/

December 5th to 19th 2015

Helping Nepal

March 23rd and 24th 2015

Social contribution during the selection process of new delegates

August 8th 2015

Official presentation of the Mexican delegation “In lak’ech” for SWYL 2016 with Ambassador Mr.

Yamada

Date of the event: December 11th 2015

Stage 6 of the selection process: final interviews

Media covering the Mexican delegation “In lak’ech” for SWYL 2016

- http://www.eluniversaltv.com.mx/video/nacion/2016/zarpan-11-mexicanos-en-barco-mundial-de-

jovenes